Proposed Information Collection Activity; Release of Unaccompanied Children From Office of Refugee Resettlement Custody (Office of Management and Budget #0970-0552), 52167-52172 [2023-16795]
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Federal Register / Vol. 88, No. 150 / Monday, August 7, 2023 / Notices
required to provide children with a
range of services including medical,
dental, and mental health care. Each
child must receive an initial medical
exam (IME) within 2 business days of
admission to an ORR care provider
program or temporary influx care
facility. The IME satisfies Flores
requirements which require a ‘‘complete
medical examination, including a
screening for infectious disease’’. The
purposes of the IME are to assess
general health, administer vaccinations
in keeping with U.S. standards (also
required by Flores), identify health
conditions that require further attention,
and detect contagious diseases of public
health importance, such as influenza or
TB. The IME is performed by a licensed
health care provider and comprised of a
complete medical history and physical
exam, risk, and age-based laboratory
screenings, TB screenings and
immunizations. In addition, children
may be referred to a specialist by their
healthcare provider for acute or chronic
conditions that require additional
evaluation. If a child is in ORR custody
60 to 90 days after admission, they must
receive an initial dental exam, or sooner
if directed by state licensing
requirements. Children who are in ORR
care for an extended length of time may
require urgent or routine medical and
dental well-child evaluations.
The forms are used as worksheets for
generalist healthcare providers and
pediatric and other medical specialty
healthcare providers to compile
information that would otherwise have
been collected during the health
evaluation. Once completed, the forms
are given to care provider program staff
for entry into ORR’s secure, electronic
data record system. Data is used to
monitor the health of unaccompanied
children while in ORR care, for case
management of any identified illnesses/
conditions and to ensure care provider
program compliance with ORR
requirements.
ORR has merged the former IME Form
and Supplemental TB Screening Form
into one form, the Medical Assessment
Form which will be used during all
medical evaluations with a mid-level or
higher medical professional. ORR has
incorporated other changes to the forms
to streamline the flow of data collection,
clarify the intent of certain fields,
improve data quality, and ensure
alignment with ORR requirements. In
addition, ORR has written instructional
letters for the Medical Assessment Form
and Dental Assessment Form to explain
the purpose of the forms and provide
general guidance on completion to
healthcare providers.
Respondents: Healthcare providers
(pediatricians, medical specialists, and
dentists), Care Provider Program Staff.
Annual Burden Estimates
ESTIMATED OPPORTUNITY TIME FOR RESPONDENTS
Annual
number of
respondents
Instrument
Respondent
Medical Assessment Form ...............
Pediatricians, General ......................
Medical specialist, General ..............
Dentists ............................................
Dental Assessment Form .................
Total number
of responses
per
respondent
300
750
250
840
22
64
Average
burden hours
per response
0.22
0.22
0.12
Annual burden
hours
55,440
3,630
1,920
Estimated Total Annual Burden
Hours: 60,990.
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ESTIMATED RECORDKEEPING TIME
Annual
number of
respondents
Instrument
Respondent
Medical Assessment Form completed by a medical professional.
Medical Assessment Form not completed by a medical professional
(information obtained via health
records).
Dental Assessment Form .................
Care Provider Program Staff ...........
Estimated Total Annual Burden
Hours: 99,825.
Authority: 6 U.S.C. 279: Exhibit 1,
part A.2 of the Flores Settlement
Agreement (Jenny Lisette Flores, et al.,
v. Janet Reno, Attorney General of the
United States, et al., Case No. CV 85–
4544–RJK [C.D. Cal. 1996])
Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2023–16822 Filed 8–4–23; 8:45 am]
BILLING CODE 4184–45–P
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0.33
0.17
88,605
8,500
500
32
0.17
2,720
Proposed Information Collection
Activity; Release of Unaccompanied
Children From Office of Refugee
Resettlement Custody (Office of
Management and Budget #0970–0552)
Office of Refugee Resettlement,
Administration for Children and
Frm 00060
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Annual burden
hours
537
100
Administration for Children and
Families
PO 00000
Average
burden hours
per response
500
500
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
AGENCY:
Total number
of responses
per
respondent
Families, Department of Health and
Human Services.
ACTION:
Request for public comments.
The Office of Refugee
Resettlement (ORR), Administration for
Children and Families (ACF), U.S.
Department of Health and Human
Services, is inviting public comments
on revisions to an approved information
collection. The request consists of
several forms that allow the
Unaccompanied Children (UC) Program
to process release of unaccompanied
SUMMARY:
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children from ORR custody and provide
services after release.
DATES: Comments due within 60 days of
publication. In compliance with the
requirements of section 3506(c)(2)(A) of
the Paperwork Reduction Act (PRA) of
1995, ACF is soliciting public comment
on the specific aspects of the
information collection described above.
ADDRESSES: Copies of the proposed
collection of information can be
obtained and comments may be
forwarded by emailing infocollection@
acf.hhs.gov. Alternatively, copies can
also be obtained by writing to ACF,
Office of Planning, Research, and
Evaluation (OPRE), 330 C Street SW,
Washington, DC 20201, Attn: ACF
Reports Clearance Officer. All requests,
emailed or written, should be identified
by the title of the information collection.
SUPPLEMENTARY INFORMATION:
Description: ORR is proposing
revisions to four forms (Forms R–1, R–
2, R–4, and R–6), the addition of one
new form (Form R–9), removal of one
form (Form R–3), and continued use of
the current versions of three forms
(Forms R–2, R–4, and R–6). See below
for a detailed description of the
proposed revisions for each instrument.
Verification of Release (Form R–1)
There are two currently approved
versions of this form under this
information collection—one for UC
Portal and one for UC Path. ORR
proposes discontinuing the UC Portal
version, incorporating the UC Path
version into the UC Portal system, and
making the below-listed revisions.
ORR also updated the burden
estimates for this form to account for an
increase in the number care provider
facilities and in the number of children
placed in ORR care. The annual number
of respondents increased from 216 to
300 and the annual number of responses
per respondent increased from 253 to
428.
Proposed Revisions
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• Child’s Information
Æ Retitle section from Minor’s
Information to Child’s Information.
Æ Remove the term ‘‘minor’’ from the
Name, Date of Birth, and A# fields.
Æ Remove the Height, Weight, and
Hair Color fields. ORR determined that
these fields are not a good fit for this
form given that height and weight will
change quickly as the child grows and
hair color is often altered.
Æ Add fields for Preferred Language
and Country of Birth. These fields will
be auto-populated.
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• Sponsor Information
Æ Rephrase Name of Sponsor to
Name.
Æ Rephrase Telephone # to Primary
Phone #.
Æ Remove Alias (if any) field.
• Acknowledgement of the Sponsor
Care Agreement
Æ Rephrase Name of ORR Care
Provider to ORR Care Provider Name.
Æ Rephrase Date to Discharge Date.
Discharge Notification (Form R–2)
There are two currently approved
versions of this form under this
information collection—one for UC
Portal and one for UC Path. ORR
proposes the below-listed revisions to
the current UC Portal version and plans
to discontinue the UC Path version.
In addition, ORR is requesting
continued use of the current UC Portal
version of this instrument to support a
phased rollout of improvements to the
UC Portal system.
ORR also updated the burden
estimates for this form to reflect the
revisions and to account for an increase
in the number of care provider facilities
and in the number of children placed in
ORR care. The annual number of
respondents increased from 216 to 300;
the annual number of responses per
respondent increased from 290 to 487;
and the average burden hours per
response increased from 0.17 to 0.25.
Proposed Revisions
• UC Basic Information
Æ Remove Age field and add Portal ID
field (auto-populated system-generated
number).
• Discharge Basic Information
Æ Retitle section from Discharge
Notification to Discharge Basic
Information.
Æ Update the dropdown options for
the Discharge Type field to be inclusive
of all types of discharge scenarios and
add an If Other, specify text box field.
Æ Add the following fields from the
UC Path version:
D Status
D Scheduled Date of Discharge
(rephrase from Release Scheduled
Date/Time)
D Discharge Delay (also expand
dropdown options and add an If
Other, specify text box field)
D UC Parent Name
D Parent/Legal Guardian Separation
D MPP Case
D Next Immigration Hearing Date
Æ Add the following new fields:
D UC Parent Discharge Type
D UC Parent A#
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D Did the medical coordinator certify
that the child is medically fit to
travel?
Æ Move the field Legal Status of Child
(rephrase from Legal Status of Minor)
under this section and add an If Other,
specify text box field.
• Discharge Details
Æ Retitle section from ORR Decision
from Latest Release Request to
Discharge Details.
Æ Employ progressive disclosure for
this section so that only fields relevant
to the selected Discharge Type (and
where applicable UC Parent Discharge
Type) are displayed.
Æ Rephase field label to Receiving
Program Name (currently Program
Minor was Transferred to).
Æ Remove the following fields:
D DHS Family Shelter
D Local Law Enforcement
Æ Add the following fields from the
UC Path version:
D Government Agency Name (rephrase
from Name of Government Agency)
D Government Agency Type (rephrase
from Government Agency and update
dropdown options to add ICE ERO
and remove State/Local Facility)
D Date Granted Voluntary Departure
D Date Travel Document Requested
D Date Travel Document Issued
D Referral to Services in Country of
Origin (update dropdown options to
rephrase KIND (Kids in Need of
Defense) to KIND CMRRP and add
Other Services)
D Completed Referral to Services in
Country of Origin
D DHS Age Out/Age Redetermination
Plan (rephrase from DHS Age Out
Plan)
Æ Add the following new fields:
D Type of Post–18 Discharge Plan
D Discharged into Custody of
D UC Parent Discharged into Custody of
• Transportation Details
Æ Transfer this section and all fields
contained within from the UC Path
version without further revisions.
ORR Release Notification—ORR
Notification to Immigration and
Customs Enforcement (ICE) Chief
Counsel—Release of Unaccompanied
Child to Sponsor and Request To
Change Address (Form R–3)
ORR proposes removing this
instrument from the information
collection. No information is requested
specifically for this auto-populated
document, instead this a document that
is auto-populated with information ORR
collects in other Office of Management
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and Budget (OMB)-approved forms. The
use of information consolidated on this
notification document is consistent with
the purpose for which ORR originally
collects the information in its other
forms and with ORR’s system of records
notice (81 FR 46682). This form simply
compiles and presents approved
information collections in a different
format and is therefore not subject to the
PRA.
The fields in this form are autopopulated from the following
instruments:
• Discharge Notification (Form R–2,
approved under this information
collection)
• Release Request (Form R–4, approved
under this information collection)
• Sponsor Assessment (Form S–5)
(approved under OMB# 0970–0553)
• Care provider program user profile
(not subject to PRA per OMB’s April
7, 2010 memorandum Social Media,
Web-Based Interactive Technologies,
and the Paperwork Reduction Act)
Release Request (Form R–4)
There are two currently approved
versions of this form under this
information collection—one for UC
Portal and one for UC Path. ORR
proposes the below-listed revisions to
the current UC Portal version and plans
to discontinue the UC Path version.
In addition, ORR is requesting
continued use of the current UC Portal
version of this instrument to support a
phased rollout of improvements to the
UC Portal system.
ORR also updated the burden
estimates for this form to reflect the
revisions and to account for an increase
in the number of care provider facilities
and in the number of children placed in
ORR care. The annual number of
respondents increased from 216 to 300
for care providers; the annual number of
responses per respondent increased
from 254 to 430 for care providers and
321 to 756 for case coordinators; and the
average burden hours per response
increased from 0.42 to 0.58 for care
providers and 0.33 to 0.50 for case
coordinators.
Proposed Revisions
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• Case Details—Retitle section from
UC Basic Information to Case Details.
• Release Request Details
Æ Replace the current Requester
Information section with this section.
Æ Auto-populate all fields in this
section based on information captured
in other sections of the form,
information collected in the Sponsor
Assessment (Form S–5, approved under
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OMB# 0970–0553), and system user
information.
Æ Add the following new fields: Case
Category, Relationship, Process, and
Release Status.
Æ Replace the fields Requester Name
and Requester Title with the following
auto-populated fields: Case Manager
Name, Case Coordinator Name, Local
Federal Field Staff Name, and Box
Federal Field Staff Name (if
Applicable).
(ACG) Name, Alternate Caregiver
Identification, and ID Expiration Date.
D Add the following new fields that
will be completed by the user: Date FRP
Received by Case Manager, Describe the
sponsor’s ability to provide housing,
food, and education to the child, On
what date was the Letter of Designation
received, Not Collected (checkbox), and
On what date was the Legal Orientation
Program for Custodians Packet sent to
the Sponsor?
• Sponsor Information
Æ Child-Level Events Subsection
Æ Add the following new fields that
will auto-populate based on information
entered in the Sponsor Assessment
(Form S–5, approved under OMB#
0970–0553): Evidence gathered to
support sponsor/child relationship,
Birth Certificate Trail, Concurrent and
Prior Sponsorships, Sponsor’s Previous
Address(es), Sponsor’s Current Address,
and Flags Associated with Sponsors.
Æ Add the following new fields that
will be completed by the user: Other (in
response to What evidence has been
gathered to support sponsor/child
relationship), Does sponsor birth
certificate match official sponsor ID?, If
no, please note discrepancies between
sponsor birth certificate and official
sponsor ID, Was birth certificate verified
by the consulate, If unable to
conclusively prove relationship, please
explain, and Concurrent and Prior
Sponsorships Evaluation.
Æ Remove the following fields: Legal
Status, If other Non-Immigrant Visa,
Specify, If Other Immigrant Visa,
Specify, SSN, Provide Details on
Relationship Including Official
Documentation, Sponsor Household
Occupants, and Affidavits of Support.
D Hyperlink to information collected
in the Child-Level Event (Form A–9,
approved under OMB# 0970–0547),
when applicable. This section is
proposed purely to assist users in
having all case information in one place.
Child-Level Events in and of themselves
are not the sole basis of release
decisions but can inform whether a
Home Study recommendation is made,
what level of post-release services (PRS)
is recommended for release, or what
type of program would be best suited to
a child released to program rather than
a sponsor.
• Family Reunification Packet &
Supporting Documents
Æ Add this new section which will
reference all supporting documentation
relevant for release recommendations to
minimize the amount of crossreferencing system users typically do to
complete this form.
Æ Unification Documentation
Subsection
D Add the following new fields that
will auto-populate based on information
enter in the Sponsor Assessment (Form
S–5, approved under OMB# 0970–
0553): Sponsor, Sponsor Identification,
Was the sponsor address validated
through SmartyStreets?, Choose to link
google maps and google earth
screenshots, What documentation was
provided as proof of address, HHM
Name, HHM Identification, ID
Expiration Date, Alternate Caregiver
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Æ Legal Representation Subsection
D Add the following new fields: Does
the child have an attorney of record?
and Date Attorney Appointed, Is this a
Migrant Protection Protocol case?, Is
there a removal order for the
unaccompanied child?, and Is this a
Parental/Legal Guardian separation
case?
Æ Child Advocate Subsection
D Add the following new fields: Does
the child have a Child Advocate
appointed?, Date Child Advocate
Appointed.
D Add a hyperlink to the Child
Advocate Best Interest Determination
(which is uploaded into UC Portal)
upon completion, is proposed to be
added into this form for the user’s ease
of reference.
Æ OTIP Eligibility Subsection
D This subsection requests
information related to referrals made to
the Office of Trafficking in Persons,
where applicable.
D Add the following new fields: Is the
unaccompanied child a material
witness?, Outcome of OTIP Referral,
OTIP Status, Date of OTIP Referral, Date
OTIP Eligibility Begins, and Date OTIP
Eligibility Expires.
D Add a hyperlink to the OTIP
Eligibility Letter (if applicable) which is
uploaded into UC Portal, upon
completion, will be added into this form
for the user’s ease of reference.
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Æ Release to Program (URM, State,
Local Social Service Agency, Other)
Subsection
D Add the following new fields: URM
Program Requirement Eligibility, Date
the URM Eligibility was Obtained,
Program Accepts Guardianship,
Program Agreed to Condition of Release,
How/Why Program was identified, Date
of Referral to the Program, Date of
Acceptance, Program Comment, and
Program License Type, Program Type,
Facility Name, Program Address, and
Other.
D Add a hyperlink to the Discharge
Plan (Form R–9), which is a new
instrument proposed under this request.
• Criminal Investigations
Æ Auto-populate information on
background check results from the
Sponsor Assessment (Form S–5,
approved under OMB# 0970–0553).
Æ Employ progressive disclosure to
limit or expand each subsection based
on the facts of the case.
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Æ Criminal Investigations: Sponsor
Subsection
D Add the following new fields that
will be completed by the user: Has the
sponsor self-disclosed any criminal
history? Please Explain., Is there
evidence of rehabilitation? Please
Explain., FFS requested the following
additional information to adjudicate
CA/N Results:, FFS adjudicated referred
CA/N Check Results, FFS Requested the
following information to adjudicate
Fingerprints Results:, FFS adjudicated
Fingerprints Results, and Did the FFS
instruct that it is safe to move forward
with the sponsor given the Fingerprint
and CA/N Results? Please Explain:.
Æ Criminal Investigations: Household
Member (HHM) Subsection
D Add the following new fields that
will be completed by the user: Has the
household member self-disclosed any
criminal history? Please Explain., Is
there evidence of rehabilitation? Please
Explain., FFS requested the following
additional information to adjudicate
CA/N Results:, FFS adjudicated referred
CA/N Check Results, FFS Requested the
following information to adjudicate
Fingerprints Results:, FFS adjudicated
Fingerprints Results, and Did the FFS
instruct that it is safe to move forward
with the sponsor given the HHM’s
Fingerprint and CA/N Results? Please
Explain:
Æ Criminal Investigations: Alternate
Caregiver (ACG) Subsection
D Add the following new fields that
will be completed by the user: Has the
alternate caregiver self-disclosed any
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criminal history? Please Explain., Is
there evidence of rehabilitation? Please
Explain., FFS requested the following
additional information to adjudicate
CA/N Results:, FFS adjudicated referred
CA/N Check Results, FFS Requested the
following information to adjudicate
Fingerprints Results:, FFS adjudicated
Fingerprints Results, and Did the FFS
instruct that it is safe to move forward
with the sponsor given the alternate
caregiver’s Fingerprint and CA/N
Results? Please Explain:
• Home Study Recommendation
Section
Æ Move all fields related to home
study recommendations into this new
section. Currently, the Case Manager
Recommendation, Case Coordinator
Recommendation, and ORR Decision
sections contain fields related to home
study recommendations, release
recommendations, and cancellation
reasons. Moving fields related to home
study recommendations here will
distinguish the home study decision
from the release decision and
cancellation reasons. This section will
contain subsections for each party
involved in the home study
recommendation and decision process—
Case Manager Recommendation, Case
Coordinator Recommendation, and ORR
Decision.
Æ Add a new dropdown option, Do
Not Recommend Home Study, to the
case manager and case coordination
recommendation fields and the decision
field (current dropdown options are
Home Study—TVPRA, Home Study—
Discretionary, and Home Study—ORR
Mandated).
Æ Add a new field, Explain your
rationale for recommending or not
recommending a Home Study, to all
three subsections.
Æ Add the following new fields that
will appear if a home study is approved:
Date Home Study Referral Sent, Date
Home Study Referral Accepted, and
Date Home Study Completed. These
fields will auto-populated based on UC
Portal system data.
Æ Add a hyperlink to the Home Study
Report will appear after it is uploaded
into UC Portal, as well as a new field:
Please summarize the results of the
home study including any
recommendations made by the Home
Study provider. If there are any
concerns and how they were mitigated.
• Release Recommendation
Æ Bundle the Case Manager
Recommendation, Case Coordinator
Recommendation, and ORR Decision
sections together as subsections under
this new section. Fields related to home
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study recommendations will be moved
into the Home Study Recommendation
section (as discussed above) and fields
related to cancellation reasons will be
moved into the Release Cancellation
section (as discussed below).
Æ Add three checkboxes to assist in
routing for this form: Submitted on
Weekend or Holiday?, ICF or Casa
Padre?, and Certified Medically Fit for
Travel (a field that can only be
completed by ORR federal staff).
Æ Update the dropdown options for
the following fields to reflect that all
children released from ORR care will
receive PRS beginning January 1, 2024:
Case Manager Release
Recommendation, Case Coordinator
Release Recommendation, and ORR
Release Decision.
Æ Add the following fields to direct
case routing: Case Manager Routing,
Case Coordinator Routing, ORR Routing
(if applicable).
Æ Add the following new fields to
each subsection: Describe case factors
that contribute positively to your release
recommendation, Describe case factors
that contribute negatively to your
release recommendation, and List all
documents used as evidence to support
your recommendation to deny release
(will only appear if the recommendation
is to deny release).
Æ Case Manager Recommendation
Subsection
D Add checkboxes for the types of
documents the user reviewed to inform
their recommendation as well as an
Other text box to describe any
documents reviewed that are not
included in the checklist.
Æ Case Coordinator Recommendation
Subsection
D Add a new field, Case Coordinator
Pending Information as well as an Other
text box to capture addition information
is the user selects Other.
Æ ORR Decision Subsection
D Add the following new fields: ORR
Decisionmaker Role, ORR Remand
Reason (along with a corresponding
Other text field), and ORR HOLD
Reason.
D Add a hyperlink to the final
Notification of Denial Letter signed by
the ORR Director that will appear if
Deny Release is selected for a Cat 1, Cat
2A, or Cat 2B sponsor.
• Release Cancellation
Æ Move fields related to release
cancellation into this new section to
distinguish cancellations from home
study and release recommendations.
This section will contain subsections for
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each party involved in cancellations—
Case Manager Recommendation, Case
Coordinator Recommendation, and ORR
Decision.
Æ Add the following new fields to
each subsection: Cancellation Reason
and Describe circumstances of release
cancellation.
Æ Add the following fields that will
prompt the user to select a more specific
reason for cancellation: Specific
Sponsor Withdrawal Reason, Specific
Reason for Child Discharge (Nonunification or Program), and Specific
Administrative Closure Reason.
Virtual Check-In Questionnaire (Form
R–6) (Formerly Titled Safety and WellBeing Call)
There are two currently approved
versions of this form under this
information collection—one in Excel
and one for UC Path. ORR proposes the
below-listed revisions to the current UC
Path version and plans to incorporate
the revised version into the UC Portal
system.
In addition, ORR is requesting
continued use of the current Excel
version of this instrument to support a
phased rollout of improvements to the
UC Portal system.
ORR updated the burden estimates for
this form to reflect form revisions, to
account for an increase in the number
of care provider facilities and in the
number of children placed in ORR care,
and to improve burden accuracy. The
burden estimate was split into three
separate line items for each respondent.
The annual number of respondents
changed from 216 care providers to 40
PRS providers, 128,487 sponsors, and
128,487 children; the annual number of
responses per respondent increased
from 253 to 19,273 for PRS providers, 3
for sponsors, and 3 for children; and the
average burden hours per response
increased from 0.42 to 0.58 for PRS
providers, 0.17 to 0.25 for sponsors, and
0.17 to 0.25 for children.
ORR plans to shift responsibility for
conducting safety and well-being calls
from care provider facilities to PRS
providers. Moving forward these calls
will be called virtual check-ins. All
children released to a sponsor and their
sponsors will continue to receive calls,
however, the frequency of the calls will
increase from one to three calls—
conducted at seven business days, 14
business days, and 30 business days
after the child’s release from ORR
custody.
ORR proposes the following revisions
to the UC Path version of Form R–6 to
support this change in process:
• Change the title to ‘‘Virtual CheckIn Questionnaire.’’
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• Pre-Call Information—This section
will replace the UAC Basic Information
and Case Information sections. The new
section retains the child and sponsor
information and adds fields to capture
phone numbers for contacts in the care
plan and in home country. All
information in this section will be autopopulated.
• Questions for the Sponsor—This
section will replace the Sponsor
Address Confirmation and Sponsor
Questions sections. The new section
will include subsections for Location &
Contact Information, Child’s School,
Child’s Medical & Mental Health, Legal
& Child’s Immigration, Safety & WellBeing, and Child’s Work. This section
adds 13 new questions. The section also
retains, and in some cases adds
additional follow-up questions for, the
questions confirming the address,
whether the child still lives with the
sponsor, whether the child is registered
for school, whether the child is having
any behavioral or health issues, whether
the sponsor has attended the Legal
Orientation Program for Custodians of
Unaccompanied Children (LOPC)
presentation, whether the sponsor is
aware of, and notified the child of, the
child’s next immigration court date,
whether the child has attended their
scheduled court hearing, whether the
sponsor still has the child’s Verification
of Release form, and whether the
sponsor has been asked to pay for the
release of the child.
• Questions for the Child—This
section will replace the UAC Address
Confirmation and UAC Questions
sections. The new section will include
subsections for Location, School,
Medical & Mental Health, Legal &
Immigration, Safety & Well-Being (PostRelease and In-Care), and Work. The
new section adds 31 new questions. The
section also retains, and in some cases
adds additional follow-up questions for,
the questions confirming the address,
whether the child still lives with the
sponsor, whether the child is attending
school, whether the child feels safe,
whether the child has been adequately
provided for, whether anyone has been
asked to pay for the release of the child,
whether the child is being forced to
work or pay money, and whether the
child is aware of their next immigration
court date.
• Post-Call Assessment and
Outcomes—This section will replace the
following sections: Sponsor Interview,
UAC Interview, Case Manager
Observation and Action Follow-Up,
UAC May be in Immediate Danger, UAC
May be Unsafe, UAC May Have Been
Sexually Abused or Harassed While in
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Sfmt 4703
52171
ORR Care, Additional Support Services
or LOPC Appointment, and Case
Manager Certification. The new section
adds 6 new questions. The section also
retains, and in some cases builds on,
questions on whether the phone was
disconnected, sponsor participation,
whether the child appears to be in
immediate danger, whether the child or
sponsor should be assessed for
additional PRS, post-call actions taken,
and reasons for elevation (if applicable).
Discharge Plan (Form R–9)
ORR care providers are required to
conduct discharge planning for children
who are not likely to be released to a
sponsor, may obtain a form of lawful
immigration relief, are projected to have
a prolonged stay in ORR care, and/or
will soon turn age 18 and age out of
ORR care. Discharge planning is a
participatory process that takes into
consideration the wishes and goals of
the child and includes consultation
with the child’s legal services provider,
attorney of record, child advocate, and
other stakeholders (e.g., parents, legal
guardian in home country) as
applicable. Case managers engage in
concurrent planning, whenever
possible, to ensure there are multiple
options included in the child’s
discharge plan.
ORR developed this instrument to
improve and standardize the process for
discharge planning across its national
network of care providers. The new
instrument will collect information on
the following topics:
• Child’s Basic Information
• Placement Information After Release
• UC Program Family Group
• Case Management Needs
• Family Unification Plan
• Education and Career Plan
• Financial Plan
• Residential Plan
• Community Resources Plan
• Legal Services Plan
• Voluntary Departure Plan
• Release to DHS ICE Field Office
Juvenile Coordinator Upon Age Out
• Transportation Plan
• Health Discharge Safety Plan
• Behavioral Observations Summary
• Life Skills Summary
The Legal Services Plan section of this
instrument will replace Post Legal
Status Plan (Form L–8), which is
currently approved under OMB# 0970–
0565. ORR plans to submit a
nonsubstantive change request to
discontinue Form L–8 soon.
Respondents: ORR grantee and
contractor staff; and released children
and sponsors.
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52172
Federal Register / Vol. 88, No. 150 / Monday, August 7, 2023 / Notices
ANNUAL BURDEN ESTIMATES
Annual
number of
respondents
Information collection title
Verification of Release (Form R–1) .................................................................
Discharge Notification (Form R–2) ..................................................................
ORR Release Notification—ORR Notification to ICE Chief Counsel Release
of UC to Sponsor and Request to Change Address (Form R–3) ...............
Release Request (Form R–4)—Care Provider ................................................
Release Request (Form R–4)—Case Coordinator ..........................................
Virtual Check-In Questionnaire (R–6)—Sponsor .............................................
Virtual Check-In Questionnaire (R–6)—Child ..................................................
Virtual Check-In Questionnaire (R–6)—PRS Provider ....................................
Discharge Plan (Form R–9) .............................................................................
Estimated Annual Burden Hours
Total: 854,457.
Comments: The Department
specifically requests comments on (a)
whether the proposed collection of
information is necessary for the proper
performance of the functions of the
agency, including whether the
information shall have practical utility;
(b) the accuracy of the agency’s estimate
of the burden of the proposed collection
of information; (c) the quality, utility,
and clarity of the information to be
collected; and (d) ways to minimize the
burden of the collection of information
on respondents, including through the
use of automated collection techniques
or other forms of information
technology. Consideration will be given
to comments and suggestions submitted
within 60 days of this publication.
Authority: 6 U.S.C. 279; 8 U.S.C.
1232; Flores v. Reno Settlement
Agreement, No. CV85–4544–RJK (C.D.
Cal. 1996).
Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2023–16795 Filed 8–4–23; 8:45 am]
BILLING CODE 4184–45–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
ddrumheller on DSK120RN23PROD with NOTICES1
Administration for Children and
Families
Submission for Office of Management
and Budget Review; Mental Health
Assessment Form and Public Health
Investigation Forms, Tuberculosis and
Non-Tuberculosis Illness (Office of
Management and Budget 0970–0509)
Office of Refugee Resettlement,
Administration for Children and
Families, United States Department of
Health and Human Services.
AGENCY:
ACTION:
Request for public comments.
VerDate Sep<11>2014
18:58 Aug 04, 2023
Jkt 259001
PO 00000
Frm 00065
Fmt 4703
Sfmt 4703
Average
burden hours
per response
Annual total
burden hours
300
300
428
487
0.17
0.25
21,828
36,525
300
300
170
128,487
128,487
40
300
440
430
756
3
3
19,273
11
0.08
0.58
0.50
0.25
0.25
0.58
2.00
10,560
74,820
64,260
96,365
96,365
447,134
6,600
The Administration for
Children and Families (ACF) is
requesting a 3-year extension of the
Mental Health Assessment Form
(formerly the Health Assessment Form)
and Public Health Investigation Forms,
Active Tuberculosis (TB) and Non-TB
Illness (Office of Management and
Budget (OMB) #0970–0509, expiration
December 31, 2023). Changes are
proposed to the currently approved
forms.
DATES: Comments due within 30 days of
publication. OMB must make a decision
about the collection of information
between 30 and 60 days after
publication of this document in the
Federal Register. Therefore, a comment
is best assured of having its full effect
if OMB receives it within 30 days of
publication.
ADDRESSES: Written comments and
recommendations for the proposed
information collection should be sent
within 30 days of publication of this
notice to www.reginfo.gov/public/do/
PRAMain. Find this particular
information collection by selecting
‘‘Currently under 30-day Review—Open
for Public Comments’’ or by using the
search function. You can also obtain
copies of the proposed collection of
information by emailing infocollection@
acf.hhs.gov. Identify all emailed
requests by the title of the information
collection.
SUPPLEMENTARY INFORMATION: The ACF
Office of Refugee Resettlement (ORR)
places unaccompanied children in their
custody in care provider programs until
unification with a qualified sponsor.
Care provider programs are required to
provide children with a range of
services including medical, dental, and
mental health care. While in ORR care,
children meet with onsite mental health
counselors on a regular basis. If a child
is identified as potentially having a
more serious mental health condition,
they are referred to a psychiatrist,
SUMMARY:
Annual
number of
responses per
respondent
psychiatric nurse practitioner or
physician’s assistant, licensed
psychologist, or any other communitybased licensed mental health provider
(e.g., social worker).
The Mental Health Assessment form
is used as a worksheet for mental health
specialists to compile information that
would otherwise have been collected
during the evaluation. Once completed,
the form is given to care provider
program staff for entry into ORR’s
secure, electronic data record system.
Data is used to monitor the health of
unaccompanied children while in ORR
care and for case management of any
identified conditions.
Children may be exposed to
nationally reportable infectious diseases
during the journey to the U.S., while in
the custody of the Customs and Border
Protection after crossing the border, or
during their stay in ORR custody. Public
health interventions such as quarantine,
vaccination or lab testing may be
initiated to reduce possible disease
transmission. Following an exposure,
children are assessed onsite by care
provider program staff and if found to
be symptomatic, referred to a healthcare
provider for evaluation.
The Public Health Investigation
Forms are used as worksheets by care
provider program staff to record their
findings when an exposure has been
reported. Once completed, they will
enter the data into ORR’s secure data
record system. Data is used to track
disease transmission and health
outcomes of children in ORR care.
ORR has repurposed the former
Health Assessment Form from a medical
and mental health information
collection to a mental health collection
only, and renamed it, the Mental Health
Assessment Form. ORR has
incorporated other changes to the forms
to streamline the flow of data collection,
clarify the intent of certain fields,
improve data quality, and ensure
alignment with ORR requirements. In
E:\FR\FM\07AUN1.SGM
07AUN1
]]>Agencies
[Federal Register Volume 88, Number 150 (Monday, August 7, 2023)]
[Notices]
[Pages 52167-52172]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-16795]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Proposed Information Collection Activity; Release of
Unaccompanied Children From Office of Refugee Resettlement Custody
(Office of Management and Budget #0970-0552)
AGENCY: Office of Refugee Resettlement, Administration for Children and
Families, Department of Health and Human Services.
ACTION: Request for public comments.
-----------------------------------------------------------------------
SUMMARY: The Office of Refugee Resettlement (ORR), Administration for
Children and Families (ACF), U.S. Department of Health and Human
Services, is inviting public comments on revisions to an approved
information collection. The request consists of several forms that
allow the Unaccompanied Children (UC) Program to process release of
unaccompanied
[[Page 52168]]
children from ORR custody and provide services after release.
DATES: Comments due within 60 days of publication. In compliance with
the requirements of section 3506(c)(2)(A) of the Paperwork Reduction
Act (PRA) of 1995, ACF is soliciting public comment on the specific
aspects of the information collection described above.
ADDRESSES: Copies of the proposed collection of information can be
obtained and comments may be forwarded by emailing
[email protected]. Alternatively, copies can also be obtained
by writing to ACF, Office of Planning, Research, and Evaluation (OPRE),
330 C Street SW, Washington, DC 20201, Attn: ACF Reports Clearance
Officer. All requests, emailed or written, should be identified by the
title of the information collection.
SUPPLEMENTARY INFORMATION:
Description: ORR is proposing revisions to four forms (Forms R-1,
R-2, R-4, and R-6), the addition of one new form (Form R-9), removal of
one form (Form R-3), and continued use of the current versions of three
forms (Forms R-2, R-4, and R-6). See below for a detailed description
of the proposed revisions for each instrument.
Verification of Release (Form R-1)
There are two currently approved versions of this form under this
information collection--one for UC Portal and one for UC Path. ORR
proposes discontinuing the UC Portal version, incorporating the UC Path
version into the UC Portal system, and making the below-listed
revisions.
ORR also updated the burden estimates for this form to account for
an increase in the number care provider facilities and in the number of
children placed in ORR care. The annual number of respondents increased
from 216 to 300 and the annual number of responses per respondent
increased from 253 to 428.
Proposed Revisions
Child's Information
[cir] Retitle section from Minor's Information to Child's
Information.
[cir] Remove the term ``minor'' from the Name, Date of Birth, and
A# fields.
[cir] Remove the Height, Weight, and Hair Color fields. ORR
determined that these fields are not a good fit for this form given
that height and weight will change quickly as the child grows and hair
color is often altered.
[cir] Add fields for Preferred Language and Country of Birth. These
fields will be auto-populated.
Sponsor Information
[cir] Rephrase Name of Sponsor to Name.
[cir] Rephrase Telephone # to Primary Phone #.
[cir] Remove Alias (if any) field.
Acknowledgement of the Sponsor Care Agreement
[cir] Rephrase Name of ORR Care Provider to ORR Care Provider Name.
[cir] Rephrase Date to Discharge Date.
Discharge Notification (Form R-2)
There are two currently approved versions of this form under this
information collection--one for UC Portal and one for UC Path. ORR
proposes the below-listed revisions to the current UC Portal version
and plans to discontinue the UC Path version.
In addition, ORR is requesting continued use of the current UC
Portal version of this instrument to support a phased rollout of
improvements to the UC Portal system.
ORR also updated the burden estimates for this form to reflect the
revisions and to account for an increase in the number of care provider
facilities and in the number of children placed in ORR care. The annual
number of respondents increased from 216 to 300; the annual number of
responses per respondent increased from 290 to 487; and the average
burden hours per response increased from 0.17 to 0.25.
Proposed Revisions
UC Basic Information
[cir] Remove Age field and add Portal ID field (auto-populated
system-generated number).
Discharge Basic Information
[cir] Retitle section from Discharge Notification to Discharge
Basic Information.
[cir] Update the dropdown options for the Discharge Type field to
be inclusive of all types of discharge scenarios and add an If Other,
specify text box field.
[cir] Add the following fields from the UC Path version:
[ssquf] Status
[ssquf] Scheduled Date of Discharge (rephrase from Release Scheduled
Date/Time)
[ssquf] Discharge Delay (also expand dropdown options and add an If
Other, specify text box field)
[ssquf] UC Parent Name
[ssquf] Parent/Legal Guardian Separation
[ssquf] MPP Case
[ssquf] Next Immigration Hearing Date
[cir] Add the following new fields:
[ssquf] UC Parent Discharge Type
[ssquf] UC Parent A#
[ssquf] Did the medical coordinator certify that the child is medically
fit to travel?
[cir] Move the field Legal Status of Child (rephrase from Legal
Status of Minor) under this section and add an If Other, specify text
box field.
Discharge Details
[cir] Retitle section from ORR Decision from Latest Release Request
to Discharge Details.
[cir] Employ progressive disclosure for this section so that only
fields relevant to the selected Discharge Type (and where applicable UC
Parent Discharge Type) are displayed.
[cir] Rephase field label to Receiving Program Name (currently
Program Minor was Transferred to).
[cir] Remove the following fields:
[ssquf] DHS Family Shelter
[ssquf] Local Law Enforcement
[cir] Add the following fields from the UC Path version:
[ssquf] Government Agency Name (rephrase from Name of Government
Agency)
[ssquf] Government Agency Type (rephrase from Government Agency and
update dropdown options to add ICE ERO and remove State/Local Facility)
[ssquf] Date Granted Voluntary Departure
[ssquf] Date Travel Document Requested
[ssquf] Date Travel Document Issued
[ssquf] Referral to Services in Country of Origin (update dropdown
options to rephrase KIND (Kids in Need of Defense) to KIND CMRRP and
add Other Services)
[ssquf] Completed Referral to Services in Country of Origin
[ssquf] DHS Age Out/Age Redetermination Plan (rephrase from DHS Age Out
Plan)
[cir] Add the following new fields:
[ssquf] Type of Post-18 Discharge Plan
[ssquf] Discharged into Custody of
[ssquf] UC Parent Discharged into Custody of
Transportation Details
[cir] Transfer this section and all fields contained within from
the UC Path version without further revisions.
ORR Release Notification--ORR Notification to Immigration and Customs
Enforcement (ICE) Chief Counsel--Release of Unaccompanied Child to
Sponsor and Request To Change Address (Form R-3)
ORR proposes removing this instrument from the information
collection. No information is requested specifically for this auto-
populated document, instead this a document that is auto-populated with
information ORR collects in other Office of Management
[[Page 52169]]
and Budget (OMB)-approved forms. The use of information consolidated on
this notification document is consistent with the purpose for which ORR
originally collects the information in its other forms and with ORR's
system of records notice (81 FR 46682). This form simply compiles and
presents approved information collections in a different format and is
therefore not subject to the PRA.
The fields in this form are auto-populated from the following
instruments:
Discharge Notification (Form R-2, approved under this
information collection)
Release Request (Form R-4, approved under this information
collection)
Sponsor Assessment (Form S-5) (approved under OMB# 0970-0553)
Care provider program user profile (not subject to PRA per
OMB's April 7, 2010 memorandum Social Media, Web-Based Interactive
Technologies, and the Paperwork Reduction Act)
Release Request (Form R-4)
There are two currently approved versions of this form under this
information collection--one for UC Portal and one for UC Path. ORR
proposes the below-listed revisions to the current UC Portal version
and plans to discontinue the UC Path version.
In addition, ORR is requesting continued use of the current UC
Portal version of this instrument to support a phased rollout of
improvements to the UC Portal system.
ORR also updated the burden estimates for this form to reflect the
revisions and to account for an increase in the number of care provider
facilities and in the number of children placed in ORR care. The annual
number of respondents increased from 216 to 300 for care providers; the
annual number of responses per respondent increased from 254 to 430 for
care providers and 321 to 756 for case coordinators; and the average
burden hours per response increased from 0.42 to 0.58 for care
providers and 0.33 to 0.50 for case coordinators.
Proposed Revisions
Case Details--Retitle section from UC Basic Information to
Case Details.
Release Request Details
[cir] Replace the current Requester Information section with this
section.
[cir] Auto-populate all fields in this section based on information
captured in other sections of the form, information collected in the
Sponsor Assessment (Form S-5, approved under OMB# 0970-0553), and
system user information.
[cir] Add the following new fields: Case Category, Relationship,
Process, and Release Status.
[cir] Replace the fields Requester Name and Requester Title with
the following auto-populated fields: Case Manager Name, Case
Coordinator Name, Local Federal Field Staff Name, and Box Federal Field
Staff Name (if Applicable).
Sponsor Information
[cir] Add the following new fields that will auto-populate based on
information entered in the Sponsor Assessment (Form S-5, approved under
OMB# 0970-0553): Evidence gathered to support sponsor/child
relationship, Birth Certificate Trail, Concurrent and Prior
Sponsorships, Sponsor's Previous Address(es), Sponsor's Current
Address, and Flags Associated with Sponsors.
[cir] Add the following new fields that will be completed by the
user: Other (in response to What evidence has been gathered to support
sponsor/child relationship), Does sponsor birth certificate match
official sponsor ID?, If no, please note discrepancies between sponsor
birth certificate and official sponsor ID, Was birth certificate
verified by the consulate, If unable to conclusively prove
relationship, please explain, and Concurrent and Prior Sponsorships
Evaluation.
[cir] Remove the following fields: Legal Status, If other Non-
Immigrant Visa, Specify, If Other Immigrant Visa, Specify, SSN, Provide
Details on Relationship Including Official Documentation, Sponsor
Household Occupants, and Affidavits of Support.
Family Reunification Packet & Supporting Documents
[cir] Add this new section which will reference all supporting
documentation relevant for release recommendations to minimize the
amount of cross-referencing system users typically do to complete this
form.
[cir] Unification Documentation Subsection
[ssquf] Add the following new fields that will auto-populate based
on information enter in the Sponsor Assessment (Form S-5, approved
under OMB# 0970-0553): Sponsor, Sponsor Identification, Was the sponsor
address validated through SmartyStreets?, Choose to link google maps
and google earth screenshots, What documentation was provided as proof
of address, HHM Name, HHM Identification, ID Expiration Date, Alternate
Caregiver (ACG) Name, Alternate Caregiver Identification, and ID
Expiration Date.
[ssquf] Add the following new fields that will be completed by the
user: Date FRP Received by Case Manager, Describe the sponsor's ability
to provide housing, food, and education to the child, On what date was
the Letter of Designation received, Not Collected (checkbox), and On
what date was the Legal Orientation Program for Custodians Packet sent
to the Sponsor?
[cir] Child-Level Events Subsection
[ssquf] Hyperlink to information collected in the Child-Level Event
(Form A-9, approved under OMB# 0970-0547), when applicable. This
section is proposed purely to assist users in having all case
information in one place. Child-Level Events in and of themselves are
not the sole basis of release decisions but can inform whether a Home
Study recommendation is made, what level of post-release services (PRS)
is recommended for release, or what type of program would be best
suited to a child released to program rather than a sponsor.
[cir] Legal Representation Subsection
[ssquf] Add the following new fields: Does the child have an
attorney of record? and Date Attorney Appointed, Is this a Migrant
Protection Protocol case?, Is there a removal order for the
unaccompanied child?, and Is this a Parental/Legal Guardian separation
case?
[cir] Child Advocate Subsection
[ssquf] Add the following new fields: Does the child have a Child
Advocate appointed?, Date Child Advocate Appointed.
[ssquf] Add a hyperlink to the Child Advocate Best Interest
Determination (which is uploaded into UC Portal) upon completion, is
proposed to be added into this form for the user's ease of reference.
[cir] OTIP Eligibility Subsection
[ssquf] This subsection requests information related to referrals
made to the Office of Trafficking in Persons, where applicable.
[ssquf] Add the following new fields: Is the unaccompanied child a
material witness?, Outcome of OTIP Referral, OTIP Status, Date of OTIP
Referral, Date OTIP Eligibility Begins, and Date OTIP Eligibility
Expires.
[ssquf] Add a hyperlink to the OTIP Eligibility Letter (if
applicable) which is uploaded into UC Portal, upon completion, will be
added into this form for the user's ease of reference.
[[Page 52170]]
[cir] Release to Program (URM, State, Local Social Service Agency,
Other) Subsection
[ssquf] Add the following new fields: URM Program Requirement
Eligibility, Date the URM Eligibility was Obtained, Program Accepts
Guardianship, Program Agreed to Condition of Release, How/Why Program
was identified, Date of Referral to the Program, Date of Acceptance,
Program Comment, and Program License Type, Program Type, Facility Name,
Program Address, and Other.
[ssquf] Add a hyperlink to the Discharge Plan (Form R-9), which is
a new instrument proposed under this request.
Criminal Investigations
[cir] Auto-populate information on background check results from
the Sponsor Assessment (Form S-5, approved under OMB# 0970-0553).
[cir] Employ progressive disclosure to limit or expand each
subsection based on the facts of the case.
[cir] Criminal Investigations: Sponsor Subsection
[ssquf] Add the following new fields that will be completed by the
user: Has the sponsor self-disclosed any criminal history? Please
Explain., Is there evidence of rehabilitation? Please Explain., FFS
requested the following additional information to adjudicate CA/N
Results:, FFS adjudicated referred CA/N Check Results, FFS Requested
the following information to adjudicate Fingerprints Results:, FFS
adjudicated Fingerprints Results, and Did the FFS instruct that it is
safe to move forward with the sponsor given the Fingerprint and CA/N
Results? Please Explain:.
[cir] Criminal Investigations: Household Member (HHM) Subsection
[ssquf] Add the following new fields that will be completed by the
user: Has the household member self-disclosed any criminal history?
Please Explain., Is there evidence of rehabilitation? Please Explain.,
FFS requested the following additional information to adjudicate CA/N
Results:, FFS adjudicated referred CA/N Check Results, FFS Requested
the following information to adjudicate Fingerprints Results:, FFS
adjudicated Fingerprints Results, and Did the FFS instruct that it is
safe to move forward with the sponsor given the HHM's Fingerprint and
CA/N Results? Please Explain:
[cir] Criminal Investigations: Alternate Caregiver (ACG) Subsection
[ssquf] Add the following new fields that will be completed by the
user: Has the alternate caregiver self-disclosed any criminal history?
Please Explain., Is there evidence of rehabilitation? Please Explain.,
FFS requested the following additional information to adjudicate CA/N
Results:, FFS adjudicated referred CA/N Check Results, FFS Requested
the following information to adjudicate Fingerprints Results:, FFS
adjudicated Fingerprints Results, and Did the FFS instruct that it is
safe to move forward with the sponsor given the alternate caregiver's
Fingerprint and CA/N Results? Please Explain:
Home Study Recommendation Section
[cir] Move all fields related to home study recommendations into
this new section. Currently, the Case Manager Recommendation, Case
Coordinator Recommendation, and ORR Decision sections contain fields
related to home study recommendations, release recommendations, and
cancellation reasons. Moving fields related to home study
recommendations here will distinguish the home study decision from the
release decision and cancellation reasons. This section will contain
subsections for each party involved in the home study recommendation
and decision process--Case Manager Recommendation, Case Coordinator
Recommendation, and ORR Decision.
[cir] Add a new dropdown option, Do Not Recommend Home Study, to
the case manager and case coordination recommendation fields and the
decision field (current dropdown options are Home Study--TVPRA, Home
Study--Discretionary, and Home Study--ORR Mandated).
[cir] Add a new field, Explain your rationale for recommending or
not recommending a Home Study, to all three subsections.
[cir] Add the following new fields that will appear if a home study
is approved: Date Home Study Referral Sent, Date Home Study Referral
Accepted, and Date Home Study Completed. These fields will auto-
populated based on UC Portal system data.
[cir] Add a hyperlink to the Home Study Report will appear after it
is uploaded into UC Portal, as well as a new field: Please summarize
the results of the home study including any recommendations made by the
Home Study provider. If there are any concerns and how they were
mitigated.
Release Recommendation
[cir] Bundle the Case Manager Recommendation, Case Coordinator
Recommendation, and ORR Decision sections together as subsections under
this new section. Fields related to home study recommendations will be
moved into the Home Study Recommendation section (as discussed above)
and fields related to cancellation reasons will be moved into the
Release Cancellation section (as discussed below).
[cir] Add three checkboxes to assist in routing for this form:
Submitted on Weekend or Holiday?, ICF or Casa Padre?, and Certified
Medically Fit for Travel (a field that can only be completed by ORR
federal staff).
[cir] Update the dropdown options for the following fields to
reflect that all children released from ORR care will receive PRS
beginning January 1, 2024: Case Manager Release Recommendation, Case
Coordinator Release Recommendation, and ORR Release Decision.
[cir] Add the following fields to direct case routing: Case Manager
Routing, Case Coordinator Routing, ORR Routing (if applicable).
[cir] Add the following new fields to each subsection: Describe
case factors that contribute positively to your release recommendation,
Describe case factors that contribute negatively to your release
recommendation, and List all documents used as evidence to support your
recommendation to deny release (will only appear if the recommendation
is to deny release).
[cir] Case Manager Recommendation Subsection
[ssquf] Add checkboxes for the types of documents the user reviewed
to inform their recommendation as well as an Other text box to describe
any documents reviewed that are not included in the checklist.
[cir] Case Coordinator Recommendation Subsection
[ssquf] Add a new field, Case Coordinator Pending Information as
well as an Other text box to capture addition information is the user
selects Other.
[cir] ORR Decision Subsection
[ssquf] Add the following new fields: ORR Decisionmaker Role, ORR
Remand Reason (along with a corresponding Other text field), and ORR
HOLD Reason.
[ssquf] Add a hyperlink to the final Notification of Denial Letter
signed by the ORR Director that will appear if Deny Release is selected
for a Cat 1, Cat 2A, or Cat 2B sponsor.
Release Cancellation
[cir] Move fields related to release cancellation into this new
section to distinguish cancellations from home study and release
recommendations. This section will contain subsections for
[[Page 52171]]
each party involved in cancellations--Case Manager Recommendation, Case
Coordinator Recommendation, and ORR Decision.
[cir] Add the following new fields to each subsection: Cancellation
Reason and Describe circumstances of release cancellation.
[cir] Add the following fields that will prompt the user to select
a more specific reason for cancellation: Specific Sponsor Withdrawal
Reason, Specific Reason for Child Discharge (Non-unification or
Program), and Specific Administrative Closure Reason.
Virtual Check-In Questionnaire (Form R-6) (Formerly Titled Safety and
Well-Being Call)
There are two currently approved versions of this form under this
information collection--one in Excel and one for UC Path. ORR proposes
the below-listed revisions to the current UC Path version and plans to
incorporate the revised version into the UC Portal system.
In addition, ORR is requesting continued use of the current Excel
version of this instrument to support a phased rollout of improvements
to the UC Portal system.
ORR updated the burden estimates for this form to reflect form
revisions, to account for an increase in the number of care provider
facilities and in the number of children placed in ORR care, and to
improve burden accuracy. The burden estimate was split into three
separate line items for each respondent. The annual number of
respondents changed from 216 care providers to 40 PRS providers,
128,487 sponsors, and 128,487 children; the annual number of responses
per respondent increased from 253 to 19,273 for PRS providers, 3 for
sponsors, and 3 for children; and the average burden hours per response
increased from 0.42 to 0.58 for PRS providers, 0.17 to 0.25 for
sponsors, and 0.17 to 0.25 for children.
ORR plans to shift responsibility for conducting safety and well-
being calls from care provider facilities to PRS providers. Moving
forward these calls will be called virtual check-ins. All children
released to a sponsor and their sponsors will continue to receive
calls, however, the frequency of the calls will increase from one to
three calls--conducted at seven business days, 14 business days, and 30
business days after the child's release from ORR custody.
ORR proposes the following revisions to the UC Path version of Form
R-6 to support this change in process:
Change the title to ``Virtual Check-In Questionnaire.''
Pre-Call Information--This section will replace the UAC
Basic Information and Case Information sections. The new section
retains the child and sponsor information and adds fields to capture
phone numbers for contacts in the care plan and in home country. All
information in this section will be auto-populated.
Questions for the Sponsor--This section will replace the
Sponsor Address Confirmation and Sponsor Questions sections. The new
section will include subsections for Location & Contact Information,
Child's School, Child's Medical & Mental Health, Legal & Child's
Immigration, Safety & Well-Being, and Child's Work. This section adds
13 new questions. The section also retains, and in some cases adds
additional follow-up questions for, the questions confirming the
address, whether the child still lives with the sponsor, whether the
child is registered for school, whether the child is having any
behavioral or health issues, whether the sponsor has attended the Legal
Orientation Program for Custodians of Unaccompanied Children (LOPC)
presentation, whether the sponsor is aware of, and notified the child
of, the child's next immigration court date, whether the child has
attended their scheduled court hearing, whether the sponsor still has
the child's Verification of Release form, and whether the sponsor has
been asked to pay for the release of the child.
Questions for the Child--This section will replace the UAC
Address Confirmation and UAC Questions sections. The new section will
include subsections for Location, School, Medical & Mental Health,
Legal & Immigration, Safety & Well-Being (Post-Release and In-Care),
and Work. The new section adds 31 new questions. The section also
retains, and in some cases adds additional follow-up questions for, the
questions confirming the address, whether the child still lives with
the sponsor, whether the child is attending school, whether the child
feels safe, whether the child has been adequately provided for, whether
anyone has been asked to pay for the release of the child, whether the
child is being forced to work or pay money, and whether the child is
aware of their next immigration court date.
Post-Call Assessment and Outcomes--This section will
replace the following sections: Sponsor Interview, UAC Interview, Case
Manager Observation and Action Follow-Up, UAC May be in Immediate
Danger, UAC May be Unsafe, UAC May Have Been Sexually Abused or
Harassed While in ORR Care, Additional Support Services or LOPC
Appointment, and Case Manager Certification. The new section adds 6 new
questions. The section also retains, and in some cases builds on,
questions on whether the phone was disconnected, sponsor participation,
whether the child appears to be in immediate danger, whether the child
or sponsor should be assessed for additional PRS, post-call actions
taken, and reasons for elevation (if applicable).
Discharge Plan (Form R-9)
ORR care providers are required to conduct discharge planning for
children who are not likely to be released to a sponsor, may obtain a
form of lawful immigration relief, are projected to have a prolonged
stay in ORR care, and/or will soon turn age 18 and age out of ORR care.
Discharge planning is a participatory process that takes into
consideration the wishes and goals of the child and includes
consultation with the child's legal services provider, attorney of
record, child advocate, and other stakeholders (e.g., parents, legal
guardian in home country) as applicable. Case managers engage in
concurrent planning, whenever possible, to ensure there are multiple
options included in the child's discharge plan.
ORR developed this instrument to improve and standardize the
process for discharge planning across its national network of care
providers. The new instrument will collect information on the following
topics:
Child's Basic Information
Placement Information After Release
UC Program Family Group
Case Management Needs
Family Unification Plan
Education and Career Plan
Financial Plan
Residential Plan
Community Resources Plan
Legal Services Plan
Voluntary Departure Plan
Release to DHS ICE Field Office Juvenile Coordinator Upon Age
Out
Transportation Plan
Health Discharge Safety Plan
Behavioral Observations Summary
Life Skills Summary
The Legal Services Plan section of this instrument will replace
Post Legal Status Plan (Form L-8), which is currently approved under
OMB# 0970-0565. ORR plans to submit a nonsubstantive change request to
discontinue Form L-8 soon.
Respondents: ORR grantee and contractor staff; and released
children and sponsors.
[[Page 52172]]
Annual Burden Estimates
----------------------------------------------------------------------------------------------------------------
Annual number Average burden
Information collection title Annual number of responses hours per Annual total
of respondents per respondent response burden hours
----------------------------------------------------------------------------------------------------------------
Verification of Release (Form R-1).............. 300 428 0.17 21,828
Discharge Notification (Form R-2)............... 300 487 0.25 36,525
ORR Release Notification--ORR Notification to 300 440 0.08 10,560
ICE Chief Counsel Release of UC to Sponsor and
Request to Change Address (Form R-3)...........
Release Request (Form R-4)--Care Provider....... 300 430 0.58 74,820
Release Request (Form R-4)--Case Coordinator.... 170 756 0.50 64,260
Virtual Check-In Questionnaire (R-6)--Sponsor... 128,487 3 0.25 96,365
Virtual Check-In Questionnaire (R-6)--Child..... 128,487 3 0.25 96,365
Virtual Check-In Questionnaire (R-6)--PRS 40 19,273 0.58 447,134
Provider.......................................
Discharge Plan (Form R-9)....................... 300 11 2.00 6,600
----------------------------------------------------------------------------------------------------------------
Estimated Annual Burden Hours Total: 854,457.
Comments: The Department specifically requests comments on (a)
whether the proposed collection of information is necessary for the
proper performance of the functions of the agency, including whether
the information shall have practical utility; (b) the accuracy of the
agency's estimate of the burden of the proposed collection of
information; (c) the quality, utility, and clarity of the information
to be collected; and (d) ways to minimize the burden of the collection
of information on respondents, including through the use of automated
collection techniques or other forms of information technology.
Consideration will be given to comments and suggestions submitted
within 60 days of this publication.
Authority: 6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno Settlement
Agreement, No. CV85-4544-RJK (C.D. Cal. 1996).
Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2023-16795 Filed 8-4-23; 8:45 am]
BILLING CODE 4184-45-P
