Privacy Act of 1974; System of Records, 62360-62363 [2023-19482]
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Federal Register / Vol. 88, No. 174 / Monday, September 11, 2023 / Notices
investigation/resolution/outcome of the
matter (including witnesses); the
individual’s managers and officers; the
Office of Diversity & Inclusion and the
Office of Inspector General (report of
findings); and employees and officers in
the People, Strategy, and Operations
function of the Board.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
General routine uses A, B, C, D, E, F,
G, H, I, and J apply to this system. These
general routine uses are located at
https://www.federalreserve.gov/files/
SORN-page-general-routine-uses-ofboard-systems-of-records.pdf and are
published in the Federal Register at 83
FR 43872 at 43873–74 (August 28,
2018). Records may also be used to
disclose information to any source from
which additional information is
requested (to the extent necessary to
identify the individual, inform the
source of the purpose(s) of the request,
and to identify the type of information
requested), when necessary to obtain
information relevant to a Board decision
to hire or retain an employee, issue a
security clearance, conduct a security or
suitability investigation of an
individual, classify jobs, let a contract,
or issue a license, grant, or other
benefits.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Paper records in this system are
stored in a secure room accessible only
with a Board ID badge and access is
limited to staff with a need to know.
Electronic records are stored on a secure
server with access limited to staff with
a need to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records can be retrieved by the names
of the individuals on whom they are
maintained or by employee
identification number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
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Employee relations case files are
retained for seven years after the case is
closed or final settlement on appeal, as
appropriate.
Paper records are stored in a secure
room accessible only with a Board ID
badge and access is limited to staff with
a need to know. Electronic files are
stored on secure servers that have the
ability to track individual user actions
within the systems. The audit and
accountability controls are based on
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RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals
the right to access records maintained
about them in a Board system of
records. Your request for access must:
(1) contain a statement that the request
is made pursuant to the Privacy Act of
1974; (2) provide either the name of the
Board system of records expected to
contain the record requested or a
concise description of the system of
records; (3) provide the information
necessary to verify your identity; and (4)
provide any other information that may
assist in the rapid identification of the
record you seek.
Current or former Board employees
may make a request for access by
contacting the Board office that
maintains the record. The Board
handles all Privacy Act requests as both
a Privacy Act request and as a Freedom
of Information Act request. The Board
does not charge fees to a requestor
seeking to access or amend his/her
Privacy Act records.
You may submit your Privacy Act
request to the—Secretary of the Board,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
You may also submit your Privacy Act
request electronically by filling out the
required information at: https://
foia.federalreserve.gov/.
CONTESTING RECORD PROCEDURES:
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
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NIST and Board standards which, in
turn, are based on applicable laws and
regulations. The controls assist in
detecting security violations and
performance or other issues in the
system. Access to the system is
restricted to authorized users within the
Board who require access for official
business purposes. Users are classified
into different roles and common access
and usage rights are established for each
role. User roles are used to delineate
between the different types of access
requirements such that users are
restricted to data that is required in the
performance of their duties. Periodic
assessments and reviews are conducted
to determine whether users still require
access, have the appropriate role, and
whether there have been any
unauthorized changes.
The Privacy Act allows individuals to
seek amendment of information that is
erroneous, irrelevant, untimely, or
incomplete and is maintained in a
system of records that pertains to them.
To request an amendment to your
record, you should clearly mark the
request as a ‘‘Privacy Act Amendment
Request.’’ You have the burden of proof
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for demonstrating the appropriateness of
the requested amendment and you must
provide relevant and convincing
evidence in support of your request.
Your request for amendment must: (1)
provide the name of the specific Board
system of records containing the record
you seek to amend; (2) identify the
specific portion of the record you seek
to amend; (3) describe the nature of and
reasons for each requested amendment;
(4) explain why you believe the record
is not accurate, relevant, timely, or
complete; and (5) unless you have
already done so in a related Privacy Act
request for access or amendment,
provide the necessary information to
verify your identity.
NOTIFICATION PROCEDURES:
Same as ‘‘Access procedures’’ above.
You may also follow this procedure in
order to request an accounting of
previous disclosures of records
pertaining to you as provided for by 5
U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This SORN was previously published
in the Federal Register at 73 FR 24984
at (May 6, 2008). The SORN was also
amended to incorporate two new
routine uses required by OMB at 83 FR
43872 (August 28, 2018).
Board of Governors of the Federal Reserve
System.
Ann Misback,
Secretary of the Board.
[FR Doc. 2023–19483 Filed 9–8–23; 8:45 am]
BILLING CODE P
FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of
Records
Board of Governors of the
Federal Reserve System.
ACTION: Notice of a modified system of
records.
AGENCY:
Pursuant to the provisions of
the Privacy Act of 1974, notice is given
that the Board of Governors of the
Federal Reserve System (Board)
proposes to modify an existing system
of records, entitled BGFRS–29, ‘‘FRB—
Benefits Records.’’ This system of
records contains records necessary to
administer and maintain the Board’s
benefits programs and to assist in
personnel management.
DATES: Comments must be received on
or before October 11, 2023. This new
system of records will become effective
SUMMARY:
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Federal Register / Vol. 88, No. 174 / Monday, September 11, 2023 / Notices
October 11, 2023, without further
notice, unless comments dictate
otherwise.
The Office of Management and Budget
(OMB), which has oversight
responsibility under the Privacy Act,
requires a 30-day period prior to
publication in the Federal Register in
which to review the system and to
provide any comments to the agency.
The public is then given a 30-day period
in which to comment, in accordance
with 5 U.S.C. 552a(e)(4) and (11).
ADDRESSES: You may submit comments,
identified by BGFRS–29, ‘‘FRB—
Benefits Records,’’ by any of the
following methods:
• Agency Website: https://
www.federalreserve.gov. Follow the
instructions for submitting comments at
https://www.federalreserve.gov/apps/
foia/proposedregs.aspx.
• Email: regs.comments@
federalreserve.gov. Include SORN name
and number in the subject line of the
message.
• Fax: (202) 452–3819 or (202) 452–
3102.
• Mail: Ann E. Misback, Secretary,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
In general, all public comments will
be made available on the Board’s
website at https://
www.federalreserve.gov/generalinfo/
foia/ProposedRegs.cfm as submitted,
and will not be modified to remove
confidential, contact or any identifiable
information. Public comments may also
be viewed electronically or in paper in
Room M–4365A, 2001 C St. NW,
Washington, DC 20551, between 9:00
a.m. and 5:00 p.m. during federal
business weekdays.
FOR FURTHER INFORMATION CONTACT:
David B. Husband, Senior Counsel,
(202) 530–6270, or david.b.husband@
frb.gov; Legal Division, Board of
Governors of the Federal Reserve
System, 20th Street and Constitution
Avenue NW, Washington, DC 20551.
For users of telephone systems via text
telephone (TTY) or any TTY-based
Telecommunications Relay Services,
please call 711 from any telephone
anywhere in the United States.
SUPPLEMENTARY INFORMATION: The Board
is in the process of replacing its current
enterprise resource planning (ERP)
system and accordingly is modifying
this system of records to reflect this
transition. The Board is also taking the
opportunity to generally revise and
modernize the system of records notice
throughout to match existing personnel
practices. The Board is modifying the
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Jkt 259001
system to reflect that in accordance with
provisions of the Dodd-Frank Act,
codified at 12 U.S.C. 5493(a)(3)(A),
Consumer Financial Protection Bureau
(CFPB) employees may elect to
participate in the Federal Reserve
System’s retirement and thrift plans.
Accordingly, the Board is amending the
authority section and the category of
individuals section to reflect the
inclusion of CFPB employees. The
Board is also expressly adding
dependents of Board and CFPB
employees in the category of
individuals.
The Board is amending systemspecific routine use 1 to refer to the
Board’s benefit administrators and
record keepers generally rather than
specifically listing the various Board
benefit plans given that the plans are
subject to change. The Board is also
amending the same routine use 1 to
permit disclosures when necessary to
adjudicate a claim under a thrift or
health and welfare benefits program of
the Board, a Federal Reserve Bank, or a
listed federal agency. Finally, the Board
is amending language in the routine use
that permits disclosure to ‘‘an agency to
conduct an analytical study or audit of
benefits being paid under such
programs’’ to instead qualify that such
a disclosure would be made only to ‘‘an
agency with governing authority over
such programs.’’ This change matches
the Board’s practice. In addition, the
Board is updating the routine use
section to incorporate a link to the
Board’s general routine uses.
The Board is also making minor
changes to the category of records
section to add ‘‘vision plan benefits’’
and to replace the voluntary plan
insurance example from ‘‘Auto
Insurance’’ to ‘‘Personal Accident
Insurance.’’ The Board is amending the
record source categories to reflect name
changes to the programs e.g., Human
Resources was renamed People,
Strategy, and Operations and also to
indicate that employees or former
employees may provide information
regarding their beneficiaries or
dependents. Finally, the Board is also
updating the system location, system
manager, the policies and practices for
retrieval of records and the policies and
practices for retention of records.
The Board is also making technical
changes to BGFRS–29 consistent with
the template laid out in OMB Circular
No. A–108. Accordingly, the Board has
made technical corrections and nonsubstantive language revisions to the
following sections: ‘‘Policies and
Practices for Storage of Records,’’
‘‘Policies and Practices for Retrieval of
Records,’’ ‘‘Policies and Practices for
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62361
Retention and Disposal of Records,’’
‘‘Administrative, Technical and
Physical Safeguards,’’ ‘‘Record Access
Procedures,’’ ‘‘Contesting Record
Procedures,’’ and ‘‘Notification
Procedures.’’ The Board has also created
and populated the following new
sections: ‘‘Security Classification’’ and
‘‘History.’’
SYSTEM NAME AND NUMBER:
BGFRS–29, ‘‘FRB—Benefits Records.’’
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Board of Governors of the Federal
Reserve System 20th Street and
Constitution Avenue NW, Washington,
DC 20551 and the Board’s vendor,
Workday, Inc., 6110 Stoneridge Mall
Road, Pleasanton, CA 94588. Some
information is collected and
maintained, on behalf of the Board, by
its benefits providers.
SYSTEM MANAGER(S):
Lewis Andrews, Assistant Director,
Division of Management, Board of
Governors of the Federal Reserve
System, 20th Street and Constitution
Avenue NW, Washington, DC 20551,
(202) 452–3082, or lewis.e.andrews@
frb.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 10 and 11 of the Federal
Reserve Act (12 U.S.C. 244 and 248) and
12 U.S.C. 5493(a)(3).
PURPOSE(S) OF THE SYSTEM:
These records are collected and
maintained to administer the Board’s
benefits programs for its employees and
assist in personnel management.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Past and present Board and Consumer
Financial Protection Bureau (Bureau)
employees, their beneficiaries and
dependents.
CATEGORIES OF RECORDS IN THE SYSTEM:
All forms relating to employee
benefits including enrollment, records
relating to claims filed for benefits, and
memoranda relating to individuals’
benefits. These benefits include health
insurance, dental plan, vision plan, life
insurance, disability coverage, accident
insurance, flexible spending accounts,
premium conversion accounts,
voluntary plans (e.g., Personal Accident
Insurance), retirement and thrift plans,
and any other benefits offered by the
Board.
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Federal Register / Vol. 88, No. 174 / Monday, September 11, 2023 / Notices
RECORD SOURCE CATEGORIES:
Information is provided by the
individual to whom the record pertains,
the benefit provider, and staff of People,
Strategy & Operations in the Division of
Management. In addition, an employee
or former employee may provide
information about their beneficiary or
dependent.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
General routine uses A, B, C, D, F, G,
H, I, and J apply to this system. These
general routine uses are located at
https://www.federalreserve.gov/files/
SORN-page-general-routine-uses-ofboard-systems-of-records.pdf and are
published in the Federal Register at 83
FR 43872 at 43873–74 (August 28,
2018). Records may also be used:
1. to disclose information to the
benefit administrators and record
keepers of the Board’s benefit plans, a
Federal Reserve Bank, or the
Department of Labor, Department of
Veterans Affairs, Social Security
Administration, Department of Defense,
or any federal agencies that have special
civilian employee retirement programs;
or to a national, state, county,
municipal, or other publicly recognized
charitable or income security
administration agency (e.g., state
unemployment-compensation agencies),
when necessary to adjudicate a claim
under the retirement, thrift, insurance,
unemployment, or health and welfare
benefits programs of the Board, a
Federal Reserve Bank, or any agency
cited above, or to an agency with
governing authority over such programs
to conduct an analytical study or audit
of benefits being paid under such
programs;
2. to disclose to the Office of
Personnel Management’s Federal
Employees Group Life Insurance
Program information necessary to verify
election, declination, or waiver of
regular and/or optional life insurance
coverage, eligibility for payment of a
claim for life insurance, or a Thrift
Savings Program (TSP) election change
and designation of beneficiary;
3. to disclose to health insurance
carriers that provide a health benefits
plan under the Federal Employees
Health Benefits Program information
that is necessary to verify eligibility for
payment of a claim for health benefits;
and
4. to disclose information to the
executor of an individual’s estate, the
government entity probating a will, a
designated beneficiary, or to any person
who is responsible for the care of an
individual to the extent necessary when
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the individual to whom a record
pertains is deceased, or mentally
incompetent, or under other legal
disability, and to disclose information to
an individual’s emergency contact when
necessary to assist that individual in
obtaining any employment benefit or
any working condition, such as
accommodations under the
Rehabilitation Act of 1973.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Paper records in this system are
stored in locked file cabinets with
access limited to staff with a need to
know. Electronic records are stored on
a secure server with access limited to
staff with a need to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records can be retrieved by name or
employee identification number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
The retention period for these records
is currently under review. Until the
review is completed, the records will
not be destroyed.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Paper records are secured by lock and
key and electronic files are stored
within multiple secure systems. The
systems have the ability to track
individual user actions within them.
The audit and accountability controls
are based on NIST and Board standards
which, in turn, are based on applicable
laws and regulations. The controls assist
in detecting security violations and
performance or other issues in the
system. Access to the systems is
restricted to authorized users who
require access for official business
purposes. Users are classified into
different roles and common access and
usage rights are established for each
role. User roles are used to delineate
between the different types of access
requirements such that users are
restricted to data that is required in the
performance of their duties. Periodic
assessments and reviews are conducted
to determine whether users still require
access, have the appropriate role, and
whether there have been any
unauthorized changes. Additionally,
periodic security assessments consistent
with NIST guidance are performed to
ensure ongoing security and integrity of
the systems.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals
the right to access records maintained
about them in a Board system of
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records. Your request for access must:
(1) contain a statement that the request
is made pursuant to the Privacy Act of
1974; (2) provide either the name of the
Board system of records expected to
contain the record requested or a
concise description of the system of
records; (3) provide the information
necessary to verify your identity; and (4)
provide any other information that may
assist in the rapid identification of the
record you seek.
Current or former Board employees
may make a request for access by
contacting the Board office that
maintains the record. The Board
handles all Privacy Act requests as both
a Privacy Act request and as a Freedom
of Information Act request. The Board
does not charge fees to a requestor
seeking to access or amend his/her
Privacy Act records.
You may submit your Privacy Act
request to the—Secretary of the Board,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
You may also submit your Privacy Act
request electronically by filling out the
required information at: https://
foia.federalreserve.gov/.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to
seek amendment of information that is
erroneous, irrelevant, untimely, or
incomplete and is maintained in a
system of records that pertains to them.
To request an amendment to your
record, you should clearly mark the
request as a ‘‘Privacy Act Amendment
Request.’’ You have the burden of proof
for demonstrating the appropriateness of
the requested amendment and you must
provide relevant and convincing
evidence in support of your request.
Your request for amendment must: (1)
provide the name of the specific Board
system of records containing the record
you seek to amend; (2) identify the
specific portion of the record you seek
to amend; (3) describe the nature of and
reasons for each requested amendment;
(4) explain why you believe the record
is not accurate, relevant, timely, or
complete; and (5) unless you have
already done so in a related Privacy Act
request for access or amendment,
provide the necessary information to
verify your identity.
NOTIFICATION PROCEDURES:
Same as ‘‘Access procedures’’ above.
You may also follow this procedure in
order to request an accounting of
previous disclosures of records
pertaining to you as provided for by 5
U.S.C. 552a(c).
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Federal Register / Vol. 88, No. 174 / Monday, September 11, 2023 / Notices
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This SORN was previously published
in the Federal Register at 73 FR 24984
(May 6, 2008). The SORN was also
amended to incorporate two new
routine uses required by OMB at 83 FR
43872 (August 28, 2018).
Board of Governors of the Federal Reserve
System.
Ann Misback,
Secretary of the Board.
[FR Doc. 2023–19482 Filed 9–8–23; 8:45 am]
BILLING CODE P
FEDERAL RESERVE SYSTEM
Proposed Agency Information
Collection Activities; Comment
Request
Board of Governors of the
Federal Reserve System.
ACTION: Notice, request for comment.
AGENCY:
The Board of Governors of the
Federal Reserve System (Board) invites
comment on a proposal to extend for
three years, with revision, the
Recordkeeping and Disclosure
Requirements Associated with
Regulation R (FR R; OMB No. 7100–
0316).
SUMMARY:
Comments must be submitted on
or before November 13, 2023.
ADDRESSES: You may submit comments,
identified by FR R, by any of the
following methods:
• Agency Website: https://
www.federalreserve.gov/. Follow the
instructions for submitting comments at
https://www.federalreserve.gov/apps/
foia/proposedregs.aspx.
• Email: regs.comments@
federalreserve.gov. Include the OMB
number or FR number in the subject line
of the message.
• Fax: (202) 452–3819 or (202) 452–
3102.
• Mail: Federal Reserve Board of
Governors, Attn: Ann E. Misback,
Secretary of the Board, Mailstop M–
4775, 2001 C St. NW, Washington, DC
20551.
All public comments are available
from the Board’s website at https://
www.federalreserve.gov/apps/foia/
proposedregs.aspx as submitted, unless
modified for technical reasons or to
remove personally identifiable
information at the commenter’s request.
Accordingly, comments will not be
edited to remove any confidential
business information, identifying
information, or contact information.
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DATES:
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Public comments may also be viewed
electronically or in paper in Room M–
4365A, 2001 C St. NW, Washington, DC
20551, between 9:00 a.m. and 5:00 p.m.
on weekdays, except for Federal
holidays. For security reasons, the
Board requires that visitors make an
appointment to inspect comments. You
may do so by calling (202) 452–3684.
Upon arrival, visitors will be required to
present valid government-issued photo
identification and to submit to security
screening in order to inspect and
photocopy comments.
Additionally, commenters may send a
copy of their comments to the Office of
Management and Budget (OMB) Desk
Officer for the Federal Reserve Board,
Office of Information and Regulatory
Affairs, Office of Management and
Budget, New Executive Office Building,
Room 10235, 725 17th Street NW,
Washington, DC 20503, or by fax to
(202) 395–6974.
FOR FURTHER INFORMATION CONTACT:
Federal Reserve Board Clearance
Officer—Nuha Elmaghrabi—Office of
the Chief Data Officer, Board of
Governors of the Federal Reserve
System, nuha.elmaghrabi@frb.gov, (202)
452–3884.
SUPPLEMENTARY INFORMATION: On June
15, 1984, OMB delegated to the Board
authority under the Paperwork
Reduction Act (PRA) to approve and
assign OMB control numbers to
collections of information conducted or
sponsored by the Board. In exercising
this delegated authority, the Board is
directed to take every reasonable step to
solicit comment. In determining
whether to approve a collection of
information, the Board will consider all
comments received from the public and
other agencies.
During the comment period for this
proposal, a copy of the proposed PRA
OMB submission, including the draft
reporting form and instructions,
supporting statement (which contains
more detail about the information
collection and burden estimates than
this notice), and other documentation,
will be made available on the Board’s
public website at https://
www.federalreserve.gov/apps/
reportingforms/home/review or may be
requested from the agency clearance
officer, whose name appears above.
Final versions of these documents will
be made available at https://
www.reginfo.gov/public/do/PRAMain, if
approved.
Request for Comment on Information
Collection Proposal
The Board invites public comment on
the following information collection,
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62363
which is being reviewed under
authority delegated by the OMB under
the PRA. Comments are invited on the
following:
a. Whether the proposed collection of
information is necessary for the proper
performance of the Board’s functions,
including whether the information has
practical utility;
b. The accuracy of the Board’s
estimate of the burden of the proposed
information collection, including the
validity of the methodology and
assumptions used;
c. Ways to enhance the quality,
utility, and clarity of the information to
be collected;
d. Ways to minimize the burden of
information collection on respondents,
including through the use of automated
collection techniques or other forms of
information technology; and
e. Estimates of capital or startup costs
and costs of operation, maintenance,
and purchase of services to provide
information.
At the end of the comment period, the
comments and recommendations
received will be analyzed to determine
the extent to which the Board should
modify the proposal.
Proposal Under OMB Delegated
Authority To Extend for Three Years,
With Revision, the Following
Information Collection
Collection title: Recordkeeping and
Disclosure Requirements Associated
with Regulation R.
Collection identifier: FR R.
OMB control number: 7100–0316.
General description of collection: The
Board’s Regulation R—Exceptions for
Banks from the Definition of Broker in
the Securities Exchange Act of 1934 (12
CFR part 218) implements certain
exceptions for banks from the definition
of broker under section 3(a)(4) of the
Securities Exchange Act of 1934
(Exchange Act). Sections 701, 723, and
741 of Regulation R contain certain
recordkeeping provisions for banks that
utilize the exceptions in the Exchange
Act and certain customer and
counterparty disclosure requirements.
Proposed revisions: The Board
proposes to revise the FR R to account
for a recordkeeping provision in section
218.723(c)(2)(ii) of Regulation R, which
has not been previously cleared by the
Board under the PRA.
For purposes of determining
compliance with the chiefly
compensated test, a bank may exclude
the trust or fiduciary accounts held at a
non-shell foreign branch of the bank if
the bank has reasonable cause to believe
that trust or fiduciary accounts of the
foreign branch held by or for the benefit
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]]>Agencies
[Federal Register Volume 88, Number 174 (Monday, September 11, 2023)]
[Notices]
[Pages 62360-62363]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-19482]
-----------------------------------------------------------------------
FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of Records
AGENCY: Board of Governors of the Federal Reserve System.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice
is given that the Board of Governors of the Federal Reserve System
(Board) proposes to modify an existing system of records, entitled
BGFRS-29, ``FRB--Benefits Records.'' This system of records contains
records necessary to administer and maintain the Board's benefits
programs and to assist in personnel management.
DATES: Comments must be received on or before October 11, 2023. This
new system of records will become effective
[[Page 62361]]
October 11, 2023, without further notice, unless comments dictate
otherwise.
The Office of Management and Budget (OMB), which has oversight
responsibility under the Privacy Act, requires a 30-day period prior to
publication in the Federal Register in which to review the system and
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4)
and (11).
ADDRESSES: You may submit comments, identified by BGFRS-29, ``FRB--
Benefits Records,'' by any of the following methods:
Agency Website: https://www.federalreserve.gov. Follow the
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
Email: [email protected]. Include SORN name
and number in the subject line of the message.
Fax: (202) 452-3819 or (202) 452-3102.
Mail: Ann E. Misback, Secretary, Board of Governors of the
Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551.
In general, all public comments will be made available on the
Board's website at https://www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm as submitted, and will not be modified to remove
confidential, contact or any identifiable information. Public comments
may also be viewed electronically or in paper in Room M-4365A, 2001 C
St. NW, Washington, DC 20551, between 9:00 a.m. and 5:00 p.m. during
federal business weekdays.
FOR FURTHER INFORMATION CONTACT: David B. Husband, Senior Counsel,
(202) 530-6270, or [email protected]; Legal Division, Board of
Governors of the Federal Reserve System, 20th Street and Constitution
Avenue NW, Washington, DC 20551. For users of telephone systems via
text telephone (TTY) or any TTY-based Telecommunications Relay
Services, please call 711 from any telephone anywhere in the United
States.
SUPPLEMENTARY INFORMATION: The Board is in the process of replacing its
current enterprise resource planning (ERP) system and accordingly is
modifying this system of records to reflect this transition. The Board
is also taking the opportunity to generally revise and modernize the
system of records notice throughout to match existing personnel
practices. The Board is modifying the system to reflect that in
accordance with provisions of the Dodd-Frank Act, codified at 12 U.S.C.
5493(a)(3)(A), Consumer Financial Protection Bureau (CFPB) employees
may elect to participate in the Federal Reserve System's retirement and
thrift plans. Accordingly, the Board is amending the authority section
and the category of individuals section to reflect the inclusion of
CFPB employees. The Board is also expressly adding dependents of Board
and CFPB employees in the category of individuals.
The Board is amending system-specific routine use 1 to refer to the
Board's benefit administrators and record keepers generally rather than
specifically listing the various Board benefit plans given that the
plans are subject to change. The Board is also amending the same
routine use 1 to permit disclosures when necessary to adjudicate a
claim under a thrift or health and welfare benefits program of the
Board, a Federal Reserve Bank, or a listed federal agency. Finally, the
Board is amending language in the routine use that permits disclosure
to ``an agency to conduct an analytical study or audit of benefits
being paid under such programs'' to instead qualify that such a
disclosure would be made only to ``an agency with governing authority
over such programs.'' This change matches the Board's practice. In
addition, the Board is updating the routine use section to incorporate
a link to the Board's general routine uses.
The Board is also making minor changes to the category of records
section to add ``vision plan benefits'' and to replace the voluntary
plan insurance example from ``Auto Insurance'' to ``Personal Accident
Insurance.'' The Board is amending the record source categories to
reflect name changes to the programs e.g., Human Resources was renamed
People, Strategy, and Operations and also to indicate that employees or
former employees may provide information regarding their beneficiaries
or dependents. Finally, the Board is also updating the system location,
system manager, the policies and practices for retrieval of records and
the policies and practices for retention of records.
The Board is also making technical changes to BGFRS-29 consistent
with the template laid out in OMB Circular No. A-108. Accordingly, the
Board has made technical corrections and non-substantive language
revisions to the following sections: ``Policies and Practices for
Storage of Records,'' ``Policies and Practices for Retrieval of
Records,'' ``Policies and Practices for Retention and Disposal of
Records,'' ``Administrative, Technical and Physical Safeguards,''
``Record Access Procedures,'' ``Contesting Record Procedures,'' and
``Notification Procedures.'' The Board has also created and populated
the following new sections: ``Security Classification'' and
``History.''
SYSTEM NAME AND NUMBER:
BGFRS-29, ``FRB--Benefits Records.''
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Board of Governors of the Federal Reserve System 20th Street and
Constitution Avenue NW, Washington, DC 20551 and the Board's vendor,
Workday, Inc., 6110 Stoneridge Mall Road, Pleasanton, CA 94588. Some
information is collected and maintained, on behalf of the Board, by its
benefits providers.
SYSTEM MANAGER(S):
Lewis Andrews, Assistant Director, Division of Management, Board of
Governors of the Federal Reserve System, 20th Street and Constitution
Avenue NW, Washington, DC 20551, (202) 452-3082, or
[email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and
248) and 12 U.S.C. 5493(a)(3).
PURPOSE(S) OF THE SYSTEM:
These records are collected and maintained to administer the
Board's benefits programs for its employees and assist in personnel
management.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Past and present Board and Consumer Financial Protection Bureau
(Bureau) employees, their beneficiaries and dependents.
CATEGORIES OF RECORDS IN THE SYSTEM:
All forms relating to employee benefits including enrollment,
records relating to claims filed for benefits, and memoranda relating
to individuals' benefits. These benefits include health insurance,
dental plan, vision plan, life insurance, disability coverage, accident
insurance, flexible spending accounts, premium conversion accounts,
voluntary plans (e.g., Personal Accident Insurance), retirement and
thrift plans, and any other benefits offered by the Board.
[[Page 62362]]
RECORD SOURCE CATEGORIES:
Information is provided by the individual to whom the record
pertains, the benefit provider, and staff of People, Strategy &
Operations in the Division of Management. In addition, an employee or
former employee may provide information about their beneficiary or
dependent.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
General routine uses A, B, C, D, F, G, H, I, and J apply to this
system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83
FR 43872 at 43873-74 (August 28, 2018). Records may also be used:
1. to disclose information to the benefit administrators and record
keepers of the Board's benefit plans, a Federal Reserve Bank, or the
Department of Labor, Department of Veterans Affairs, Social Security
Administration, Department of Defense, or any federal agencies that
have special civilian employee retirement programs; or to a national,
state, county, municipal, or other publicly recognized charitable or
income security administration agency (e.g., state unemployment-
compensation agencies), when necessary to adjudicate a claim under the
retirement, thrift, insurance, unemployment, or health and welfare
benefits programs of the Board, a Federal Reserve Bank, or any agency
cited above, or to an agency with governing authority over such
programs to conduct an analytical study or audit of benefits being paid
under such programs;
2. to disclose to the Office of Personnel Management's Federal
Employees Group Life Insurance Program information necessary to verify
election, declination, or waiver of regular and/or optional life
insurance coverage, eligibility for payment of a claim for life
insurance, or a Thrift Savings Program (TSP) election change and
designation of beneficiary;
3. to disclose to health insurance carriers that provide a health
benefits plan under the Federal Employees Health Benefits Program
information that is necessary to verify eligibility for payment of a
claim for health benefits; and
4. to disclose information to the executor of an individual's
estate, the government entity probating a will, a designated
beneficiary, or to any person who is responsible for the care of an
individual to the extent necessary when the individual to whom a record
pertains is deceased, or mentally incompetent, or under other legal
disability, and to disclose information to an individual's emergency
contact when necessary to assist that individual in obtaining any
employment benefit or any working condition, such as accommodations
under the Rehabilitation Act of 1973.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records in this system are stored in locked file cabinets
with access limited to staff with a need to know. Electronic records
are stored on a secure server with access limited to staff with a need
to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records can be retrieved by name or employee identification number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The retention period for these records is currently under review.
Until the review is completed, the records will not be destroyed.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records are secured by lock and key and electronic files are
stored within multiple secure systems. The systems have the ability to
track individual user actions within them. The audit and accountability
controls are based on NIST and Board standards which, in turn, are
based on applicable laws and regulations. The controls assist in
detecting security violations and performance or other issues in the
system. Access to the systems is restricted to authorized users who
require access for official business purposes. Users are classified
into different roles and common access and usage rights are established
for each role. User roles are used to delineate between the different
types of access requirements such that users are restricted to data
that is required in the performance of their duties. Periodic
assessments and reviews are conducted to determine whether users still
require access, have the appropriate role, and whether there have been
any unauthorized changes. Additionally, periodic security assessments
consistent with NIST guidance are performed to ensure ongoing security
and integrity of the systems.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals the right to access records
maintained about them in a Board system of records. Your request for
access must: (1) contain a statement that the request is made pursuant
to the Privacy Act of 1974; (2) provide either the name of the Board
system of records expected to contain the record requested or a concise
description of the system of records; (3) provide the information
necessary to verify your identity; and (4) provide any other
information that may assist in the rapid identification of the record
you seek.
Current or former Board employees may make a request for access by
contacting the Board office that maintains the record. The Board
handles all Privacy Act requests as both a Privacy Act request and as a
Freedom of Information Act request. The Board does not charge fees to a
requestor seeking to access or amend his/her Privacy Act records.
You may submit your Privacy Act request to the--Secretary of the
Board, Board of Governors of the Federal Reserve System, 20th Street
and Constitution Avenue NW, Washington, DC 20551.
You may also submit your Privacy Act request electronically by
filling out the required information at: https://foia.federalreserve.gov/.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to seek amendment of information
that is erroneous, irrelevant, untimely, or incomplete and is
maintained in a system of records that pertains to them. To request an
amendment to your record, you should clearly mark the request as a
``Privacy Act Amendment Request.'' You have the burden of proof for
demonstrating the appropriateness of the requested amendment and you
must provide relevant and convincing evidence in support of your
request.
Your request for amendment must: (1) provide the name of the
specific Board system of records containing the record you seek to
amend; (2) identify the specific portion of the record you seek to
amend; (3) describe the nature of and reasons for each requested
amendment; (4) explain why you believe the record is not accurate,
relevant, timely, or complete; and (5) unless you have already done so
in a related Privacy Act request for access or amendment, provide the
necessary information to verify your identity.
NOTIFICATION PROCEDURES:
Same as ``Access procedures'' above. You may also follow this
procedure in order to request an accounting of previous disclosures of
records pertaining to you as provided for by 5 U.S.C. 552a(c).
[[Page 62363]]
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This SORN was previously published in the Federal Register at 73 FR
24984 (May 6, 2008). The SORN was also amended to incorporate two new
routine uses required by OMB at 83 FR 43872 (August 28, 2018).
Board of Governors of the Federal Reserve System.
Ann Misback,
Secretary of the Board.
[FR Doc. 2023-19482 Filed 9-8-23; 8:45 am]
BILLING CODE P
