Privacy Act of 1974; System of Records, 30173-30175 [2023-09932]

Agencies

• National Aeronautics and Space Administration

[Federal Register Volume 88, Number 90 (Wednesday, May 10, 2023)]
[Notices]
[Pages 30173-30175]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-09932]


-----------------------------------------------------------------------

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[NOTICE: 23-045]


Privacy Act of 1974; System of Records

AGENCY: National Aeronautics and Space Administration (NASA).

ACTION: Notice of a modified system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, the National Aeronautics and Space Administration is providing 
public notice of a modification to a previously announced system of 
records, the NASA Education System Records, NASA 10EDUA. Modifications 
include minor editorial changes and updates to the Purpose and Routine 
Uses sections. The system of records is more fully described in the 
SUPPLEMENTARY INFORMATION section of this notice.

DATES: Submit comments within 30 calendar days from the date of this 
publication. The changes will take effect at the end of that period if 
no adverse comments are received.

ADDRESSES: Bill Edwards-Bodmer, Privacy Act Officer, Office of the 
Chief Information Officer, National Aeronautics and Space 
Administration Headquarters, Washington, DC 20546-0001, (757) 864-7998, 
[email protected].

FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Bill 
Edwards-Bodmer, (757) 864-7998, [email protected].

SUPPLEMENTARY INFORMATION: This system notice includes minor editorial 
revisions to NASA's existing system of records notice. It also 
incorporates in whole, as appropriate, information formerly published 
separately in the Federal Register as appendix A, Location Numbers and 
Mailing Addresses of NASA Installations at which Records are Located, 
and appendix B, Standard Routine Uses--NASA, and removes references to 
``Appendix A'' and ``Appendix B.'' This notice also updates Technical 
Safeguards and Records Access, Notification, and Contesting Procedures.

William Edwards-Bodmer,
NASA Privacy Act Officer.

SYSTEM NAME AND NUMBER:
    NASA Education System Records, NASA 10EDUA.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
     Mary W. Jackson NASA Headquarters, Washington, DC 20546-
0001.
     Salesforce Tower, 415 Mission Street, 3rd Floor, San 
Francisco, CA 94105.

SYSTEM MANAGER(S):
    Performance and Evaluation Manager, NASA Office of STEM Engagement, 
Mary W. Jackson NASA Headquarters, Washington, DC 20546.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
     51 U.S.C. 20112(a).
     51 U.S.C. 20113.

PURPOSE(S) OF THE SYSTEM:
    This system maintains information on NASA STEM Engagement program, 
projects and activities that involve NASA civil servants, contractors, 
grantees, and other partners, as well as members of the public who 
participate in NASA STEM Engagement program, projects, and activities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system maintains information on individuals engaged in the 
management, planning, implementation, and/or evaluation of NASA STEM 
Engagement

[[Page 30174]]

projects, including former and current NASA civil servants, 
contractors, grantees, and partners serving as NASA STEM Engagement 
project managers, primary investigators, project points of contact and 
volunteers, and session presenters. Information is also maintained on 
members of the public who apply to, participate in, and/or are 
supported by NASA STEM Engagement projects and activities, including 
students (K-12 and higher education), teachers, higher education 
faculty, advisors, school administrators, and participants' parents/
legal guardians.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system contain identifying information about 
individuals engaged in NASA STEM Engagement endeavors. Records include 
individuals' names, mailing addresses, school/institution names and 
addresses, grade levels or higher education degree information, contact 
information, demographic data (e.g., ethnicity, gender, race, 
citizenship, military status), birth dates, employment status, 
disabilities, medical and special needs, academic records, photographic 
identifiers, resumes, and response or feedback to a NASA STEM 
Engagement project/activity.

RECORD SOURCE CATEGORIES:
    The information is obtained directly from individuals on whom it is 
maintained, and/or from their parents/legal guardians and individuals 
who serve as recommenders.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Any disclosures of information in this system of records will be 
relevant, necessary, and compatible with the purpose for which the 
Agency collected the information. Under the following routine uses that 
are unique to this system of records, records from this system may be 
disclosed:
    1. To an individual's next-of-kin, parent, guardian, or emergency 
contact in the event of a mishap involving that individual.
    2. To the public about an individual's involvement with NASA STEM 
Engagement with the written consent of that individual.
    In addition, information may be disclosed under the following NASA 
Standard Routine Uses:
    1. Law Enforcement--When a record on its face, or in conjunction 
with other information, indicates a violation or potential violation of 
law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order, disclosure may be made to the appropriate 
agency, whether Federal, foreign, State, local, or Tribal, or other 
public authority responsible for enforcing, investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order, if NASA determines by 
careful review that the records or information are both relevant and 
necessary to any enforcement, regulatory, investigative or prosecutive 
responsibility of the receiving entity.
    2. Certain Disclosures to Other Agencies--A record from this SOR 
may be disclosed to a Federal, State, or local agency maintaining 
civil, criminal, or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary, to 
obtain information relevant to a NASA decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    3. Certain Disclosures to Other Federal Agencies--A record from 
this SOR may be disclosed to a Federal agency, in response to its 
request, for a matter concerning the hiring or retention of an 
employee, the issuance of a security clearance, the reporting of an 
investigation of an employee, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    4. Department of Justice--A record from this SOR may be disclosed 
to the Department of Justice when (a) NASA, or any component thereof; 
or (b) any employee of NASA in his or her official capacity; or (c) any 
employee of NASA in his or her individual capacity where the Department 
of Justice has agreed to represent the employee; or (d) the United 
States, where NASA determines that litigation is likely to affect NASA 
or any of its components, is a party to litigation or has an interest 
in such litigation, and by careful review, the use of such records by 
the Department of Justice is deemed by NASA to be relevant and 
necessary to the litigation.
    5. Courts--A record from this SOR may be disclosed in an 
appropriate proceeding before a court, grand jury, or administrative or 
adjudicative body, when NASA determines that the records are relevant 
and necessary to the proceeding; or in an appropriate proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant and necessary to the proceeding.
    6. Response to an Actual or Suspected Compromise or Breach of 
Personally Identifiable Information--A record from this SOR may be 
disclosed to appropriate agencies, entities, and persons when (1) NASA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) NASA has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, NASA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with NASA's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    7. Contractors--A record from this SOR may be disclosed to 
contractors, grantees, experts, consultants, students, volunteers, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government, when 
necessary to accomplish a NASA function related to this SOR. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to NASA employees.
    8. Members of Congress--A record from this SOR may be disclosed to 
a Member of Congress or to a Congressional staff member in response to 
an inquiry of the Congressional office made at the written request of 
the constituent about whom the record is maintained.
    9. Disclosures to Other Federal Agencies in Response to an Actual 
or Suspected Compromise or Breach of Personally Identifiable 
Information--A record from this SOR may be disclosed to another Federal 
agency or Federal entity, when NASA determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    10. National Archives and Records Administration--A record from 
this SOR may be disclosed as a routine use to the officers and 
employees of the National Archives and Records

[[Page 30175]]

Administration (NARA) pursuant to records management inspections being 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    11. Audit--A record from this SOR may be disclosed to another 
agency, or organization for purpose of performing audit or oversight 
operations as authorized by law, but only such information as is 
necessary and relevant to such audit or oversight function.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Some of the records are on secure servers and in cloud storage; 
some are stored in paper format in file folders.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved from the system by any one or a 
combination of choices by authorized users to include last name, 
identification number, zip code, state, grade level, and institution.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are maintained and destroyed in accordance with NASA 
Records Retention Schedules (NRRS), Schedule 1, Item 68.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records are maintained on secure NASA servers and 
through a cloud computing provider who manages and operates data 
storage as a service and are protected in accordance with all Federal 
standards and those established in NASA regulations at 14 CFR 1212.605. 
Additionally, server and data management environments employ 
infrastructure encryption technologies both in data transmission and at 
rest on servers. Approved security plans are in place for information 
systems containing the records in accordance with the Federal 
Information Security Management Act of 2002 (FISMA) and OMB Circular A-
130, Management of Federal Information Resources. Only authorized 
personnel requiring information in the official discharge of their 
duties are authorized access to records through approved access or 
authentication methods. Access to electronic records is achieved only 
from workstations within the NASA Intranet or via a secure Virtual 
Private Network (VPN) connection that requires two-factor hardware 
token authentication. Non-electronic records are secured in locked 
rooms or locked file cabinets. For information systems maintained by 
NASA partners, who collect, store and process records on behalf of 
NASA, NASA requires documentation and verification of commensurate 
safeguards in accordance with FISMA, NASA Procedural Requirements (NPR) 
2810.1F and ITS-HBK-AASTEP0.v.1.0.0 through ITS-HBK-AASTEP6.v.1.0.0.

RECORD ACCESS PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

CONTESTING RECORD PROCEDURES:
    In accordance with 14 CFR part 1212, Privacy Act--NASA Regulations, 
information may be obtained by contacting in person or in writing the 
system or subsystem manager listed above at the location where the 
records are created and/or maintained. Requests must contain the 
identifying data concerning the requester, e.g., first, middle and last 
name; date of birth; description and time periods of the records 
desired. NASA Regulations also address contesting contents and 
appealing initial determinations regarding records access.

NOTIFICATION PROCEDURES:
    Contact System Manager by mail at NASA Office of STEM Engagement, 
Mary W. Jackson NASA Headquarters, Washington, DC 20546.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    15-012, 80 FR 13899, pp. 13899-13900.

[FR Doc. 2023-09932 Filed 5-9-23; 8:45 am]
BILLING CODE 7510-13-P