Privacy Act of 1974; System of Records, 53526-53528 [2023-16899]

Agencies

• National Aeronautics and Space Administration

[Federal Register Volume 88, Number 151 (Tuesday, August 8, 2023)]
[Notices]
[Pages 53526-53528]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-16899]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[Notice: 23-085]


Privacy Act of 1974; System of Records

AGENCY: National Aeronautics and Space Administration (NASA)

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, the National Aeronautics and Space Administration is providing 
public notice of a modification to a previously announced system of 
records, Aircraft Crewmembers' Qualifications and Performance Records, 
NASA 10ACMQ. This notice incorporates updated NASA Standard Routine 
Uses.

DATES: Submit comments within 30 calendar days from the date of this 
publication. The changes will take effect at the end of that period, if 
no adverse comments are received.

ADDRESSES: Bill Edwards-Bodmer, Privacy Act Officer, Office of the 
Chief Information Officer, National Aeronautics and Space 
Administration Headquarters, Washington, DC 20546-0001, (757) 864-7998, 
[email protected].

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Bill 
Edwards-Bodmer, (757) 864-7998, [email protected].

SUPPLEMENTARY INFORMATION: This system notice includes minor textual 
updates to NASA Standard Routine Uses and updates to system and 
subsystem manager titles.

William Edwards-Bodmer,
NASA Privacy Act Officer.

SYSTEM NAME AND NUMBER:
    Aircraft Crewmembers' Qualifications and Performance Records, NASA 
10ACMQ.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
     Mary W. Jackson NASA Headquarters, National Aeronautics 
and Space Administration (NASA), Washington, DC 20546-0001.
     Ames Research Center (NASA), Moffett Field, CA 94035-1000.
     Armstrong Flight Research Center (NASA), P.O. Box 273, 
Edwards, CA 93523-0273.
     John H. Glenn Research Center at Lewis Field (NASA), 21000 
Brookpark Road, Cleveland, OH 44135-3191.
     Goddard Space Flight Center (NASA), Greenbelt, MD 20771-
0001.
     Lyndon B. Johnson Space Center (NASA), Houston, TX 77058-
3696.
     John F. Kennedy Space Center (NASA), Kennedy Space Center, 
FL 32899-0001.
     Langley Research Center (NASA), Hampton, VA 23681-2199.
     Marshall Space Flight Center (NASA), Huntsville, AL 35808
     Stennis Space Center (NASA), Bay Saint Louis, MS 39529.

SYSTEM MANAGER(S):
     Director, Aircraft Capability Management Office, and 
Director, Institutional Safety Management Division, at NASA 
Headquarters, Mary W. Jackson NASA Headquarters, National Aeronautics 
and Space Administration (NASA) Washington, DC 20546-0001.
    Subsystem Managers:
     Deputy Chief, Flight Control and Cockpit Integration 
Branch at NASA Ames Research Center (see System Location above for 
address).
     Chief, Armstrong Research Aircraft Operations Division at 
NASA Armstrong Flight Research Center (see System Location above for 
address).
     Head, Aeronautical Programs Branch at NASA Goddard Space 
Flight Center (see System Location above for address).
     Chief, Aircraft Office at NASA Wallops Flight Facility 
Center (see System Location above for address).
     Chief, Aircraft Operations Division at NASA Johnson Space 
Center (see System Location above for address).
     Chief, Aircraft Operations Office at NASA Kennedy Space 
Center (see System Location above for address).
     Chief, Flight Operations and Engineering Branch at NASA 
Langley Research Center (see System Location above for address).
     Manager, Aviation Operations Office in Safety and Mission 
Assurance at Marshall Space Flight Center (see System Location above 
for address).
     Manager, Range and Aviation Operations Management Office 
at Stennis Space Center (see System Location above for address).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     51 U.S.C. 20113(a)--Powers of the Administration in 
performance of functions to make and promulgate rules and regulations.
     44 U.S.C. 3101--Records management by agency heads; 
general duties.
     41 CFR 102.33--Management of Government Aircraft.

PURPOSE(S) OF THE SYSTEM:
    Records in this system are used to document flight crew, including 
UAS operators, experience and currency as well as itineraries and 
passenger manifests in case of accidents or requests.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on Crewmembers of NASA aircraft, 
including (1) NASA employees; (2) employees from other agencies and 
military detailees working at NASA; (3) active or retired astronauts; 
(4) contractor personnel; and (5) other space flight personnel on 
temporary or extended duty at NASA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This System contains: (1) Records of experience, and currency 
(e.g., flight hours day, night, and instrument), types of approaches 
and landings, crew position, type of aircraft, flight check ratings and 
related examination results, and training performed; and (2) flight 
itineraries and passenger manifests.

RECORD SOURCE CATEGORIES:
    Individuals, training schools or instructors, medical units or 
doctors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORES 
OF USERS AND PURPOSES OF SUCH USES:
    Any disclosures of information will be compatible with the purpose 
for which the Agency collected the information. Under the following 
routine uses that are unique to this system of records, information in 
this system may be disclosed:
    1. To this system of records may be granted to Federal, State, or 
local agencies or to foreign governments in cases of accident 
investigations, including mishap and collateral investigations.
    2. To Federal, State, or local agencies, companies, or governments 
requesting qualifications of crewmembers prior to authorization to 
participate in their flight programs, or to Federal, State, or local 
agencies, companies, or governments whose crewmembers may participate 
in NASA's flight programs.
    3. To the public or in press releases either by prior approval of 
the individual, or in the case of public release of information from 
mishap or collateral investigation reports, pursuant to NASA 
regulations at 14 CFR part 1213.

[[Page 53527]]

    In addition, information may be disclosed under the following NASA 
Standard Routine Uses:
    1. Law Enforcement--When a record on its face, or in conjunction 
with other information, indicates a violation or potential violation of 
law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order, disclosure may be made to the appropriate 
agency, whether Federal, foreign, State, local, or tribal, or other 
public authority responsible for enforcing, investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order, if NASA determines by 
careful review that the records or information are both relevant and 
necessary to any enforcement, regulatory, investigative or prosecutive 
responsibility of the receiving entity.
    2. Certain Disclosures to Other Agencies--A record from this SOR 
may be disclosed to a Federal, State, or local agency maintaining 
civil, criminal, or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary, to 
obtain information relevant to an NASA decision concerning the hiring 
or retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. Certain Disclosures to Other Federal Agencies--A record from 
this SOR may be disclosed to a Federal agency, in response to its 
request, for a matter concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    4. Department of Justice--A record from this SOR may be disclosed 
to the Department of Justice when a) NASA, or any component thereof; or 
b) any employee of NASA in his or her official capacity; or c) any 
employee of NASA in his or her individual capacity where the Department 
of Justice has agreed to represent the employee; or d) the United 
States, where NASA determines that litigation is likely to affect NASA 
or any of its components, is a party to litigation or has an interest 
in such litigation, and by careful review, the use of such records by 
the Department of Justice is deemed by NASA to be relevant and 
necessary to the litigation.
    5. Courts--A record from this SOR may be disclosed in an 
appropriate proceeding before a court, grand jury, or administrative or 
adjudicative body, when NASA determines that the records are relevant 
and necessary to the proceeding; or in an appropriate proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant and necessary to the proceeding.
    6. Response to an Actual or Suspected Compromise or Breach of 
Personally Identifiable Information--A record from this SOR may be 
disclosed to appropriate agencies, entities, and persons when (1) NASA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) NASA has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NASA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with NASA's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    7. Contractors--A record from this SOR may be disclosed to 
contractors, grantees, experts, consultants, students, volunteers, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish a NASA function related to this SOR. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to NASA employees.
    8. Members of Congress--A record from this SOR may be disclosed to 
a Member of Congress or to a Congressional staff member in response to 
an inquiry of the Congressional office made at the written request of 
the constituent about whom the record is maintained.
    9. Disclosures to Other Federal Agencies in Response to an Actual 
or Suspected Compromise or Breach of Personally Identifiable 
Information--A record from this SOR may be disclosed to another Federal 
agency or Federal entity, when NASA determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    10. National Archives and Records Administration--A record from 
this SOR may be disclosed as a routine use to the officers and 
employees of the National Archives and Records Administration (NARA) 
pursuant to records management inspections being conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    11. Audit--A record from this SOR may be disclosed to another 
agency, or organization for purpose of performing audit or oversight 
operations as authorized by law, but only such information as is 
necessary and relevant to such audit or oversight function.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved from the system by aircrew identifier.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records for other than astronauts are maintained in Agency files 
and destroyed 5 years after crewmember separates from NASA in 
accordance with NASA Records Retention Schedules (NRRS), Schedule 8 
Item 32. Records of crewmembers who are astronauts are permanent and 
will be transferred to the National Archives in accordance with NRRS, 
Schedule 8 Item 34.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records are maintained on secure NASA servers and 
protected in accordance with all Federal standards and those 
established in NASA regulations at 14 CFR 1212.605. Additionally, 
server and data management environments employ infrastructure 
encryption technologies both in data transmission and at rest on 
servers. Electronic messages sent within and outside of the Agency that 
convey sensitive data are encrypted and transmitted by staff via pre-
approved electronic encryption systems as required by NASA policy. 
Approved security plans are in place for information systems containing 
the records in accordance with the Federal Information Security 
Management Act of 2002 (FISMA) and OMB Circular A-130, Management of 
Federal Information Resources. Only authorized

[[Page 53528]]

personnel requiring information in the official discharge of their 
duties are authorized access to records through approved access or 
authentication methods. Access to electronic records is achieved only 
from workstations within the NASA Intranet or via a secure Virtual 
Private Network (VPN) connection that requires two-factor hardware 
token authentication or via employee PIV badge authentication from 
NASA-issued computers. Non-electronic records are secured in locked 
rooms or locked file cabinets.

RECORD ACCESS PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

CONTESTING RECORD PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

NOTIFICATION PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    80 FR 79937.
    74 FR 50247.
    72 FR 55817.
    64 FR 69556.
    63 FR 4290.

[FR Doc. 2023-16899 Filed 8-7-23; 8:45 am]
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