Privacy Act of 1974; System of Records, 83581-83583 [2023-26354]

Agencies

• National Aeronautics and Space Administration

[Federal Register Volume 88, Number 229 (Thursday, November 30, 2023)]
[Notices]
[Pages 83581-83583]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-26354]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice: 23-120]


Privacy Act of 1974; System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, the National Aeronautics and Space Administration is providing 
public notice of a modification to a previously announced system of 
records, Astronaut Candidate Selection Records, NASA 10ACSR. This 
notice incorporates locations and NASA standard routine uses previously 
published separately from, and cited by reference in, this and other 
NASA systems of records notices. Other modifications are described in 
the Supplementary Information section below.

DATES: Submit comments within 30 calendar days from the date of this 
publication. The changes will take effect at the end of that period, if 
no adverse comments are received.

ADDRESSES: Bill Edwards-Bodmer, Privacy Act Officer, Office of the 
Chief Information Officer, National Aeronautics and Space 
Administration Headquarters, Washington, DC 20546-0001, (757) 864-7998, 
[email protected].

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Bill 
Edwards-Bodmer, (757) 864-7998, [email protected].

SUPPLEMENTARY INFORMATION: This system notice includes minor revisions 
to NASA's existing system of records notice to bring its format into 
compliance with OMB guidance and to update records access, 
notification, and contesting procedures consistent with NASA Privacy 
Act regulations. It incorporates in whole, as appropriate, information 
formerly published separately in the Federal Register as Appendix A, 
Location Numbers and Mailing Addresses of NASA Installations at which 
Records are Located, and Appendix B, Standard Routine Uses--NASA, and 
removes references to ``Appendix A'' and ``Appendix B.'' This notice 
also updates Administrative, Technical, and Physical Safeguards to 
reflect current information technology security protocols. Finally, 
this notice is also modified to make minor editorial changes.

William Edwards-Bodmer,
NASA Privacy Act Officer.

SYSTEM NAME:
    Astronaut Candidate Selection Records, NASA 10ACSR.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Lyndon B. Johnson Space Center, National Aeronautics and Space 
Administration (NASA), Houston, TX 77058-3696.

SYSTEM MANAGER(S):
    Astronaut Candidate Program Manager, Lyndon B. Johnson Space 
Center, National Aeronautics and Space Administration (NASA), Houston, 
TX 77058-3696.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    51 U.S.C. 20113(a); 44 U.S.C. 3101; 5 U.S.C. 3301 et seq.

PURPOSE(S) OF THE SYSTEM:
    Records in this system are used by NASA to facilitate processes and 
procedures associated with the recruitment, evaluation, and selection 
of United States astronaut candidates, as defined in 14 CFR part 1214, 
subpart 1214.11 (NASA Astronaut Candidate Recruitment and Selection 
Program).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on persons who have applied to 
the agency for consideration as candidates for and recipients of 
training associated with NASA Astronaut and Human Space Flight 
Programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include identifying information for the 
individuals in employment applications and resumes and records of 
specialized training, honors and awards. The system also contains 
relevant human resource correspondence, records an individual's 
qualifications for participation in a specialized program, evaluations 
of candidates, and final NASA determinations of candidates' 
qualification for the program.

RECORD SOURCE CATEGORIES:
    Civil servant application information is received by the NASA 
Astronaut Candidate Selection System from applicants themselves via an 
electronic interface with OPM USA Staffing that receives all applicant 
records from the USAJobs.gov website, operated by the United States 
Office of Personnel Management (OPM), and into which applicants enter 
their own application data. Candidate Qualification input is received 
directly from individuals used as references who have direct knowledge 
of applicant capabilities. In certain circumstances, updates to this 
information may be submitted by the individual on whom the record is 
maintained and/or the NASA Personnel Office(s).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. Under the following 
routine use that is unique to this system of records, information in 
this system may be disclosed to the news media and the public, with the 
approval of the Senior Agency Official for Privacy in

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consultation with counsel, when there exists a legitimate public 
interest in the disclosure of the information or when disclosure is 
necessary to preserve confidence in the integrity of NASA or is 
necessary to demonstrate the accountability of NASA's officers, 
employees, or individuals covered by the system, except to the extent 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy, or that disclosure would violate any federal 
statute or regulation.
    In addition, information may be disclosed under the following NASA 
Standard Routine Uses:
    1. Law Enforcement--When a record on its face, or in conjunction 
with other information, indicates a violation or potential violation of 
law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order, disclosure may be made to the appropriate 
agency, whether Federal, foreign, State, local, or tribal, or other 
public authority responsible for enforcing, investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order, if NASA determines by 
careful review that the records or information are both relevant and 
necessary to any enforcement, regulatory, investigative or prosecutive 
responsibility of the receiving entity.
    2. Certain Disclosures to Other Agencies--A record from this SOR 
may be disclosed to a Federal, State, or local agency maintaining 
civil, criminal, or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary, to 
obtain information relevant to an NASA decision concerning the hiring 
or retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. Certain Disclosures to Other Federal Agencies--A record from 
this SOR may be disclosed to a Federal agency, in response to its 
request, for a matter concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    4. Department of Justice--A record from this SOR may be disclosed 
to the Department of Justice when (a) NASA, or any component thereof; 
or (b) any employee of NASA in his or her official capacity; or (c) any 
employee of NASA in his or her individual capacity where the Department 
of Justice has agreed to represent the employee; or (d) the United 
States, where NASA determines that litigation is likely to affect NASA 
or any of its components, is a party to litigation or has an interest 
in such litigation, and by careful review, the use of such records by 
the Department of Justice is deemed by NASA to be relevant and 
necessary to the litigation.
    5. Courts--A record from this SOR may be disclosed in an 
appropriate proceeding before a court, grand jury, or administrative or 
adjudicative body, when NASA determines that the records are relevant 
and necessary to the proceeding; or in an appropriate proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant and necessary to the proceeding.
    6. Response to an Actual or Suspected Compromise or Breach of 
Personally Identifiable Information--A record from this SOR may be 
disclosed to appropriate agencies, entities, and persons when (1) NASA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) NASA has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NASA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with NASA's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    7. Contractors--A record from this SOR may be disclosed to 
contractors, grantees, experts, consultants, students, volunteers, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish a NASA function related to this SOR. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to NASA employees.
    8. Members of Congress--A record from this SOR may be disclosed to 
a Member of Congress or to a Congressional staff member in response to 
an inquiry of the Congressional office made at the written request of 
the constituent about whom the record is maintained.
    9. Disclosures to Other Federal Agencies in Response to an Actual 
or Suspected Compromise or Breach of Personally Identifiable 
Information--A record from this SOR may be disclosed to another Federal 
agency or Federal entity, when NASA determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    10. National Archives and Records Administration--A record from 
this SOR may be disclosed as a routine use to the officers and 
employees of the National Archives and Records Administration (NARA) 
pursuant to records management inspections being conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    11. Audit--A record from this SOR may be disclosed to another 
agency, or organization for purpose of performing audit or oversight 
operations as authorized by law, but only such information as is 
necessary and relevant to such audit or oversight function.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are maintained on electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved from the system by any one or a combination 
of name, Discipline Area, or unique identification number.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are maintained and transferred to the National Archives in 
accordance with NASA Records Retention Schedules, Schedule 8, Item 35.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are maintained within a secure, electronic database and 
protected in accordance with the requirements and procedures of FISMA, 
the NASA regulations at 14 CFR 1212.605, NASA Procedural Requirements 
(NPR) 2810.1A, ITS-HBK-AASTEP1.v1.0.0, and, utilizing database servers 
with self-encrypting ``data-at-rest'' technologies, located in secured, 
monitored, restricted access rooms. Electronic messages sent within

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and outside of the Agency that convey sensitive data are encrypted and 
transmitted by staff via pre-approved electronic encryption systems as 
required by NASA policy. An approved security plan for this system has 
been established in accordance with OMB Circular A-130, Management of 
Federal Information Resources. Only key authorized employees with 
appropriately configured system roles can access the system through 
approved authentication methods, and only from workstations within the 
NASA Intranet or via a secure VPN connection that requires two-factor 
authentication.

RECORD ACCESS PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

CONTESTING RECORD PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

NOTIFICATION PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    80 FR 79937
    78 FR 40515

[FR Doc. 2023-26354 Filed 11-29-23; 8:45 am]
BILLING CODE 7510-13-P