Privacy Act of 1974; Matching Program, 75391-75392 [2023-24167]
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Federal Register / Vol. 88, No. 211 / Thursday, November 2, 2023 / Notices
provider, such as the Department Health
and Human Services, for the purpose of
treating any VA patient, including
Veterans.
16. Governmental Agencies, Health
Organizations, for Claimants’ Benefits:
To Federal, State and local government
agencies and national health
organizations as reasonably necessary to
assist in the development of programs
that will be beneficial to claimants, to
protect their rights under law, and
ensure they are receiving all benefits to
which they are entitled.
17. Law Enforcement, for Locating
Fugitive: To any Federal, State, local,
Territorial, Tribal, or foreign law
enforcement agency in order to identify,
locate, or report a known fugitive felon,
in compliance with 38 U.S.C. 5313B(d).
18. Business Partners, for
Collaborative Efforts: To individuals or
entities with whom VA has a written
agreement or arrangement to perform
such services as VA may deem practical
for the purpose of laws administered by
VA or for identifying and correlating
patients.
19. Data Breach Response and
Remediation, for VA: To appropriate
agencies, entities and persons when (1)
VA suspects or has confirmed that there
has been a breach of the system of
records; (2) VA has determined that as
a result of the suspected or confirmed
breach there is a risk to individuals, VA
(including its information systems,
programs and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities or persons reasonably
necessary to assist in connection with
VA efforts to respond to the suspected
or confirmed breach or to prevent,
minimize or remedy such harm.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records in this system are stored
electronically.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
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Records are retrieved by identifiers
such as full name, Social Security
Number, date of birth, ICN and other
assigned unique identifiers of the
individuals on whom they are
maintained.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
The records are maintained and
disposed of in accordance with the
schedule approved by the Archivist of
the United States, General Records
Schedule 4, item 2.
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16:32 Nov 01, 2023
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ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
1. Access to VA working and storage
areas is restricted to VA employees on
a ‘‘need-to-know’’ basis; strict control
measures are enforced to ensure that
disclosure to these individuals is also
based on this same principle. Generally,
VA file areas are locked after normal
duty hours and the facilities are
protected from outside access by the
Federal Protective Service or other
security personnel.
2. Access to file information is
controlled at two levels: the systems
recognize authorized employees by a
series of individually unique
passwords/codes as a part of each data
message, and the employees are limited
to only that information in the file
which is needed in the performance of
their official duties. Information that is
downloaded from this system and
maintained on personal computers is
afforded similar storage and access
protections as the data that is
maintained in the original files. Access
to information stored on automated
storage media at other VA locations is
controlled by individually unique
passwords/codes.
3. Access to the AITC is generally
restricted to center employees, custodial
personnel, Federal Protective Service
and other security personnel. Access to
computer rooms is restricted to
authorized operational personnel
through electronic locking devices. All
other persons gaining access to
computer rooms are escorted.
Information stored in the computer may
be accessed by authorized VA
employees at remote locations including
VA healthcare facilities, Information
Systems Centers, VA Central Office and
Veteran Integrated Service Networks.
Access is controlled by individually
unique passwords/codes which must be
changed periodically by the employee.
4. The system is hosted in Amazon
Web Services Government Cloud
infrastructure as a service cloud
computing environment that has been
authorized at the high-impact level
under the Federal Risk and
Authorization Management Program.
The secure site-to-site encrypted
network connection is limited to access
via the VA trusted internet connection.
RECORD ACCESS PROCEDURES:
Individuals seeking information on
the existence and content of records in
this system pertaining to them should
contact the system manager in writing
as indicated above, or write, call or visit
the VA facility location where they are
or were employed or made contact. A
request for access to records must
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75391
contain the requester’s full name,
address, telephone number, be signed
by the requester, and describe the
records sought in sufficient detail to
enable VA personnel to locate them
with a reasonable amount of effort.
CONTESTING RECORD PROCEDURES:
Individuals seeking to contest or
amend records in this system pertaining
to them should contact the system
manager in writing as indicated above,
or write, call or visit the VA facility
location where they are or were
employed or made contact. A request to
contest or amend records must state
clearly and concisely what record is
being contested, the reasons for
contesting it, and the proposed
amendment to the record.
NOTIFICATION PROCEDURES:
Generalized notice is provided by the
publication of this notice. For specific
notice, see Record Access Procedure,
above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None
HISTORY:
73 FR 72117 (November 26, 2008)
[FR Doc. 2023–24193 Filed 11–1–23; 8:45 am]
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DEPARTMENT OF VETERANS
AFFAIRS
Privacy Act of 1974; Matching Program
AGENCY:
Department of Veterans Affairs
(VA).
Notice of a modified matching
program.
ACTION:
This is an 18-month reestablishment computer matching
agreement (CMA) with the Defense
Manpower Data Center (DMDC),
Department of Defense (DoD) and the
Department of Veterans Affairs (VA),
Veterans Benefits Administration
(VBA), regarding Veterans who are in
drilling status and also in receipt of
compensation or pension benefits. The
purpose of this CMA is to re-establish
the agreement between VA, Veterans
Benefits Administration (VBA) and the
DoD, Defense Manpower Data Center
(DMDC). DoD will disclose information
about individuals who are in drill pay
status. VBA will use this information as
a match for recipients of Compensation
and Pension benefits for adjustments of
awards.
DATES: Comments on this matching
program must be received no later than
30 days after date of publication in the
Federal Register. If no public comment
SUMMARY:
E:\FR\FM\02NON1.SGM
02NON1
khammond on DSKJM1Z7X2PROD with NOTICES
75392
Federal Register / Vol. 88, No. 211 / Thursday, November 2, 2023 / Notices
is received during the period allowed
for comment or unless otherwise
published in the Federal Register by
VA, the new agreement will become
effective a minimum of 30 days after
date of publication in the Federal
Register. If VA receives public
comments, VA shall review the
comments to determine whether any
changes to the notice are necessary. This
matching program will be valid for 18
months from the effective date of this
notice.
ADDRESSES: Comments may be
submitted through www.Regulations.gov
or mailed to VA Privacy Service, 810
Vermont Avenue NW, (005R1A),
Washington, DC 20420. Comments
should indicate that they are submitted
in response to ‘‘CMA 89 Drill Pay’’.
Comments received will be available at
regulations.gov for public viewing,
inspection or copies.
FOR FURTHER INFORMATION CONTACT:
Allison Conn (VBA), Program Analyst,
Department of Veterans Affairs, 810
Vermont Ave. NW, Room 1064,
Washington, DC 20420, Allison.Conn@
va.gov.
SUPPLEMENTARY INFORMATION: This
agreement continues an arrangement for
a periodic computer-matching program
between the United States Department
of Veterans Affairs (VA), Veterans
Benefits Administration (VBA) as the
matching recipient agency and the
Department of Defense (DoD), Defense
Manpower Data Center (DMDC) as the
matching source agency. This agreement
sets forth the responsibilities of VBA
and DoD with respect to information
disclosed pursuant to this agreement
and takes into account both agencies’
responsibilities under the Privacy Act of
1974, 5 U.S.C. 552a, as amended by the
Computer Matching and Privacy
Protection Act of 1988, as amended, and
the regulations promulgated thereunder,
including computer matching portions
of a revision of OMB Circular No. A–
130, 65 FR 77677 dated December 12,
2000.
Participating Agencies: The United
States Department of Veterans Affairs
(VA), Veterans Benefits Administration
(VBA) as the matching recipient agency
and the Department of Defense (DoD),
Defense Manpower Data Center (DMDC)
as the matching source agency.
Authority for Conducting the
Matching Program: The legal authority
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16:32 Nov 01, 2023
Jkt 262001
for conducting the matching program for
use in the administration of VA’s
Compensation and Pension Benefits
Programs is contained in 38 U.S.C.
5304(c), Prohibition Against Duplication
of Benefits, which precludes pension,
compensation, or retirement pay on
account of any person’s own service, for
any period for which he receives active
duty pay. The law (10 U.S.C. 12316)
prohibits the receipt of reserve pay and
DVA compensation for the same time
period, however, it does permit waiver
of DVA compensation to draw reserve
pay.’’
Purpose(s): The purpose of this
matching program between VBA and
DoD is to identify those Veterans and
VA beneficiaries who are in receipt of
certain VA benefit payments and are in
drilling status. VBA has the obligation
to reduce or suspend compensation and
pension benefit payments to veterans
who are in drilling status. VBA will use
the DoD records provided in the match
to update the master records of veterans
and VA beneficiaries receiving benefits
and to adjust their VA benefits,
accordingly, if needed.
Categories of Individuals: 1. Veterans
who have applied for compensation for
service-connected disability under 38
U.S.C. Chapter 11. 2. Veterans who have
applied for nonservice-connected
disability under 38 U.S.C. Chapter 15. 3.
Veterans entitled to burial benefits
under 38 U.S.C. Chapter 23. 4.
Surviving spouses and children who
have claimed pensions based on
nonservice-connected death of a veteran
under 38 U.S.C. Chapter 15. 5.
Surviving spouses and children who
have claimed death compensation based
on service-connected death of a veteran
under 38 U.S.C. Chapter 11. 6.
Surviving spouses and children who
have claimed dependency and
indemnity compensation for service
connected death of a veteran under 38
U.S.C. Chapter 13. 7. Parents who have
applied for death compensation based
on service connected death of a veteran
under 38 U.S.C. Chapter 11. 8. Parents
who have applied for dependency and
indemnity compensation for serviceconnected death of a veteran under 38
U.S.C. Chapter 13. 9. Individuals who
applied for educational assistance
benefits administered by VA under title
38 of the U.S. Code. 10. Individuals who
applied for educational assistance
benefits maintained by the Department
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Frm 00130
Fmt 4703
Sfmt 9990
of Defense under title 10 of the U.S.
Code that are administered by VA. 11.
Veterans who apply for training and
employers who apply for approval of
their programs under the provisions of
the Emergency Veterans’ Job Training
Act of 1983, Public Law 98–77. 12. Any
VA employee who generates or finalizes
adjudicative actions using the Benefits
Delivery Network (BDN) or the Veterans
Service Network (VETSNET) computer
processing systems. 13. Veterans who
apply for training and employers who
apply for approval of their programs
under the provisions of the Service
Members Occupational Conversion and
Training Act of 1992, Public Law 102–
484. 14. Representatives of individuals
covered by the system.
Categories of Records: The record, or
information contained in the record,
may include: 1. Name; 2. Social Security
Number 3. Date of birth 4. Paid Inactiveduty training days 5. Paid Active-duty
days.
System(s) of Records: Compensation,
Pension, Education, and Vocational
Rehabilitation and Employment
Records—VA (58 VA 21/22/28),
published at 86 FR 61858 (November 8,
2021). DMDC 01, entitled ‘‘Defense
Manpower Data Center Data Base,’’ last
published in the Federal Register on
May 27, 2022, 87 FR 32145 and
‘‘Veterans Affairs/Department of
Defense Identity Repository (VADIR)VA (138VA005Q)’’, last amended at 87
FR 79066 (December 23, 2022).
Signing Authority
The Senior Agency Official for
Privacy, or designee, approved this
document and authorized the
undersigned to sign and submit the
document to the Office of the Federal
Register for publication electronically as
an official document of the Department
of Veterans Affairs. John Oswalt, Chief
Privacy Officer and Chair of the Data
Integrity Board, Department of Veterans
Affairs approved this document on
October 25, 2023 for publication.
Dated: October 27, 2023.
Amy L. Rose,
Government Information Specialist, VA
Privacy Service, Office of Compliance, Risk
and Remediation, Office of Information and
Technology, Department of Veterans Affairs.
[FR Doc. 2023–24167 Filed 11–1–23; 8:45 am]
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]]>Agencies
[Federal Register Volume 88, Number 211 (Thursday, November 2, 2023)]
[Notices]
[Pages 75391-75392]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-24167]
-----------------------------------------------------------------------
DEPARTMENT OF VETERANS AFFAIRS
Privacy Act of 1974; Matching Program
AGENCY: Department of Veterans Affairs (VA).
ACTION: Notice of a modified matching program.
-----------------------------------------------------------------------
SUMMARY: This is an 18-month re-establishment computer matching
agreement (CMA) with the Defense Manpower Data Center (DMDC),
Department of Defense (DoD) and the Department of Veterans Affairs
(VA), Veterans Benefits Administration (VBA), regarding Veterans who
are in drilling status and also in receipt of compensation or pension
benefits. The purpose of this CMA is to re-establish the agreement
between VA, Veterans Benefits Administration (VBA) and the DoD, Defense
Manpower Data Center (DMDC). DoD will disclose information about
individuals who are in drill pay status. VBA will use this information
as a match for recipients of Compensation and Pension benefits for
adjustments of awards.
DATES: Comments on this matching program must be received no later than
30 days after date of publication in the Federal Register. If no public
comment
[[Page 75392]]
is received during the period allowed for comment or unless otherwise
published in the Federal Register by VA, the new agreement will become
effective a minimum of 30 days after date of publication in the Federal
Register. If VA receives public comments, VA shall review the comments
to determine whether any changes to the notice are necessary. This
matching program will be valid for 18 months from the effective date of
this notice.
ADDRESSES: Comments may be submitted through www.Regulations.gov or
mailed to VA Privacy Service, 810 Vermont Avenue NW, (005R1A),
Washington, DC 20420. Comments should indicate that they are submitted
in response to ``CMA 89 Drill Pay''. Comments received will be
available at regulations.gov for public viewing, inspection or copies.
FOR FURTHER INFORMATION CONTACT: Allison Conn (VBA), Program Analyst,
Department of Veterans Affairs, 810 Vermont Ave. NW, Room 1064,
Washington, DC 20420, [email protected].
SUPPLEMENTARY INFORMATION: This agreement continues an arrangement for
a periodic computer-matching program between the United States
Department of Veterans Affairs (VA), Veterans Benefits Administration
(VBA) as the matching recipient agency and the Department of Defense
(DoD), Defense Manpower Data Center (DMDC) as the matching source
agency. This agreement sets forth the responsibilities of VBA and DoD
with respect to information disclosed pursuant to this agreement and
takes into account both agencies' responsibilities under the Privacy
Act of 1974, 5 U.S.C. 552a, as amended by the Computer Matching and
Privacy Protection Act of 1988, as amended, and the regulations
promulgated thereunder, including computer matching portions of a
revision of OMB Circular No. A-130, 65 FR 77677 dated December 12,
2000.
Participating Agencies: The United States Department of Veterans
Affairs (VA), Veterans Benefits Administration (VBA) as the matching
recipient agency and the Department of Defense (DoD), Defense Manpower
Data Center (DMDC) as the matching source agency.
Authority for Conducting the Matching Program: The legal authority
for conducting the matching program for use in the administration of
VA's Compensation and Pension Benefits Programs is contained in 38
U.S.C. 5304(c), Prohibition Against Duplication of Benefits, which
precludes pension, compensation, or retirement pay on account of any
person's own service, for any period for which he receives active duty
pay. The law (10 U.S.C. 12316) prohibits the receipt of reserve pay and
DVA compensation for the same time period, however, it does permit
waiver of DVA compensation to draw reserve pay.''
Purpose(s): The purpose of this matching program between VBA and
DoD is to identify those Veterans and VA beneficiaries who are in
receipt of certain VA benefit payments and are in drilling status. VBA
has the obligation to reduce or suspend compensation and pension
benefit payments to veterans who are in drilling status. VBA will use
the DoD records provided in the match to update the master records of
veterans and VA beneficiaries receiving benefits and to adjust their VA
benefits, accordingly, if needed.
Categories of Individuals: 1. Veterans who have applied for
compensation for service-connected disability under 38 U.S.C. Chapter
11. 2. Veterans who have applied for nonservice-connected disability
under 38 U.S.C. Chapter 15. 3. Veterans entitled to burial benefits
under 38 U.S.C. Chapter 23. 4. Surviving spouses and children who have
claimed pensions based on nonservice-connected death of a veteran under
38 U.S.C. Chapter 15. 5. Surviving spouses and children who have
claimed death compensation based on service-connected death of a
veteran under 38 U.S.C. Chapter 11. 6. Surviving spouses and children
who have claimed dependency and indemnity compensation for service
connected death of a veteran under 38 U.S.C. Chapter 13. 7. Parents who
have applied for death compensation based on service connected death of
a veteran under 38 U.S.C. Chapter 11. 8. Parents who have applied for
dependency and indemnity compensation for service-connected death of a
veteran under 38 U.S.C. Chapter 13. 9. Individuals who applied for
educational assistance benefits administered by VA under title 38 of
the U.S. Code. 10. Individuals who applied for educational assistance
benefits maintained by the Department of Defense under title 10 of the
U.S. Code that are administered by VA. 11. Veterans who apply for
training and employers who apply for approval of their programs under
the provisions of the Emergency Veterans' Job Training Act of 1983,
Public Law 98-77. 12. Any VA employee who generates or finalizes
adjudicative actions using the Benefits Delivery Network (BDN) or the
Veterans Service Network (VETSNET) computer processing systems. 13.
Veterans who apply for training and employers who apply for approval of
their programs under the provisions of the Service Members Occupational
Conversion and Training Act of 1992, Public Law 102-484. 14.
Representatives of individuals covered by the system.
Categories of Records: The record, or information contained in the
record, may include: 1. Name; 2. Social Security Number 3. Date of
birth 4. Paid Inactive-duty training days 5. Paid Active-duty days.
System(s) of Records: Compensation, Pension, Education, and
Vocational Rehabilitation and Employment Records--VA (58 VA 21/22/28),
published at 86 FR 61858 (November 8, 2021). DMDC 01, entitled
``Defense Manpower Data Center Data Base,'' last published in the
Federal Register on May 27, 2022, 87 FR 32145 and ``Veterans Affairs/
Department of Defense Identity Repository (VADIR)-VA (138VA005Q)'',
last amended at 87 FR 79066 (December 23, 2022).
Signing Authority
The Senior Agency Official for Privacy, or designee, approved this
document and authorized the undersigned to sign and submit the document
to the Office of the Federal Register for publication electronically as
an official document of the Department of Veterans Affairs. John
Oswalt, Chief Privacy Officer and Chair of the Data Integrity Board,
Department of Veterans Affairs approved this document on October 25,
2023 for publication.
Dated: October 27, 2023.
Amy L. Rose,
Government Information Specialist, VA Privacy Service, Office of
Compliance, Risk and Remediation, Office of Information and Technology,
Department of Veterans Affairs.
[FR Doc. 2023-24167 Filed 11-1-23; 8:45 am]
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