Privacy Act of 1974; System of Records, 83585-83587 [2023-26353]

Agencies

• National Aeronautics and Space Administration

[Federal Register Volume 88, Number 229 (Thursday, November 30, 2023)]
[Notices]
[Pages 83585-83587]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-26353]


-----------------------------------------------------------------------

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice: 23-121]


Privacy Act of 1974; System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, the National Aeronautics and Space Administration is providing 
public notice of its proposal to modify a previously noticed system of 
records NASA Guest Operations System/NASA 10GOS. This notice 
incorporates locations and NASA Standard Routine Uses previously 
published separately from, and cited by reference in, this and other 
NASA systems of records notices. This notice also updates: records 
access, notification, and contesting procedures; technical safeguards; 
revises a routine use and adds routine new one, as set forth below 
under the caption SUPPLEMENTARY INFORMATION.

DATES: Submit comments within 30 calendar days from the date of this 
publication. The changes will take effect at the end of that period if 
no adverse comments are received.

ADDRESSES: Bill Edwards-Bodmer, Privacy Act Officer, Office of the 
Chief Information Officer, National Aeronautics and Space 
Administration Headquarters, Washington, DC 20546-0001, (757) 864-7998, 
[email protected].

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Bill 
Edwards-Bodmer, (757) 864-7998, [email protected].

SUPPLEMENTARY INFORMATION: This system notice includes updates records 
access, notification, and contesting procedures, as well as technical 
safeguards, consistent with NASA Privacy Act regulations and current 
NASA information technology security protocols. It incorporates in 
whole, as appropriate, information formerly published separately in the 
Federal Register as Appendix A, Location Numbers and Mailing Addresses 
of NASA Installations at which Records are Located, and Appendix B, 
Standard Routine Uses--NASA and removes reference to the appendices. 
Finally, this notice includes minor revisions to NASA's existing system 
of records notice to bring its format into compliance with OMB guidance

William Edwards-Bodmer,
NASA Privacy Act Officer.

SYSTEM NAME AND NUMBER:
    NASA Guest Operations System, NASA 10GOS.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Lyndon B. Johnson Space Center (NASA), Houston, TX 77058-3696.

SYSTEM MANAGER(S):
    Guest Operations Manager, Office of Communications, Mary W. Jackson 
NASA Headquarters, Washington, DC 20546-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    51 U.S.C. 20113(a); 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    Records in this system are used by the Agency for the purpose of 
communicating with guests to NASA events.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on individuals who have been 
invited to attend NASA events. These individuals can be (1) members of 
the NASA community such as principal and prominent management and staff 
officials, program and project managers, scientists, engineers, 
speakers, or other selected employees involved in newsworthy 
activities; (2) other participants in Agency programs; or (3) members 
of the general public who are invited to attend NASA events.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system may include personal information about the 
individuals invited or attending events, such as their names, email 
addresses, phone numbers, and nationality.

RECORD SOURCE CATEGORIES:
    The information contained in the NASA Guest Operations System (GOS) 
is obtained directly from the individuals, who provide the information 
on a voluntary basis.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Any disclosures of information in this system of records will be 
relevant, necessary, and compatible with the purpose for which the 
Agency collected the information. Under the following NASA Standard 
Routine Uses, records from this system may be disclosed.
    1. Law Enforcement--When a record on its face, or in conjunction 
with other information, indicates a violation or potential violation of 
law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order, disclosure may be made to the appropriate 
agency, whether Federal, foreign, State, local, or tribal, or other 
public authority responsible for enforcing, investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order, if NASA determines by 
careful review that the records or information are both relevant and 
necessary to any

[[Page 83586]]

enforcement, regulatory, investigative or prosecutive responsibility of 
the receiving entity.
    2. Certain Disclosures to Other Agencies--A record from this SOR 
may be disclosed to a Federal, State, or local agency maintaining 
civil, criminal, or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary, to 
obtain information relevant to a NASA decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. Certain Disclosures to Other Federal Agencies--A record from 
this SOR may be disclosed to a Federal agency, in response to its 
request, for a matter concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    4. Department of Justice--A record from this SOR may be disclosed 
to the Department of Justice when (a) NASA, or any component thereof; 
or (b) any employee of NASA in his or her official capacity; or (c) any 
employee of NASA in his or her individual capacity where the Department 
of Justice has agreed to represent the employee; or (d) the United 
States, where NASA determines that litigation is likely to affect NASA 
or any of its components, is a party to litigation or has an interest 
in such litigation, and by careful review, the use of such records by 
the Department of Justice is deemed by NASA to be relevant and 
necessary to the litigation.
    5. Courts--A record from this SOR may be disclosed in an 
appropriate proceeding before a court, grand jury, or administrative or 
adjudicative body, when NASA determines that the records are relevant 
and necessary to the proceeding; or in an appropriate proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant and necessary to the proceeding.
    6. Response to an Actual or Suspected Compromise or Breach of 
Personally Identifiable Information--A record from this SOR may be 
disclosed to appropriate agencies, entities, and persons when (1) NASA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) NASA has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NASA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with NASA's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    7. Contractors--A record from this SOR may be disclosed to 
contractors, grantees, experts, consultants, students, volunteers, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish a NASA function related to this SOR. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to NASA employees.
    8. Members of Congress--A record from this SOR may be disclosed to 
a Member of Congress or to a Congressional staff member in response to 
an inquiry of the Congressional office made at the written request of 
the constituent about whom the record is maintained.
    9. Disclosures to Other Federal Agencies in Response to an Actual 
or Suspected Compromise or Breach of Personally Identifiable 
Information--A record from this SOR may be disclosed to another Federal 
agency or Federal entity, when NASA determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    10. National Archives and Records Administration--A record from 
this SOR may be disclosed as a routine use to the officers and 
employees of the National Archives and Records Administration (NARA) 
pursuant to records management inspections being conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    11. Audit--A record from this SOR may be disclosed to another 
agency, or organization for purpose of performing audit or oversight 
operations as authorized by law, but only such information as is 
necessary and relevant to such audit or oversight function.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained electronically in a central secure database.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are searched and retrieved by name, business, or address.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained in a computer database and managed, retained 
and dispositioned in accordance with the guidelines defined in the NASA 
Records Retention Schedules (NRRS), Schedule 1, Item 37A.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records are maintained on secure NASA servers and 
protected in accordance with all Federal standards and those 
established in NASA regulations at 14 CFR 1212.605. An approved 
security plan for this system has been established in accordance with 
OMB Circular A-130, Management of Federal Information Resources. 
Individuals will have access to the system only in accordance with 
approved authentication methods. Electronic messages sent within and 
outside of the Agency that convey sensitive data are encrypted and 
transmitted by staff via pre-approved electronic encryption systems in 
accordance with NASA guidelines for managing sensitive information. 
Only key authorized employees with appropriately configured system 
roles can access the system and only from workstations within the NASA 
Intranet.

RECORD ACCESS PROCEDURE:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

CONTESTING RECORD PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests

[[Page 83587]]

must contain the identifying data concerning the requester, e.g., 
first, middle and last name; date of birth; description and time 
periods of the records desired. NASA Regulations also address 
contesting contents and appealing initial determinations regarding 
records access.

NOTIFICATION PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    80 FR 79937.
    80 FR 60410.
    76 FR 64112.

[FR Doc. 2023-26353 Filed 11-29-23; 8:45 am]
BILLING CODE 7510-13-P