Privacy Act of 1974; System of Records, 69215-69219 [2023-22175]
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Federal Register / Vol. 88, No. 192 / Thursday, October 5, 2023 / Notices
extending southeast for approximately
one and three-quarters miles.
• Starting at the northeast boundary
of the Villareales Banco Tract of the
Lower Rio Grande Valley National
Wildlife Refuge and extending east to
the western boundary of the of the
Cuevitas Tract of the Lower Rio Grande
Valley National Wildlife Refuge.
There is presently an acute and
immediate need to construct physical
barriers and roads in the vicinity of the
border of the United States in order to
prevent unlawful entries into the United
States in the project areas pursuant to
sections 102(a) and 102(b) of IIRIRA. In
order to ensure the expeditious
construction of the barriers and roads in
the project areas, I have determined that
it is necessary that I exercise the
authority that is vested in me by section
102(c) of IIRIRA.
Accordingly, pursuant to section
102(c) of IIRIRA, I hereby waive in their
entirety, with respect to the
construction of roads and physical
barriers (including, but not limited to,
accessing the project areas, creating and
using staging areas, the conduct of
earthwork, excavation, fill, and site
preparation, and installation and
upkeep of physical barriers, roads,
supporting elements, drainage, erosion
controls, safety features, lighting,
cameras, and sensors) in the project
areas, all of the following statutes,
including all federal, state, or other
laws, regulations, and legal
requirements of, deriving from, or
related to the subject of, the following
statutes, as amended: The National
Environmental Policy Act (Pub. L. 91–
190, 83 Stat. 852 (Jan. 1, 1970) (42
U.S.C. 4321 et seq.)); the Endangered
Species Act (Pub. L. 93–205, 87 Stat.
884 (Dec. 28, 1973) (16 U.S.C. 1531 et
seq.)); the Federal Water Pollution
Control Act (commonly referred to as
the Clean Water Act (33 U.S.C. 1251 et
seq.)); the National Historic Preservation
Act (Pub. L. 89–665, 80 Stat. 915 (Oct.
15, 1966), as amended, repealed, or
replaced by Public Law 113–287, 128
Stat. 3094 (Dec. 19, 2014) (formerly
codified at 16 U.S.C. 470 et seq., now
codified at 54 U.S.C. 100101 note and
54 U.S.C. 300101 et seq.)); the Migratory
Bird Treaty Act (16 U.S.C. 703 et seq.);
the Migratory Bird Conservation Act (16
U.S.C. 715 et seq.); the Clean Air Act (42
U.S.C. 7401 et seq.); the Archeological
Resources Protection Act (Pub. L. 96–95,
93 Stat. 721 (Oct. 31, 1979) (16 U.S.C.
470aa et seq.)); the Paleontological
Resources Preservation Act (16 U.S.C.
470aaa et seq.); the Safe Drinking Water
Act (42 U.S.C. 300f et seq.); the Noise
Control Act (42 U.S.C. 4901 et seq.); the
Solid Waste Disposal Act, as amended
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by the Resource Conservation and
Recovery Act (42 U.S.C. 6901 et seq.);
the Comprehensive Environmental
Response, Compensation, and Liability
Act (42 U.S.C. 9601 et seq.); the
Archaeological and Historic
Preservation Act (Pub. L. 86–523, 74
Stat. 220 (June 27, 1960) as amended,
repealed, or replaced by Public Law
113–287, 128 Stat. 3094 (Dec. 19, 2014)
(formerly codified at 16 U.S.C. 469 et
seq., now codified at 54 U.S.C. 312502
et seq.)); the Antiquities Act (formerly
codified at 16 U.S.C. 431 et seq., now
codified 54 U.S.C. 320301 et seq.); the
Historic Sites, Buildings, and
Antiquities Act (formerly codified at 16
U.S.C. 461 et seq., now codified at 54
U.S.C. 3201–320303 & 320101–320106);
the Farmland Protection Policy Act (7
U.S.C. 4201 et seq.); the National
Wildlife Refuge System Administration
Act (Pub. L. 89–669, 80 Stat. 926 (Oct.
15, 1966) (16 U.S.C. 668dd-668ee));
National Fish and Wildlife Act of 1956
(Pub. L. 84–1024, 70 Stat. 1119 (Aug. 8,
1956) (16 U.S.C. 742a, et seq.)); the Fish
and Wildlife Coordination Act (Pub. L.
73–121, 48 Stat. 401 (March 10, 1934)
(16 U.S.C. 661 et seq.)); the National
Trails System Act (16 U.S.C. 1241 et
seq.); the Administrative Procedure Act
(5 U.S.C. 551 et seq.); the Eagle
Protection Act (16 U.S.C. 668 et seq.);
the Native American Graves Protection
and Repatriation Act (25 U.S.C. 3001 et
seq.); the American Indian Religious
Freedom Act (42 U.S.C. 1996); and the
Federal Land Policy and Management
Act (Pub. L. 94–579, 90 Stat. 2743 (Oct.
21, 1976) (43 U.S.C. 1701 et seq.)).
This waiver does not revoke or
supersede any other waiver
determination made pursuant to section
102(c) of IIRIRA. Such waivers shall
remain in full force and effect in
accordance with their terms. I reserve
the authority to execute further waivers
from time to time as I may determine to
be necessary under section 102 of
IIRIRA.
Alejandro N. Mayorkas,
Secretary. U.S. Department of Homeland
Security.
[FR Doc. 2023–22176 Filed 10–4–23; 8:45 am]
BILLING CODE 9111–14–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–7077–N–22]
Privacy Act of 1974; System of
Records
Single Family Acquired Asset
Branch, Office of Housing, HUD.
AGENCY:
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ACTION:
69215
Notice of a modified system of
records.
Under the provision of the
Privacy Act of 1974, as amended, the
Department of Housing and Urban
Development (HUD), Single Family
Acquired Asset Branch, is modifying
system of records titled ‘‘Single Family
Acquired Assets Management System
(SAMS).’’ The Single Family Acquired
Asset Management System (SAMS)
handles Management and accounting
functions for HUD’s inventory of HUD
owned single-family properties for sale,
or maintained as, Real Estate Owned
(REO) properties. This system of records
is being revised to make clarifying
changes within: System Location,
System Manager, Record Authority for
Maintenance of the System, Purpose of
the System, Categories of Individuals
Covered by the System, Categories of
Records in the System, Records Source
Categories, Routine Uses of Records
Maintained in the System, Retrieval of
Records, and Retention and Disposal of
Records, and make general updates to
the remaining sections to accurately
reflect management of the system of
records in accordance with the Office of
Management and Budget (OMB)
Circular A108, Federal Agency
Responsibilities for Review, Reporting,
and Publication under the Privacy Act.
DATES: Comments will be accepted on or
before November 6, 2023. This proposed
action will be effective immediately
upon publication. Routine uses will
become effective on the date following
the end of the comment period unless
comments are received which result in
a contrary determination.
ADDRESSES: You may submit comments,
identified by docket number or by one
of the following methods:
Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions provided on that site to
submit comments electronically.
Fax: 202–619–8365.
Email: privacy@hud.gov.
Mail: Attention: Privacy Office;
LaDonne White, Chief Privacy Officer;
Office of the Executive Secretariat; 451
Seventh Street SW, Room 10139;
Washington, DC 20410–0001.
Instructions: All submissions received
must include the agency name and
docket number for this rulemaking. All
comments received will be posted
without change to https://
www.regulations.gov. including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received go to https://
www.regulations.gov.
SUMMARY:
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FOR FURTHER INFORMATION CONTACT:
LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410;
telephone number (202) 708–3054 (this
is not a toll-free number). HUD
welcomes and is prepared to receive
calls from individuals who are deaf or
hard of hearing, as well as individuals
with speech or communication
disabilities. To learn more about how to
make an accessible telephone call,
please visit https://www.fcc.gov/
consumers/guides/telecommunicationsrelay-service-trs.
SUPPLEMENTARY INFORMATION: HUD,
Single Family Acquired Asset Branch,
maintains the Single Family Acquired
Asset Management System (SAMS).
HUD is publishing this revised notice to
reflect new and modified routine uses,
and new source protocols implemented
to support HUD’s move to cloud
services. Additionally, administrative
updates are being added to the
remaining SORN sections to reflect the
system in its current state. The change
to the system of records will have no
undue impact on the privacy of
individuals and updates are consistent
with the records collected. Specific
changes to the SORN include:
Security Classification: Added
systems of record classification status.
System Location: Replaced former
data center location in West Virginia
with new locations in Virginia,
Mississippi, and Washington, DC.
System Manager: Identified new
system manager expected to operate
under this system of records.
Authority for Maintenance of the
System: Updated with existing
authorities that permit the maintenance
of the system’s records by clarifying
citations, correcting errors, and
including relevant citations to the Code
of Federal Register. Statutes and
regulations are listed below.
Purpose of the System: Updated to
make clarifying changes to the system’s
purpose.
Categories of Individuals Covered by
the System: Reorganized this section to
group and clarify individuals according
to their program responsibilities.
Categories of Records in the System:
Updated this section to clarify the
records collected.
Records Source Categories: Updated
with record sources for internal and
external systems, with source updates
to: (1) responsibility for the initial
receipt/upload of HUD REO
disbursements, collections and Name
and Address Identification Numbers
(NAIDs) information was transferred
from HUD’s Single Family Acquired
Asset Branch—SAMS to the Office of
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Single Family Asset Management
(OSFAM)—Asset Disposition and
Management System (ADAMS).
Financial transaction and documents
are now submitted and created in
ADAMS, and then sent to SAMS to
capture and process core financial
transactions, and (2) the SAMS Web
cloud-based solution was implemented
for uploading, transmitting, storing
forms and PDF attachments for program
automated reporting.
Routine Use of Records in System:
HUD will make new and modified
disclosures from this system of records
to authorized agencies and participants
as described below. The disclosures will
enable HUD to resolve disputes,
implement remedial actions, test new
technology, work with researchers, and
respond to investigation actions. To
keep track of legal, reporting, hearing,
and procedural processes related to
these documents, HUD may maintain
summaries or details on these
disclosures in this system. HUD’s
responsiveness to records maintained by
this system of records makes these
disclosures appropriate.
New Routine Uses: Routine Use (1)
was added to help resolve disputes
between HUD and persons making FOIA
requests; Routine Use (2) was added to
help with congressional inquiries made
at the request of that individual; Routine
Use (3) was added to let researchers
access HUD data as needed; Routine Use
(4) was added to allow support from
contractors, and others when necessary
to accomplish a HUD mission function;
Routine Use (6) was added to allow for
disclosures made to Treasury Bureau of
Fiscal Service (BFS) and others for
collections and payments services;
Routine Use (9) was added to allow
testing new program technology and
services; Routine Uses (10) and (11)
were added to meet the requirements of
OMB M–17–12; Routine Use (12) was
added to help enforce civil or criminal
laws; and Routine Uses (13) and (14)
were added to let HUD to litigate as
needed and receive effective
representation by its representatives
(such as the Department of Justice).
Updated Routine Use: Routine Use (5)
was modified to clarify the purpose for
reporting 1099 miscellaneous form to
Treasury IRS, and (7) was modified to
clarify disclosures made to the relevant
REO entity, and purposes for reporting
accounting transactions and tax
compliance requirements.
Records Retention and Disposition:
Updated this section to describe current
retention and disposal requirements in
a simplified format. Added existing
NARA approved general records
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schedules the agency generally uses to
dispose of program related records.
Policy and Practice for Retrieval of
Records: Updated to include minor
changes and format. Removed the FHA
Case Number since it was not a personal
identifier, and the property address,
purchaser name since these records
were not used as a retrieval practice.
SYSTEM NAME AND NUMBER:
Single Family Acquired Asset
Management System HUD/HOU–01.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
National Center for Critical
Information Processing and Storage in
Mississippi and Virgina; HUD
Headquarters, 451 Seventh Street SW,
Washington, DC 20410–0001;
Accounting files are located at the
management and marketing contractors’
site, which fall under the HUD’s REO
Servicing Office, Office of Single Family
Asset Management, at various locations
throughout the United States.
SYSTEM MANAGER(S):
Kirk Mensah, Director, Single Family
Assets Management Division, 451
Seventh Street SW, Room 6242,
Washington, DC 20410, telephone
number (202) 402–3092.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Housing Act, Public
Law 73–479, 48 Stat. 1246, 12 U.S.C.
1701 et seq., Departments of Veterans
Affairs and Housing and Urban
Development, and Independent
Agencies Appropriations Act, 1997,
Public Law 104–204, 110 Stat. 2894, 12
U.S.C. 1715z–11a, The Housing and
Community Development Act of 1987,
Public Law 100–242, title I, § 165, 101
Stat. 1864, The Housing Community
Development Act of 1987, 42 U.S.C.
3543(a), The Debt Collection Act of
1982, Public Law 97–365, title 24 Code
of Federal Regulations, part 291,
Disposition of HUD-Acquired and
Owned Single-Family Property, HUD
Handbook 4000.1 (FHA Single Family
Housing Policy Handbook).
PURPOSES OF THE SYSTEM:
SAMS is a management and
accounting system for HUD Federal
Housing Administration (FHA)-owned
single-family properties for sale, or
maintained as, Real Estate Owned (REO)
custodial home, that HUD acquires
when a lender forecloses on a property
and conveys the title to HUD. SAMS
supports HUD staff at Headquarters,
Homeownership Centers (HOCs), and
HUD’s Management and Marketing
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(M&M) contractors in tracking singlefamily properties from their acquisition
by HUD through the steps necessary to
resell the properties. SAMS captures
and processes all financial transactions
related to repairing, leasing, listing, and
selling the properties, including
payments for contractor services, taxes,
and homeowner association and
condominium fees.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Purchasers, successful bidders of
Federal Housing Administration (FHA)
Single-Family owned homes; Approved
business partners of FHA’s REO
program for collections and payments
resulting from their participation as a
REO loan originator, loan servicer,
claims servicer, real estate brokers, title
company, appraiser, property manager,
lessee; Mortgagors, including Business
and Homebuyers of Real Estate Owned
properties (REO); Borrowers, who have
defaulted on a HUD loan; HUD Single
Family Property Disposition Program
Management and Marketing (M&M)
contractors; and HUD employees and
contractors involved with REO property
functions.
CATEGORIES OF RECORDS IN THE SYSTEM:
Full Name, Social Security Number
(SSN), Address (Work and Personal),
Date of Birth, Employer Identification
Number, Email Address (Work and
Personal), Employee Identification
Number; Financial Information (bank
account numbers, lender ids), Legal
Documents (foreclosure, deed-in-lieu
agreements), Name and Address
Identification Number (NAID), Phone
Number (Work and Personal), Race/
Ethnicity, Salary (income certification),
Taxpayer ID including taxing authority
profile, Telephone number, Fax number,
and User Ids.
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RECORD SOURCE CATEGORIES:
On-line data entry by HUD staff via
SAMS Web and exchanged from sources
(i.e., purchasers, lender originators,
lender servicers, brokers, homeowner
association, appraisers, title companies,
HUD employees, contractors). Internal
and External data exchanges from the
following systems:
• Office of Single-Family Housing.
Æ Computerized Homes Underwriting
Management System (CHUMS)
Æ Lender Electronic Assessment
Portal (LEAP).
• Office of Finance and Budget.
Æ Single Family Insurance Subsystem
(SFIS–CLAIMS)
Æ Home Equity Reverse Mortgage
Information Technology (HERMIT)
Æ Electronic Data Interface System
(EDIS)
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• Office of Single-Family Asset
Management.
Æ Asset Disposition and Management
System (ADAMS)
• Office of the Chief Information
Officer
Æ Digital Identity and Access
Management System (DIAMS).
• U.S. Department of the Treasury
Æ Bureau of the Fiscal Service:
Lockbox Network Systems, IntraGovernmental Payment and Collection
Cross Servicing, Treasury Offset
Program
Æ Internal Revenue Service (IRS):
FIRE tax compliance program.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES
(1) To the National Archives and
Records Administration, Office of
Government Information Services
(OGIS), to the extent necessary to fulfill
its responsibilities in 5 U.S.C. 552(h), to
review administrative agency policies,
procedures, and compliance with the
Freedom of Information Act (FOIA), and
to facilitate OGIS’s offering of mediation
service to resolve disputes between
persons making FOIA requests and
administrative agencies.
(2) To a congressional office from the
record of an individual, in response to
an inquiry from the congressional office
made at the request of that individual.
(3) To contractors, grantees, experts,
consultants, Federal agencies, and nonFederal entities, including, but not
limited to, State and local governments
and other research institutions or their
parties, and entities and their agents
with whom HUD has a contract, service
agreement, grant, cooperative
agreement, or other agreement, for the
purposes of statistical analysis and
research in support of program
operations, management, performance
monitoring, evaluation, risk
management, and policy development,
or to otherwise support the
Department’s mission. Records under
this routine use may not be used in
whole or in part to make decisions that
affect the rights, benefits, or privileges
of specific individuals. The results of
the matched information may not be
disclosed in identifiable form.
(4) To contractors, grantees, experts,
consultants and their agents, or others
performing or working under a contract,
service, grant, cooperative agreement, or
other agreement with HUD, when
necessary to accomplish an agency
function related to a system of records.
Disclosure requirements are limited to
only those data elements considered
relevant to accomplishing an agency
function.
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(5) To Department of Treasury
Internal Revenue Service (IRS) for the
purpose of reporting miscellaneous
income on form 1099–MISC for HUD’
business transactions with Management
and Marketing (M&M) Contractors, tax
year reporting, in connection with their
services performed in the maintenance
of HUD REO homes.
(6) To the Department of Treasury,
Bureau of the Fiscal Service, their
agents, entities and banking institutions
(not related to taxes) that provide
payment and collection services for
HUD: (1) Administrative (Payment
Services): Issuing payments and other
remittance services for payments
certified to authorized contractors,
vendors, tax authorities, and others
authorized on HUD’s behalf. (2) CrossServicing (Collection Services):
Pursuing financial transactions for
payments owed to HUD from buyers,
mortgagors, settlement agents, closing
agents, lender servicers and other
authorized collections due.
(7) To financial institutions, vendors,
mortgagees, management and marketing
contractors, and their authorizing
officials, as well as affiliates and other
parties required, in connection with
HUD’s REO Office of Single-Family
Asset Management, disclosures are
made: (1) To maintain, process, inspect,
market, and respond to business payee
transactions, inquiries, errors, and
corrections related to HUD REO
properties. (2) To provide a listing of
REO asset sales, along with their
associated commissions, to the relevant
selling brokers.
(8) To Financial Control Contractors
for processing data input for SAMS
system that is written in proprietary
code.
(9) To contractors, experts and
consultants with whom HUD has a
contract, service agreement, or other
assignment of the Department, when
necessary to utilize relevant data for the
purpose of testing new technology and
systems designed to enhance program
operations and performance.
(10) To appropriate agencies, entities,
and persons when (1) HUD suspects or
has confirmed that there has been a
breach of the system of records,· (2)
HUD has determined that as a result of
the suspected or confirmed breach there
is a risk of harm to individuals, [the
agency] (including its information
systems, programs, and operations), the
Federal Government, or national
security; and (3) the disclosure made to
such agencies, entities, and persons is
reasonably necessary to assist in
connection with HUD’s efforts to
respond to the suspected or confirmed
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breach or to prevent, minimize, or
remedy such harm.
(11) To another Federal agency or
Federal entity, when [the agency]
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs, and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
(12) To appropriate Federal, state,
local, tribal, or other governmental
agencies or multilateral governmental
organizations responsible for
investigating or prosecuting the
violations of, or for enforcing or
implementing, a statute, rule,
regulation, order, or license, where HUD
determines that the information would
assist in the enforcement of civil or
criminal laws, when such records,
either alone or in conjunction with
other information, indicate a violation
or potential violation of law.
(13) To a court, magistrate,
administrative tribunal, or arbitrator in
the course of presenting evidence,
including disclosures to opposing
counsel or witnesses in the course of
civil discovery, litigation, mediation, or
settlement negotiations; or in
connection with criminal law
proceedings when HUD determines that
use of such records is relevant and
necessary to the litigation and when any
of the following is a party to the
litigation or have an interest in such
litigation: (1) HUD, or any component
thereof; or (2) any HUD employee in his
or her official capacity; or (3) any HUD
employee in his or her individual
capacity where HUD has agreed to
represent the employee; or (4) the
United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
(14) To any component of the
Department of Justice or other Federal
agency conducting litigation or in
proceedings before any court,
adjudicative, or administrative body
when HUD determines that the use of
such records is relevant and necessary
to the litigation and when any of the
following is a party to the litigation or
have an interest in such litigation: (1)
HUD, or any component thereof; or (2)
any HUD employee in his or her official
capacity; or (3) any HUD employee in
his or her individual capacity where the
Department of Justice or agency
conducting the litigation has agreed to
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represent the employee; or (4) the
United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Paper and electronic.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrieved by Social
Security Number and Name.
POLICIES AND PRACTICIES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records in this system are retained
and disposed of in accordance with the
National Archives and Records
Administration, General Records
Schedule 1.1, Financial Management
and Reporting Records; GRS 3.1,
Information Technology Development
Records; GRS 3.2, Information Security
Records; 4.2 Information Access and
Protection Records; and 5.2, Transitory
and Intermediary Records. General
records are maintained for periods of 1–
6 years unless a longer retention period
is deemed necessary for investigative
purposes or business use. Electronic
records will be destroyed in accordance
with systems disposal and NIST 800–88
Guidelines.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Administrative Controls: Backups
Secured Off-Site; Methods to Ensure
Only Authorized Personnel Access to
PII; Periodic Security Audits; Regular
Monitoring of Users’ Security Practices;
FIPS 199 determination. HUD access is
safeguarded according to rules and
policies, including all applicable
automated processes according to
security and privacy safeguard policies.
HUD has imposed strict controls to
minimize the risk of compromising the
information being stored. Primary and
recovery facilities control physical
access to information system output
devices to prevent unauthorized
individuals from obtaining the output.
Back-ups are secured off-site, periodic
security audits are performed, and
regular monitoring of user’s security
practices are enforced.
Technical Controls: Firewall; RoleBased Access Controls; Virtual Private
Network (VPN); Least Privilege Access;
User Identification and Password; and
PIV Card. The system incorporates rolebased access controls, least privilege
access controls, and virtual private
access controls. Access is limited to
authorized personnel and requires a
password and user ID before system
access is granted. Records are
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maintained in a secured computer
network behind HUD’s firewall. The
system sends and receives data through
HUD Security File Transfer Protocol
(SFTP), which encrypts the data. SSNs
are encrypted during transmission to
protect session information.
Physical Controls: Key cards; Security
Guards; and Identification badges.
Secure physical methods are used to
ensure only authorized users have
access to PII or HUD and its approved
facilities. Access is controlled by key
card, controlled access, security guards,
and identification badges. Periodic
security audits, regular monitoring of
system users’ behavior is conducted;
Primary and recovery facilities control
physical access to information system
output devices to prevent unauthorized
individuals from obtaining the output.
Hard copies are stored in locked file
cabinets in secured rooms with
restricted access.
RECORD ACCESS PROCEDURES:
Individuals requesting records of
themselves should address written
inquiries to the Department of Housing
Urban and Development 451 7th Street,
SW Washington, DC 20410–0001. For
verification, individuals should provide
their full name, current address, and
telephone number. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The HUD rule for contesting the
content of any record pertaining to the
individual by the individual concerned
is published in 24 CFR 16.8 or may be
obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of
records of themselves should address
written inquiries to the Department of
Housing Urban Development, 451 7th
Street SW, Washington, DC 20410–0001.
For verification purposes, individuals
should provide their full name, office or
organization where assigned, if
applicable, and current address and
telephone number. In addition, the
requester must provide either a
notarized statement or an unsworn
declaration made under 24 CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This is a revision to the previously
published notice published in the
Federal Modification to Docket No. 88
FR 45239 (July 14, 2023); Docket No. 71
E:\FR\FM\05OCN1.SGM
05OCN1
Federal Register / Vol. 88, No. 192 / Thursday, October 5, 2023 / Notices
FR 35443 (June 20, 2006); Document
No.79 FR 10825 (February 26, 2014).
LaDonne White,
Chief Privacy Officer, Office of
Administration.
[FR Doc. 2023–22175 Filed 10–4–23; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–6429–N–01]
Section 3 Benchmarks for Creating
Economic Opportunities for Low- and
Very Low-Income Persons and Eligible
Businesses
Office of the Assistant Deputy
Secretary for Field Policy and
Management, HUD.
ACTION: Notification of benchmarks.
AGENCY:
HUD’s regulations require
that HUD set Section 3 benchmarks by
publishing a notification, subject to
public comment, in the Federal Register
and update the benchmarks no less
frequently than once every three years
by the same method of notification. This
notice updates the 2020 version of the
benchmark notice and requests public
comment about the Section 3
benchmark goals.
DATES: Effective Date: November 6,
2023.
FOR FURTHER INFORMATION CONTACT:
Nathan Roush, Program Analyst, Office
of Field Policy and Management,
Department of Housing and Urban
Development, Five Points Plaza, 40
Marietta St NW, Atlanta, GA 30303,
telephone number 678–732–2045 (this
is not a toll-free number). General email
inquiries regarding Section 3 may be
sent to Section3@hud.gov. HUD
welcomes and is prepared to receive
calls from individuals who are deaf or
hard of hearing, as well as individuals
with speech or communication
disabilities. To learn more about how to
make an accessible telephone call,
please visit https://www.fcc.gov/
consumers/guides/telecommunicationsrelay-service-trs.
SUPPLEMENTARY INFORMATION:
ddrumheller on DSK120RN23PROD with NOTICES1
SUMMARY:
I. Background
Section 3 of the Housing and Urban
Development Act of 1968, as amended
by the Housing and Community
Development Act of 1992 (Section 3),
contributes to the establishment of
stronger, more sustainable communities
by ensuring that employment and other
economic opportunities generated by
Federal financial assistance for housing
and community development programs
VerDate Sep<11>2014
18:37 Oct 04, 2023
Jkt 262001
are, to the greatest extent feasible,
directed toward low- and very lowincome persons, particularly those who
are recipients of government assistance
for housing. HUD is statutorily charged
with the authority and responsibility to
implement and enforce Section 3
through regulation, which HUD has
done through the publication of the
Section 3 final rule, titled ‘‘Enhancing
and Streamlining the Implementation of
Section 3 Requirements for Creating
Economic Opportunities for Low- and
Very Low-Income Persons and Eligible
Businesses,’’ 85 FR 61524 (‘‘HUD’s
Section 3 Final Rule’’). This final rule is
codified in 24 CFR part 75.
HUD’s Section 3 regulations require
the establishment of Section 3
benchmarks for Section 3 workers and
Targeted Section 3 workers through a
document published in the Federal
Register. 24 CFR 75.13(b) and 75.23(b).
Consistent with these requirements,
HUD published a benchmark notice in
the Federal Register on September 29,
2020, titled ‘‘Section 3 Benchmarks for
Creating Economic Opportunities for
Low- and Very Low-Income Persons and
Eligible Businesses,’’ 85 FR 60907.
HUD’s Section 3 regulations also require
HUD to update the benchmarks through
a document published in the Federal
Register, subject to public comment, not
less frequently than once every three
years. 24 CFR 75.13(b)(1) and
75.23(b)(1).
II. Section 3 Benchmarks
HUD’s Section 3 regulations require
that in altering and updating the
established benchmark goals, HUD must
consider Section 3 labor hour data
collected during the prior three-year
period. 24 CFR 75.13(b)(1) and
75.23(b)(1). After evaluation and
consideration of the data collected to
date, HUD has determined that the
available data is not a sufficiently
representative sample to support the
alteration of the current published
benchmark goals or publication of
aggregate labor hour data. Therefore, the
benchmark goals will continue to be the
ratios established in the original Section
3 benchmark notice published
September 29, 2020, and HUD will
continue to support the labor hour goal
methodology contained therein.
HUD considered a number of factors
in making this decision. Despite being
published on September 29, 2020,
HUD’s Section 3 final rule did not go
into effect until November 30, 2020, and
compliance only began to be required
for activities and projects funded on or
after July 1, 2021. This means that
activities and projects funded prior to
July 1, 2021, were not required to report
PO 00000
Frm 00105
Fmt 4703
Sfmt 4703
69219
labor hours under 24 CFR part 75,
which does not give HUD a full three
years of data to review. Additionally,
the count of labor hours and evaluation
of achievement of benchmark goals are
not determined until an activity or
project is completed. Given the varying
duration of construction projects, a
number of larger Section 3 projects—
those with higher numbers of labor
hours—funded after July 1, 2021, have
not yet completed construction and
therefore have not reported final labor
hours for Section 3 workers or Targeted
Section 3 workers. These factors, among
others, have contributed to initial
reports containing limited data on a
small subset of projects, which HUD
believes does not create a large- or
representative-enough sample of data to
merit a change to the existing
benchmarks or publication of aggregate
data on labor hours and the proportion
of recipients meeting benchmarks.
While HUD has decided not to change
the benchmark goals for Public Housing
Financial Assistance and Section 3
Projects, HUD would like to solicit
public comment on any matters related
to this notice, generally, but specifically
on the experience of grantees,
contractors, and other stakeholders in
achieving the existing benchmark goals
along with any challenges faced or
recommendations for appropriate
benchmarks for future updates. HUD
will not be issuing a second notice
regarding the current Section 3
benchmarks unless the comments
provide HUD with a basis for making
revisions to the benchmarks.
HUD will publish another notice to
update Section 3 benchmarks no later
than three years after the publication of
this notice, as required by HUD’s
Section 3 regulations.
Michele Perez,
Assistant Deputy Secretary for Field Policy
and Management.
[FR Doc. 2023–22183 Filed 10–4–23; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
[Docket No. FWS–HQ–LE–2023–N075;
FF09L00200–FX–LE18110900000; OMB
Control Number 1018–0012]
Agency Information Collection
Activities; Submission to the Office of
Management and Budget; Declaration
for Importation or Exportation of Fish
or Wildlife
AGENCY:
Fish and Wildlife Service,
Interior.
E:\FR\FM\05OCN1.SGM
05OCN1
]]>Agencies
[Federal Register Volume 88, Number 192 (Thursday, October 5, 2023)]
[Notices]
[Pages 69215-69219]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-22175]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7077-N-22]
Privacy Act of 1974; System of Records
AGENCY: Single Family Acquired Asset Branch, Office of Housing, HUD.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Under the provision of the Privacy Act of 1974, as amended,
the Department of Housing and Urban Development (HUD), Single Family
Acquired Asset Branch, is modifying system of records titled ``Single
Family Acquired Assets Management System (SAMS).'' The Single Family
Acquired Asset Management System (SAMS) handles Management and
accounting functions for HUD's inventory of HUD owned single-family
properties for sale, or maintained as, Real Estate Owned (REO)
properties. This system of records is being revised to make clarifying
changes within: System Location, System Manager, Record Authority for
Maintenance of the System, Purpose of the System, Categories of
Individuals Covered by the System, Categories of Records in the System,
Records Source Categories, Routine Uses of Records Maintained in the
System, Retrieval of Records, and Retention and Disposal of Records,
and make general updates to the remaining sections to accurately
reflect management of the system of records in accordance with the
Office of Management and Budget (OMB) Circular A108, Federal Agency
Responsibilities for Review, Reporting, and Publication under the
Privacy Act.
DATES: Comments will be accepted on or before November 6, 2023. This
proposed action will be effective immediately upon publication. Routine
uses will become effective on the date following the end of the comment
period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number or by
one of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: [email protected].
Mail: Attention: Privacy Office; LaDonne White, Chief Privacy
Officer; Office of the Executive Secretariat; 451 Seventh Street SW,
Room 10139; Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to https://www.regulations.gov. including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to https://www.regulations.gov.
[[Page 69216]]
FOR FURTHER INFORMATION CONTACT: LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410; telephone number (202) 708-3054 (this
is not a toll-free number). HUD welcomes and is prepared to receive
calls from individuals who are deaf or hard of hearing, as well as
individuals with speech or communication disabilities. To learn more
about how to make an accessible telephone call, please visit https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.
SUPPLEMENTARY INFORMATION: HUD, Single Family Acquired Asset Branch,
maintains the Single Family Acquired Asset Management System (SAMS).
HUD is publishing this revised notice to reflect new and modified
routine uses, and new source protocols implemented to support HUD's
move to cloud services. Additionally, administrative updates are being
added to the remaining SORN sections to reflect the system in its
current state. The change to the system of records will have no undue
impact on the privacy of individuals and updates are consistent with
the records collected. Specific changes to the SORN include:
Security Classification: Added systems of record classification
status.
System Location: Replaced former data center location in West
Virginia with new locations in Virginia, Mississippi, and Washington,
DC.
System Manager: Identified new system manager expected to operate
under this system of records.
Authority for Maintenance of the System: Updated with existing
authorities that permit the maintenance of the system's records by
clarifying citations, correcting errors, and including relevant
citations to the Code of Federal Register. Statutes and regulations are
listed below.
Purpose of the System: Updated to make clarifying changes to the
system's purpose.
Categories of Individuals Covered by the System: Reorganized this
section to group and clarify individuals according to their program
responsibilities.
Categories of Records in the System: Updated this section to
clarify the records collected.
Records Source Categories: Updated with record sources for internal
and external systems, with source updates to: (1) responsibility for
the initial receipt/upload of HUD REO disbursements, collections and
Name and Address Identification Numbers (NAIDs) information was
transferred from HUD's Single Family Acquired Asset Branch--SAMS to the
Office of Single Family Asset Management (OSFAM)--Asset Disposition and
Management System (ADAMS). Financial transaction and documents are now
submitted and created in ADAMS, and then sent to SAMS to capture and
process core financial transactions, and (2) the SAMS Web cloud-based
solution was implemented for uploading, transmitting, storing forms and
PDF attachments for program automated reporting.
Routine Use of Records in System: HUD will make new and modified
disclosures from this system of records to authorized agencies and
participants as described below. The disclosures will enable HUD to
resolve disputes, implement remedial actions, test new technology, work
with researchers, and respond to investigation actions. To keep track
of legal, reporting, hearing, and procedural processes related to these
documents, HUD may maintain summaries or details on these disclosures
in this system. HUD's responsiveness to records maintained by this
system of records makes these disclosures appropriate.
New Routine Uses: Routine Use (1) was added to help resolve
disputes between HUD and persons making FOIA requests; Routine Use (2)
was added to help with congressional inquiries made at the request of
that individual; Routine Use (3) was added to let researchers access
HUD data as needed; Routine Use (4) was added to allow support from
contractors, and others when necessary to accomplish a HUD mission
function; Routine Use (6) was added to allow for disclosures made to
Treasury Bureau of Fiscal Service (BFS) and others for collections and
payments services; Routine Use (9) was added to allow testing new
program technology and services; Routine Uses (10) and (11) were added
to meet the requirements of OMB M-17-12; Routine Use (12) was added to
help enforce civil or criminal laws; and Routine Uses (13) and (14)
were added to let HUD to litigate as needed and receive effective
representation by its representatives (such as the Department of
Justice).
Updated Routine Use: Routine Use (5) was modified to clarify the
purpose for reporting 1099 miscellaneous form to Treasury IRS, and (7)
was modified to clarify disclosures made to the relevant REO entity,
and purposes for reporting accounting transactions and tax compliance
requirements.
Records Retention and Disposition: Updated this section to describe
current retention and disposal requirements in a simplified format.
Added existing NARA approved general records schedules the agency
generally uses to dispose of program related records.
Policy and Practice for Retrieval of Records: Updated to include
minor changes and format. Removed the FHA Case Number since it was not
a personal identifier, and the property address, purchaser name since
these records were not used as a retrieval practice.
SYSTEM NAME AND NUMBER:
Single Family Acquired Asset Management System HUD/HOU-01.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
National Center for Critical Information Processing and Storage in
Mississippi and Virgina; HUD Headquarters, 451 Seventh Street SW,
Washington, DC 20410-0001; Accounting files are located at the
management and marketing contractors' site, which fall under the HUD's
REO Servicing Office, Office of Single Family Asset Management, at
various locations throughout the United States.
SYSTEM MANAGER(S):
Kirk Mensah, Director, Single Family Assets Management Division,
451 Seventh Street SW, Room 6242, Washington, DC 20410, telephone
number (202) 402-3092.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Housing Act, Public Law 73-479, 48 Stat. 1246, 12
U.S.C. 1701 et seq., Departments of Veterans Affairs and Housing and
Urban Development, and Independent Agencies Appropriations Act, 1997,
Public Law 104-204, 110 Stat. 2894, 12 U.S.C. 1715z-11a, The Housing
and Community Development Act of 1987, Public Law 100-242, title I,
Sec. 165, 101 Stat. 1864, The Housing Community Development Act of
1987, 42 U.S.C. 3543(a), The Debt Collection Act of 1982, Public Law
97-365, title 24 Code of Federal Regulations, part 291, Disposition of
HUD-Acquired and Owned Single-Family Property, HUD Handbook 4000.1 (FHA
Single Family Housing Policy Handbook).
PURPOSES OF THE SYSTEM:
SAMS is a management and accounting system for HUD Federal Housing
Administration (FHA)-owned single-family properties for sale, or
maintained as, Real Estate Owned (REO) custodial home, that HUD
acquires when a lender forecloses on a property and conveys the title
to HUD. SAMS supports HUD staff at Headquarters, Homeownership Centers
(HOCs), and HUD's Management and Marketing
[[Page 69217]]
(M&M) contractors in tracking single-family properties from their
acquisition by HUD through the steps necessary to resell the
properties. SAMS captures and processes all financial transactions
related to repairing, leasing, listing, and selling the properties,
including payments for contractor services, taxes, and homeowner
association and condominium fees.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Purchasers, successful bidders of Federal Housing Administration
(FHA) Single-Family owned homes; Approved business partners of FHA's
REO program for collections and payments resulting from their
participation as a REO loan originator, loan servicer, claims servicer,
real estate brokers, title company, appraiser, property manager,
lessee; Mortgagors, including Business and Homebuyers of Real Estate
Owned properties (REO); Borrowers, who have defaulted on a HUD loan;
HUD Single Family Property Disposition Program Management and Marketing
(M&M) contractors; and HUD employees and contractors involved with REO
property functions.
CATEGORIES OF RECORDS IN THE SYSTEM:
Full Name, Social Security Number (SSN), Address (Work and
Personal), Date of Birth, Employer Identification Number, Email Address
(Work and Personal), Employee Identification Number; Financial
Information (bank account numbers, lender ids), Legal Documents
(foreclosure, deed-in-lieu agreements), Name and Address Identification
Number (NAID), Phone Number (Work and Personal), Race/Ethnicity, Salary
(income certification), Taxpayer ID including taxing authority profile,
Telephone number, Fax number, and User Ids.
RECORD SOURCE CATEGORIES:
On-line data entry by HUD staff via SAMS Web and exchanged from
sources (i.e., purchasers, lender originators, lender servicers,
brokers, homeowner association, appraisers, title companies, HUD
employees, contractors). Internal and External data exchanges from the
following systems:
Office of Single-Family Housing.
[cir] Computerized Homes Underwriting Management System (CHUMS)
[cir] Lender Electronic Assessment Portal (LEAP).
Office of Finance and Budget.
[cir] Single Family Insurance Subsystem (SFIS-CLAIMS)
[cir] Home Equity Reverse Mortgage Information Technology (HERMIT)
[cir] Electronic Data Interface System (EDIS)
Office of Single-Family Asset Management.
[cir] Asset Disposition and Management System (ADAMS)
Office of the Chief Information Officer
[cir] Digital Identity and Access Management System (DIAMS).
U.S. Department of the Treasury
[cir] Bureau of the Fiscal Service: Lockbox Network Systems, Intra-
Governmental Payment and Collection Cross Servicing, Treasury Offset
Program
[cir] Internal Revenue Service (IRS): FIRE tax compliance program.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES
(1) To the National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(h), to review
administrative agency policies, procedures, and compliance with the
Freedom of Information Act (FOIA), and to facilitate OGIS's offering of
mediation service to resolve disputes between persons making FOIA
requests and administrative agencies.
(2) To a congressional office from the record of an individual, in
response to an inquiry from the congressional office made at the
request of that individual.
(3) To contractors, grantees, experts, consultants, Federal
agencies, and non-Federal entities, including, but not limited to,
State and local governments and other research institutions or their
parties, and entities and their agents with whom HUD has a contract,
service agreement, grant, cooperative agreement, or other agreement,
for the purposes of statistical analysis and research in support of
program operations, management, performance monitoring, evaluation,
risk management, and policy development, or to otherwise support the
Department's mission. Records under this routine use may not be used in
whole or in part to make decisions that affect the rights, benefits, or
privileges of specific individuals. The results of the matched
information may not be disclosed in identifiable form.
(4) To contractors, grantees, experts, consultants and their
agents, or others performing or working under a contract, service,
grant, cooperative agreement, or other agreement with HUD, when
necessary to accomplish an agency function related to a system of
records. Disclosure requirements are limited to only those data
elements considered relevant to accomplishing an agency function.
(5) To Department of Treasury Internal Revenue Service (IRS) for
the purpose of reporting miscellaneous income on form 1099-MISC for
HUD' business transactions with Management and Marketing (M&M)
Contractors, tax year reporting, in connection with their services
performed in the maintenance of HUD REO homes.
(6) To the Department of Treasury, Bureau of the Fiscal Service,
their agents, entities and banking institutions (not related to taxes)
that provide payment and collection services for HUD: (1)
Administrative (Payment Services): Issuing payments and other
remittance services for payments certified to authorized contractors,
vendors, tax authorities, and others authorized on HUD's behalf. (2)
Cross-Servicing (Collection Services): Pursuing financial transactions
for payments owed to HUD from buyers, mortgagors, settlement agents,
closing agents, lender servicers and other authorized collections due.
(7) To financial institutions, vendors, mortgagees, management and
marketing contractors, and their authorizing officials, as well as
affiliates and other parties required, in connection with HUD's REO
Office of Single-Family Asset Management, disclosures are made: (1) To
maintain, process, inspect, market, and respond to business payee
transactions, inquiries, errors, and corrections related to HUD REO
properties. (2) To provide a listing of REO asset sales, along with
their associated commissions, to the relevant selling brokers.
(8) To Financial Control Contractors for processing data input for
SAMS system that is written in proprietary code.
(9) To contractors, experts and consultants with whom HUD has a
contract, service agreement, or other assignment of the Department,
when necessary to utilize relevant data for the purpose of testing new
technology and systems designed to enhance program operations and
performance.
(10) To appropriate agencies, entities, and persons when (1) HUD
suspects or has confirmed that there has been a breach of the system of
records,[middot] (2) HUD has determined that as a result of the
suspected or confirmed breach there is a risk of harm to individuals,
[the agency] (including its information systems, programs, and
operations), the Federal Government, or national security; and (3) the
disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with HUD's efforts to respond to the
suspected or confirmed
[[Page 69218]]
breach or to prevent, minimize, or remedy such harm.
(11) To another Federal agency or Federal entity, when [the agency]
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(12) To appropriate Federal, state, local, tribal, or other
governmental agencies or multilateral governmental organizations
responsible for investigating or prosecuting the violations of, or for
enforcing or implementing, a statute, rule, regulation, order, or
license, where HUD determines that the information would assist in the
enforcement of civil or criminal laws, when such records, either alone
or in conjunction with other information, indicate a violation or
potential violation of law.
(13) To a court, magistrate, administrative tribunal, or arbitrator
in the course of presenting evidence, including disclosures to opposing
counsel or witnesses in the course of civil discovery, litigation,
mediation, or settlement negotiations; or in connection with criminal
law proceedings when HUD determines that use of such records is
relevant and necessary to the litigation and when any of the following
is a party to the litigation or have an interest in such litigation:
(1) HUD, or any component thereof; or (2) any HUD employee in his or
her official capacity; or (3) any HUD employee in his or her individual
capacity where HUD has agreed to represent the employee; or (4) the
United States, or any agency thereof, where HUD determines that
litigation is likely to affect HUD or any of its components.
(14) To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body when HUD determines that the use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where the Department of Justice or
agency conducting the litigation has agreed to represent the employee;
or (4) the United States, or any agency thereof, where HUD determines
that litigation is likely to affect HUD or any of its components.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and electronic.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by Social Security Number and Name.
POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in this system are retained and disposed of in accordance
with the National Archives and Records Administration, General Records
Schedule 1.1, Financial Management and Reporting Records; GRS 3.1,
Information Technology Development Records; GRS 3.2, Information
Security Records; 4.2 Information Access and Protection Records; and
5.2, Transitory and Intermediary Records. General records are
maintained for periods of 1-6 years unless a longer retention period is
deemed necessary for investigative purposes or business use. Electronic
records will be destroyed in accordance with systems disposal and NIST
800-88 Guidelines.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Administrative Controls: Backups Secured Off-Site; Methods to
Ensure Only Authorized Personnel Access to PII; Periodic Security
Audits; Regular Monitoring of Users' Security Practices; FIPS 199
determination. HUD access is safeguarded according to rules and
policies, including all applicable automated processes according to
security and privacy safeguard policies. HUD has imposed strict
controls to minimize the risk of compromising the information being
stored. Primary and recovery facilities control physical access to
information system output devices to prevent unauthorized individuals
from obtaining the output. Back-ups are secured off-site, periodic
security audits are performed, and regular monitoring of user's
security practices are enforced.
Technical Controls: Firewall; Role-Based Access Controls; Virtual
Private Network (VPN); Least Privilege Access; User Identification and
Password; and PIV Card. The system incorporates role-based access
controls, least privilege access controls, and virtual private access
controls. Access is limited to authorized personnel and requires a
password and user ID before system access is granted. Records are
maintained in a secured computer network behind HUD's firewall. The
system sends and receives data through HUD Security File Transfer
Protocol (SFTP), which encrypts the data. SSNs are encrypted during
transmission to protect session information.
Physical Controls: Key cards; Security Guards; and Identification
badges. Secure physical methods are used to ensure only authorized
users have access to PII or HUD and its approved facilities. Access is
controlled by key card, controlled access, security guards, and
identification badges. Periodic security audits, regular monitoring of
system users' behavior is conducted; Primary and recovery facilities
control physical access to information system output devices to prevent
unauthorized individuals from obtaining the output. Hard copies are
stored in locked file cabinets in secured rooms with restricted access.
RECORD ACCESS PROCEDURES:
Individuals requesting records of themselves should address written
inquiries to the Department of Housing Urban and Development 451 7th
Street, SW Washington, DC 20410-0001. For verification, individuals
should provide their full name, current address, and telephone number.
In addition, the requester must provide either a notarized statement or
an unsworn declaration made under 24 CFR 16.4.
CONTESTING RECORD PROCEDURES:
The HUD rule for contesting the content of any record pertaining to
the individual by the individual concerned is published in 24 CFR 16.8
or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals requesting notification of records of themselves should
address written inquiries to the Department of Housing Urban
Development, 451 7th Street SW, Washington, DC 20410-0001. For
verification purposes, individuals should provide their full name,
office or organization where assigned, if applicable, and current
address and telephone number. In addition, the requester must provide
either a notarized statement or an unsworn declaration made under 24
CFR 16.4.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This is a revision to the previously published notice published in
the Federal Modification to Docket No. 88 FR 45239 (July 14, 2023);
Docket No. 71
[[Page 69219]]
FR 35443 (June 20, 2006); Document No.79 FR 10825 (February 26, 2014).
LaDonne White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2023-22175 Filed 10-4-23; 8:45 am]
BILLING CODE 4210-67-P
