Privacy Act of 1974; System of Records, 83583-83585 [2023-26355]

Agencies

• National Aeronautics and Space Administration

[Federal Register Volume 88, Number 229 (Thursday, November 30, 2023)]
[Notices]
[Pages 83583-83585]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-26355]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice: 23-122]


Privacy Act of 1974; System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, the 
National Aeronautics and Space Administration is issuing public notice 
of its proposal to modify a previously noticed system of records 
Headquarters History Archives, NASA 10HQHA. This notice incorporates 
NASA Standard Routine Uses previously published separately from, and 
cited by reference in, this and other NASA systems of records notices. 
This notice also changes one location of records and subsystem manager; 
and other edits, as set forth below under the caption SUPPLEMENTARY 
INFORMATION.

DATES: Submit comments within 30 calendar days from the date of this 
publication. The changes will take effect at the end of that period, if 
no adverse comments are received.

ADDRESSES: Bill Edwards-Bodmer, Privacy Act Officer, Office of the 
Chief Information Officer, National Aeronautics and Space 
Administration Headquarters, Washington, DC 20546-0001, (757) 864-7998, 
[email protected].

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Bill 
Edwards-Bodmer, (757) 864-7998, [email protected].

SUPPLEMENTARY INFORMATION: This system notice updates records access, 
notification, and contesting procedures consistent with NASA Privacy 
Act regulations. It also incorporates in whole, as appropriate, 
information formerly published separately in the Federal Register as 
Appendix A, Location Numbers and Mailing Addresses of NASA 
Installations at which Records are Located, and Appendix B, Standard 
Routine Uses--NASA. The name of the system has been changed from 
History Archives Biographical Collection, NASA 10HABC to Headquarters 
History Archives, NASA 10HQHA. This notice also removes one system 
location and updates the titles to system managers. Finally, this 
notice includes minor revisions to NASA's existing system of records 
notice to bring its format into compliance with OMB guidance.

William Edwards-Bodmer,
NASA Privacy Act Officer.

SYSTEM NAME AND NUMBER:
    Headquarters History Archives, NASA 10HQHA.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Mary W. Jackson NASA Headquarters, National Aeronautics and Space 
Administration (NASA), Washington, DC 20546-0001.

SYSTEM MANAGER(S):
    Chief Archivist, Mary W. Jackson NASA Headquarters, National 
Aeronautics and Space Administration (NASA), Washington, DC 20546-0001.
    Chief Historian, Mary W. Jackson NASA Headquarters, National 
Aeronautics and Space Administration (NASA), Washington, DC 20546-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    51 U.S.C. 20112; 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    Records in this system are used by History Office staff to answer 
reference queries from the media and are made available to visiting 
historians and other researchers to support their research and writing 
projects.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on individuals who are of 
historical significance in aeronautics, astronautics, space science, 
and other concerns of NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains (1) biographical data; (2) speeches and 
articles by an individual; (3) correspondence, interviews, and various 
other tapes and transcripts of program activities.

RECORD SOURCE CATEGORIES:
    Press releases, newspapers, journals, copies of internal Agency 
records, and the individuals themselves.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. Under the following 
routine uses that are unique to this

[[Page 83584]]

system of records, information in this system may be disclosed:
    1. to scholars (historians and other disciplines) or any other 
interested individuals for research in writing dissertations, articles, 
and books, for government, commercial, and nonprofit publication or 
developing material for other media use; and
    2. by History Office staff to members of the media or NASA staff in 
response to reference requests, and to visiting historians and other 
researchers to support their research and writing projects.
    In addition, information may be disclosed under the following NASA 
Standard Routine Uses:
    1. Law Enforcement--When a record on its face, or in conjunction 
with other information, indicates a violation or potential violation of 
law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order, disclosure may be made to the appropriate 
agency, whether Federal, foreign, State, local, or tribal, or other 
public authority responsible for enforcing, investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order, if NASA determines by 
careful review that the records or information are both relevant and 
necessary to any enforcement, regulatory, investigative or prosecutive 
responsibility of the receiving entity.
    2. Certain Disclosures to Other Agencies--A record from this SOR 
may be disclosed to a Federal, State, or local agency maintaining 
civil, criminal, or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary, to 
obtain information relevant to a NASA decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. Certain Disclosures to Other Federal Agencies--A record from 
this SOR may be disclosed to a Federal agency, in response to its 
request, for a matter concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    4. Department of Justice--A record from this SOR may be disclosed 
to the Department of Justice when (a) NASA, or any component thereof; 
or (b) any employee of NASA in his or her official capacity; or (c) any 
employee of NASA in his or her individual capacity where the Department 
of Justice has agreed to represent the employee; or (d) the United 
States, where NASA determines that litigation is likely to affect NASA 
or any of its components, is a party to litigation or has an interest 
in such litigation, and by careful review, the use of such records by 
the Department of Justice is deemed by NASA to be relevant and 
necessary to the litigation.
    5. Courts--A record from this SOR may be disclosed in an 
appropriate proceeding before a court, grand jury, or administrative or 
adjudicative body, when NASA determines that the records are relevant 
to the proceeding; or in an appropriate proceeding before an 
administrative or adjudicative body when the adjudicator determines the 
records to be relevant to the proceeding.
    6. Response to an Actual or Suspected Compromise or Breach of 
Personally Identifiable Information--A record from this SOR may be 
disclosed to appropriate agencies, entities, and persons when (1) NASA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) NASA has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NASA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with NASA's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    7. Contractors--A record from this SOR may be disclosed to 
contractors, grantees, experts, consultants, students, volunteers, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish a NASA function related to this SOR. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to NASA employees.
    8. Members of Congress--A record from this SOR may be disclosed to 
a Member of Congress or to a Congressional staff member in response to 
an inquiry of the Congressional office made at the written request of 
the constituent about whom the record is maintained.
    9. Disclosures to Other Federal Agencies in Response to an Actual 
or Suspected Compromise or Breach of Personally Identifiable 
Information--A record from this SOR may be disclosed to another Federal 
agency or Federal entity, when NASA determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    10. National Archives and Records Administration-- A record from 
this SOR may be disclosed as a routine use to the officers and 
employees of the National Archives and Records Administration (NARA) 
pursuant to records management inspections being conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    11. Audit--A record from this SOR may be disclosed to another 
agency, or organization for purpose of performing audit or oversight 
operations as authorized by law, but only such information as is 
necessary and relevant to such audit or oversight function.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    The records are retrieved from the system by the individual's name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained indefinitely in Agency reference collections 
in history offices, but may be destroyed when no longer needed in 
accordance with NASA Records Retention Schedules, Schedule 1 Item 10.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Because these records are archive material and, therefore, a matter 
of public information, there are no special safeguard procedures 
required.

RECORD ACCESS PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data

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concerning the requester, e.g., first, middle and last name; date of 
birth; description and time periods of the records desired. NASA 
Regulations also address contesting contents and appealing initial 
determinations regarding records access.

CONTESTING RECORD PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

NOTIFICATION PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    80 FR 79937.
    78 FR 77503.
    72 FR 55817.
    64 FR 69556.
    63 FR 4290.

[FR Doc. 2023-26355 Filed 11-29-23; 8:45 am]
BILLING CODE 7510-13-P