Privacy Act of 1974; System of Records, 62367-62369 [2023-19484]
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Federal Register / Vol. 88, No. 174 / Monday, September 11, 2023 / Notices
government securities, including banks
and other financial institutions, and
directs those brokers and dealers to keep
certain records.1 These requirements are
implemented for state member banks
(SMBs) by sections 208.34(c), (d), and
(g) of the Board’s Regulation H, which
require that non-exempt SMBs 2
effecting securities transactions for
customers establish and maintain a
system of records of these transactions,
furnish confirmations of transactions to
customers that disclose certain
information, and establish written
policies and procedures relating to
securities trading.
Frequency: Event-generated,
quarterly.
Respondents: SMBs, SMB officers/
employees.
Total estimated number of
respondents: 3,368.
Total estimated annual burden hours:
100,774.3
Board of Governors of the Federal Reserve
System, September 5, 2023.
Michele Taylor Fennell,
Deputy Associate Secretary of the Board.
[FR Doc. 2023–19476 Filed 9–8–23; 8:45 am]
BILLING CODE 6210–01–P
FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of
Records
Board of Governors of the
Federal Reserve System.
ACTION: Notice of a modified system of
records.
AGENCY:
Pursuant to the provisions of
the Privacy Act of 1974, notice is given
SUMMARY:
1 15
U.S.C. 78o–5.
requirements of section 208.34 of
Regulation H apply to all state member banks that
effect more than 500 government securities
brokerage transactions per year, unless the
institution has filed a written notice, or is required
to file notice, with the Board that it acts as a
government securities broker or a government
securities dealer. These requirements also do not
apply to activities of foreign branches of SMBs;
activities of nonmember, non-insured trust
company subsidiaries of bank holding companies;
or activities that are subject to regulations
promulgated by the Municipal Securities
Rulemaking Board. In addition, SMBs with an
annual average of less than 200 securities
transactions for customers over the prior three
calendar years (exclusive of transactions in U.S.
government and agency obligations) are exempt
from these Regulation H recordkeeping and
disclosure requirements. See 12 CFR
208.34(a)(1)(i)–(iv).
3 More detailed information regarding this
collection, including more detailed burden
estimates, can be found in the OMB Supporting
Statement posted at https://www.federalreserve.gov/
apps/reportingforms/home/review. On the page
displayed at the link, you can find the OMB
Supporting Statement by referencing the collection
identifier, FR H–3.
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2 The
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that the Board of Governors of the
Federal Reserve System (Board)
proposes to modify an existing system
of records, entitled BGFRS–7, ‘‘FRB—
Payroll and Leave Records.’’ This
system of records includes records of
pay statements, tax forms, leave entries
for worker’s compensation data, and
leave data, including codes indicating
reasons for taking leave (e.g., family
illness, military leave).
DATES: Comments must be received on
or before October 11, 2023. This new
system of records will become effective
October 11, 2023, without further
notice, unless comments dictate
otherwise.
The Office of Management and Budget
(OMB), which has oversight
responsibility under the Privacy Act,
requires a 30-day period prior to
publication in the Federal Register in
which to review the system and to
provide any comments to the agency.
The public is then given a 30-day period
in which to comment, in accordance
with 5 U.S.C. 552a(e)(4) and (11).
ADDRESSES: You may submit comments,
identified by BGFRS–7 ‘‘FRB—Payroll
and Leave Records,’’ by any of the
following methods:
• Agency Website: https://
www.federalreserve.gov. Follow the
instructions for submitting comments at
https://www.federalreserve.gov/apps/
foia/proposedregs.aspx.
• Email: regs.comments@
federalreserve.gov. Include SORN name
and number in the subject line of the
message.
• Fax: (202) 452–3819 or (202) 452–
3102.
• Mail: Ann E. Misback, Secretary,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
In general, all public comments will
be made available on the Board’s
website at https://
www.federalreserve.gov/generalinfo/
foia/ProposedRegs.cfm as submitted,
and will not be modified to remove
confidential, contact or any identifiable
information. Public comments may also
be viewed electronically or in paper in
Room M–4365A, 2001 C St. NW,
Washington, DC 20551, between 9:00
a.m. and 5:00 p.m. during federal
business weekdays.
FOR FURTHER INFORMATION CONTACT:
David B. Husband, Senior Counsel,
(202) 530–6270, or david.b.husband@
frb.gov; Legal Division, Board of
Governors of the Federal Reserve
System, 20th Street and Constitution
Avenue NW, Washington, DC 20551.
For users of telephone systems via text
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62367
telephone (TTY) or any TTY-based
Telecommunications Relay Services,
please call 711 from any telephone
anywhere in the United States.
The Board
is modifying this system of records to
reflect general changes and
modifications since the Board’s last
review of this system. The Board is
updating the record source categories to
indicate that in addition to collecting
payroll and leave information via
various forms, it can also be collected
via other human resources or
information systems. The Board is also
modifying the purpose of the system to
state that the system is intended to
assist with ‘‘financial reporting’’ as
opposed to ‘‘cost-accounting programs’’
and taking the opportunity to update the
system manager and the system
location.
The Board is proposing to modify
system specific routine use #9 to clarify
that federal agencies have a broader
ability to collect debts than through
administrative or salary offset or tax
refunds. The Board is therefore adding
the phrase ‘‘or other federal payments,
or by other legally authorized means’’ at
the end of the existing system specific
routine use, to reflect the possibility of
collecting debts by garnishing the wages
of non-federal employees, referring the
debt to a private collection agency,
through direct contact with the debtor,
or via other legally permissible means of
collecting the debt. The Board is also
updating the routine uses to include a
link to the Board’s general routine use
but is not otherwise establishing new
routine uses or modifying existing uses.
The Board is also making technical
changes to BGFRS–7 consistent with the
template laid out in OMB Circular No.
A–108. Accordingly, the Board has
made technical corrections and nonsubstantive language revisions to the
following categories: ‘‘Policies and
Practices for Storage of Records,’’
‘‘Policies and Practices for Retrieval of
Records,’’ ‘‘Policies and Practices for
Retention and Disposal of Records,’’
‘‘Administrative, Technical and
Physical Safeguards,’’ ‘‘Record Access
Procedures,’’ ‘‘Contesting Record
Procedures,’’ and ‘‘Notification
Procedures.’’ The Board has also created
the following new fields: ‘‘Security
Classification’’ and ‘‘History.’’
SUPPLEMENTARY INFORMATION:
SYSTEM NAME AND NUMBER:
BGFRS–7 ‘‘FRB—Payroll and Leave
Records’’.
SECURITY CLASSIFICATION:
Unclassified.
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Federal Register / Vol. 88, No. 174 / Monday, September 11, 2023 / Notices
SYSTEM LOCATION:
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551. Records are also stored by the
Board’s contractor, Workday, Inc.
located at 6110 Stoneridge Mall Road,
Pleasanton, CA 94588 and outside
vendors for certain tax forms.
SYSTEM MANAGER(S):
Thomas Murphy, Associate Director,
Division of Financial Management,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551, (202) 452–3092, or
thomas.j.murphy@frb.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 10 and 11 of the Federal
Reserve Act (12 U.S.C. 244 and 248),
and Executive Order 9397.
PURPOSE(S) OF THE SYSTEM:
These records are collected and
maintained by the Board for payroll,
attendance, leave, insurance, tax,
retirement, budget, and financial
reporting, and to facilitate compliance
with statutory requirements.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Past and present employees and
members of the Board.
CATEGORIES OF RECORDS IN THE SYSTEM:
Payroll records, including pay
statements; requests for deductions; tax
and Social Security withholdings; Board
retirement deductions; any voluntary
withholdings; tax forms; W–2 forms;
overtime requests; leave data; leave
entries for worker’s compensation data;
leave records, including compensatory
time, and codes indicating reasons for
taking leave, such as family illness, or
military leave.
RECORD SOURCE CATEGORIES:
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Information is provided by the
individual or his or her supervisor via
various forms or systems reports such as
federal, state, and local tax forms,
employee authorizations and directives,
insurance forms, leave and overtime
reports, and federal and state
garnishment forms.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
General routine uses A, B, C, D, E, F,
G, H, I, and J apply to this system. These
general routine uses are located at
https://www.federalreserve.gov/files/
SORN-page-general-routine-uses-ofboard-systems-of-records.pdf and are
published in the Federal Register at 83
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FR 43872 at 43873–74 (August 28,
2018). Records may also be used:
1. To disclose information to the
Office of Child Support Enforcement of
the United States Department of Health
and Human Services, for use in locating
individuals, verifying Social Security
Numbers, and identifying their income
sources to establish paternity,
establishing and modifying orders of
child support, identifying sources of
income, and for other child support
enforcement actions;
2. To disclose information appropriate
federal and state agencies to provide
required reports including data on
unemployment insurance;
3. To disclose information to the
Social Security Administration to report
FICA deductions;
4. To disclose information to
charitable institutions to report
contributions;
5. To disclose information to the
Internal Revenue Service and to state,
local, tribal, and territorial governments
for tax purposes;
6. To disclose information to the
Office of Personnel Management in
connection with programs administered
by that office;
7. To disclose information to an
employee, agent, contractor, or
administrator of any Board, Federal
Reserve System, or federal government
employee benefit or savings plan, any
information necessary to carry out any
function authorized under such plan, or
to carry out the coordination or audit of
such plan;
8. To disclose information to officials
of labor organizations recognized under
applicable law, regulation, or policy
when relevant and necessary to their
duties of exclusive representation
concerning personnel policies,
practices, and matters affecting working
conditions;
9. To disclose information to a federal
agency for the purpose of collecting a
debt owed the federal government
through administrative or salary offset
or the offset of tax refunds or other
federal payments, or by other legally
authorized means;
10. To disclose relevant information
to other federal agencies conducting
computer matching programs to
eliminate fraud and abuse and to detect
unauthorized overpayments made to
individuals; and
11. To disclose information to verify
for an entity preparing to make a
mortgage or other loan to an employee
the individual’s employment status and
salary, at the request of the individual.
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POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Paper records in this system are
stored in locked file cabinets with
access limited to staff with a need to
know. Electronic records are stored on
a secure server with access limited to
staff with a need to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records can be retrieved by name,
social security number, or employee
identification number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
All records are retained for the
appropriate period which ranges from
one year from the date of annual audit
or when six years old (whichever is
sooner) to sixty-five years after
separation or transfer of the employee.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Paper records are secured by lock and
key and electronic files are stored on
secure servers. The system has the
ability to track individual user actions
within the system. The audit and
accountability controls are based on
NIST and Board standards which, in
turn, are based on applicable laws and
regulations. The controls assist in
detecting security violations and
performance or other issues in the
system. Access to the system is
restricted to authorized users within the
Board who require access for official
business purposes. Users are classified
into different roles and common access
and usage rights are established for each
role. User roles are used to delineate
between the different types of access
requirements such that users are
restricted to data that is required in the
performance of their duties. Periodic
assessments and reviews are conducted
to determine whether users still require
access, have the appropriate role, and
whether there have been any
unauthorized changes.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals
the right to access records maintained
about them in a Board system of
records. Your request for access must:
(1) contain a statement that the request
is made pursuant to the Privacy Act of
1974; (2) provide either the name of the
Board system of records expected to
contain the record requested or a
concise description of the system of
records; (3) provide the information
necessary to verify your identity; and (4)
provide any other information that may
assist in the rapid identification of the
record you seek.
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Federal Register / Vol. 88, No. 174 / Monday, September 11, 2023 / Notices
Current or former Board employees
may make a request for access by
contacting the Board office that
maintains the record. The Board
handles all Privacy Act requests as both
a Privacy Act request and as a Freedom
of Information Act request. The Board
does not charge fees to a requestor
seeking to access or amend his/her
Privacy Act records.
You may submit your Privacy Act
request to the—Secretary of the Board,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
You may also submit your Privacy Act
request electronically by filling out the
required information at: https://
foia.federalreserve.gov/.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to
seek amendment of information that is
erroneous, irrelevant, untimely, or
incomplete and is maintained in a
system of records that pertains to them.
To request an amendment to your
record, you should clearly mark the
request as a ‘‘Privacy Act Amendment
Request.’’ You have the burden of proof
for demonstrating the appropriateness of
the requested amendment and you must
provide relevant and convincing
evidence in support of your request.
Your request for amendment must: (1)
provide the name of the specific Board
system of records containing the record
you seek to amend; (2) identify the
specific portion of the record you seek
to amend; (3) describe the nature of and
reasons for each requested amendment;
(4) explain why you believe the record
is not accurate, relevant, timely, or
complete; and (5) unless you have
already done so in a related Privacy Act
request for access or amendment,
provide the necessary information to
verify your identity.
NOTIFICATION PROCEDURES:
Same as ‘‘Access procedures’’ above.
You may also follow this procedure in
order to request an accounting of
previous disclosures of records
pertaining to you as provided for by 5
U.S.C. 552a(c).
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EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This SORN was previously published
in the Federal Register at 73 FR 24984
(May 6, 2008). The SORN was also
amended to incorporate two new
routine uses required by OMB at 83 FR
43872 (August 28, 2018).
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62369
Board of Governors of the Federal Reserve
System.
Ann Misback,
Secretary of the Board.
Final Approval Under OMB Delegated
Authority of the Extension for Three
Years, With Revision, of the Following
Information Collection
[FR Doc. 2023–19484 Filed 9–8–23; 8:45 am]
Collection title: Procurement
Solicitation Package.
Collection identifier: FR 1400.
OMB control number: 7100–0180.
Effective Date: October 11, 2023.
General description of collection: The
Board uses the Procurement Solicitation
Package, which includes a supplier
database and solicitation documents as
appropriate, to assist in the competitive
process of soliciting proposals from
suppliers of goods and services. The
Procurement Solicitation Package
includes the: Supplier Registration
System (FR 1400A), Solicitation Package
(Solicitation, Offer, and Award Form;
Supplier Information Form; Past
Performance Data Sheet; and Past
Performance Questionnaire) (FR 1400B),
Supplier Risk Management Offeror
Questionnaire (FR 1400C), and
Subcontracting Report (FR 1400D).
The solicitation documents are
typically for the procurement of goods,
services and construction that are not
off-the-shelf items. The Board’s supplier
database serves as a venue for Board
staff to research potential suppliers and
their qualifications. When a solicitation
is constructed for a specific acquisition,
the solicitation package is typically
called a Solicitation, Offer, and Award
(SOA) document, which consists of the
Solicitation Form (Section A of the
SOA) and Supplier Information Form
(Section N of the SOA), which are both
part of FR 1400B. Depending on the
requirements of the specific acquisition,
the SOA may also consist of a Past
Performance Data Sheet (part of FR
1400B), Past Performance Questionnaire
(part of FR 1400B), Supplier Risk
Management Offeror Questionnaire (FR
1400C), or Subcontracting Report (FR
1400D). This information collection is
required to collect data on prices,
specifications of goods and services, and
qualifications of prospective suppliers.
Frequency: Event-generated.
Respondents: Businesses and
individuals.
Total estimated number of
respondents: 630.
Total estimated change in burden: 33.
Total estimated annual burden hours:
24,863.1
BILLING CODE P
FEDERAL RESERVE SYSTEM
Agency Information Collection
Activities: Announcement of Board
Approval Under Delegated Authority
and Submission to OMB
Board of Governors of the
Federal Reserve System.
AGENCY:
The Board of Governors of the
Federal Reserve System (Board) is
adopting a proposal to extend for three
years, with revision, the Procurement
Solicitation Package (FR 1400; OMB No.
7100–0180).
SUMMARY:
FOR FURTHER INFORMATION CONTACT:
Federal Reserve Board Clearance
Officer—Nuha Elmaghrabi—Office of
the Chief Data Officer, Board of
Governors of the Federal Reserve
System, nuha.elmaghrabi@frb.gov, (202)
452–3884.
Office of Management and Budget
(OMB) Desk Officer for the Federal
Reserve Board, Office of Information
and Regulatory Affairs, Office of
Management and Budget, New
Executive Office Building, Room 10235,
725 17th Street NW, Washington, DC
20503, or by fax to (202) 395–6974.
On June
15, 1984, OMB delegated to the Board
authority under the Paperwork
Reduction Act (PRA) to approve and
assign OMB control numbers to
collections of information conducted or
sponsored by the Board. Boardapproved collections of information are
incorporated into the official OMB
inventory of currently approved
collections of information. The OMB
inventory, as well as copies of the PRA
Submission, supporting statements
(which contain more detailed
information about the information
collections and burden estimates than
this notice), and approved collection of
information instrument(s) are available
at https://www.reginfo.gov/public/do/
PRAMain. These documents are also
available on the Federal Reserve Board’s
public website at https://
www.federalreserve.gov/apps/
reportingforms/home/review or may be
requested from the agency clearance
officer, whose name appears above.
SUPPLEMENTARY INFORMATION:
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1 More detailed information regarding this
collection, including more detailed burden
estimates, can be found in the OMB Supporting
Statement posted at https://www.federalreserve.gov/
apps/reportingforms/home/review. On the page
displayed at the link, you can find the OMB
Supporting Statement by referencing the collection
identifier, FR 1400.
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]]>Agencies
[Federal Register Volume 88, Number 174 (Monday, September 11, 2023)]
[Notices]
[Pages 62367-62369]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-19484]
-----------------------------------------------------------------------
FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of Records
AGENCY: Board of Governors of the Federal Reserve System.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice
is given that the Board of Governors of the Federal Reserve System
(Board) proposes to modify an existing system of records, entitled
BGFRS-7, ``FRB--Payroll and Leave Records.'' This system of records
includes records of pay statements, tax forms, leave entries for
worker's compensation data, and leave data, including codes indicating
reasons for taking leave (e.g., family illness, military leave).
DATES: Comments must be received on or before October 11, 2023. This
new system of records will become effective October 11, 2023, without
further notice, unless comments dictate otherwise.
The Office of Management and Budget (OMB), which has oversight
responsibility under the Privacy Act, requires a 30-day period prior to
publication in the Federal Register in which to review the system and
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4)
and (11).
ADDRESSES: You may submit comments, identified by BGFRS-7 ``FRB--
Payroll and Leave Records,'' by any of the following methods:
Agency Website: https://www.federalreserve.gov. Follow the
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
Email: [email protected]. Include SORN name
and number in the subject line of the message.
Fax: (202) 452-3819 or (202) 452-3102.
Mail: Ann E. Misback, Secretary, Board of Governors of the
Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551.
In general, all public comments will be made available on the
Board's website at https://www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm as submitted, and will not be modified to remove
confidential, contact or any identifiable information. Public comments
may also be viewed electronically or in paper in Room M-4365A, 2001 C
St. NW, Washington, DC 20551, between 9:00 a.m. and 5:00 p.m. during
federal business weekdays.
FOR FURTHER INFORMATION CONTACT: David B. Husband, Senior Counsel,
(202) 530-6270, or [email protected]; Legal Division, Board of
Governors of the Federal Reserve System, 20th Street and Constitution
Avenue NW, Washington, DC 20551. For users of telephone systems via
text telephone (TTY) or any TTY-based Telecommunications Relay
Services, please call 711 from any telephone anywhere in the United
States.
SUPPLEMENTARY INFORMATION: The Board is modifying this system of
records to reflect general changes and modifications since the Board's
last review of this system. The Board is updating the record source
categories to indicate that in addition to collecting payroll and leave
information via various forms, it can also be collected via other human
resources or information systems. The Board is also modifying the
purpose of the system to state that the system is intended to assist
with ``financial reporting'' as opposed to ``cost-accounting programs''
and taking the opportunity to update the system manager and the system
location.
The Board is proposing to modify system specific routine use #9 to
clarify that federal agencies have a broader ability to collect debts
than through administrative or salary offset or tax refunds. The Board
is therefore adding the phrase ``or other federal payments, or by other
legally authorized means'' at the end of the existing system specific
routine use, to reflect the possibility of collecting debts by
garnishing the wages of non-federal employees, referring the debt to a
private collection agency, through direct contact with the debtor, or
via other legally permissible means of collecting the debt. The Board
is also updating the routine uses to include a link to the Board's
general routine use but is not otherwise establishing new routine uses
or modifying existing uses.
The Board is also making technical changes to BGFRS-7 consistent
with the template laid out in OMB Circular No. A-108. Accordingly, the
Board has made technical corrections and non-substantive language
revisions to the following categories: ``Policies and Practices for
Storage of Records,'' ``Policies and Practices for Retrieval of
Records,'' ``Policies and Practices for Retention and Disposal of
Records,'' ``Administrative, Technical and Physical Safeguards,''
``Record Access Procedures,'' ``Contesting Record Procedures,'' and
``Notification Procedures.'' The Board has also created the following
new fields: ``Security Classification'' and ``History.''
SYSTEM NAME AND NUMBER:
BGFRS-7 ``FRB--Payroll and Leave Records''.
SECURITY CLASSIFICATION:
Unclassified.
[[Page 62368]]
SYSTEM LOCATION:
Board of Governors of the Federal Reserve System, 20th Street and
Constitution Avenue NW, Washington, DC 20551. Records are also stored
by the Board's contractor, Workday, Inc. located at 6110 Stoneridge
Mall Road, Pleasanton, CA 94588 and outside vendors for certain tax
forms.
SYSTEM MANAGER(S):
Thomas Murphy, Associate Director, Division of Financial
Management, Board of Governors of the Federal Reserve System, 20th
Street and Constitution Avenue NW, Washington, DC 20551, (202) 452-
3092, or [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and
248), and Executive Order 9397.
PURPOSE(S) OF THE SYSTEM:
These records are collected and maintained by the Board for
payroll, attendance, leave, insurance, tax, retirement, budget, and
financial reporting, and to facilitate compliance with statutory
requirements.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Past and present employees and members of the Board.
CATEGORIES OF RECORDS IN THE SYSTEM:
Payroll records, including pay statements; requests for deductions;
tax and Social Security withholdings; Board retirement deductions; any
voluntary withholdings; tax forms; W-2 forms; overtime requests; leave
data; leave entries for worker's compensation data; leave records,
including compensatory time, and codes indicating reasons for taking
leave, such as family illness, or military leave.
RECORD SOURCE CATEGORIES:
Information is provided by the individual or his or her supervisor
via various forms or systems reports such as federal, state, and local
tax forms, employee authorizations and directives, insurance forms,
leave and overtime reports, and federal and state garnishment forms.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
General routine uses A, B, C, D, E, F, G, H, I, and J apply to this
system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83
FR 43872 at 43873-74 (August 28, 2018). Records may also be used:
1. To disclose information to the Office of Child Support
Enforcement of the United States Department of Health and Human
Services, for use in locating individuals, verifying Social Security
Numbers, and identifying their income sources to establish paternity,
establishing and modifying orders of child support, identifying sources
of income, and for other child support enforcement actions;
2. To disclose information appropriate federal and state agencies
to provide required reports including data on unemployment insurance;
3. To disclose information to the Social Security Administration to
report FICA deductions;
4. To disclose information to charitable institutions to report
contributions;
5. To disclose information to the Internal Revenue Service and to
state, local, tribal, and territorial governments for tax purposes;
6. To disclose information to the Office of Personnel Management in
connection with programs administered by that office;
7. To disclose information to an employee, agent, contractor, or
administrator of any Board, Federal Reserve System, or federal
government employee benefit or savings plan, any information necessary
to carry out any function authorized under such plan, or to carry out
the coordination or audit of such plan;
8. To disclose information to officials of labor organizations
recognized under applicable law, regulation, or policy when relevant
and necessary to their duties of exclusive representation concerning
personnel policies, practices, and matters affecting working
conditions;
9. To disclose information to a federal agency for the purpose of
collecting a debt owed the federal government through administrative or
salary offset or the offset of tax refunds or other federal payments,
or by other legally authorized means;
10. To disclose relevant information to other federal agencies
conducting computer matching programs to eliminate fraud and abuse and
to detect unauthorized overpayments made to individuals; and
11. To disclose information to verify for an entity preparing to
make a mortgage or other loan to an employee the individual's
employment status and salary, at the request of the individual.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records in this system are stored in locked file cabinets
with access limited to staff with a need to know. Electronic records
are stored on a secure server with access limited to staff with a need
to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records can be retrieved by name, social security number, or
employee identification number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records are retained for the appropriate period which ranges
from one year from the date of annual audit or when six years old
(whichever is sooner) to sixty-five years after separation or transfer
of the employee.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records are secured by lock and key and electronic files are
stored on secure servers. The system has the ability to track
individual user actions within the system. The audit and accountability
controls are based on NIST and Board standards which, in turn, are
based on applicable laws and regulations. The controls assist in
detecting security violations and performance or other issues in the
system. Access to the system is restricted to authorized users within
the Board who require access for official business purposes. Users are
classified into different roles and common access and usage rights are
established for each role. User roles are used to delineate between the
different types of access requirements such that users are restricted
to data that is required in the performance of their duties. Periodic
assessments and reviews are conducted to determine whether users still
require access, have the appropriate role, and whether there have been
any unauthorized changes.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals the right to access records
maintained about them in a Board system of records. Your request for
access must: (1) contain a statement that the request is made pursuant
to the Privacy Act of 1974; (2) provide either the name of the Board
system of records expected to contain the record requested or a concise
description of the system of records; (3) provide the information
necessary to verify your identity; and (4) provide any other
information that may assist in the rapid identification of the record
you seek.
[[Page 62369]]
Current or former Board employees may make a request for access by
contacting the Board office that maintains the record. The Board
handles all Privacy Act requests as both a Privacy Act request and as a
Freedom of Information Act request. The Board does not charge fees to a
requestor seeking to access or amend his/her Privacy Act records.
You may submit your Privacy Act request to the--Secretary of the
Board, Board of Governors of the Federal Reserve System, 20th Street
and Constitution Avenue NW, Washington, DC 20551.
You may also submit your Privacy Act request electronically by
filling out the required information at: https://foia.federalreserve.gov/.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to seek amendment of information
that is erroneous, irrelevant, untimely, or incomplete and is
maintained in a system of records that pertains to them. To request an
amendment to your record, you should clearly mark the request as a
``Privacy Act Amendment Request.'' You have the burden of proof for
demonstrating the appropriateness of the requested amendment and you
must provide relevant and convincing evidence in support of your
request.
Your request for amendment must: (1) provide the name of the
specific Board system of records containing the record you seek to
amend; (2) identify the specific portion of the record you seek to
amend; (3) describe the nature of and reasons for each requested
amendment; (4) explain why you believe the record is not accurate,
relevant, timely, or complete; and (5) unless you have already done so
in a related Privacy Act request for access or amendment, provide the
necessary information to verify your identity.
NOTIFICATION PROCEDURES:
Same as ``Access procedures'' above. You may also follow this
procedure in order to request an accounting of previous disclosures of
records pertaining to you as provided for by 5 U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This SORN was previously published in the Federal Register at 73 FR
24984 (May 6, 2008). The SORN was also amended to incorporate two new
routine uses required by OMB at 83 FR 43872 (August 28, 2018).
Board of Governors of the Federal Reserve System.
Ann Misback,
Secretary of the Board.
[FR Doc. 2023-19484 Filed 9-8-23; 8:45 am]
BILLING CODE P
