Privacy Act of 1974; System of Records, 30166-30169 [2023-09935]

Agencies

• National Aeronautics and Space Administration

[Federal Register Volume 88, Number 90 (Wednesday, May 10, 2023)]
[Notices]
[Pages 30166-30169]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-09935]


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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[NOTICE: 23-048]


Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General (OIG), National Aeronautics and 
Space Administration (NASA).

ACTION: Notice of a modified system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the National 
Aeronautics and Space Administration (NASA) is issuing public notice of 
modification to a previously announced system of records, The Office of 
Inspector General Advanced Data Analytics System (ADAS), NASA 10IGDA. 
This notice incorporates locations and NASA standard routine uses 
previously published separately from, and cited by reference in, this 
and other NASA systems of records notices. This notice also updates 
individual and record categories, technical safeguards and revises 
routine uses. The system of records is more fully described in the 
SUPPLEMENTARY INFORMATION section of this notice.

DATES: NASA seeks comment on the revised system of records described in 
this notice, in accordance with the requirements of the Privacy Act. We 
must receive your comments about the new system of records within 30 
calendar days from the date of this publication. The changes will take 
effect at the end of that period if no adverse comments are received.

ADDRESSES: Bill Edwards-Bodmer, Privacy Act Officer, Office of the 
Chief Information Officer, National Aeronautics and Space 
Administration Headquarters, Washington, DC 20546-0001, (757) 864-7998, 
[email protected].

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Bill 
Edwards-Bodmer, (757) 864-7998, [email protected].

SUPPLEMENTARY INFORMATION: This system notice includes minor revisions 
to NASA's existing system of records notice, to bring its format into 
compliance with OMB guidance, and to update records access, 
notification, and contesting procedures consistent with NASA Privacy 
Act regulations. It incorporates in whole information formerly 
published separately in the Federal Register as appendix A, Location 
Numbers and Mailing Addresses of NASA Installations at which Records 
are Located, and appendix B, Standard Routine Uses--NASA, and removes 
references to appendix A and appendix B. The notice updates the ROUTINE 
USES section to conform to provisions of the Inspector General 
Empowerment Act of 2016, which exempted Inspectors General from 
requirements of the Computer Matching and Privacy Protection Act of 
1988, when conducting an audit, investigation, inspection, evaluation, 
or other review authorized under the Inspector General Act of 1978, as 
amended, 5 U.S.C. 401 et seq. This notice updates CATEGORIES OF 
INDIVIDUALS COVERED BY THE SYSTEM, CATEGORIES OF RECORDS IN THE SYSTEM, 
and RECORD SOURCE CATEGORIES to reflect current information for those 
categories. Finally, this notice updates PHYSICAL SAFEGUARDS to reflect 
current information technology security protocols.

William Edwards-Bodmer,
NASA Privacy Act Officer.

SYSTEM NAME AND NUMBER:
    Office of the Inspector General Advanced Data Analytics System 
(ADAS), NASA 10IGDA.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Electronic records are migrating from a secure NASA server to a 
secure cloud maintained by Amazon Web Services (AWS), 410 Terry Ave., 
North Seattle, WA 98109.
    Paper records are maintained at the Office of Inspector General, 
Advanced Data Analytics Program (ADAP), Mary W. Jackson NASA 
Headquarters, National Aeronautics and Space Administration (NASA), 300 
E Street SW, Suite 8W37, Washington, DC 20546, and other OIG field 
locations.

SYSTEM MANAGER(S):
    OIG Chief Data Officer, NASA Office of Inspector General, 300 E 
Street SW, Suite 8W37, Washington, DC 20546-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 404(a).

PURPOSE(S) OF THE SYSTEM:
    This system of records is maintained for the general purpose of 
enabling OIG to fulfill the requirements of section 404, para. (a)(1) 
and (3), of the Inspector General Act of 1978, as amended, 5 U.S.C. 401 
et seq., which requires OIG to provide policy direction for and to 
conduct, supervise, and coordinate audits and investigations relating 
to the programs and operations of NASA and

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to conduct, supervise and coordinate activities for the purpose of 
promoting economy and efficiency in the administration of, or 
preventing and detecting fraud and abuse in, the programs and 
operations of NASA. This system is maintained for the purpose of 
improving the efficiency, quality, and accuracy of existing data 
collected by NASA. Records in this system will be used to conduct data 
modeling for indications of fraud, abuse and internal control 
weaknesses concerning NASA programs and operations. The result of that 
data modeling may be used in the conduct of audits, investigations, 
inspections, or other activities as necessary to prevent and detect 
waste, fraud, and abuse and to promote economy and efficiency in NASA 
programs and operations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on (1) current and former 
employees of NASA; (2) current and former NASA contractors and 
subcontractors; (3) current and former NASA grantees and subgrantees; 
(4) and other persons whose actions may have affected NASA or may have 
affected individuals listed in (1) through (3) above.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data sets pertaining to matters including, but not limited to, the 
following (1) fraud against the Government; (2) theft of Government 
property; (3) bribery; (4) misuse of funds; (5) misuse of Government 
property; (6) conflict of interest; (7) waiver of claim for overpayment 
of pay; (8) unauthorized disclosure of Source Evaluation Board 
information; (9) improper personal conduct; (10) irregularities in the 
procurement process, including but not limited to, contracts, grants, 
subcontracts, and subgrants; (11) computer crimes; (12) research 
misconduct; and (13) data relating to statutes and regulations that 
affect NASA, NASA employees, NASA property, NASA contractors/grantees, 
and NASA subcontractor/subgrantees. Specific record fields may include, 
but are not limited to, information such as: name, social security 
number, date of birth, phone numbers, addresses, pay/leave information, 
and other data available in systems described in RECORD SOURCE 
CATEGORIES.

RECORD SOURCE CATEGORIES:
    This system contains records taken from, but not limited to, the 
following NASA systems: Core Financial Management Records (System 
Number 10CFMR), NASA Education Program Evaluation System (System Number 
10EDUA, NASA Guest Operations System (System Number 10GOS), Inspector 
General Investigations Case Files (System Number 10IGIC), NASA 
Personnel and Payroll Systems (System Number 10NPPS), Parking and 
Transit System (System Number 10PATS), Security Records System (System 
Number 10SECR), Special Personnel Records (System Number 10SPER), 
Exchange Records on Individuals (System Number 10XROI), as well as data 
obtained as a result of cooperation efforts between OIGs, the Council 
of the Inspectors General on Integrity and Efficiency, and the Pandemic 
Response Accountability Committee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES FOR SUCH USES:
    The NASA OIG may disclose information contained in a record in this 
system of records without the consent of the individual if the 
disclosure is compatible with the purpose for which the record was 
collected, under the following routine uses.
    The NASA OIG may make these disclosures on a case-by-case basis, or 
as part of computerized data comparisons of Federal systems of records, 
or of a Federal system of records with other records (including non-
Federal records) performed in connection with an audit, investigation, 
inspection, evaluation, or other review authorized under the IG Act and 
IG Empowerment Act of 2016. Under the following routine uses that are 
unique to this system of records, information in this system may be 
disclosed when:
    1. Responding to inquiries from the White House, the Office of 
Management and Budget, and other organizations in the Executive Office 
of the President.
    2. Disclosing to a Federal, State, local, tribal, or territorial 
government or agency lawfully engaged in the collection of intelligence 
(including national intelligence, foreign intelligence, and 
counterintelligence), counterterrorism, or homeland security, law 
enforcement or law enforcement intelligence, and other information, 
where disclosure is undertaken for intelligence, counterterrorism, 
homeland security, or related law enforcement purposes, as authorized 
by U.S. Law or Executive Order, and in accordance with applicable 
disclosure policies.
    3. Disclosing to any official (including members of the Council of 
Inspectors General on Integrity and Efficiency (CIGIE) and staff and 
authorized officials of the Department of Justice and Federal Bureau of 
Investigation) charged with the responsibility to conduct qualitative 
assessment reviews of internal safeguards and management procedures 
employed in Office of Inspector General (OIG) operations.
    4. Disclosing to members of the CIGIE for the preparation of 
reports to the President and Congress on the activities of the 
Inspectors General.
    In addition, information may be disclosed under the following NASA 
Standard Routine Uses wherein references to NASA shall be deemed to 
include NASA OIG:
    1. Law Enforcement--When a record on its face, or in conjunction 
with other information, indicates a violation or potential violation of 
law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order, disclosure may be made to the appropriate 
agency, whether Federal, foreign, State, local, or tribal, or other 
public authority responsible for enforcing, investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order, if NASA determines by 
careful review that the records or information are both relevant and 
necessary to any enforcement, regulatory, investigative or prosecutive 
responsibility of the receiving entity.
    2. Certain Disclosures to Other Agencies--A record from this SOR 
may be disclosed to a Federal, State, or local agency maintaining 
civil, criminal, or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary, to 
obtain information relevant to a NASA decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. Certain Disclosures to Other Federal Agencies--A record from 
this SOR may be disclosed to a Federal agency, in response to its 
request, for a matter concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    4. Department of Justice--A record from this SOR may be disclosed 
to the Department of Justice when (a) NASA, or any component thereof; 
or (b) any employee of NASA in his or her official capacity; or (c) any 
employee of NASA

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in his or her individual capacity where the Department of Justice has 
agreed to represent the employee; or (d) the United States, where NASA 
determines that litigation is likely to affect NASA or any of its 
components, is a party to litigation or has an interest in such 
litigation, and by careful review, the use of such records by the 
Department of Justice is deemed by NASA to be relevant and necessary to 
the litigation.
    5. Courts--A record from this SOR may be disclosed in an 
appropriate proceeding before a court, grand jury, or administrative or 
adjudicative body, when NASA determines that the records are relevant 
and necessary to the proceeding; or in an appropriate proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant and necessary to the proceeding.
    6. Response to an Actual or Suspected Compromise or Breach of 
Personally Identifiable Information--A record from this SOR may be 
disclosed to appropriate agencies, entities, and persons when (1) NASA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) NASA has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NASA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with NASA's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    7. Contractors--A record from this SOR may be disclosed to 
contractors, grantees, experts, consultants, students, volunteers, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish a NASA function related to the SOR. Individuals 
provided information under this routine use are subject to the same 
Privacy Act requirements and limitations on disclosure as are 
applicable to NASA employees.
    8. Members of Congress--A record from this SOR may be disclosed to 
a Member of Congress or to a Congressional staff member in response to 
an inquiry of the Congressional office made at the written request of 
the constituent about whom the record is maintained.
    9. Disclosures to Other Federal Agencies in Response to an Actual 
or Suspected Compromise or Breach of Personally Identifiable 
Information--A record from this SOR may be disclosed to another Federal 
agency or Federal entity, when NASA determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    10. National Archives and Records Administration--A record from 
this SOR may be disclosed as a routine use to the officers and 
employees of the National Archives and Records Administration (NARA) 
pursuant to records management inspections being conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    11. Audit--A record from this SOR may be disclosed to another 
agency, or organization for purpose of performing audit or oversight 
operations as authorized by law, but only such information as is 
necessary and relevant to such audit or oversight function.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are maintained as hard-copy documents and on 
electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in this system of records are retrieved by name or other 
identifying information of an individual or institution.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are maintained in Agency files and destroyed in accordance 
with NASA Procedural Requirements (NPR) 1441.1, NASA Records Retention 
Schedules, Schedule 9. Files containing information of an investigative 
nature but not related to a specific investigation are destroyed in 
accordance with NPR 1441.1.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records are maintained on a secure NASA server until 
migration to a secure cloud maintained by AWS. Paper and electronic 
records and protected in accordance with all Federal standards and 
those established in NASA regulations at 14 CFR 1212.605. Additionally, 
server and data management environments employ infrastructure 
encryption technologies both in data transmission and at rest on 
servers. Electronic messages sent within and outside of the Agency that 
convey sensitive data are encrypted and transmitted by staff via pre-
approved electronic encryption systems as required by NASA policy. 
Approved security plans are in place for information systems containing 
the records in accordance with the Federal Information Security 
Management Act of 2002 (FISMA) and OMB Circular A-130, Management of 
Federal Information Resources. Only authorized personnel requiring 
information in the official discharge of their duties are authorized 
access to records through approved access or authentication methods. 
Access to electronic records is achieved only from workstations within 
the NASA Intranet, or remotely via a secure Virtual Private Network 
(VPN) connection requiring two-factor token authentication or via 
employee PIV badge authentication from NASA-issued computers. Non-
electronic records are secured in locked rooms or files.

RECORD ACCESS PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

CONTESTING RECORD PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

NOTIFICATION PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests

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must contain the identifying data concerning the requester, e.g., 
first, middle and last name; date of birth; description and time 
periods of the records desired. NASA Regulations also address 
contesting contents and appealing initial determinations regarding 
records access.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    As described above, the ADAS will consist primarily of records 
compiled from existing systems of records maintained by NASA and other 
Federal agencies. The OIG will continue to apply to individual records 
within the ADAS any Privacy Act exemptions which apply to the system(s) 
from which the relevant record(s) originated. The Privacy Act Systems 
of Records Notices which describe in detail the exemptions claimed for 
each NASA system from which ADAS records will be derived can be found 
online at the following web address: https://www.nasa.gov/privacy/nasa_sorn_index.html.

HISTORY:
    (15-108, 80 FR 72745, pp. 72745-72750).

[FR Doc. 2023-09935 Filed 5-9-23; 8:45 am]
BILLING CODE 7510-13-P