Privacy Act of 1974; System of Records, 42005-42009 [2023-13681]

Agencies

• DEPARTMENT OF VETERANS AFFAIRS

[Federal Register Volume 88, Number 123 (Wednesday, June 28, 2023)]
[Notices]
[Pages 42005-42009]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-13681]


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DEPARTMENT OF VETERANS AFFAIRS


Privacy Act of 1974; System of Records

AGENCY: Veterans Health Administration (VHA), Department of Veterans 
Affairs (VA).

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the Privacy Act of 1974, notice is hereby given 
that the VA is modifying the system of records titled ``Veterans Health 
Administration Human Capital Management--VA'' (161VA10A2) as set forth 
in the Federal Register. This system is used for the management of VHA 
executive and senior executive employees, as well as employees in 
national programs, for performance appraisal and bonus award entries, 
bonus and appraisal documentation storage, rank award and type given, 
supervisory training status, leadership and organization development, 
and employee position management.

DATES: Comments on this modified system of records must be received no 
later than 30 days after the date of publication in the Federal 
Register. If no public comment is received during the period allowed 
for comment or unless otherwise published in the Federal Register by 
the VA, the modified system of records will become effective a minimum 
of 30 days after the date of publication in the Federal Register. If VA 
receives public comments, VA shall review the comments to determine 
whether any changes to the notice are necessary.

ADDRESSES: Comments may be submitted through www.Regulations.gov or 
mailed to VA Privacy Service, 810 Vermont Avenue NW, (005X6F), 
Washington, DC 20420. Comments should indicate that they are submitted 
in response to ``Veterans Health Administration Human Capital 
Management--VA'' (161VA10A2). Comments received will be available at 
regulations.gov for public viewing, inspection or copies.

FOR FURTHER INFORMATION CONTACT: Stephania Griffin, VHA Chief Privacy 
Officer, Department of Veterans Affairs, 810 Vermont Avenue NW, 
Washington, DC 20420; Telephone number 704-245-2492 (this is not a 
toll-free number) or [email protected].

SUPPLEMENTARY INFORMATION: VA is amending the system of records by 
revising the System Number; System Location; System Manager; Routine 
Uses of Records Maintained in the

[[Page 42006]]

System; Policies and Practices for Storage of Records; Policies and 
Practices for Retention and Disposal of Records; Categories of 
Individuals Covered by the System; Exemptions Promulgated for the 
System; Record Access Procedure; Contesting Records Procedures; and 
Notification Procedure. VA is republishing the system notice in its 
entirety.
    The System Number is being updated from 161VA10A2 to 161VA10 to 
reflect the current VHA organizational routing symbol.
    The System Location is being modified to remove records being 
maintained at the ``North Little Rock Campus, 2200 Fort Roots Drive, 
Little Rock, Arkansas 72114.'' This section will now state that the 
records are maintained at ``Olin E. Teague Veterans' Center, 1901 
Veterans Memorial Drive, Temple, Texas 76504.''
    The System Manager is being updated to remove ``Manager of the 
Human Capital Systems and Services (HCSS), 55 North Robinson Avenue, 
Suite 1010, Oklahoma City, OK 73102. Director of Events Division, 
Employee Education System, #1 Jefferson Barracks Drive, Building 56, 
St. Louis, MO 63125. Deputy Director of Events Division, Employee 
Education System, #1 Jefferson Barracks Drive, Building 56, St. Louis, 
MO 63125. Associate Director of Web Architecture, Employee Education 
System, 2200 Fort Roots Drive, Building 11, North Little Rock, AR 
72114.'' This section will now state that ``Official maintaining the 
system is Program Director, Workforce Management & Consulting, 55 N 
Robinson Avenue, Suite 1010, Oklahoma City, OK 73102. Telephone number 
405-552-4345 (this is not a toll-free number).''
    The language in Routine Uses of Records Maintained in the System is 
being updated. The language will now state
    3. DOJ, Litigation, Administrative Proceeding: To the Department of 
Justice (DoJ), or in a proceeding before a court, adjudicative body, or 
other administrative body before which VA is authorized to appear, 
when:
    (a) VA or any component thereof;
    (b) Any VA employee in his or her official capacity;
    (c) Any VA employee in his or her official capacity where DoJ has 
agreed to represent the employee; or
    (d) The United States, where VA determines that litigation is 
likely to affect the agency or any of its components, is a party to 
such proceedings or has an interest in such proceedings, and VA 
determines that use of such records is relevant and necessary to the 
proceedings.
    Policies and Practices for Storage of Records is being modified to 
remove ``Records maintained on the HPDM1 Server and VACIN Server and 
backup servers in Little Rock, Arkansas and Cincinnati, Ohio.'' This 
section will now state ``Records are maintained on servers at the Olin 
E. Teague Veterans' Center, 1901 Veterans Memorial Drive, Temple, Texas 
76504 and backup servers at Cyxtera--CenturyLink Federal Site 322, 350 
E Cermak, Chicago, IL 60616.''
    Policies and Practices for Retention and Disposal of Records is 
being modified to remove ``The records disposed of in accordance with 
General records 4.3, item 031.'' Since 4.3 has been superseded by 
5.2.20 General Records Schedule (GRS), this section will now state 
``Records are disposed of in accordance with General Records Schedule 
(GRS) 5.2, Item 020.''
    Categories of Records in the System is being modified to update 
language as ``The records include information from Veterans Affairs 
Central Office (VACO), VHA, VHA Canteen, VHA Central Office, Veteran 
Benefits Administration (VBA), and National Cemetery Administration 
(NCA) personnel.''
    Exemptions Promulgated for the System is being modified to remove, 
``Under Title 5 U.S.C. 552a(k)(6), the head of any agency may exempt 
any system of records within the agency from certain provisions of the 
Privacy Act, if the system of records is testing or examination 
material used solely to determine individual qualifications for 
appointment or promotion in the Federal service the disclosure of which 
would compromise the objectivity or fairness of the testing or 
examination process. The Talent Assessment Data within the system of 
records is considered examination material used to determine if an 
employee has the qualifications, leadership skills and experience 
necessary to become a Medical Center Director.
    ``Based upon the foregoing, the Secretary of Veterans Affairs has 
exempted this system of records, to the extent that it encompasses 
information pertaining to criminal law enforcement related activities 
from the following provisions of the Privacy Act of 1974, as permitted 
by 5 U.S.C. 552a(k)(6): 5 U.S.C. 552a(c)(3); 5 U.S.C. 552a(d)(1) 
through (4); 5 U.S.C. 552a(e)(1); 5 U.S.C. 552a(e)(4)(G), (H) and (I); 
5 U.S.C. 552a(f); 5 U.S.C. 552a(e)(4)(G), (H) and (I); 5 U.S.C. 
552a(f).
    ``Reasons for exemptions: The exemption of examination material in 
this system of records is necessary to ensure candid and complete 
assessment of individual qualifications for appointment or promotion in 
VHA. The disclosure of the Talent Assessment Data would compromise the 
objectivity of the examination for the individuals and the willingness 
to provide full, candid assessments by the reviewers.'' This section is 
being removed as it was inserted in error based on the determination 
that the information in question was not eligible to be exempted under 
the Privacy Act.
    Records Access Procedure is being amended to remove current 
language and replace with ``Individuals seeking information on the 
existence and content of records in this system pertaining to them 
should contact the system manager in writing as indicated above or may 
write, call or visit the VA facility location where they are or were 
employed or made contact. A request for access to records must contain 
the requester's full name, address, telephone number, be signed by the 
requester, and describe the records sought in sufficient detail to 
enable VA personnel to locate them with a reasonable amount of 
effort.''
    Contesting Records Procedures is being amended to remove current 
language and replace with ``Individuals seeking to contest or amend 
records in this system pertaining to them should contact the system 
manager in writing as indicated above or may write, call or visit the 
VA facility location where they are or were employed or made contact. A 
request to contest or amend records must state clearly and concisely 
what record is being contested, the reasons for contesting it, and the 
proposed amendment to the record.
    Notification Procedure is being amended to remove current language 
and replace with ``Generalized notice is provided by the publication of 
this notice. For specific notice, see Record Access Procedure, above.
    The Report of Intent to Amend a System of Records Notice and an 
advance copy of the system notice have been sent to the appropriate 
Congressional committees and to the Director of the Office of 
Management and Budget (OMB) as required by 5 U.S.C. 552a(r) (Privacy 
Act) and guidelines issued by OMB (65 FR 77677), December 12, 2000.

Signing Authority

    The Senior Agency Official for Privacy, or designee, approved this 
document and authorized the undersigned to sign and submit the document 
to the Office of the Federal Register for publication electronically as 
an official document of the Department

[[Page 42007]]

of Veterans Affairs. Kurt D. DelBene, Assistant Secretary for 
Information and Technology and Chief Information Officer, approved this 
document on May 10, 2023 for publication.

    Dated: June 22, 2023.
Amy L. Rose,
Government Information Specialist, VA Privacy Service, Office of 
Compliance, Risk and Remediation, Office of Information and Technology, 
Department of Veterans Affairs.

SYSTEM NAME AND NUMBER:
    ``Veterans Health Administration Human Capital Management--VA'' 
(161VA10).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are located at the Olin E. Teague Veterans' Center, 1901 
Veterans Memorial Drive, Temple, Texas 76504.

SYSTEM MANAGER(S):
    Official responsible for policies and procedures for the system is 
the Program Director, Workforce Management & Consulting, 55 N Robinson 
Avenue, Suite 1010, Oklahoma City, OK 73102. Telephone number 405-552-
4345 (this is not a toll-free number).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    38 U.S.C. 501(a).

PURPOSE(S) OF THE SYSTEM:
    The purpose of these records is used for the management of VHA 
executive and senior executive employees, as well as employees in 
national programs, for performance appraisal and bonus award entries, 
bonus and appraisal documentation storage, rank award and type given, 
supervisory training status, leadership and organization development, 
and employee position management. Records will support pairing of 
learning and professional growth services by internal coaches and 
consultants to VA employees and leaders. Reports for workforce 
succession planning and analysis, VHA supervisory training status and 
course grade, bonus award dollar amounts per executive and non-
executive employees are used by Performance Review Boards. The creation 
and filling of human resource positions, as well as data on the 
tracking of employee actions and assignments, is gathered for the 
purpose of business processing and analysis.
    Workgroups are developed for survey use and data collection. Data 
that is entered and stored may be extracted from the database and used 
for other applications.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The records include information from Veterans Affairs Central 
Office (VACO), VHA, VHA Canteen, VHA Central Office, Veteran Benefits 
Administration (VBA), and National Cemetery Administration (NCA) 
personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records may include information related to people, work groups, 
workforce, funding, leadership classes, personal development plans, 
supervisory levels, mentor and coach roles and certifications, High 
Performance Development Model, senior executive information and 
recruitment, Human Resources automation, positions, organizations, the 
Talent Assessment Data and locations of VHA top management positions. 
Central Office and Veterans Integrated Service Network (VISN) managers 
and staff, facility directors, associate directors, chiefs of staff, 
and other senior clinical and administrative field managers' positions 
are included. The VHA Executive Management Program consists of the 
functions that fall under the purview of the VHA Executive Resources 
Board and the VHA Performance Review Board. Their functions include 
executive development, recruitment and placement; organizational 
analysis; succession planning; and performance assessment and 
recognition. The method used to collect this information is a 
proprietary system using relational technology. Information from this 
database is joined and expanded with information from the VHA executive 
program processes (e.g., organization, vacancies, recruitment efforts, 
performance). This combination of information is used in the 
administration of the Executive Resources Board and Performance Review 
Board functions. The sharing and development of information involving 
executives and organizations provide an effective means for 
accomplishing the Executive Resources Board and Performance Review 
Board objectives. The following modules are in VHA Leadership and 
Workforce Development: VHA Leadership and Workforce Development Home, 
Performance, Workgroups, VA National Database for Interns, Student 
Educational Experience Program, High Performance Development Model 
Funding, Executive Career Field Career Development Plan On-Line 
Application, Technical Career Field Preceptor On-Line Application, 
Career Development Plans, Workforce Planning, Class and Program 
Management (includes: Graduate Healthcare Administration Training 
Program, School at Work, Leadership Effectiveness Accountability 
Development, Technical Career Field, Executive Career Field Candidate 
Development Program, Senior Executive Service Candidate Development 
programs, Ethics, Professional Development Plans, Supervisory Training, 
Open Season (VHA Executive Recruitment), WebHR (Web-based Human 
Resource module), and Mentor Coach Certification). VHA Leadership and 
Workforce Development data contains:
    1. Employee data, including Employee legal name, Social Security 
Number, Veteran's preference, Vietnam Era Veteran, Retirement plan, 
Tenure, Universal personal identification number, Universal username, 
Sex, Supervisory status, Supervisory training status, Work contact 
information, Facility, Network Identification, Home contact 
information, Home of record contact information, Assigned facility/
organization, Pay plan, Pay grade, Step, Retirement eligibility, Union 
membership, Leave balances, Program, Credentials, Grievance, 
Disciplinary actions, Third-party and other employee actions, Work 
Setting status, Service Type, Clinical position type, Coaching 
preference, Performance standards and Resume.
    2. Employee position data, including VHA Leadership and Workforce 
Development position titles, High Performance Development Management 
ratings, Position requestor contact data, Legal authority, Competitive 
Level, Fair Labor Standards Act category, Drug testing position 
indicator, Citizenship/Residency status, English language proficiency, 
Announcement status, Vacancy status, Date job opened, Days to open, 
Days to issue certificate, Date job closed, Job type/Occupation series/
Grade, Pay plan, Work schedule, Appropriation code, Cost center, Date 
candidates referred, Date nomination received, Date to Executive 
Resources Board, Date credentials complete, Date recruitment received, 
Position start and end dates, Appointment start and end dates, Position 
location (Location complexity rating), Position reporting official 
(Position status, Supervisory, Bargaining unit, Senior executive pay 
band), Level of supervisory responsibility, Date of offer, Position 
status change, Reason for change, Position authorization data, 
Announcement tracking data (location and dates of actions), Area of 
consideration, Number of applicants (internal, external, not 
qualified), Number interviewed, Applicant outcome and notification, 
Selecting

[[Page 42008]]

official, Re-announcement (Position cancelations, Date fingerprinted, 
Background check data, Physician Comp Panel and Standards, Board data).
    3. Bonus data, including Executive/Senior Executive Service (Pay 
band and band max pay, Proposed pay adjustment, Proposed rating, 
Approved rating, Approved bonus pay, Actual pay, Rank award), Type, 
Previous year nomination and award amount, Current year nomination 
(Bonus pool total, Local bonus funding amount, Form Uploads), 
Appraisal, High level reviews, Comments, Bonus justification, Rank 
award nominations, Non-Executive (each Fiscal Year) (Rating, Award 
amount, Pay adjustment (Yes/No)).
    4. Workgroups and Organizations, including just under 100 codes--
not job occupation series codes--code developed for the All-Employee 
Survey (Agency selection, Veterans Affairs, VHA, VBA, NCA), Agency 
networks, Agency organizations, Formal and informal name, Organization 
type, Network, Physical location, Duty Code, Complexity Level, Station 
number, Workgroup supervisory designations, Workgroup coordinator 
assignment, Workgroup coordinator contact info.
    5. Development Plans, including Uploaded text document (Document 
filled from template, Free text employee documentation).
    6. Funding, including Program funding, Program funds available, 
Reimbursement type, Appropriation code, Fiscal contact name and phone, 
Amount per employee, Fund control point, Requested average salary, 
Approved funds, Withdrawn funds, Date funding sent, Approval funding 
comments, Approved Full Time Equivalents dollars, Cost center.
    7. Career Programs, including Program Eligibility criteria, Program 
waiver, Program employee applied, Class title, Program/Class year, 
School name and state, Major, Anticipated graduation date, Application 
status, Employment history, Education history, Competency data 
(application questions and answers), Applicant endorsers, Class 
administrator assignments, Employee list per class, Program completion 
status, Requested number of student hires, Requested funding for 
student salary, Student work schedule, Number Full Time Equivalents 
requested.
    8. Workforce Planning (Annual Corporate Office and VISNs), 
including Planning team members, Strategic direction, Historical 
analysis (Employee reason to leave, Equal employment opportunity 
category of employee), Projected workforce-rational and issues, 
Recruitment and Retention programs used, Leadership programs/activities 
and participation, Workplace morale assessment, Work plan comments.
    9. Mentor and Coach Information, including Mentor status, Coach 
status, Core training (Courses, Date and location, Training 
instructors, Training history), Certification level, Education, 
Biographical information, Availability, Practical experience years, 
hours and event.
    10. Perseus Survey Software, including Employee legal name, Last 4 
of Social Security number, VISNs, Facility/Office, Work Setting 
(Section/Division/Campus/Product Line/Service/Department), Occupation, 
Identification of supervisory chain of command, Identification of boss, 
Identification of peer and subordinate relationships, Demographic 
information (Gender, Age, Race/National Origin, Tenure, Grade Level), 
Data Input in Response to survey questions (questionnaires which cover 
the following types of topics as an example:

[cir] Assessment Inventories, such as 360 Assessments, WES/MBI 
Instruments
[cir] Customer Satisfaction surveys/evaluations (High Performance 
Development Model, Health Care Retention and Recruitment Office, 
National Center for Organizational Development, Delegated Examining 
Units, Workforce Management and Consulting Office)
[cir] Organizational assessment instruments such as Civility, Respect 
and Engagement in the Workplace Evaluation, VA Nursing Outcomes 
Database Registered Nursing survey, Education Inventories, Center for 
Faith Based and Community Initiatives Communications survey, Aggressive 
Behavior Prevention Survey, Integrated Ethics Workbook, Methicillin 
Resistant Staphylococcus Aureus, Office of Personal Management All 
Employee Survey, Exit/Entrance Surveys, Organizational Climate 
Assessment Program surveys, surveys for specific facilities/offices
[cir] Program Assessments/Proficiency surveys such as Technical Career 
Field Return on Investment survey, Supervisory Training Pre/Post Test 
surveys, Human Resource Proficiency Tracking survey
[cir] Professional Assessment surveys such as Executive Career Field 
Candidate/Mentor questionnaires, Acting Director/Senior Executive 
Service applicant assessments

    11. Program Management, including Inquiry Status, Inquiry date, 
Enrollment status, Enrollment date, Pairing status, Open/closed status, 
Referral source, Close reason, Survey status, Service start and end 
dates, Target group, Group location, Organizational chart, Service 
requested, Organizational opportunities/challenges, Complaints, 
Barriers to work, Signed agreement.
    12. Service contact information, including Contact dates, Contact 
time, Contact type, Contact notes.
    13. Development Assessments, including Assessment type, Results and 
summaries.
    14. Employee Requesting Information, including Leadership interests 
and experiences, Number of direct reports, Current role descriptors, 
Self-described characteristics, Readiness for change, Current and 
future role preferences and Aspirations.
    15. Credentialing Audio Recordings and Transcripts, including Audio 
files.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by VA's employees 
associated to VA Medical Centers, VA Central Offices, VBA, NCA, VHA 
Central Offices, VHA Canteen, VISNs and facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Congress: To a Member of Congress or staff acting upon the 
Member's behalf when the Member or staff requests the information on 
behalf of, and at the request of, the individual who is the subject of 
the record.
    2. National Archives and Records Administration (NARA): To the NARA 
in records management inspections conducted under 44 U.S.C. 2904 and 
2906, or other functions authorized by laws and policies governing NARA 
operations and VA records management responsibilities.
    3. DOJ, Litigation, Administrative Proceeding: To the Department of 
Justice (DoJ), or in a proceeding before a court, adjudicative body, or 
other administrative body before which VA is authorized to appear, 
when:
    (a) VA or any component thereof;
    (b) Any VA employee in his or her official capacity;
    (c) Any VA employee in his or her official capacity where DoJ has 
agreed to represent the employee; or
    (d) The United States, where VA determines that litigation is 
likely to affect the agency or any of its components,

is a party to such proceedings or has an interest in such proceedings, 
and VA determines that use of such records is relevant and necessary to 
the proceedings.

    4. Contractors: To contractors, grantees, experts, consultants, 
students,

[[Page 42009]]

and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for VA, when reasonably 
necessary to accomplish an agency function related to the records.
    5. Law Enforcement: To a Federal, state, local, territorial, 
tribal, or foreign law enforcement authority or other appropriate 
entity charged with the responsibility of investigating or prosecuting 
such violation or charged with enforcing or implementing such law, 
provided that the disclosure is limited to information that, either 
alone or in conjunction with other information, indicates a violation 
or potential violation of law, whether civil, criminal, or regulatory 
in nature.
    6. Federal Agencies, Fraud and Abuse: To other Federal agencies to 
assist such agencies in preventing and detecting possible fraud or 
abuse by individuals in their operations and programs.
    7. Data Breach Response and Remediation, for VA: To appropriate 
agencies, entities, and persons when (1) VA suspects or has confirmed 
that there has been a breach of the system of records; (2) VA has 
determined that as a result of the suspected or confirmed breach there 
is a risk to individuals, VA (including its information systems, 
programs, and operations), the Federal Government, or national 
security; and (3) the disclosure made to such agencies, entities, or 
persons is reasonably necessary to assist in connection with VA efforts 
to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    8. VA may disclose any audio files and accompanying transcripts to 
coaching credentialing entities for the sole purpose of evaluation of a 
coach who is applying for an advanced coaching credential.
    9. Data Breach Response and Remediation, for Another Federal 
Agency: To another Federal agency or Federal entity, when VA determines 
that information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach.
    10. Equal Employment Opportunity Commission (EEOC): To EEOC in the 
connection with investigations of alleged or possible discriminatory 
practices, examination of Federal affirmative employment programs, or 
other functions of the Commission as authorized by law.
    11. Federal Labor Relations Authority (FLRA): To the FLRA in 
connection with: the investigation and resolution of allegations of 
unfair labor practices, the resolution of exceptions to arbitration 
awards when a question of material fact is raised; matters before the 
Federal Service Impasses Panel; and the investigation of representation 
petitions and the conduct or supervision of representation elections.
    12. Merit Systems Protection Board (MSPB): To a former VA employee 
or contractor, as well as the authorized representative of a current or 
former employee or contractor of VA, in proceedings before the MSPB in 
connection with appeals, special studies of the civil service and other 
merit systems, review of rules and regulations, investigation of 
alleged or possible prohibited personnel practices, and such other 
functions promulgated in 5 U.S.C. 1205 and 1206, or as otherwise 
authorized by law.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained on servers at the Olin E. Teague Veterans' 
Center, 1901 Veterans Memorial Drive, Temple, Texas 76504 and backup 
servers at Cyxtera--CenturyLink Federal Site 322, 350 E Cermak, 
Chicago, IL 60616.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in this system are retrieved by name, social security 
number, position number, organization number, or other assigned 
identifiers of the organizations, positions or individuals on whom they 
are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The records are disposed of in accordance with GRS 5.2, Item 020.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    1. Access to and use of national administrative databases, 
warehouses, and data marts are limited to those persons whose official 
duties require such access, and VA has established security procedures 
to ensure that access is appropriately limited. Information security 
officers and system data stewards review and authorize data access 
requests. VA regulates data access with security software that 
authenticates users and requires individually unique codes and 
passwords. VA requires information security training for all staff and 
instructs staff on the responsibility each person has for safeguarding 
data confidentiality.
    2. Physical access to computer rooms housing national 
administrative databases, warehouses, and data marts is restricted to 
authorized staff and protected by a variety of security devices. 
Unauthorized employees, contractors, and other staff are not allowed in 
computer rooms.
    3. Data transmissions between operational systems and national 
administrative databases, warehouses, and data marts maintained by this 
system of record are protected by state-of-the-art telecommunication 
software and hardware. This may include firewalls, intrusion detection 
devices, encryption, and other security measures necessary to safeguard 
data as it travels across the Wide Area Network.

RECORD ACCESS PROCEDURES:
    Individuals seeking information on the existence and content of 
records in this system pertaining to them should contact the system 
manager in writing as indicated above or may write, call or visit the 
VA facility location where they are or were employed or made contact. A 
request for access to records must contain the requester's full name, 
address, telephone number, be signed by the requester, and describe the 
records sought in sufficient detail to enable VA personnel to locate 
them with a reasonable amount of effort.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest or amend records in this system 
pertaining to them should contact the system manager in writing as 
indicated above or may write, call or visit the VA facility location 
where they are or were employed or made contact. A request to contest 
or amend records must state clearly and concisely what record is being 
contested, the reasons for contesting it, and the proposed amendment to 
the record.

NOTIFICATION PROCEDURES:
    Generalized notice is provided by the publication of this notice. 
For specific notice, see Record Access Procedure, above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    75 FR 7651 (February 22, 2010), 83 FR 11297 (March 14, 2018).

[FR Doc. 2023-13681 Filed 6-27-23; 8:45 am]
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