Privacy Act of 1974; System of Records, 88611-88613 [2023-27896]

Agencies

• FEDERAL COMMUNICATIONS COMMISSION

[Federal Register Volume 88, Number 245 (Friday, December 22, 2023)]
[Notices]
[Pages 88611-88613]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-27896]


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FEDERAL COMMUNICATIONS COMMISSION

[FR ID: 191216]


Privacy Act of 1974; System of Records

AGENCY: Federal Communications Commission.

ACTION: Notice of a new system of records.

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SUMMARY: The Federal Communications Commission (FCC, Commission, or 
Agency) proposes to add a new system of records, FCC-3, FCC Identity, 
Credentialing, and Access Management (ICAM), subject to the Privacy Act 
of 1974, as amended. This action is necessary to meet the requirements 
of the Privacy Act to publish in the Federal Register notice of the 
existence and character of records maintained by the Agency.

DATES: This new system of records will become effective on December 22, 
2023. Written comments on the routine uses are due by January 22, 2024. 
The routine uses will become effective on January 22, 2024, unless 
written comments are received that require a contrary determination.

ADDRESSES: Send comments to Brendan McTaggart, at [email protected], or 
at Federal Communications Commission (FCC), 45 L Street NE, Washington, 
DC 20554 at (202) 418-1738.

FOR FURTHER INFORMATION CONTACT: Brendan McTaggart, (202) 418-1738, or 
[email protected].

SUPPLEMENTARY INFORMATION: The FCC is establishing the Identity, 
Credentialing, and Access Management (ICAM) system of records. This 
system of records covers the FCC's, its administrators', its 
contractors', and its vendors' (collectively FCC's) systems that 
collect and maintain records about internal and external users of the 
FCC's, its administrators', its contractors', and its vendors' 
(collectively FCC's) network and information systems.

SYSTEM NAME AND NUMBER:
    FCC-3, FCC Identity, Credentialing, and Access Management (ICAM).

SECURITY CLASSIFICATION:
    Unclassified.

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SYSTEM LOCATION:
    Federal Communications Commission (FCC), 45 L Street NE, 
Washington, DC 20554; Universal Service Administrative Company, 700 
12th Street NW, Suite 900, Washington, DC 20005; and FISMA compliant 
contractors and vendors.

SYSTEM MANAGER(S):
    Federal Communications Commission (FCC); Universal Service 
Administrative Company (USAC); and FISMA compliant contractors and 
vendors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 151 et seq.; Federal Information Security Modernization 
Act of 2014, 44 U.S.C. 3551 et seq.

PURPOSES OF THE SYSTEM:
    The FCC uses the systems that comprise this system of records to 
maintain an Active Directory of FCC staff and contractors who are 
authorized to access the FCC network; to monitor, log, and audit usage 
of the FCC's network and information systems; to support server and 
desktop hardware and software; to ensure the availability and 
reliability of the FCC's network and information systems; to help 
document and/or control access to the FCC's network and information 
systems; to identify the need for and to conduct training programs, 
which can include the topics of information security; to monitor the 
security of the FCC's network and information systems; to add and 
delete users; to investigate and make referrals for disciplinary or 
other action if improper or unauthorized use is suspected or detected; 
and to collect and maintain information necessary for FCC staff to 
perform key activities, including analyzing effectiveness and 
efficiency of FCC programs and informing rule-making and policy-making 
activity.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Commission employees, and employees of FCC contractors and 
administrators with access to the FCC network; individuals and 
representatives of entities that register to do business with the 
Commission; and members of the public who access the FCC's public-
facing information systems.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contact information, such as name, username, password, phone 
numbers, email address, street address; network information, such as 
IP/MAC address, geolocation, web browser, timestamps, and activity 
logs.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by Commission employees and 
employees of FCC contractors and administrators with access to the FCC 
network; individuals and representatives of entities that register to 
do business with the Commission; members of the public who access the 
FCC's public-facing information systems; vendors that provide DNS, CDN, 
cloud hosting, firewall, and related services; other FCC information 
systems that collect network information from users, including the 
FCC's Financial Operations Information Systems.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed to authorized 
entities, as is determined to be relevant and necessary, outside the 
FCC as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows.
    1. Litigation--To disclose records to the Department of Justice 
(DOJ) when: (a) the FCC or any component thereof; (b) any employee of 
the FCC in his or her official capacity; (c) any employee of the FCC in 
his or her individual capacity where the DOJ or the FCC has agreed to 
represent the employee; or (d) the United States Government is a party 
to litigation or has an interest in such litigation, and by careful 
review, the FCC determines that the records are both relevant and 
necessary to the litigation.
    2. Adjudication--To disclose records in a proceeding before a court 
or adjudicative body, when: (a) the FCC or any component thereof; or 
(b) any employee of the FCC in his or her official capacity; or (c) any 
employee of the FCC in his or her individual capacity; or (d) the 
United States Government, is a party to litigation or has an interest 
in such litigation, and by careful review, the FCC determines that the 
records are both relevant and necessary to the litigation.
    3. Law Enforcement and Investigation--When the FCC investigates any 
violation or potential violation of a civil or criminal law, 
regulation, policy, executed consent decree, order, or any other type 
of compulsory obligation and determines that a record in this system, 
either alone or in conjunction with other information, indicates a 
violation or potential violation of law, regulation, policy, consent 
decree, order, or other compulsory obligation, the FCC may disclose 
pertinent information as it deems necessary to the target of an 
investigation, as well as with the appropriate Federal, State, local, 
Tribal, international, or multinational agencies, or a component of 
such an agency, responsible for investigating, prosecuting, enforcing, 
or implementing a statute, rule, regulation, or order.
    4. Congressional Inquiries--To provide information to a 
Congressional office from the record of an individual in response to an 
inquiry from that Congressional office made at the written request of 
that individual.
    5. Government-wide Program Management and Oversight--To provide 
information to the Department of Justice (DOJ) to obtain that 
department's advice regarding disclosure obligations under the Freedom 
of Information Act (FOIA); or to the Office of Management and Budget 
(OMB) to obtain that office's advice regarding obligations under the 
Privacy Act.
    6. Breach Notification--To appropriate agencies, entities, and 
persons when: (a) the Commission suspects or has confirmed that there 
has been a breach of the system of records; (b) the Commission has 
determined that as a result of the suspected or confirmed breach there 
is a risk of harm to individuals, the Commission (including its 
information system, programs, and operations), the Federal Government, 
or national security; and; and (c) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Commission's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    7. Assistance to Federal Agencies and Entities Related to 
Breaches--To another Federal agency or Federal entity, when the 
Commission determines that information from this system is reasonably 
necessary to assist the recipient agency or entity in: (a) responding 
to a suspected or confirmed breach or (b) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, program, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    8. Non-Federal Personnel--To disclose information to non-Federal 
personnel, including contractors, other vendors (e.g., identity 
verification services), grantees, and volunteers who have been engaged 
to assist the FCC in the performance of a service, grant,

[[Page 88613]]

cooperative agreement, or other activity related to this system of 
records and who need to have access to the records to perform their 
activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    This an electronic system of records that resides on the FCC's 
network, USAC's network, and FCC contractors' and vendors' networks.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in this system of records can be retrieved by any category 
field, e.g., first name or email address.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The information in this system is maintained and disposed of in 
accordance with the National Archives and Records Administration (NARA) 
General Records Schedule GRS 3.2, Information Systems Security Records 
(DAA-GRS-2013-0006).

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The electronic records, files, and data are stored within FCC, 
USAC, other program administrator, contractor, and vendor accreditation 
boundaries and maintained in databases housed on their network 
databases. Access to the electronic files is restricted to authorized 
employees, staff and contractors; and to IT staff, contractors, and 
vendors who maintain the IT networks and services. Other employees and 
contractors may be granted access on a need-to-know basis. The 
electronic files and records are protected by the FCC, USAC, and third-
party privacy safeguards, a comprehensive and dynamic set of IT safety 
and security protocols and features that are designed to meet all 
Federal privacy standards, including those required by the Federal 
Information Security Modernization Act of 2014 (FISMA), the Office of 
Management and Budget (OMB), and the National Institute of Standards 
and Technology (NIST).

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to and/or amendment of 
records about themselves should follow the Notification Procedure 
below.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request access to and/or amendment of 
records about themselves should follow the Notification Procedure 
below.

NOTIFICATION PROCEDURES:
    Individuals wishing to determine whether this system of records 
contains information about themselves may do so by writing to 
[email protected]. Individuals requesting access must also comply with 
the FCC's Privacy Act regulations regarding verification of identity to 
gain access to records as required under 47 CFR part 0, subpart E.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

Federal Communications Commission.
Marlene Dortch,
Secretary.
[FR Doc. 2023-27896 Filed 12-19-23; 4:15 pm]
BILLING CODE 6712-01-P