Proposed Information Collection Activity; Monitoring and Compliance for Office of Refugee Resettlement Care Provider Facilities (Office of Management and Budget #: 0970-0564), 16986-16989 [2023-05756]
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16986
Federal Register / Vol. 88, No. 54 / Tuesday, March 21, 2023 / Notices
information shall have practical utility;
(b) the accuracy of the agency’s estimate
of the burden of the proposed collection
of information; (c) the quality, utility,
and clarity of the information to be
collected; and (d) ways to minimize the
burden of the collection of information
on respondents, including through the
use of automated collection techniques
or other forms of information
technology. Consideration will be given
to comments and suggestions submitted
within 60 days of this publication.
Authority: Section 412(c)(1)(A) of the
Immigration and Nationality Act (8
U.S.C. 1522(c)(1)(A)).
John M. Sweet, Jr.
ACF/OPRE Certifying Officer.
[FR Doc. 2023–05666 Filed 3–20–23; 8:45 am]
BILLING CODE 4184–89–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Administration for Children and
Families
Proposed Information Collection
Activity; Monitoring and Compliance
for Office of Refugee Resettlement
Care Provider Facilities (Office of
Management and Budget #: 0970–0564)
Office of Refugee Resettlement;
Administration for Children and
Families; Department of Health and
Human Services.
ACTION: Request for public comments.
AGENCY:
The Office of Refugee
Resettlement (ORR), Administration for
Children and Families (ACF), U.S.
Department of Health and Human
Services (HHS), is inviting public
comments on revisions to an approved
information collection. The request will
allow the Unaccompanied Children
(UC) Program to enhance monitoring
efforts at staff secure and long-term
group home providers and influx care
facilities that are not licensed by the
state, as well as continue standard
monitoring activities that ensure care
provider facilities are in compliance
with Federal and State laws and
regulations, licensing and accreditation
standards, ORR policies and procedures,
and child welfare standards.
DATES: Comments due within 60 days of
publication. In compliance with the
requirements of section 3506(c)(2)(A) of
the Paperwork Reduction Act of 1995,
the Administration for Children and
Families is soliciting public comment
on the specific aspects of the
information collection described above.
ADDRESSES: Copies of the proposed
collection of information can be
ddrumheller on DSK120RN23PROD with NOTICES1
SUMMARY:
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obtained and comments may be
forwarded by emailing infocollection@
acf.hhs.gov. Identify all requests by the
title of the information collection.
SUPPLEMENTARY INFORMATION:
Description: ORR is proposing the
following revisions to this information
collection for the purpose of
establishing quarterly health and safety
monitoring visits for facilities located in
states that are unwilling to license
programs provider care to UC. ORR
previously published a notice
requesting public comment on
unlicensed facility monitoring tools for
other levels of care, which were recently
approved through emergency approval
for a period of 180 days. This request is
specific to staff secure and long-term
group home providers and influx care
facilities.
1. Added the following forms specific
to staff secure and long-term group
home facilities that were previously
approved by OMB but were removed
from the information collection due to
the number of respondents. Note that
ORR uses long-term foster care (LTFC)
monitoring tools for both LTFC and
long-term group home facilities; ORR
does not operate unlicensed LTFC
programs.
• Unlicensed Facility LTFC Monitoring
Notes (Form M–6C–UF)
• Unlicensed Facility LTFC UC Case
File Checklist (Form M–8B–UF)
• Unlicensed Facility Staff Secure
Addendum to Case File Checklist
(Form M–8D–UF)
• Unlicensed Facility Foster Home
Onsite Monitoring Checklist (M–9B–
UF)
2. Added the below-listed alternate
version of a form that was previously
approved by OMB but was removed
from the information collection due to
the number of respondents. Differences
between the previously approve version
and the alternate version are noted
below.
• ICF Monitoring Notes (Form M–6E)
Æ Instructs monitors to review the
facility’s contract and statement of work
(as opposed to the grant application and
cooperative agreement) to reflect the
funding method used for ICFs
Æ Removes the following sections that
are specific to grants.
D Fiscal year budget.
D Key positions approved by the
Project Officer
Æ Instructs monitors to review
Serious Incident Reports (SIRs) from the
past three months (as opposed to six
months for shelters). This revision does
not represent a reduction in SIR review,
rather it reflects the ongoing SIR review
process that occurs for ICFs. Monitors
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are performing site visits within the first
three months of an ICR opening, which
means that there would only be three
months’ worth of SIRs available during
the initial site visit. Thereafter, three
months will cover review of all SIRs
since the last site visit. For example, if
an ICF opened at the start of January,
the initial site visit would occur by the
end of March and SIRs generated from
January through March would be
reviewed. The next site visit would then
occur at the end of June and during that
visit SIRs generated April through June
would be review. There would be no
need to review six months’ worth of
SIRs at that time because the SIRs
generated January through March would
have already been reviewed. This
pattern of quarterly reviews would
continue while the ICF is operational.
Æ Reworded questions under the
staffing plan section to be more specific
to contracts.
Æ Added instruction for monitors to
ensure that the facility is following their
supervision plan (as reported in the ICF
Site Visit Guide) for any staff whose
background checks are still pending.
Æ Removed questions on state
licensing.
Æ Removed section on mosquito
control inspections. These inspections
were originally established to address
concerns with the Zika virus and are no
longer performed.
3. Added the below-listed alternate
versions of forms already approved
under this information collection.
Differences between the already
approved versions and the alternate
versions are as noted below.
• ICF Monitoring Site Visit Guide
(Form M–7G)—Revisions were made to
develop a more in-depth guide to reflect
the size and complexity of influx sites.
ORR plans to pilot this revised guide at
ICFs and later decide on whether some
or all of these revisions should be made
to site visit guides for other levels of
care. ORR will seek OMB approval for
any future revision to other versions of
the site visit guide.
Æ Reorganized and grouped questions
under different sections, as well as
rewording questions and instructions
for clarity.
Æ Added text boxes and tables to
make clear where the ICF should enter
information.
Æ Added areas for the ICF to provide
a brief overview of their site operations
and list of subcontractors and their
respective scopes of work.
Æ Expanded the list of facility points
of contact requested.
Æ Added areas for the ICF to share
any innovative and/or best practices
implemented at the site and for the ICF
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to describe know deficiencies and/or
areas for improvement.
Æ Added a table in the stakeholders
section to prompt the ICF to provide
more detail information about the
frequency and type of collaboration as
well as areas in need of improvement.
Æ Expanded section on personnel to
include questions about personnel
evaluation practices, whistleblower
policies, and significant staffing
changes, vacancies, deficiencies, and/or
barriers to personnel capacity.
Æ In addition to providing copies of
internal procedures, ICFs are asked to
document information about the
personnel responsible for internal
reviews, protocols for responding to
noncompliance, and how the ICF
protects child privacy and
confidentiality.
Æ Expands the question asking for the
program’s video monitoring policies and
procedures to include all perimeter and
internal security mechanisms.
Æ In addition to providing copies of
emergency and evacuation plans,
programs are asked to describe related
procedures and provide information on
emergency drills and after-action
reviews.
Æ Added area for programs to
describe their safety inspection
practices and related drills, as well as an
area to note concerns/deficiencies
related to safety and security.
Æ Added questions on the program’s
procedures for staffing cases, case status
updates, and how case managers
coordinate with other discipline (e.g.,
clinical).
Æ Split the question asking for the
programs discharge procedures into
several questions that prompt the
program to specifically provide
information about their procedures for
transfers, age redetermination cases, and
managing age outs.
Æ Added question that requests the
program’s procedures on facilitating
visits among children in care.
Æ Added question asking the program
to note any complex or especially
vulnerable cases that required
specialized service coordination.
Æ Added question asking the program
to note any concerns/deficiencies
related to case management.
Æ Added new section on child
supervision that asks for program’s
procedures on supervision plans and
direct care staffing ratios, determining
room/bed assignments, accurately
monitoring the location of the child, and
behavior management.
Æ Expanded the section that asks for
a description of ancillary services to
include recreational/leisure, religious,
languages access, and phone call,
visitation, and mail services (in addition
to education and transportation).
Æ In addition to requesting copies of
nutritional services procedures, adds a
section for programs to describe these
services. This includes food storage and
safety protocols, how child dietary
needs are meet, how cultural and
religious preferences are meet, and any
concerns/deficiencies.
Æ Expands the medical services
section to add questions asking the
program to describe their medical
intakes procedures, onsite medical
services, medication administration
protocols, medical records system, the
process for referring a child for offsite
medical services, and vaccination
procurement and administration
protocols.
Æ Expands the mental health services
section to add questions asking the
program to describe their mental health
intake procedures and onsite mental
health services.
Æ In addition to requesting copies of
prevention of sexual abuse procedures
and related materials, asks the program
to describe several specific aspects of
their procedures.
Æ Breaks the general question asking
the program to describe their SIR
procedures into several more specific
questions on who the responsible
parties are for submitting reports,
follow-up/addendums, and notification/
coordination with external entities.
Æ Adds a new question asking the
program how long it took to complete
the form.
• ICF Personnel File Checklist (Form
M–10E)—No differences. The ICF and
standard shelter versions are identical.
For information about all currently
approved forms under this OMB
number, see: https://www.reginfo.gov/
public/do/PRAViewICR?ref_
nbr=202211-0970-002.
Respondents: ORR grantee and
contractor staff; UC; and other Federal
agencies.
Annual Burden Estimates
Note: These burden estimates include
burdens related to the revisions
described above and currently approved
forms for which we are not proposing
any changes.
ESTIMATED BURDEN HOURS FOR RESPONDENTS
Annual
number of
respondents
ddrumheller on DSK120RN23PROD with NOTICES1
Information collection title
Corrective Action Report (Form M–1) .............................................................
FFS Compliance and Safety Site Visit Report (Form M–3A) ..........................
Out-of-Network Site Visit Report (Form M–3B) ...............................................
Checklist for a Child-Friendly Environment (Form M–4) .................................
Incident Reviews (Forms M–5A to M–5B) .......................................................
Site Visit and Remote Monitoring Site Visit Guides (Forms M–7A to M–7B)
LTFC Site Visit and LTFC Remote Monitoring Site Visit Guides (Forms M–
7C to M–7D) .................................................................................................
Home Study and Post-Release Services Site Visit Guide (Form M–7E) .......
Voluntary Agency Site Visit Guide (Form M–7F) ............................................
ICF Monitoring Site Visit Guide (Form M–7G) ................................................
Unlicensed Facility Site Visit Guide (Form M–7A–UF) ...................................
Unlicensed Facility UC Case File Checklist (Form M–8A–UF) .......................
Unlicensed Facility LTFC UC Case File Checklist (Form M–8B–UF) .............
Unlicensed Facility Staff Secure Addendum to Case File Checklist (Form
M–8D–UF) ....................................................................................................
Program Staff Questionnaires (Forms M–11A to M–11K) ..............................
Secure Detention Officer Questionnaire (Form M–11L) ..................................
Long Term Foster Care Home Finder Questionnaire (Form M–11M) ............
Long Term Foster Care Independent Living Life Skills Staff Questionnaire
(Form M–11N) ..............................................................................................
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Annual
number of
responses per
respondent
Average
burden
hours per
response
Annual
total
burden
hours
262
262
24
262
262
114
0.4
12.0
5.0
12.0
0.3
1.0
5.00
1.00
1.00
0.25
1.50
13.00
524.00
3,144.00
120.00
786.00
117.90
1,482.00
18
30
5
3
56
56
1
1.0
1.0
1.0
1.0
4.0
20.0
20.0
6.00
6.00
8.00
15.00
1.00
1.00
1.00
108.00
180.00
40.00
45.00
224.00
1,120.00
20.00
2
917
1
18
20.0
1.0
1.0
1.0
1.00
1.00
1.00
1.00
40.00
917.00
1.00
18.00
18
1.0
1.00
18.00
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ESTIMATED BURDEN HOURS FOR RESPONDENTS—Continued
Annual
number of
responses per
respondent
Annual
number of
respondents
Information collection title
Long Term Foster Care Foster Parent Questionnaire (form M–11O) .............
Interpreter Questionnaire (Form M–11P) ........................................................
Unlicensed Facility Program Staff Questionnaires (Forms M–11A–UF to M–
11K–UF) .......................................................................................................
Unlicensed Facility Interpreter Questionnaire (Form M–11P–UF) ..................
UC Questionnaires (Forms M–12A to M–12B & M–12E) ...............................
Long Term Foster Care Client Questionnaire (M–12C) ..................................
Secure Client Questionnaire (Form M–12D) ...................................................
Unlicensed Facility UC Questionnaires (Forms M–12A–UF to M–12B–UF &
M–12E–UF) ..................................................................................................
Home Study and Post-Release Services Director Questionnaire (Form M–
13A) ..............................................................................................................
Home Study and Post-Release Services Caseworker Questionnaire (Form
M–13B) .........................................................................................................
Legal Service Provider Questionnaire (Form M–13C) ....................................
Long Term Foster Care Legal Service Provider Questionnaire (Form M–
13D) ..............................................................................................................
Case Coordinator Questionnaire (Form M–13E) .............................................
Unlicensed Facility Legal Service Provider Questionnaire (Form M–13C–
UF) ...............................................................................................................
Unlicensed Facility Case Coordinator Questionnaire (Form M–13E–UF) ......
Preaudit Questionnaire and Audit Documentation Requested Checklist
(Form M–17A) ..............................................................................................
Instructions for Site Visit and Facility Tour (Form M–17B) .............................
Interview Guide: Random Sample of Staff Interview (Form M–17C) ..............
Interview Guide: Program Director (Form M–17D) .........................................
Interview Guide: PSA Compliance Manager (Form M–17E) ..........................
Interview Guide: Specialized Staff (Form M–17F) ..........................................
Interview Guide: Unaccompanied Child (Form M–17G) .................................
PSA Audit Corrective Action Report (Form M–17H) .......................................
Estimated Annual Burden Hours Total .....................................................
Average
burden
hours per
response
Annual
total
burden
hours
35
115
1.0
2.0
0.75
0.50
26.25
115.00
56
56
563
88
5
32.0
4.0
1.0
1.0
1.0
1.00
0.50
0.50
0.50
0.50
1,792.00
112.00
281.50
44.00
2.50
1,120
1.0
0.50
560.00
30
1.0
1.00
30.00
90
114
1.0
1.0
1.00
1.00
90.00
114.00
18
131
1.0
1.0
0.75
1.00
13.50
131.00
224
224
1.0
1.0
1.00
1.00
224.00
224.00
78
78
312
78
78
156
780
78
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
4.00
2.00
1.00
1.00
1.00
1.00
0.50
1.00
312.00
156.00
312.00
78.00
78.00
156.00
390.00
78.00
........................
........................
........................
14,224.65
ESTIMATED BURDEN HOURS FOR CONTRACTOR INTERIM FINAL RULE AUDITORS
Annual
number of
responses per
respondent
Annual
number of
respondents
Information collection title
Average
burden
hours per
response
Annual
total
burden
hours
Preaudit Questionnaire and Audit Documentation Requested Checklist
(Form M–17A) ..............................................................................................
Instructions for Site Visit and Facility Tour (Form M–17B) .............................
Interview Guide: Random Sample of Staff Interview (Form M–17C) ..............
Interview Guide: Program Director (Form M–17D) .........................................
Interview Guide: PSA Compliance Manager (Form M–17E) ..........................
Interview Guide: Specialized Staff (Form M–17F) ..........................................
Interview Guide: Unaccompanied Child (Form M–17G) .................................
PSA Audit Corrective Action Report (Form M–17H) .......................................
8
8
8
8
8
8
8
8
48.0
48.0
48.0
48.0
48.0
48.0
48.0
48.0
3.00
1.00
1.00
1.00
1.00
1.00
0.50
2.00
1,152.00
384.00
384.00
384.00
384.00
384.00
192.00
768.00
Estimated Annual Burden Hours Total: ....................................................
........................
........................
........................
4,032.00
ESTIMATED BURDEN HOURS FOR CONTRACTOR MONITORS—UNLICENSED FACILITIES
Annual
number of
respondents
ddrumheller on DSK120RN23PROD with NOTICES1
Information collection title
Unlicensed Facility Monitoring Notes (Form M–6A–UF) .................................
Unlicensed Facility LTFC Monitoring Notes (Form M–6C–UF) .......................
ICF Monitoring Notes (Form M–6E–UF) .........................................................
Unlicensed Facility Site Visit Guide (Form M–7A–UF) ...................................
ICF Monitoring Site Visit Guide (Form M–7G) ................................................
Unlicensed Facility UC Case File Checklist (Form M–8A–UF) .......................
Unlicensed Facility LTFC UC Case File Checklist (Form M–8B–UF) .............
Unlicensed Facility Staff Secure Addendum to Case File Checklist (Form
M–8D–UF) ....................................................................................................
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Annual
number of
responses per
respondent
Average
burden
hours per
response
Annual
total
burden
hours
18
18
18
18
18
18
18
12.0
0.2
0.7
12.0
0.7
62.0
1.0
12.00
12.00
12.00
29.00
29.00
6.00
6.00
2,592.00
43.20
151.20
6,264.00
365.40
6,696.00
108.00
18
2.0
6.00
216.00
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ESTIMATED BURDEN HOURS FOR CONTRACTOR MONITORS—UNLICENSED FACILITIES—Continued
Annual
number of
responses per
respondent
Annual
number of
respondents
Information collection title
Average
burden
hours per
response
Annual
total
burden
hours
Unlicensed Facility Onsite Monitoring Checklist (Form M–9A–UF) ................
Unlicensed Facility Foster Home Onsite Monitoring Checklist (M–9B–UF) ....
Unlicensed Facility Personnel File Checklist (Form M–10A–UF) ...................
ICF Personnel File Checklist (Form M–10E) ...................................................
Unlicensed Facility Program Staff Questionnaires (Forms M–11A–UF to M–
11K–UF) .......................................................................................................
Unlicensed Facility Interpreter Questionnaire (Form M–11P–UF) ..................
Unlicensed Facility UC Questionnaires (Forms M–12A–UF to M–12B–UF &
M–12E–UF) ..................................................................................................
Unlicensed Facility Legal Service Provider Questionnaire (Form M–13C–
UF) ...............................................................................................................
Unlicensed Facility Case Coordinator Questionnaire (Form M–13E–UF) ......
18
18
18
18
12.0
0.4
50.0
3.0
4.00
4.00
1.00
1.00
864.00
28.80
900.00
54.00
18
18
100.0
12.0
1.00
0.50
1,800.00
108.00
18
62.0
0.50
558.00
18
18
12.0
12.0
0.75
1.00
162.00
216.00
Estimated Annual Burden Hours Total: ....................................................
........................
........................
........................
21,126.60
ESTIMATED BURDEN HOURS FOR CONTRACTOR MONITORS—PREVIOUSLY APPROVED FOR LICENSED FACILITIES
ddrumheller on DSK120RN23PROD with NOTICES1
Annual
number of
responses per
respondent
Annual
number of
respondents
Information collection title
Average
burden
hours per
response
Annual
total
burden
hours
Corrective Action Report (Form M–1) .............................................................
Site Visit and Remote Monitoring Site Visit Guides (Forms M–7A to M–7B)
LTFC Site Visit and LTFC Remote Monitoring Site Visit Guides (Forms M–
7C to M–7D) .................................................................................................
Home Study and Post-Release Services Site Visit Guide (Form M–7E) .......
Voluntary Agency Site Visit Guide (Form M–7F) ............................................
Personnel File Checklist (Form M–10A) ..........................................................
Supplement to Personnel File Checklist (Form M–10B) .................................
Home Study and Post-Release Services Personnel File Checklist (Form M–
10C) ..............................................................................................................
Long Term Foster Care Foster Parent Checklist (Form M–10D) ...................
Program Staff Questionnaires (Forms M–11A to M–11K) ..............................
Secure Detention Officer Questionnaire (Form M–11L) ..................................
Long Term Foster Care Home Finder Questionnaire (Form M–11M) ............
Long Term Foster Care Independent Living Life Skills Staff Questionnaire
(Form M–11N) ..............................................................................................
Long Term Foster Care Foster Parent Questionnaire (form M–11O) .............
UC Questionnaires (Forms M–12A to M–12B & M–12E) ...............................
Long Term Foster Care Client Questionnaire (M–12C) ..................................
Secure Client Questionnaire (Form M–12D) ...................................................
Home Study and Post-Release Services Director Questionnaire (Form M–
13A) ..............................................................................................................
Home Study and Post-Release Services Caseworker Questionnaire (Form
M–13B) .........................................................................................................
Legal Service Provider Questionnaire (Form M–13C) ....................................
Long Term Foster Care Legal Service Provider Questionnaire (Form M–
13D) ..............................................................................................................
Case Coordinator Questionnaire (Form M–13E) .............................................
Monitoring Visit (Form M–14) ..........................................................................
Monitoring Schedule (Form M–15) ..................................................................
4
4
25.0
7.0
22.00
29.00
2,200.00
812.00
4
4
4
4
4
1.0
2.0
0.4
31.0
54.0
21.00
21.00
28.00
1.00
1.00
84.00
168.00
44.80
124.00
216.00
4
4
4
4
4
6.0
2.0
54.0
0.1
1.0
1.00
0.50
1.00
1.00
1.00
24.00
4.00
216.00
0.40
4.00
4
4
4
4
4
1.0
2.0
33.0
5.0
0.4
1.00
0.75
0.50
0.50
0.50
4.00
6.00
66.00
10.00
0.80
4
2.0
0.50
4.00
4
4
6.0
7.0
1.00
1.00
24.00
28.00
4
4
4
4
1.0
8.0
8.0
0.3
0.75
1.00
0.50
0.30
3.00
32.00
16.00
0.36
Estimated Annual Burden Hours Total: ....................................................
........................
........................
........................
4,091.36
Comments: The Department
specifically requests comments on (a)
whether the proposed collection of
information is necessary for the proper
performance of the functions of the
agency, including whether the
information shall have practical utility;
(b) the accuracy of the agency’s estimate
of the burden of the proposed collection
of information; (c) the quality, utility,
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and clarity of the information to be
collected; and (d) ways to minimize the
burden of the collection of information
on respondents, including through the
use of automated collection techniques
or other forms of information
technology. Consideration will be given
to comments and suggestions submitted
within 60 days of this publication.
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Authority: 6 U.S.C. 279; 8 U.S.C.
1232; Flores v. Reno Settlement
Agreement, No. CV85–4544–RJK (C.D.
Cal. 1996).
John M. Sweet, Jr.
ACF/OPRE Certifying Officer.
[FR Doc. 2023–05756 Filed 3–20–23; 8:45 am]
BILLING CODE 4184–45–P
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]]>Agencies
[Federal Register Volume 88, Number 54 (Tuesday, March 21, 2023)]
[Notices]
[Pages 16986-16989]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-05756]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Proposed Information Collection Activity; Monitoring and
Compliance for Office of Refugee Resettlement Care Provider Facilities
(Office of Management and Budget #: 0970-0564)
AGENCY: Office of Refugee Resettlement; Administration for Children and
Families; Department of Health and Human Services.
ACTION: Request for public comments.
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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for
Children and Families (ACF), U.S. Department of Health and Human
Services (HHS), is inviting public comments on revisions to an approved
information collection. The request will allow the Unaccompanied
Children (UC) Program to enhance monitoring efforts at staff secure and
long-term group home providers and influx care facilities that are not
licensed by the state, as well as continue standard monitoring
activities that ensure care provider facilities are in compliance with
Federal and State laws and regulations, licensing and accreditation
standards, ORR policies and procedures, and child welfare standards.
DATES: Comments due within 60 days of publication. In compliance with
the requirements of section 3506(c)(2)(A) of the Paperwork Reduction
Act of 1995, the Administration for Children and Families is soliciting
public comment on the specific aspects of the information collection
described above.
ADDRESSES: Copies of the proposed collection of information can be
obtained and comments may be forwarded by emailing
[email protected]. Identify all requests by the title of the
information collection.
SUPPLEMENTARY INFORMATION: Description: ORR is proposing the following
revisions to this information collection for the purpose of
establishing quarterly health and safety monitoring visits for
facilities located in states that are unwilling to license programs
provider care to UC. ORR previously published a notice requesting
public comment on unlicensed facility monitoring tools for other levels
of care, which were recently approved through emergency approval for a
period of 180 days. This request is specific to staff secure and long-
term group home providers and influx care facilities.
1. Added the following forms specific to staff secure and long-term
group home facilities that were previously approved by OMB but were
removed from the information collection due to the number of
respondents. Note that ORR uses long-term foster care (LTFC) monitoring
tools for both LTFC and long-term group home facilities; ORR does not
operate unlicensed LTFC programs.
Unlicensed Facility LTFC Monitoring Notes (Form M-6C-UF)
Unlicensed Facility LTFC UC Case File Checklist (Form M-8B-UF)
Unlicensed Facility Staff Secure Addendum to Case File
Checklist (Form M-8D-UF)
Unlicensed Facility Foster Home Onsite Monitoring Checklist
(M-9B-UF)
2. Added the below-listed alternate version of a form that was
previously approved by OMB but was removed from the information
collection due to the number of respondents. Differences between the
previously approve version and the alternate version are noted below.
ICF Monitoring Notes (Form M-6E)
[cir] Instructs monitors to review the facility's contract and
statement of work (as opposed to the grant application and cooperative
agreement) to reflect the funding method used for ICFs
[cir] Removes the following sections that are specific to grants.
[ssquf] Fiscal year budget.
[ssquf] Key positions approved by the Project Officer
[cir] Instructs monitors to review Serious Incident Reports (SIRs)
from the past three months (as opposed to six months for shelters).
This revision does not represent a reduction in SIR review, rather it
reflects the ongoing SIR review process that occurs for ICFs. Monitors
are performing site visits within the first three months of an ICR
opening, which means that there would only be three months' worth of
SIRs available during the initial site visit. Thereafter, three months
will cover review of all SIRs since the last site visit. For example,
if an ICF opened at the start of January, the initial site visit would
occur by the end of March and SIRs generated from January through March
would be reviewed. The next site visit would then occur at the end of
June and during that visit SIRs generated April through June would be
review. There would be no need to review six months' worth of SIRs at
that time because the SIRs generated January through March would have
already been reviewed. This pattern of quarterly reviews would continue
while the ICF is operational.
[cir] Reworded questions under the staffing plan section to be more
specific to contracts.
[cir] Added instruction for monitors to ensure that the facility is
following their supervision plan (as reported in the ICF Site Visit
Guide) for any staff whose background checks are still pending.
[cir] Removed questions on state licensing.
[cir] Removed section on mosquito control inspections. These
inspections were originally established to address concerns with the
Zika virus and are no longer performed.
3. Added the below-listed alternate versions of forms already
approved under this information collection. Differences between the
already approved versions and the alternate versions are as noted
below.
ICF Monitoring Site Visit Guide (Form M-7G)--Revisions
were made to develop a more in-depth guide to reflect the size and
complexity of influx sites. ORR plans to pilot this revised guide at
ICFs and later decide on whether some or all of these revisions should
be made to site visit guides for other levels of care. ORR will seek
OMB approval for any future revision to other versions of the site
visit guide.
[cir] Reorganized and grouped questions under different sections,
as well as rewording questions and instructions for clarity.
[cir] Added text boxes and tables to make clear where the ICF
should enter information.
[cir] Added areas for the ICF to provide a brief overview of their
site operations and list of subcontractors and their respective scopes
of work.
[cir] Expanded the list of facility points of contact requested.
[cir] Added areas for the ICF to share any innovative and/or best
practices implemented at the site and for the ICF
[[Page 16987]]
to describe know deficiencies and/or areas for improvement.
[cir] Added a table in the stakeholders section to prompt the ICF
to provide more detail information about the frequency and type of
collaboration as well as areas in need of improvement.
[cir] Expanded section on personnel to include questions about
personnel evaluation practices, whistleblower policies, and significant
staffing changes, vacancies, deficiencies, and/or barriers to personnel
capacity.
[cir] In addition to providing copies of internal procedures, ICFs
are asked to document information about the personnel responsible for
internal reviews, protocols for responding to noncompliance, and how
the ICF protects child privacy and confidentiality.
[cir] Expands the question asking for the program's video
monitoring policies and procedures to include all perimeter and
internal security mechanisms.
[cir] In addition to providing copies of emergency and evacuation
plans, programs are asked to describe related procedures and provide
information on emergency drills and after-action reviews.
[cir] Added area for programs to describe their safety inspection
practices and related drills, as well as an area to note concerns/
deficiencies related to safety and security.
[cir] Added questions on the program's procedures for staffing
cases, case status updates, and how case managers coordinate with other
discipline (e.g., clinical).
[cir] Split the question asking for the programs discharge
procedures into several questions that prompt the program to
specifically provide information about their procedures for transfers,
age redetermination cases, and managing age outs.
[cir] Added question that requests the program's procedures on
facilitating visits among children in care.
[cir] Added question asking the program to note any complex or
especially vulnerable cases that required specialized service
coordination.
[cir] Added question asking the program to note any concerns/
deficiencies related to case management.
[cir] Added new section on child supervision that asks for
program's procedures on supervision plans and direct care staffing
ratios, determining room/bed assignments, accurately monitoring the
location of the child, and behavior management.
[cir] Expanded the section that asks for a description of ancillary
services to include recreational/leisure, religious, languages access,
and phone call, visitation, and mail services (in addition to education
and transportation).
[cir] In addition to requesting copies of nutritional services
procedures, adds a section for programs to describe these services.
This includes food storage and safety protocols, how child dietary
needs are meet, how cultural and religious preferences are meet, and
any concerns/deficiencies.
[cir] Expands the medical services section to add questions asking
the program to describe their medical intakes procedures, onsite
medical services, medication administration protocols, medical records
system, the process for referring a child for offsite medical services,
and vaccination procurement and administration protocols.
[cir] Expands the mental health services section to add questions
asking the program to describe their mental health intake procedures
and onsite mental health services.
[cir] In addition to requesting copies of prevention of sexual
abuse procedures and related materials, asks the program to describe
several specific aspects of their procedures.
[cir] Breaks the general question asking the program to describe
their SIR procedures into several more specific questions on who the
responsible parties are for submitting reports, follow-up/addendums,
and notification/coordination with external entities.
[cir] Adds a new question asking the program how long it took to
complete the form.
ICF Personnel File Checklist (Form M-10E)--No differences.
The ICF and standard shelter versions are identical.
For information about all currently approved forms under this OMB
number, see: https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202211-0970-002.
Respondents: ORR grantee and contractor staff; UC; and other
Federal agencies.
Annual Burden Estimates
Note: These burden estimates include burdens related to the
revisions described above and currently approved forms for which we are
not proposing any changes.
Estimated Burden Hours for Respondents
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Annual number
Annual number of responses Average Annual total
Information collection title of per burden hours burden hours
respondents respondent per response
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Corrective Action Report (Form M-1)............. 262 0.4 5.00 524.00
FFS Compliance and Safety Site Visit Report 262 12.0 1.00 3,144.00
(Form M-3A)....................................
Out-of-Network Site Visit Report (Form M-3B).... 24 5.0 1.00 120.00
Checklist for a Child-Friendly Environment (Form 262 12.0 0.25 786.00
M-4)...........................................
Incident Reviews (Forms M-5A to M-5B)........... 262 0.3 1.50 117.90
Site Visit and Remote Monitoring Site Visit 114 1.0 13.00 1,482.00
Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site 18 1.0 6.00 108.00
Visit Guides (Forms M-7C to M-7D)..............
Home Study and Post-Release Services Site Visit 30 1.0 6.00 180.00
Guide (Form M-7E)..............................
Voluntary Agency Site Visit Guide (Form M-7F)... 5 1.0 8.00 40.00
ICF Monitoring Site Visit Guide (Form M-7G)..... 3 1.0 15.00 45.00
Unlicensed Facility Site Visit Guide (Form M-7A- 56 4.0 1.00 224.00
UF)............................................
Unlicensed Facility UC Case File Checklist (Form 56 20.0 1.00 1,120.00
M-8A-UF).......................................
Unlicensed Facility LTFC UC Case File Checklist 1 20.0 1.00 20.00
(Form M-8B-UF).................................
Unlicensed Facility Staff Secure Addendum to 2 20.0 1.00 40.00
Case File Checklist (Form M-8D-UF).............
Program Staff Questionnaires (Forms M-11A to M- 917 1.0 1.00 917.00
11K)...........................................
Secure Detention Officer Questionnaire (Form M- 1 1.0 1.00 1.00
11L)...........................................
Long Term Foster Care Home Finder Questionnaire 18 1.0 1.00 18.00
(Form M-11M)...................................
Long Term Foster Care Independent Living Life 18 1.0 1.00 18.00
Skills Staff Questionnaire (Form M-11N)........
[[Page 16988]]
Long Term Foster Care Foster Parent 35 1.0 0.75 26.25
Questionnaire (form M-11O).....................
Interpreter Questionnaire (Form M-11P).......... 115 2.0 0.50 115.00
Unlicensed Facility Program Staff Questionnaires 56 32.0 1.00 1,792.00
(Forms M-11A-UF to M-11K-UF)...................
Unlicensed Facility Interpreter Questionnaire 56 4.0 0.50 112.00
(Form M-11P-UF)................................
UC Questionnaires (Forms M-12A to M-12B & M-12E) 563 1.0 0.50 281.50
Long Term Foster Care Client Questionnaire (M- 88 1.0 0.50 44.00
12C)...........................................
Secure Client Questionnaire (Form M-12D)........ 5 1.0 0.50 2.50
Unlicensed Facility UC Questionnaires (Forms M- 1,120 1.0 0.50 560.00
12A-UF to M-12B-UF & M-12E-UF).................
Home Study and Post-Release Services Director 30 1.0 1.00 30.00
Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker 90 1.0 1.00 90.00
Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M- 114 1.0 1.00 114.00
13C)...........................................
Long Term Foster Care Legal Service Provider 18 1.0 0.75 13.50
Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E)..... 131 1.0 1.00 131.00
Unlicensed Facility Legal Service Provider 224 1.0 1.00 224.00
Questionnaire (Form M-13C-UF)..................
Unlicensed Facility Case Coordinator 224 1.0 1.00 224.00
Questionnaire (Form M-13E-UF)..................
Preaudit Questionnaire and Audit Documentation 78 1.0 4.00 312.00
Requested Checklist (Form M-17A)...............
Instructions for Site Visit and Facility Tour 78 1.0 2.00 156.00
(Form M-17B)...................................
Interview Guide: Random Sample of Staff 312 1.0 1.00 312.00
Interview (Form M-17C).........................
Interview Guide: Program Director (Form M-17D).. 78 1.0 1.00 78.00
Interview Guide: PSA Compliance Manager (Form M- 78 1.0 1.00 78.00
17E)...........................................
Interview Guide: Specialized Staff (Form M-17F). 156 1.0 1.00 156.00
Interview Guide: Unaccompanied Child (Form M- 780 1.0 0.50 390.00
17G)...........................................
PSA Audit Corrective Action Report (Form M-17H). 78 1.0 1.00 78.00
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Estimated Annual Burden Hours Total......... .............. .............. .............. 14,224.65
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Estimated Burden Hours for Contractor Interim Final Rule Auditors
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Annual number
Annual number of responses Average Annual total
Information collection title of per burden hours burden hours
respondents respondent per response
----------------------------------------------------------------------------------------------------------------
Preaudit Questionnaire and Audit Documentation 8 48.0 3.00 1,152.00
Requested Checklist (Form M-17A)...............
Instructions for Site Visit and Facility Tour 8 48.0 1.00 384.00
(Form M-17B)...................................
Interview Guide: Random Sample of Staff 8 48.0 1.00 384.00
Interview (Form M-17C).........................
Interview Guide: Program Director (Form M-17D).. 8 48.0 1.00 384.00
Interview Guide: PSA Compliance Manager (Form M- 8 48.0 1.00 384.00
17E)...........................................
Interview Guide: Specialized Staff (Form M-17F). 8 48.0 1.00 384.00
Interview Guide: Unaccompanied Child (Form M- 8 48.0 0.50 192.00
17G)...........................................
PSA Audit Corrective Action Report (Form M-17H). 8 48.0 2.00 768.00
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Estimated Annual Burden Hours Total:........ .............. .............. .............. 4,032.00
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Estimated Burden Hours For Contractor Monitors--Unlicensed Facilities
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Annual number
Annual number of responses Average Annual total
Information collection title of per burden hours burden hours
respondents respondent per response
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Unlicensed Facility Monitoring Notes (Form M-6A- 18 12.0 12.00 2,592.00
UF)............................................
Unlicensed Facility LTFC Monitoring Notes (Form 18 0.2 12.00 43.20
M-6C-UF).......................................
ICF Monitoring Notes (Form M-6E-UF)............. 18 0.7 12.00 151.20
Unlicensed Facility Site Visit Guide (Form M-7A- 18 12.0 29.00 6,264.00
UF)............................................
ICF Monitoring Site Visit Guide (Form M-7G)..... 18 0.7 29.00 365.40
Unlicensed Facility UC Case File Checklist (Form 18 62.0 6.00 6,696.00
M-8A-UF).......................................
Unlicensed Facility LTFC UC Case File Checklist 18 1.0 6.00 108.00
(Form M-8B-UF).................................
Unlicensed Facility Staff Secure Addendum to 18 2.0 6.00 216.00
Case File Checklist (Form M-8D-UF).............
[[Page 16989]]
Unlicensed Facility Onsite Monitoring Checklist 18 12.0 4.00 864.00
(Form M-9A-UF).................................
Unlicensed Facility Foster Home Onsite 18 0.4 4.00 28.80
Monitoring Checklist (M-9B-UF).................
Unlicensed Facility Personnel File Checklist 18 50.0 1.00 900.00
(Form M-10A-UF)................................
ICF Personnel File Checklist (Form M-10E)....... 18 3.0 1.00 54.00
Unlicensed Facility Program Staff Questionnaires 18 100.0 1.00 1,800.00
(Forms M-11A-UF to M-11K-UF)...................
Unlicensed Facility Interpreter Questionnaire 18 12.0 0.50 108.00
(Form M-11P-UF)................................
Unlicensed Facility UC Questionnaires (Forms M- 18 62.0 0.50 558.00
12A-UF to M-12B-UF & M-12E-UF).................
Unlicensed Facility Legal Service Provider 18 12.0 0.75 162.00
Questionnaire (Form M-13C-UF)..................
Unlicensed Facility Case Coordinator 18 12.0 1.00 216.00
Questionnaire (Form M-13E-UF)..................
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Estimated Annual Burden Hours Total:........ .............. .............. .............. 21,126.60
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Estimated Burden Hours for Contractor Monitors--Previously Approved for Licensed Facilities
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Annual number
Annual number of responses Average Annual total
Information collection title of per burden hours burden hours
respondents respondent per response
----------------------------------------------------------------------------------------------------------------
Corrective Action Report (Form M-1)............. 4 25.0 22.00 2,200.00
Site Visit and Remote Monitoring Site Visit 4 7.0 29.00 812.00
Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site 4 1.0 21.00 84.00
Visit Guides (Forms M-7C to M-7D)..............
Home Study and Post-Release Services Site Visit 4 2.0 21.00 168.00
Guide (Form M-7E)..............................
Voluntary Agency Site Visit Guide (Form M-7F)... 4 0.4 28.00 44.80
Personnel File Checklist (Form M-10A)........... 4 31.0 1.00 124.00
Supplement to Personnel File Checklist (Form M- 4 54.0 1.00 216.00
10B)...........................................
Home Study and Post-Release Services Personnel 4 6.0 1.00 24.00
File Checklist (Form M-10C)....................
Long Term Foster Care Foster Parent Checklist 4 2.0 0.50 4.00
(Form M-10D)...................................
Program Staff Questionnaires (Forms M-11A to M- 4 54.0 1.00 216.00
11K)...........................................
Secure Detention Officer Questionnaire (Form M- 4 0.1 1.00 0.40
11L)...........................................
Long Term Foster Care Home Finder Questionnaire 4 1.0 1.00 4.00
(Form M-11M)...................................
Long Term Foster Care Independent Living Life 4 1.0 1.00 4.00
Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent 4 2.0 0.75 6.00
Questionnaire (form M-11O).....................
UC Questionnaires (Forms M-12A to M-12B & M-12E) 4 33.0 0.50 66.00
Long Term Foster Care Client Questionnaire (M- 4 5.0 0.50 10.00
12C)...........................................
Secure Client Questionnaire (Form M-12D)........ 4 0.4 0.50 0.80
Home Study and Post-Release Services Director 4 2.0 0.50 4.00
Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker 4 6.0 1.00 24.00
Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M- 4 7.0 1.00 28.00
13C)...........................................
Long Term Foster Care Legal Service Provider 4 1.0 0.75 3.00
Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E)..... 4 8.0 1.00 32.00
Monitoring Visit (Form M-14).................... 4 8.0 0.50 16.00
Monitoring Schedule (Form M-15)................. 4 0.3 0.30 0.36
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Estimated Annual Burden Hours Total:........ .............. .............. .............. 4,091.36
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Comments: The Department specifically requests comments on (a)
whether the proposed collection of information is necessary for the
proper performance of the functions of the agency, including whether
the information shall have practical utility; (b) the accuracy of the
agency's estimate of the burden of the proposed collection of
information; (c) the quality, utility, and clarity of the information
to be collected; and (d) ways to minimize the burden of the collection
of information on respondents, including through the use of automated
collection techniques or other forms of information technology.
Consideration will be given to comments and suggestions submitted
within 60 days of this publication.
Authority: 6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno Settlement
Agreement, No. CV85-4544-RJK (C.D. Cal. 1996).
John M. Sweet, Jr.
ACF/OPRE Certifying Officer.
[FR Doc. 2023-05756 Filed 3-20-23; 8:45 am]
BILLING CODE 4184-45-P
