Privacy Act of 1974; System of Records, 8303-8305 [2023-02628]
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Federal Register / Vol. 88, No. 26 / Wednesday, February 8, 2023 / Notices
Section 5: Unit to be Occupied on
Effective Date of Action
HUD proposes to add an urbanization
code to accommodate Puerto Rican
addresses; provide for the type of
accessible unit identified by the PHA;
and include whether the last inspection
passed by the unit was an alternative
inspection.
proposes to add from the HUD–50058
MTW Expansion the questions about
additional Payments, not HAP
Payments, for tenant-based voucher
family and financial incentives for
property owners.
information technology, e.g., permitting
electronic submission of responses.
HUD encourages interested parties to
submit comment in response to these
questions.
Section 17: Family Self-Sufficiency
(FSS)/Welfare to Work (WtW) Voucher
Addendum
Section 3507 of the Paperwork
Reduction Act of 1995, 44 U.S.C.
chapter 35.
Section 6: Assets
HUD proposes to update this section
to delineate actual income from
imputed income for each family
member consistent with HUD’s HOTMA
rulemaking. HUD will also amend the
formula associate with the asset to
reflect the HOTMA changes.
HUD proposes to revise Section 17
heading to read ‘‘Supportive Services
Programs.’’ The section removes the
Welfare to Work voucher questions, but
provides information on effective date,
employment, and services for other
supportive services programs, such as
ROSS and Jobs Plus. There are also
minor amendments to list of benefits a
participating family receives, and the
services needed by/provided to
participating families. HUD also plans
to remove the questions about who
provides the services. HUD proposes to
remove the question about whether the
family received a selection preference
because of a FSS related service
program, given such preference is listed
elsewhere in the form. HUD also
proposes to add options to the question
of why a participant exited the FSS
program, to conform with the FSS Final
Rule.
HUD–50058 MTW and HUD–50058
MTW Expansion Form: HUD is
proposing changes primarily to this
form to conform with the changes
mentioned above and to comply with
HOTMA. HUD also proposes to: remove
the date of admission to the MTW
program because it was unnecessary;
add in a question on the total
homeownership assistance payment
(HAP); and to remove reference to
‘‘Local, Non-Traditional Assistance.’’
Section 8: Expected Income per Year
HUD proposes to revise this section
heading to ‘‘Deductions and
Allowances.’’ HUD would also include
a new question for families to indicate
if a family is eligible for a medical
hardship expense, childcare hardship
expense or both, consistent with HUD’s
HOTMA rulemaking. In addition, HUD
would add questions required to be
supplied by the PHA to help determine
if a family is subject to HOTMA’s public
housing over-income rule: what the
applicable over-income limit for
families of the application’s size is; if
the family is over-income; and the date
the over-income family began the 24
consecutive month grace period.
Section 10: Public Housing and Turnkey
III
HUD proposes to revise Section 10
heading to remove ‘‘and Turnkey III.’’
HUD also proposes to remove the
income-based ceiling rent question and
replace the ‘‘income-based ceiling rent’’
reference with ‘‘flat rent.’’
Section 11: Section 8: Project Based
Certificates and Vouchers
HUD proposes to revise Section 11
heading to remove reference to
‘‘Certificates’’ and add a question to
include the HAP Contract ID Number, as
assigned by the PBV HAP Contract
Collection module in the Housing
Information Portal (HIP).
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8303
Section 12: Housing Choice Vouchers:
Tenant Based Vouchers
HUD proposes to remove the question
about if the family qualifies as ‘‘Hard to
House.’’ HUD also proposes to add
items requesting information on
whether the family received mobilityrelated services; if a security deposit
was paid by the PHA on behalf of the
family; and if the family received a
higher payment standard as reasonable
accommodation. In addition, HUD
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C. Solicitation of Public Comment
This notice is soliciting comments
from members of the public and affected
parties concerning the collection of
information described in Section A on
the following:
(1) Whether the proposed collection
of information is necessary for the
proper performance of the functions of
the agency, including whether the
information will have practical utility;
(2) The accuracy of the agency’s
estimate of the burden of the proposed
collection of information;
(3) Ways to enhance the quality,
utility, and clarity of the information to
be collected; and
(4) Ways to minimize the burden of
the collection of information on those
who are to respond; including through
the use of appropriate automated
collection techniques or other forms of
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C. Authority
Steven Durham,
Acting Chief, Office of Policy, Program and
Legislative Initiatives.
[FR Doc. 2023–02668 Filed 2–7–23; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–7077–N–03]
Privacy Act of 1974; System of
Records
Office of Administration, HUD.
Notice of a modified system of
AGENCY:
ACTION:
records.
In accordance with the
Privacy Act of 1974, as amended, the
Department of Housing and Urban
Development, gives notice of a proposed
revision of an existing Privacy Act
system of records. The system of records
is being updated in support of a followup information collection with the
participants of the Homeless Families
Impact Study (now called the Family
Options Study). The overall goal of the
Family Options Study is to determine
which housing and service intervention
works best to promote housing stability,
family preservation, and family wellbeing, and self-sufficiency for homeless
families with children. The new
information collected will be added to
the existing Homeless Families Impact
Study Data Files. The Department
proposes to expand the data collected
under the previous study to capture
additional data to determine the effects
that housing and service interventions
has had on the young children who are
part of the sample. Refer to the
‘‘Categories of Records’’ section to
identify new record types. Additionally,
this Notice updates the routine uses of
the data collected. This notice
supersedes the previously published
notice (February 26, 2014).
DATES: Comments will be accepted on or
before March 10, 2023. This proposed
action will be effective immediately
upon publication. Routine uses will
become effective on the date following
the end of the comment period unless
comments are received which result in
a contrary determination.
SUMMARY:
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8304
Federal Register / Vol. 88, No. 26 / Wednesday, February 8, 2023 / Notices
You may submit comments,
identified by docket number by one of
these methods:
Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions provided on that site to
submit comments electronically.
Fax: 202–619–8365.
Email: privacy@hud.gov.
Mail: Attention: Privacy Office;
LaDonne White, Chief Privacy Officer;
The Executive Secretariat; 451 Seventh
Street SW, Room 10139; Washington,
DC 20410–0001.
Instructions: All submissions received
must include the agency name and
docket number for this rulemaking. All
comments received will be posted
without change to https://
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received go to https://
www.regulations.gov.
ADDRESSES:
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FOR FURTHER INFORMATION CONTACT:
LaDonne White; 451 Seventh Street,
SW, Room 10139; Washington, DC
20410–0001; telephone number 202–
708–3054 (this is not a toll-free
number). HUD welcomes and is
prepared to receive calls from
individuals who are deaf or hard of
hearing, as well as individuals with
speech or communication disabilities.
To learn more about how to make an
accessible telephone call, please visit
https://www.fcc.gov/consumers/guides/
telecommunications-relay-service-trs.
SUPPLEMENTARY INFORMATION: HUD
launched the Family Options Study in
2008 with the intent of generating
evidence about the relative effectiveness
of various housing and services
interventions designed to address family
homelessness. HUD awarded the
contract for the Family Options Study to
Abt Associates and their partner,
Vanderbilt University, who have
conducted prior phases of the study and
will conduct this next phase of the
evaluation. Specific changes to the
SORN include:
Changes to categories of records in the
system and sources categories. The
upcoming follow-up information
collection with the participants of the
Family Options Study will include
additional categories of records which
will be stored as part of the Homeless
Families Impact Study Data Files.
Updated routine uses. The routine
uses have been updated to remove those
which are no longer relevant to this data
collection (including the Congressional
Inquiries Routine Use, the Department
of Justice for Litigation Disclosure
Routine Use, the Court or Law
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Jkt 259001
Enforcement Proceeding Routine Use,
and the Law Enforcement Investigation
Routine Use) and to add a new Research
and Statistical Analysis Disclosure
Routine Use.
Updated the System Location to
reflect current addresses of contractors.
The contractor has moved offices since
the publication of the original SORN in
2014, and thus the System Location has
been updated to reflect the current
address.
Updated the Purpose to reflect the
additional phase of the study. The
original SORN was published in 2014
and did not forecast this new followup
information collection, thus the SORN
is being revised to refer to this
additional phase of the study.
Updated record retention and
disposal and safeguards sections to
reflect current retention requirements
and current safeguard procedures. This
section has been updated to reflect
current record retention requirements
and current safeguard procedures.
SYSTEM NAME AND NUMBER:
Homeless Families Impact Study Data
Files HUD/PD&R/04
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Homeless Families Impact Study Data
Files are maintained by Abt Associates
which has principal offices at the
following locations: Abt Associates Inc.,
10 Fawcett Street Suite 5, Cambridge,
MA; Abt Associates Inc., 6130 Executive
Blvd., Rockville, MD 20852; and the
U.S. Department of Housing and Urban
Development, 451 7th Street SW,
Washington, DC 20410–0001. The Abt
Associates system is hosted inside
Amazon Web Services US East Cloud
Region.
SYSTEM MANAGER(S):
Carol Star, Director, Division of
Program Evaluation, Department of
Housing and Urban Development, Office
of Policy Development and Research,
451 Seventh Street SW, Room 8120,
Washington, DC 20410–0001. Phone:
(202) 402–6139.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 501 and 502 of the Housing
and Urban Development Act of 1970
(Pub. L. 91–609) (12 U.S.C. 1701z–1;
1701z–2(d) and (g)).
PURPOSES OF THE SYSTEM:
The purpose of the Homeless Families
Impact Study Data Files will be to store
the information that is needed to
measure the long-term outcomes of the
Family Options Study. The information
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Frm 00051
Fmt 4703
Sfmt 4703
to be maintained in this records system
is necessary to identify and track the
participating families over the course of
the study and determine the
effectiveness of the interventions. The
data in this system will be analyzed
using statistical methods and any results
shared with the public or published in
anyway will be reported only in the
aggregate. Resulting reports will not
disclose or identify any individuals or
sensitive personal information.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Families enrolled in Family Options
Study and children in these families
who have aged into adulthood and
enrolled in the study.
CATEGORIES OF RECORDS IN THE SYSTEM:
The data sets will contain the
following categories of records.
Responses to surveys: Includes
participant’s full name; Social Security
Number; study identifier; birth date;
contact information (home address,
telephone numbers, email address);
demographic characteristics of the
family head and children; income and
employment history; health
information; housing history; program
service participation and experiences;
and child well-being.
Administrative data: Includes data on
tenant’s full name, date of birth, age,
gender, race/ethnicity, disability status,
income/salary, geolocation information,
home address, unique household
identifier; employment status, earned
income, name of employer, email
address, phone number.
Locational data: Includes data such as
the address and location of participating
household.
RECORD SOURCE CATEGORIES:
Families enrolled in the Family
Options Study, HUD’s PIH Inventory
Management System/PIH Information
Center (IMS/PIC), National Director of
New Hires (NDNH), National Student
Clearinghouse, Research Data
Assistance Center, National Center for
Health Statistics, National Change of
Address (NCOA), and Accurint.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
(1) To contractors, grantees, experts,
consultants, Federal agencies, and nonFederal entities, including, but not
limited to, State and local governments
and other research institutions or their
parties, and entities and their agents
with whom HUD has a contract, service
agreement, grant, cooperative
agreement, or other agreement for the
purposes of statistical analysis and
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08FEN1
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Federal Register / Vol. 88, No. 26 / Wednesday, February 8, 2023 / Notices
research in support of program
operations, management, performance
monitoring, evaluation, risk
management, and policy development,
or to otherwise support the
Department’s mission. Records under
this routine use may not be used in
whole or in part to make decisions that
affect the rights, benefits, or privileges
of specific individuals. The results of
the matched information may not be
disclosed in identifiable form.
(2) To contractors, grantees, experts,
consultants and their agents, or others
performing or working under a contract,
service, grant, cooperative agreement, or
other agreement with HUD, or its
contractor Abt Associates, when
necessary to accomplish an agency
function related to a system of records.
Disclosure requirements are limited to
only those data elements considered
relevant to accomplishing an agency
function.
(3) (a) To appropriate agencies,
entities, and persons when: (1) HUD
suspects or has confirmed there has
breached the system of records; (2) HUD
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, HUD
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) The disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist with
HUD’s efforts to respond to the
suspected or confirmed breach or to
prevent, minimize, or remedy such
harm.
(4) To another Federal agency or
Federal entity, when HUD determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to suspected or confirmed
breach, or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
(5) To contractors, grantees, experts,
consultants, Federal agencies, and nonFederal entities, including, but not
limited to, State and local governments
and other research institutions or
employees or contractors, and other
entities and their agents for the conduct
of HUD-approved ancillary studies
relevant to the Family Options Study.
Records under this routine use may not
be used in whole or in part to make
decisions that affect the rights, benefits,
or privileges of specific individuals.
Research reports resulting from any
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16:59 Feb 07, 2023
Jkt 259001
such ancillary studies would be
required to report all results in the
aggregate and to ensure that no
individual was identifiable.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Electronic and paper.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
User records are retrieved internally
by a Name, Social Security Number,
Date of Birth and unique study ID.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Temporary. Destroy upon verification
of successful creation of the final
document or file, or when no longer
needed for business use, whichever is
later.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
For Electronic Records: All personal
data will be maintained on a secure
virtual server that is protected by a
firewall and complex passwords in a
directory that can only be accessed by
the system administrators and the
analysts actively working on the data;
access rights to the data are granted to
limited researchers on a need-to-know
basis, and the level of access provided
to each researcher is based on the
minimal level required that individual
to fulfill his research role; all systems
used to process or store data have
Federal security controls applied to
them; the data will be backed up on a
regular basis to safeguard against system
failures or disasters; and, unencrypted
data will not be stored on a laptop or on
removable media such as CDs, diskettes,
or USB flash drives.
For Paper Records: Any paper records
with personal identifiers will be
securely stored until they are shipped to
the evaluation contractor via
commercial mail services; all hard copy
forms with personal identifying data
(informed consent forms) will be stored
securely in a locked cabinet that can
only be accessed by authorized
individuals working on the data. The
locked cabinet will be stored in a locked
office in a limited-access building.
Additionally, permissions will be
defined for each authorized user based
on the user’s role on the project. Study
data will be aggregated or de-identified
at the highest level possible for each
required, authorized use.
RECORD ACCESS PROCEDURES:
Individuals seeking notification of
and access to their records in this
system of records may submit a request
in writing to the Department of Housing
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Fmt 4703
Sfmt 4703
8305
and Urban Development, Attn: FOIA
Program Office, 451 7th Street SW, Suite
10139, Washington, DC 20410–0001 or
by emailing foia@hud.gov. Individuals
must furnish the following information
for their records to be located:
1. Full name.
2. Signature.
3. The reason why the individual
believes this system contains
information about him/her.
4. The address to which the
information should be sent.
CONTESTING RECORD PROCEDURES:
The HUD rule for accessing,
contesting, and appealing agency
determinations by the individual
concerned are published in 24 CFR part
16 or may be obtained from the system
manager.
NOTIFICATION PROCEDURES:
Any person wanting to know whether
this system of records contains
information about him or her should
contact the System Manager. Such
person should provide his or her full
name, position title and office location
at the time the accommodation was
requested, and a mailing address to
which a response is to be sent.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This is a revision to the previously
published notice published in the
Federal Register on February 26, 2014,
at 79 FR 10823.
LaDonne White,
Chief Privacy Officer, Office of
Administration.
[FR Doc. 2023–02628 Filed 2–7–23; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
[FWS–R7–NWRS–2022–N078; FF07R0200–
FXRS12610700000–234]
Environmental Assessment for a
Right-of-Way Application on the Arctic
National Wildlife Refuge; Extension of
Time for Completion
Fish and Wildlife Service,
Interior.
ACTION: Notice.
AGENCY:
In compliance with the
National Environmental Policy Act and
the Alaska National Interest Lands
Conservation Act, we, the U.S. Fish and
Wildlife Service, are preparing an
environmental assessment for a
SUMMARY:
E:\FR\FM\08FEN1.SGM
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]]>Agencies
[Federal Register Volume 88, Number 26 (Wednesday, February 8, 2023)]
[Notices]
[Pages 8303-8305]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-02628]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7077-N-03]
Privacy Act of 1974; System of Records
AGENCY: Office of Administration, HUD.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended, the
Department of Housing and Urban Development, gives notice of a proposed
revision of an existing Privacy Act system of records. The system of
records is being updated in support of a follow-up information
collection with the participants of the Homeless Families Impact Study
(now called the Family Options Study). The overall goal of the Family
Options Study is to determine which housing and service intervention
works best to promote housing stability, family preservation, and
family well-being, and self-sufficiency for homeless families with
children. The new information collected will be added to the existing
Homeless Families Impact Study Data Files. The Department proposes to
expand the data collected under the previous study to capture
additional data to determine the effects that housing and service
interventions has had on the young children who are part of the sample.
Refer to the ``Categories of Records'' section to identify new record
types. Additionally, this Notice updates the routine uses of the data
collected. This notice supersedes the previously published notice
(February 26, 2014).
DATES: Comments will be accepted on or before March 10, 2023. This
proposed action will be effective immediately upon publication. Routine
uses will become effective on the date following the end of the comment
period unless comments are received which result in a contrary
determination.
[[Page 8304]]
ADDRESSES: You may submit comments, identified by docket number by one
of these methods:
Federal e-Rulemaking Portal: https://www.regulations.gov. Follow
the instructions provided on that site to submit comments
electronically.
Fax: 202-619-8365.
Email: [email protected].
Mail: Attention: Privacy Office; LaDonne White, Chief Privacy
Officer; The Executive Secretariat; 451 Seventh Street SW, Room 10139;
Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to https://www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: LaDonne White; 451 Seventh Street, SW,
Room 10139; Washington, DC 20410-0001; telephone number 202-708-3054
(this is not a toll-free number). HUD welcomes and is prepared to
receive calls from individuals who are deaf or hard of hearing, as well
as individuals with speech or communication disabilities. To learn more
about how to make an accessible telephone call, please visit https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.
SUPPLEMENTARY INFORMATION: HUD launched the Family Options Study in
2008 with the intent of generating evidence about the relative
effectiveness of various housing and services interventions designed to
address family homelessness. HUD awarded the contract for the Family
Options Study to Abt Associates and their partner, Vanderbilt
University, who have conducted prior phases of the study and will
conduct this next phase of the evaluation. Specific changes to the SORN
include:
Changes to categories of records in the system and sources
categories. The upcoming follow-up information collection with the
participants of the Family Options Study will include additional
categories of records which will be stored as part of the Homeless
Families Impact Study Data Files.
Updated routine uses. The routine uses have been updated to remove
those which are no longer relevant to this data collection (including
the Congressional Inquiries Routine Use, the Department of Justice for
Litigation Disclosure Routine Use, the Court or Law Enforcement
Proceeding Routine Use, and the Law Enforcement Investigation Routine
Use) and to add a new Research and Statistical Analysis Disclosure
Routine Use.
Updated the System Location to reflect current addresses of
contractors. The contractor has moved offices since the publication of
the original SORN in 2014, and thus the System Location has been
updated to reflect the current address.
Updated the Purpose to reflect the additional phase of the study.
The original SORN was published in 2014 and did not forecast this new
followup information collection, thus the SORN is being revised to
refer to this additional phase of the study.
Updated record retention and disposal and safeguards sections to
reflect current retention requirements and current safeguard
procedures. This section has been updated to reflect current record
retention requirements and current safeguard procedures.
SYSTEM NAME AND NUMBER:
Homeless Families Impact Study Data Files HUD/PD&R/04
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Homeless Families Impact Study Data Files are maintained by Abt
Associates which has principal offices at the following locations: Abt
Associates Inc., 10 Fawcett Street Suite 5, Cambridge, MA; Abt
Associates Inc., 6130 Executive Blvd., Rockville, MD 20852; and the
U.S. Department of Housing and Urban Development, 451 7th Street SW,
Washington, DC 20410-0001. The Abt Associates system is hosted inside
Amazon Web Services US East Cloud Region.
SYSTEM MANAGER(S):
Carol Star, Director, Division of Program Evaluation, Department of
Housing and Urban Development, Office of Policy Development and
Research, 451 Seventh Street SW, Room 8120, Washington, DC 20410-0001.
Phone: (202) 402-6139.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 501 and 502 of the Housing and Urban Development Act of
1970 (Pub. L. 91-609) (12 U.S.C. 1701z-1; 1701z-2(d) and (g)).
PURPOSES OF THE SYSTEM:
The purpose of the Homeless Families Impact Study Data Files will
be to store the information that is needed to measure the long-term
outcomes of the Family Options Study. The information to be maintained
in this records system is necessary to identify and track the
participating families over the course of the study and determine the
effectiveness of the interventions. The data in this system will be
analyzed using statistical methods and any results shared with the
public or published in anyway will be reported only in the aggregate.
Resulting reports will not disclose or identify any individuals or
sensitive personal information.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Families enrolled in Family Options Study and children in these
families who have aged into adulthood and enrolled in the study.
CATEGORIES OF RECORDS IN THE SYSTEM:
The data sets will contain the following categories of records.
Responses to surveys: Includes participant's full name; Social
Security Number; study identifier; birth date; contact information
(home address, telephone numbers, email address); demographic
characteristics of the family head and children; income and employment
history; health information; housing history; program service
participation and experiences; and child well-being.
Administrative data: Includes data on tenant's full name, date of
birth, age, gender, race/ethnicity, disability status, income/salary,
geolocation information, home address, unique household identifier;
employment status, earned income, name of employer, email address,
phone number.
Locational data: Includes data such as the address and location of
participating household.
RECORD SOURCE CATEGORIES:
Families enrolled in the Family Options Study, HUD's PIH Inventory
Management System/PIH Information Center (IMS/PIC), National Director
of New Hires (NDNH), National Student Clearinghouse, Research Data
Assistance Center, National Center for Health Statistics, National
Change of Address (NCOA), and Accurint.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
(1) To contractors, grantees, experts, consultants, Federal
agencies, and non-Federal entities, including, but not limited to,
State and local governments and other research institutions or their
parties, and entities and their agents with whom HUD has a contract,
service agreement, grant, cooperative agreement, or other agreement for
the purposes of statistical analysis and
[[Page 8305]]
research in support of program operations, management, performance
monitoring, evaluation, risk management, and policy development, or to
otherwise support the Department's mission. Records under this routine
use may not be used in whole or in part to make decisions that affect
the rights, benefits, or privileges of specific individuals. The
results of the matched information may not be disclosed in identifiable
form.
(2) To contractors, grantees, experts, consultants and their
agents, or others performing or working under a contract, service,
grant, cooperative agreement, or other agreement with HUD, or its
contractor Abt Associates, when necessary to accomplish an agency
function related to a system of records. Disclosure requirements are
limited to only those data elements considered relevant to
accomplishing an agency function.
(3) (a) To appropriate agencies, entities, and persons when: (1)
HUD suspects or has confirmed there has breached the system of records;
(2) HUD has determined that as a result of the suspected or confirmed
breach there is a risk of harm to individuals, HUD (including its
information systems, programs, and operations), the Federal Government,
or national security; and (3) The disclosure made to such agencies,
entities, and persons is reasonably necessary to assist with HUD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
(4) To another Federal agency or Federal entity, when HUD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
suspected or confirmed breach, or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(5) To contractors, grantees, experts, consultants, Federal
agencies, and non-Federal entities, including, but not limited to,
State and local governments and other research institutions or
employees or contractors, and other entities and their agents for the
conduct of HUD-approved ancillary studies relevant to the Family
Options Study. Records under this routine use may not be used in whole
or in part to make decisions that affect the rights, benefits, or
privileges of specific individuals. Research reports resulting from any
such ancillary studies would be required to report all results in the
aggregate and to ensure that no individual was identifiable.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic and paper.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
User records are retrieved internally by a Name, Social Security
Number, Date of Birth and unique study ID.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Temporary. Destroy upon verification of successful creation of the
final document or file, or when no longer needed for business use,
whichever is later.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
For Electronic Records: All personal data will be maintained on a
secure virtual server that is protected by a firewall and complex
passwords in a directory that can only be accessed by the system
administrators and the analysts actively working on the data; access
rights to the data are granted to limited researchers on a need-to-know
basis, and the level of access provided to each researcher is based on
the minimal level required that individual to fulfill his research
role; all systems used to process or store data have Federal security
controls applied to them; the data will be backed up on a regular basis
to safeguard against system failures or disasters; and, unencrypted
data will not be stored on a laptop or on removable media such as CDs,
diskettes, or USB flash drives.
For Paper Records: Any paper records with personal identifiers will
be securely stored until they are shipped to the evaluation contractor
via commercial mail services; all hard copy forms with personal
identifying data (informed consent forms) will be stored securely in a
locked cabinet that can only be accessed by authorized individuals
working on the data. The locked cabinet will be stored in a locked
office in a limited-access building. Additionally, permissions will be
defined for each authorized user based on the user's role on the
project. Study data will be aggregated or de-identified at the highest
level possible for each required, authorized use.
RECORD ACCESS PROCEDURES:
Individuals seeking notification of and access to their records in
this system of records may submit a request in writing to the
Department of Housing and Urban Development, Attn: FOIA Program Office,
451 7th Street SW, Suite 10139, Washington, DC 20410-0001 or by
emailing [email protected]. Individuals must furnish the following
information for their records to be located:
1. Full name.
2. Signature.
3. The reason why the individual believes this system contains
information about him/her.
4. The address to which the information should be sent.
CONTESTING RECORD PROCEDURES:
The HUD rule for accessing, contesting, and appealing agency
determinations by the individual concerned are published in 24 CFR part
16 or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Any person wanting to know whether this system of records contains
information about him or her should contact the System Manager. Such
person should provide his or her full name, position title and office
location at the time the accommodation was requested, and a mailing
address to which a response is to be sent.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This is a revision to the previously published notice published in
the Federal Register on February 26, 2014, at 79 FR 10823.
LaDonne White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2023-02628 Filed 2-7-23; 8:45 am]
BILLING CODE 4210-67-P
