Privacy Act of 1974; System of Records, 40270-40272 [2023-13090]
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40270
Federal Register / Vol. 88, No. 118 / Wednesday, June 21, 2023 / Notices
handles all Privacy Act requests as both
a Privacy Act request and as a Freedom
of Information Act request. The Board
does not charge fees to a requestor
seeking to access or amend his/her
Privacy Act records.
You may submit your Privacy Act
request to the—Secretary of the Board,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
You may also submit your Privacy Act
request electronically by filling out the
required information at: https://
foia.federalreserve.gov/.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to
seek amendment of information that is
erroneous, irrelevant, untimely, or
incomplete and is maintained in a
system of records that pertains to them.
To request an amendment to your
record, you should clearly mark the
request as a ‘‘Privacy Act Amendment
Request.’’ You have the burden of proof
for demonstrating the appropriateness of
the requested amendment and you must
provide relevant and convincing
evidence in support of your request.
Your request for amendment must: (1)
provide the name of the specific Board
system of records containing the record
you seek to amend; (2) identify the
specific portion of the record you seek
to amend; (3) describe the nature of and
reasons for each requested amendment;
(4) explain why you believe the record
is not accurate, relevant, timely, or
complete; and (5) unless you have
already done so in a related Privacy Act
request for access or amendment,
provide the necessary information to
verify your identity.
NOTIFICATION PROCEDURES:
Same as ‘‘Access procedures’’ above.
You may also follow this procedure in
order to request an accounting of
previous disclosures of records
pertaining to you as provided for by 5
U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
lotter on DSK11XQN23PROD with NOTICES1
HISTORY:
None.
Board of Governors of the Federal Reserve
System.
Michele Taylor Fennell,
Deputy Secretary of the Board.
[FR Doc. 2023–13092 Filed 6–20–23; 8:45 am]
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FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of
Records
Board of Governors of the
Federal Reserve System.
ACTION: Notice of a modified system of
records.
AGENCY:
Pursuant to the provisions of
the Privacy Act of 1974, notice is given
that the Board of Governors of the
Federal Reserve System (Board)
proposes to modify an existing system
of records, entitled BGFRS–9, ‘‘FRB—
Supplier Files.’’ BGFRS–9 includes the
supplier information form, W–9 tax
identification document, and any other
information pertaining to a supplier’s
status.
DATES: Comments must be received on
or before July 21, 2023. This new system
of records will become effective July 21,
2023, without further notice, unless
comments dictate otherwise.
The Office of Management and Budget
(OMB), which has oversight
responsibility under the Privacy Act,
requires a 30-day period prior to
publication in the Federal Register in
which to review the system and to
provide any comments to the agency.
The public is then given a 30-day period
in which to comment, in accordance
with 5 U.S.C. 552a(e)(4) and (11).
ADDRESSES: You may submit comments,
identified by BGFRS–9 ‘‘FRB—Supplier
Files,’’ by any of the following methods:
• Agency Website: https://
www.federalreserve.gov. Follow the
instructions for submitting comments at
https://www.federalreserve.gov/apps/
foia/proposedregs.aspx.
• Email: regs.comments@
federalreserve.gov. Include SORN name
and number in the subject line of the
message.
• Fax: (202) 452–3819 or (202) 452–
3102.
• Mail: Ann E. Misback, Secretary,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
In general, all public comments will
be made available on the Board’s
website at www.federalreserve.gov/
generalinfo/foia/ProposedRegs.cfm as
submitted, and will not be modified to
remove confidential, contact or any
identifiable information. Public
comments may also be viewed
electronically or in paper in Room M–
4365A, 2001 C St. NW Washington, DC
20551, between 9:00 a.m. and 5:00 p.m.
during Federal business weekdays.
FOR FURTHER INFORMATION CONTACT:
David B. Husband, Senior Counsel,
SUMMARY:
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(202) 530–6270, or david.b.husband@
frb.gov; Legal Division, Board of
Governors of the Federal Reserve
System, 20th Street and Constitution
Avenue NW, Washington, DC 20551.
For users of telephone systems via text
telephone (TTY) or any TTY-based
Telecommunications Relay Services,
please call 711 from any telephone,
anywhere in the United States.
SUPPLEMENTARY INFORMATION: The Board
is replacing its enterprise business
system (EBS) and is making minor
modifications to the system. The Board
is modifying the records source
categories section to reflect that the new
system will no longer store information
related to travel expenses and updating
the category of records section to
explicitly include wire bank
information. The Board is also updating
the records retention section to reflect
that the records can be destroyed six
years after final payment or
cancellation, but longer retention is
authorized if required for business use.
Finally, the Board is also making minor
updates to the system manager and
system location as well as the storage
and retrieval of records sections. The
Board is also updating the ‘‘Routine
Uses’’ section to incorporate a link to
the Board’s general routine uses. The
Board is not amending or establishing
any new routine uses.
The Board is also making technical
changes to BGFRS–9 consistent with the
template laid out in OMB Circular No.
A–108. Accordingly, the Board has
made technical corrections and nonsubstantive revisions to the following
categories: ‘‘Policies and Practices for
Storage of Records,’’ ‘‘Policies and
Practices for Retrieval of Records,’’
‘‘Policies and Practices for Retention
and Disposal of Records,’’
‘‘Administrative, Technical and
Physical Safeguards,’’ ‘‘Record Access
Procedures,’’ ‘‘Contesting Record
Procedures,’’ and ‘‘Notification
Procedures.’’ The Board has also added
new fields for ‘‘Security Classification’’
and ‘‘History.’’
SYSTEM NAME AND NUMBER:
BGFRS–9 ‘‘FRB—Supplier Files’’.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551. Some data will be hosted by
third-party vendors, in government
clouds managed by Workday and
Coupa, located at 6110, Stoneridge Mall
Road, Pleasanton, CA 94588 and 1855 S
E:\FR\FM\21JNN1.SGM
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Federal Register / Vol. 88, No. 118 / Wednesday, June 21, 2023 / Notices
Grant Street, San Mateo, CA 94402
respectively.
may be considered income to the
suppliers.
SYSTEM MANAGER(S):
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Stefani Nick, Manager Procurement
Policy and Compliance, Division of
Financial Management, Board of
Governors of the Federal Reserve
System, 20th Street and Constitution
Avenue NW, Washington, DC 20551,
202–452–2509 or stefani.m.nick@
frb.gov.
Paper records in this system are
stored in locked file cabinets with
access limited to staff with a need to
know. Electronic records are stored on
a secure server with access limited to
staff with a need to know.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Paper records can be retrieved by a
supplier’s name. Electronic records can
be retrieved by name, social security
number, taxpayer identification number,
purchase order number, or other
identifier.
Sections 10 and 11 of the Federal
Reserve Act (12 U.S.C. 244 and 248),
and Executive Order 9397.
PURPOSE(S) OF THE SYSTEM:
These records are collected and
maintained to assist the Board in
tracking and paying suppliers and
completing reports for the Internal
Revenue Service.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who supply contracted
goods and/or services to the Board,
speakers, applicants, or other
individuals to whom the Board provides
reimbursement for fees, travel or other
expenses (collectively referred to as
‘‘suppliers’’).
CATEGORIES OF RECORDS IN THE SYSTEM:
Supplier Information Form, W–9 Tax
Identification Document, and any other
information pertaining to the supplier’s
status. The Supplier Information Form
contains the following information:
individual’s name, social security
number or taxpayer identification
number, address, telephone/fax
numbers, email address, contact name/
telephone number, supplier
classification (such as vendor, speaker,
or applicant), and EFT or wire bank
information.
RECORD SOURCE CATEGORIES:
Information is provided by the
individual to whom the record pertains
and information from contract
documents.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
General routine uses A, C, D, G, I, and
J, apply to this system. These general
routine uses are located at https://
www.federalreserve.gov/files/SORNpage-general-routine-uses-of-boardsystems-of-records.pdf and are
published in the Federal Register at 83
FR 43872 at 43873–74 (August 28,
2018). Records may also be used to
disclose information to the Internal
Revenue Service to report payments that
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POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Destroy six years after final payment
or cancellation, but longer retention is
authorized if required for business use.
The final payment of cancellation is
based on the final payment of the
contract, and not each individual
payment to the vendor.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Paper records are secured by lock and
key and electronic files are stored on
secure servers. The system has the
ability to track individual user actions
within the system. The audit and
accountability controls are based on
NIST and Board standards which, in
turn, are based on applicable laws and
regulations. The controls assist in
detecting security violations and
performance or other issues in the
system. Access to the system is
restricted to authorized users within the
Board who require access for official
business purposes. Users are classified
into different roles and common access
and usage rights are established for each
role. User roles are used to delineate
between the different types of access
requirements such that users are
restricted to data that is required in the
performance of their duties. Periodic
assessments and reviews are conducted
to determine whether users still require
access, have the appropriate role, and
whether there have been any
unauthorized changes.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals
the right to access records maintained
about them in a Board system of
records. Your request for access must:
(1) contain a statement that the request
is made pursuant to the Privacy Act of
1974; (2) provide either the name of the
Board system of records expected to
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40271
contain the record requested or a
concise description of the system of
records; (3) provide the information
necessary to verify your identity; and (4)
provide any other information that may
assist in the rapid identification of the
record you seek.
The Board handles all Privacy Act
requests as both a Privacy Act request
and as a Freedom of Information Act
request. The Board does not charge fees
to a requestor seeking to access or
amend his/her Privacy Act records.
You may submit your Privacy Act
request to the—Secretary of the Board,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
You may also submit your Privacy Act
request electronically by filling out the
required information at: https://
foia.federalreserve.gov/.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to
seek amendment of information that is
erroneous, irrelevant, untimely, or
incomplete and is maintained in a
system of records that pertains to them.
To request an amendment to your
record, you should clearly mark the
request as a ‘‘Privacy Act Amendment
Request.’’ You have the burden of proof
for demonstrating the appropriateness of
the requested amendment and you must
provide relevant and convincing
evidence in support of your request.
Your request for amendment must: (1)
provide the name of the specific Board
system of records containing the record
you seek to amend; (2) identify the
specific portion of the record you seek
to amend; (3) describe the nature of and
reasons for each requested amendment;
(4) explain why you believe the record
is not accurate, relevant, timely, or
complete; and (5) unless you have
already done so in a related Privacy Act
request for access or amendment,
provide the necessary information to
verify your identity.
NOTIFICATION PROCEDURES:
Same as ‘‘Access procedures’’ above.
You may also follow this procedure in
order to request an accounting of
previous disclosures of records
pertaining to you as provided for by 5
U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This SORN was previously published
in the Federal Register at 73 FR 24984
at 24994–995 (May 6, 2008). The SORN
was also amended to incorporate two
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40272
Federal Register / Vol. 88, No. 118 / Wednesday, June 21, 2023 / Notices
new routine uses required by OMB at 83
FR 43872 (August 28, 2018).
Board of Governors of the Federal Reserve
System.
Michele Taylor Fennell,
Deputy Associate Secretary of the Board.
[FR Doc. 2023–13090 Filed 6–20–23; 8:45 am]
BILLING CODE P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Centers for Medicare & Medicaid
Services
[Document Identifier: CMS–10418]
Agency Information Collection
Activities: Proposed Collection;
Comment Request
Centers for Medicare &
Medicaid Services, Health and Human
Services (HHS).
ACTION: Notice.
AGENCY:
The Centers for Medicare &
Medicaid Services (CMS) is announcing
an opportunity for the public to
comment on CMS’ intention to collect
information from the public. Under the
Paperwork Reduction Act of 1995 (the
PRA), federal agencies are required to
publish notice in the Federal Register
concerning each proposed collection of
information (including each proposed
extension or reinstatement of an existing
collection of information) and to allow
60 days for public comment on the
proposed action. Interested persons are
invited to send comments regarding our
burden estimates or any other aspect of
this collection of information, including
the necessity and utility of the proposed
information collection for the proper
performance of the agency’s functions,
the accuracy of the estimated burden,
ways to enhance the quality, utility, and
clarity of the information to be
collected, and the use of automated
collection techniques or other forms of
information technology to minimize the
information collection burden.
DATES: Comments must be received by
August 21, 2023.
ADDRESSES: When commenting, please
reference the document identifier or
OMB control number. To be assured
consideration, comments and
recommendations must be submitted in
any one of the following ways:
1. Electronically. You may send your
comments electronically to https://
www.regulations.gov. Follow the
instructions for ‘‘Comment or
Submission’’ or ‘‘More Search Options’’
to find the information collection
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document(s) that are accepting
comments.
2. By regular mail. You may mail
written comments to the following
address: CMS, Office of Strategic
Operations and Regulatory Affairs,
Division of Regulations Development,
Attention: Document Identifier/OMB
Control Number: ll, Room C4–26–05,
7500 Security Boulevard, Baltimore,
Maryland 21244–1850.
To obtain copies of a supporting
statement and any related forms for the
proposed collection(s) summarized in
this notice, please access the CMS PRA
website by copying and pasting the
following web address into your web
browser: https://www.cms.gov/
Regulations-and-Guidance/Legislation/
PaperworkReductionActof1995/PRAListing.
FOR FURTHER INFORMATION CONTACT:
William N. Parham at (410) 786–4669.
SUPPLEMENTARY INFORMATION:
Contents
This notice sets out a summary of the
use and burden associated with the
following information collections. More
detailed information can be found in
each collection’s supporting statement
and associated materials (see
ADDRESSES).
CMS–10418 Medical Loss Ratio
Annual Reports, MLR Notices, and
Recordkeeping Requirements
Under the PRA (44 U.S.C. 3501–
3520), federal agencies must obtain
approval from the Office of Management
and Budget (OMB) for each collection of
information they conduct or sponsor.
The term ‘‘collection of information’’ is
defined in 44 U.S.C. 3502(3) and 5 CFR
1320.3(c) and includes agency requests
or requirements that members of the
public submit reports, keep records, or
provide information to a third party.
Section 3506(c)(2)(A) of the PRA
requires federal agencies to publish a
60-day notice in the Federal Register
concerning each proposed collection of
information, including each proposed
extension or reinstatement of an existing
collection of information, before
submitting the collection to OMB for
approval. To comply with this
requirement, CMS is publishing this
notice.
Information Collection
1. Type of Information Collection
Request: Revision of a currently
approved collection of information;
Title of Information Collection: Medical
Loss Ratio Annual Reports, MLR
Notices, and Recordkeeping
Requirements; Use: Under section 2718
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of the Affordable Care Act and
implementing regulation at 45 CFR part
158, a health insurance issuer (issuer)
offering group or individual health
insurance coverage must submit a report
to the Secretary concerning the amount
the issuer spends each year on claims,
quality improvement expenses, nonclaims costs, Federal and State taxes
and licensing and regulatory fees, the
amount of earned premium, and
beginning with the 2014 reporting year,
the amounts related to the transitional
reinsurance and risk adjustment
programs established under sections
1341 and 1343, respectively, of the
Affordable Care Act. An issuer must
provide an annual rebate if the amount
it spends on certain costs compared to
its premium revenue (excluding Federal
and States taxes and licensing and
regulatory fees) does not meet a certain
ratio, referred to as the medical loss
ratio (MLR). Each issuer is required to
submit annually MLR data, including
information about any rebates it must
provide, on a form prescribed by CMS,
for each State in which the issuer
conducts business. Each issuer is also
required to provide a rebate notice to
each policyholder that is owed a rebate
and each subscriber of policyholders
that are owed a rebate for any given
MLR reporting year. Additionally, each
issuer is required to maintain for a
period of seven years all documents,
records and other evidence that support
the data included in each issuer’s
annual report to the Secretary.
Based upon CMS’ experience in the
MLR data collection and evaluation
process, CMS is updating its annual
burden hour estimates to reflect the
actual numbers of submissions, rebates
and rebate notices. The 2022 MLR
Reporting Form and Instructions reflect
changes for the 2020 reporting year and
beyond. For 2022, it is expected that
issuers will submit fewer reports and on
average, send fewer notices and rebate
checks in the mail to policyholders and
subscribers, which will reduce burden
on issuers. It is estimated that there will
be a net decrease in total burden from
232,427 to 170,091. Form Number:
CMS–10418 (OMB Control Number:
0938–1164); Frequency: Annually;
Affected Public: Private Sector, Business
or other for-profit and not-for-profit
institutions; Number of Respondents:
480; Number of Responses: 1,677 Total
Annual Hours: 170,091. (For policy
questions regarding this collection
contact Jiyun Lim at 301–492–4172.)
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]]>Agencies
[Federal Register Volume 88, Number 118 (Wednesday, June 21, 2023)]
[Notices]
[Pages 40270-40272]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-13090]
-----------------------------------------------------------------------
FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of Records
AGENCY: Board of Governors of the Federal Reserve System.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice
is given that the Board of Governors of the Federal Reserve System
(Board) proposes to modify an existing system of records, entitled
BGFRS-9, ``FRB--Supplier Files.'' BGFRS-9 includes the supplier
information form, W-9 tax identification document, and any other
information pertaining to a supplier's status.
DATES: Comments must be received on or before July 21, 2023. This new
system of records will become effective July 21, 2023, without further
notice, unless comments dictate otherwise.
The Office of Management and Budget (OMB), which has oversight
responsibility under the Privacy Act, requires a 30-day period prior to
publication in the Federal Register in which to review the system and
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4)
and (11).
ADDRESSES: You may submit comments, identified by BGFRS-9 ``FRB--
Supplier Files,'' by any of the following methods:
Agency Website: https://www.federalreserve.gov. Follow the
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
Email: [email protected]. Include SORN name
and number in the subject line of the message.
Fax: (202) 452-3819 or (202) 452-3102.
Mail: Ann E. Misback, Secretary, Board of Governors of the
Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551.
In general, all public comments will be made available on the
Board's website at www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm as submitted, and will not be modified to remove
confidential, contact or any identifiable information. Public comments
may also be viewed electronically or in paper in Room M-4365A, 2001 C
St. NW Washington, DC 20551, between 9:00 a.m. and 5:00 p.m. during
Federal business weekdays.
FOR FURTHER INFORMATION CONTACT: David B. Husband, Senior Counsel,
(202) 530-6270, or [email protected]; Legal Division, Board of
Governors of the Federal Reserve System, 20th Street and Constitution
Avenue NW, Washington, DC 20551. For users of telephone systems via
text telephone (TTY) or any TTY-based Telecommunications Relay
Services, please call 711 from any telephone, anywhere in the United
States.
SUPPLEMENTARY INFORMATION: The Board is replacing its enterprise
business system (EBS) and is making minor modifications to the system.
The Board is modifying the records source categories section to reflect
that the new system will no longer store information related to travel
expenses and updating the category of records section to explicitly
include wire bank information. The Board is also updating the records
retention section to reflect that the records can be destroyed six
years after final payment or cancellation, but longer retention is
authorized if required for business use. Finally, the Board is also
making minor updates to the system manager and system location as well
as the storage and retrieval of records sections. The Board is also
updating the ``Routine Uses'' section to incorporate a link to the
Board's general routine uses. The Board is not amending or establishing
any new routine uses.
The Board is also making technical changes to BGFRS-9 consistent
with the template laid out in OMB Circular No. A-108. Accordingly, the
Board has made technical corrections and non-substantive revisions to
the following categories: ``Policies and Practices for Storage of
Records,'' ``Policies and Practices for Retrieval of Records,''
``Policies and Practices for Retention and Disposal of Records,''
``Administrative, Technical and Physical Safeguards,'' ``Record Access
Procedures,'' ``Contesting Record Procedures,'' and ``Notification
Procedures.'' The Board has also added new fields for ``Security
Classification'' and ``History.''
SYSTEM NAME AND NUMBER:
BGFRS-9 ``FRB--Supplier Files''.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Board of Governors of the Federal Reserve System, 20th Street and
Constitution Avenue NW, Washington, DC 20551. Some data will be hosted
by third-party vendors, in government clouds managed by Workday and
Coupa, located at 6110, Stoneridge Mall Road, Pleasanton, CA 94588 and
1855 S
[[Page 40271]]
Grant Street, San Mateo, CA 94402 respectively.
SYSTEM MANAGER(S):
Stefani Nick, Manager Procurement Policy and Compliance, Division
of Financial Management, Board of Governors of the Federal Reserve
System, 20th Street and Constitution Avenue NW, Washington, DC 20551,
202-452-2509 or [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and
248), and Executive Order 9397.
PURPOSE(S) OF THE SYSTEM:
These records are collected and maintained to assist the Board in
tracking and paying suppliers and completing reports for the Internal
Revenue Service.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who supply contracted goods and/or services to the
Board, speakers, applicants, or other individuals to whom the Board
provides reimbursement for fees, travel or other expenses (collectively
referred to as ``suppliers'').
CATEGORIES OF RECORDS IN THE SYSTEM:
Supplier Information Form, W-9 Tax Identification Document, and any
other information pertaining to the supplier's status. The Supplier
Information Form contains the following information: individual's name,
social security number or taxpayer identification number, address,
telephone/fax numbers, email address, contact name/telephone number,
supplier classification (such as vendor, speaker, or applicant), and
EFT or wire bank information.
RECORD SOURCE CATEGORIES:
Information is provided by the individual to whom the record
pertains and information from contract documents.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
General routine uses A, C, D, G, I, and J, apply to this system.
These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83
FR 43872 at 43873-74 (August 28, 2018). Records may also be used to
disclose information to the Internal Revenue Service to report payments
that may be considered income to the suppliers.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records in this system are stored in locked file cabinets
with access limited to staff with a need to know. Electronic records
are stored on a secure server with access limited to staff with a need
to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Paper records can be retrieved by a supplier's name. Electronic
records can be retrieved by name, social security number, taxpayer
identification number, purchase order number, or other identifier.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Destroy six years after final payment or cancellation, but longer
retention is authorized if required for business use. The final payment
of cancellation is based on the final payment of the contract, and not
each individual payment to the vendor.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records are secured by lock and key and electronic files are
stored on secure servers. The system has the ability to track
individual user actions within the system. The audit and accountability
controls are based on NIST and Board standards which, in turn, are
based on applicable laws and regulations. The controls assist in
detecting security violations and performance or other issues in the
system. Access to the system is restricted to authorized users within
the Board who require access for official business purposes. Users are
classified into different roles and common access and usage rights are
established for each role. User roles are used to delineate between the
different types of access requirements such that users are restricted
to data that is required in the performance of their duties. Periodic
assessments and reviews are conducted to determine whether users still
require access, have the appropriate role, and whether there have been
any unauthorized changes.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals the right to access records
maintained about them in a Board system of records. Your request for
access must: (1) contain a statement that the request is made pursuant
to the Privacy Act of 1974; (2) provide either the name of the Board
system of records expected to contain the record requested or a concise
description of the system of records; (3) provide the information
necessary to verify your identity; and (4) provide any other
information that may assist in the rapid identification of the record
you seek.
The Board handles all Privacy Act requests as both a Privacy Act
request and as a Freedom of Information Act request. The Board does not
charge fees to a requestor seeking to access or amend his/her Privacy
Act records.
You may submit your Privacy Act request to the--Secretary of the
Board, Board of Governors of the Federal Reserve System, 20th Street
and Constitution Avenue NW, Washington, DC 20551.
You may also submit your Privacy Act request electronically by
filling out the required information at: https://foia.federalreserve.gov/.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to seek amendment of information
that is erroneous, irrelevant, untimely, or incomplete and is
maintained in a system of records that pertains to them. To request an
amendment to your record, you should clearly mark the request as a
``Privacy Act Amendment Request.'' You have the burden of proof for
demonstrating the appropriateness of the requested amendment and you
must provide relevant and convincing evidence in support of your
request.
Your request for amendment must: (1) provide the name of the
specific Board system of records containing the record you seek to
amend; (2) identify the specific portion of the record you seek to
amend; (3) describe the nature of and reasons for each requested
amendment; (4) explain why you believe the record is not accurate,
relevant, timely, or complete; and (5) unless you have already done so
in a related Privacy Act request for access or amendment, provide the
necessary information to verify your identity.
NOTIFICATION PROCEDURES:
Same as ``Access procedures'' above. You may also follow this
procedure in order to request an accounting of previous disclosures of
records pertaining to you as provided for by 5 U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This SORN was previously published in the Federal Register at 73 FR
24984 at 24994-995 (May 6, 2008). The SORN was also amended to
incorporate two
[[Page 40272]]
new routine uses required by OMB at 83 FR 43872 (August 28, 2018).
Board of Governors of the Federal Reserve System.
Michele Taylor Fennell,
Deputy Associate Secretary of the Board.
[FR Doc. 2023-13090 Filed 6-20-23; 8:45 am]
BILLING CODE P
