Privacy Act of 1974; System of Records, 7751-7753 [2023-02454]
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7751
Federal Register / Vol. 88, No. 24 / Monday, February 6, 2023 / Notices
less information, or collected it less
frequently, the Department could not
make a final determination concerning
the eligibility of applicants for grant
funds and conditional applicants would
not be eligible to sign grant agreements
and receive funding. To see the
regulations for the CoC Program and
applicable supplementary documents,
visit HUD’s Homeless Resource
Exchange page at https://
www.hudexchange.info/programs/coc/.
The statutory provisions and the
implementing interim rule (also found
at 24 CFR part 587) that govern the
program require the information
provided by the Technical Submission.
Respondents: Applicants that are
successful in the Continuum of Care
Homeless Assistance Grant competition.
Number of
respondents
Information collection
Frequency of
response
Responses
per annum
Estimated Number of Respondents:
750.
Estimated Number of Responses: 750.
Frequency of Response: 1 time
annually.
Average Hours per Response: 8.
Total Estimated Burdens: The total
number of hours needed for all
reporting is 126,000 hours.
Burden hour
per response
Annual burden
hours
Hourly cost
per response
Annual cost
Exhibit 3 CoC Technical Submissions esnaps Forms, formerly HUD–40090–3(a–
b) ................................................................
750
1
750
8
6,000
53.67
322,020
Submission Subtotal ..............................
750
1
750
8
6,000
53.67
322,020
750
1
750
8
6,000
53.67
322,020
Total Grant Program Application Collection.
Total ................................................
B. Solicitation of Public Comment
This notice is soliciting comments
from members of the public and affected
parties concerning the collection of
information described in Section A on
the following:
(1) Whether the proposed collection
of information is necessary for the
proper performance of the functions of
the agency, including whether the
information will have practical utility;
(2) The accuracy of the agency’s
estimate of the burden of the proposed
collection of information;
(3) Ways to enhance the quality,
utility, and clarity of the information to
be collected; and
(4) Ways to minimize the burden of
the collection of information on those
who are to respond; including through
the use of appropriate automated
collection techniques or other forms of
information technology, e.g., permitting
electronic submission of responses.
HUD encourages interested parties to
submit comment in response to these
questions.
DDrumheller on DSK120RN23PROD with NOTICES
C. Authority
Section 3507 of the Paperwork
Reduction Act of 1995, 44 U.S.C.
Chapter 35.
Principal Deputy Assistant Secretary
for Community Planning and
Development, Marion McFadden,
having reviewed and approved this
document, is delegating the authority to
electronically sign this document to
submitter, Aaron Santa Anna, who is
the Federal Register Liaison for HUD,
VerDate Sep<11>2014
18:51 Feb 03, 2023
Jkt 259001
for purposes of publication in the
Federal Register.
Aaron Santa Anna,
Federal Register Liaison for the Department
of Housing and Urban Development.
[FR Doc. 2023–02450 Filed 2–3–23; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–7077–N–01]
Privacy Act of 1974; System of
Records
Office of Public and Indian
Housing, HUD.
ACTION: Notice of a modified system of
records.
AGENCY:
Under the provision of the
Privacy Act of 1974, as amended (5
U.S.C. 552a), the Department of Housing
and Urban Development (HUD), Office
of Public and Indian Housing (PIH),
Real Estate Assessment Center (REAC),
is modifying system of records, The
Quality Assurance/Quality Control
Administrative Files of the Real Estate
Assessment Center,’’ to name change to
Physical Assessment Sub-System
(PASS). The modification makes
updates to the system of records name,
location and system manager, authority,
purpose, categories of individuals,
categories of records in the system,
record source categories, routine uses,
policies and practices for storage,
retrieval, retention and disposal,
safeguards, and access, contesting and
notification procedures. The updates are
explained in the ‘‘Supplementary
Section’’ of this notice. The existing
scope, objectives, business processes,
SUMMARY:
PO 00000
Frm 00078
Fmt 4703
Sfmt 4703
and uses being made of the data by the
HUD remains unchanged.
DATES: Comments will be accepted on or
before March 8, 2023. The SORN
becomes effective immediately, while
the routine uses become effective after
the comment period immediately upon
publication except for the routine uses,
which will become effective on the date
following the end of the comment
period unless comments are received
which result in a contrary
determination.
You may submit comments,
identified by docket number or by one
of the following methods:
Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions provided on that site to
submit comments electronically.
Fax: 202–619–8365.
Email: www.privacy@hud.gov.
Mail: Attention: Privacy Office; Mr.
LaDonne White, Chief Privacy Officer;
Office of the Executive Secretariat; 451
Seventh Street SW, Room 10139;
Washington, DC 20410–0001.
Instructions: All submissions received
must include the agency name and
docket number for this rulemaking. All
comments received will be posted
without change to https://
www.regulations.gov. including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received go to https://
www.regulations.gov.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410;
telephone number 202–708–3054 (this
is not a toll-free number). HUD
welcomes and is prepared to receive
calls from individuals who are deaf or
E:\FR\FM\06FEN1.SGM
06FEN1
DDrumheller on DSK120RN23PROD with NOTICES
7752
Federal Register / Vol. 88, No. 24 / Monday, February 6, 2023 / Notices
hard of hearing, as well as individuals
with speech or communication
disabilities. To learn more about how to
make an accessible telephone call,
please visit https://www.fcc.gov/
consumers/guides/telecommunicationsrelay-service-trs.
SUPPLEMENTARY INFORMATION: HUD has
modified system of records notice for
the Physical Assessment Sub-System
(PASS–R) to include these substantive
changes, besides administrative updates
to regulatory references along with word
and format changes throughout the
SORN. The modifications to SORN
PASS include these changes: The
Quality Assurance/Quality Control
Administrative Files of the Real Estate
Assessment Center’’ to ‘‘Physical
Assessment Sub-System (PASS–R)’’.
The ‘‘System Location’’ and ‘‘System
Manager(s)’’ sections have been updated
and brings the information current. The
‘‘Authority for Maintenance of the
System’’ is updated to reflect periodic
updates to titles of listed authorities.
The ‘‘Purpose(s) of the System’’ section
described in SORN FR–4566–N–15 is
updated to align the description with
system functionality, this update
includes more details listing the
program offices supported by the system
and the schedule tracking capability of
the system. The ‘‘Categories of
Individuals Covered by the System’’
includes the description in SORN FR–
4456–N–15 and describes roles and
function. The ‘‘Categories of Records in
the System’’ includes the list of data
elements in SORN FR–4456–N–15,
updated to include the collection of
personal identifiable information
provided by authorized individuals who
have contracted with HUD or servicing
mortgages to perform inspections and
servicing mortgages whose employees
are certified to conduct inspections. The
‘‘Record Source Categories’’ includes
the descriptions provided in SORN FR–
4456–N–15 and clarifies that the term
‘‘subject individuals’’ includes inspector
candidates and HUD certified
inspectors. The ‘‘Routine Uses of
Records Maintained in the System,
Including Categories of Uses and
Purpose of Such Uses’’ updated to
include the applicable routine uses. The
‘‘Policies and Practices for Storage of
Records’’ section which stated that
‘‘Records are stored electronically in
office automation equipment and
manually in file jackets’’ has been
updated to include paper and electronic
records. The ‘‘Policies and Practice for
Retention and Disposal of Records’’
which stated the ‘‘The records are
retained and disposed of in accordance
with the General Records Schedule
VerDate Sep<11>2014
18:51 Feb 03, 2023
Jkt 259001
contained in the HUD Records Schedule
contained in the HUD Handbook 2228.2,
appendix 14, item 25’’ now reference
the appropriate National Archives and
Records Administration schedule. The
‘‘Administrative, Technical and
Administrative Safeguards’’ has been
updated to list additional safeguards
now used to protect records from
unauthorized access (e.g., privacy and
security documents and training,
encryption, smart cards, biometrics,
firewalls, and intrusion detection.
SYSTEM NAME AND NUMBER:
Physical Assessment Sub-System
(PASS–R), PIH–REAC 3.
SYSTEM LOCATION:
Records are maintained at the
Department of Housing and Urban
Development Headquarters, 451
Seventh Street SW, Room 4156,
Washington, DC 20410.
SYSTEM MANAGER(S):
Office of Public and Indian Housing
(PIH), Ashley Sheriff, Acting Deputy
Assistant Secretary, Real Estate
Assessment Center, 550 12th Street SW,
Suite 100, Washington, DC 20410. 202–
475–7949.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
United States Housing Act of 1937 (42
U.S.C. 1437, et seq.), and in the
Cranston-Gonzalez National Affordable
Housing Act (42 U.S.C. 12701, et seq.).
Subpart G of 24 CFR part 5; The Debt
Collection Improvement Act of 1996 (31
U.S.C. 7701(c)); 24 CFR part 902, as
amended. 24 CFR 200, subpart P.
PURPOSE(S) OF THE SYSTEM:
The Physical Assessment Sub-System
(PASS–R) is a functional unit of PIH–
REAC that provides HUD with a variety
of functions that help ensure the
integrity of HUD’s public housing and
assisted multifamily (MF) properties.
This system coordinates the
procurement of Inspector candidates to
conduct Uniform Physical Condition
Standards (UPCS) inspections for Public
Housing Agencies/Authorities (PHAs)
and the Office of Multifamily Housing
(MFH) assisted and insured properties.
The system ensures inspection
scheduling for both PHA and MFH
properties and arranges for correction
and rescheduling of inspections deemed
incomplete or deficient. This system
also enables quality control checks of
each uploaded inspection and provides
property specific on-line reporting of
the inspection results in Secure Systems
and this system facilitates responses to
Fmt 4703
Sfmt 4703
Inspectors authorized to participate in
the process for inspecting HUD and
federally assisted properties.
CATEGORIES OF RECORD IN THE SYSTEM:
Full name, inspector identification
number, height, weight, birth year, hair
color, eye color, gender, home address,
city, state, email address, telephone
numbers (home, work, cell), fax number,
and photo.
Individual.
Unclassified.
Frm 00079
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
RECORD SOURCE CATEGORIES:
SECURITY CLASSIFICATION:
PO 00000
technical review and database
adjustment requests from PHAs and
MFH owners and agents.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
(1) To appropriate agencies, entities,
and persons when (1) the HUD suspects
or has confirmed that there has been a
breach of the system of records, (2) the
HUD has determined that as a result of
the suspected or confirmed breach there
is a risk of harm to individuals, HUD
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with HUD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
(2) To another Federal agency or
Federal entity, when the HUD
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs, and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
(3) To contractors, grantees, experts,
consultants and their agents, or others
performing or working under a contract,
service, grant, cooperative agreement, or
other agreement with HUD, when
necessary to accomplish an agency
function related to a system of records.
Disclosure requirements are limited to
only those data elements considered
relevant to accomplishing an agency
function.
(4) To a court, magistrate,
administrative tribunal, or arbitrator in
the course of presenting evidence,
including disclosures to opposing
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Federal Register / Vol. 88, No. 24 / Monday, February 6, 2023 / Notices
counsel or witnesses in the course of
civil discovery, litigation, mediation, or
settlement negotiations, or in
connection with criminal law
proceedings; when HUD determines that
use of such records is relevant and
necessary to the litigation and when any
of the following is a party to the
litigation or have an interest in such
litigation: (1) HUD, or any component
thereof; or (2) any HUD employee in his
or her official capacity; or (3) any HUD
employee in his or her individual
capacity where HUD has agreed to
represent the employee; or (4) the
United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
(5) To any component of the
Department of Justice or other Federal
agency conducting litigation or in
proceedings before any court,
adjudicative, or administrative body,
when HUD determines that the use of
such records is relevant and necessary
to the litigation and when any of the
following is a party to the litigation or
have an interest in such litigation: (1)
HUD, or any component thereof; or (2)
any HUD employee in his or her official
capacity; or (3) any HUD employee in
his or her individual capacity where the
Department of Justice or agency
conducting the litigation has agreed to
represent the employee; or (4) the
United States, or any agency thereof,
where HUD determines that litigation is
likely to affect HUD or any of its
components.
RECORD ACCESS PROCEDURES:
Records are retrieved by inspector
name and inspector’s identification
number.
Individuals seeking notification of
and access to their records in this
system of records may submit a request
in writing to the Department of Housing
and Urban Development, Attn: FOIA
Program Office, 451 7th Street SW, Suite
10139, Washington, DC 20410–0001. or
by emailing foia@hud.gov. Individuals
must furnish the following information
for their records to be located:
1. Full name.
2. Signature.
3. The reason why the individual
believes this system contains
information about him/her.
4. The address to which the
information should be sent.
POLICIES AND PRACTICIES FOR RETENTION AND
DISPOSAL OF RECORDS:
CONTESTING RECORD PROCEDURES:
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Electronic and paper records.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Temporary. Destroy upon verification
of successful creation of the final
document or file, or when no longer
needed for business use, whichever is
later.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
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firewalls, virtual private network,
encryption, intrusion detection system,
common access cards, smart cards,
biometrics, and public key
infrastructure. Unauthorized access is
controlled by the application-level
security.
Physical Safeguards: Controls to
secure the data and protect paper and
electronic records, buildings, and
related infrastructure against threats
associated with their physical
environment include, but are not
limited to, using the HUD Employee ID
and/or badge number and key cards,
security guards, cipher locks,
biometrics, and closed-circuit TV. Paper
records are secured in locked file
cabinets, offices, and facilities.
Electronic media are kept on secure
servers or computer systems. Records
are stored in a dedicated file room or in
locking file cabinets in file folders.
During normal business hours, assigned
agency personnel, including Records
Management staff and on-site contractor
personnel, regulate availability of the
files. During evening and weekend
hours the offices are locked.
Administrative Safeguards: When first
gaining access to PASS–R and annually,
all users must agree to the systems
‘‘Rules of Behavior’’ which specify
handling of personal information and
any physical records.
Technical Safeguards: Controls for the
system include, but are not limited to,
user identification, password protection,
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18:51 Feb 03, 2023
Jkt 259001
Same as the Notification Procedures
above.
NOTIFICATION PROCEDURES:
Any person wanting to know whether
this system of records contains
information about him or her should
contact the System Manager. Such
person should provide his or her full
name, position title and office location
at the time the accommodation was
requested, and a mailing address to
which a response is to be sent.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
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Frm 00080
Fmt 4703
Sfmt 4703
7753
HISTORY:
Docket No. FR–4456–N–15, FR 28193,
May 22, 2001.
LaDonne White,
Chief Privacy Officer, Office of
Administration.
[FR Doc. 2023–02454 Filed 2–3–23; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
[Docket No. FWS–R3–ES–2022–0171;
FXES11140300000–234]
Receipt of Incidental Take Permit
Application and Proposed Habitat
Conservation Plan for the Great
Pathfinder Wind Project, Hamilton and
Boone Counties, Iowa; Categorical
Exclusion
Fish and Wildlife Service,
Interior.
ACTION: Notice of availability of
documents; request for comment and
information.
AGENCY:
We, the U.S. Fish and
Wildlife Service, have received an
application from Great Pathfinder Wind
LLC (applicant), for an incidental take
permit (ITP) under the Endangered
Species Act. If approved, the ITP would
be for a 6-year period and would
authorize the incidental take of two
endangered species, the Indiana bat and
the northern long-eared bat. The
applicant has prepared a habitat
conservation plan (HCP) in support of
their application. We have made a
preliminary determination that the HCP
and permit application are eligible for
categorical exclusion under the National
Environmental Policy Act. We invite
comments from the public and Federal,
Tribal, State, and local governments.
DATES: We will accept comments
received or postmarked on or before
March 8, 2023.
ADDRESSES: Document availability:
Electronic copies of the documents
this notice announces, along with
public comments received, will be
available online in Docket No. FWS–
R3–ES–2022–0171 at https://
www.regulations.gov.
Comment submission: Please specify
whether your comment addresses the
proposed habitat conservation plan,
draft environmental action statement,
any combination of the aforementioned
documents, or other documents. You
may submit written comments by one of
the following methods:
• Online: https://
www.regulations.gov. Search for and
SUMMARY:
E:\FR\FM\06FEN1.SGM
06FEN1
]]>Agencies
[Federal Register Volume 88, Number 24 (Monday, February 6, 2023)]
[Notices]
[Pages 7751-7753]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2023-02454]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-7077-N-01]
Privacy Act of 1974; System of Records
AGENCY: Office of Public and Indian Housing, HUD.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Under the provision of the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Department of Housing and Urban Development (HUD),
Office of Public and Indian Housing (PIH), Real Estate Assessment
Center (REAC), is modifying system of records, The Quality Assurance/
Quality Control Administrative Files of the Real Estate Assessment
Center,'' to name change to Physical Assessment Sub-System (PASS). The
modification makes updates to the system of records name, location and
system manager, authority, purpose, categories of individuals,
categories of records in the system, record source categories, routine
uses, policies and practices for storage, retrieval, retention and
disposal, safeguards, and access, contesting and notification
procedures. The updates are explained in the ``Supplementary Section''
of this notice. The existing scope, objectives, business processes, and
uses being made of the data by the HUD remains unchanged.
DATES: Comments will be accepted on or before March 8, 2023. The SORN
becomes effective immediately, while the routine uses become effective
after the comment period immediately upon publication except for the
routine uses, which will become effective on the date following the end
of the comment period unless comments are received which result in a
contrary determination.
ADDRESSES: You may submit comments, identified by docket number or by
one of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov. Follow
the instructions provided on that site to submit comments
electronically.
Fax: 202-619-8365.
Email: [email protected].
Mail: Attention: Privacy Office; Mr. LaDonne White, Chief Privacy
Officer; Office of the Executive Secretariat; 451 Seventh Street SW,
Room 10139; Washington, DC 20410-0001.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to https://www.regulations.gov. including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received go to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: LaDonne White; 451 Seventh Street SW,
Room 10139; Washington, DC 20410; telephone number 202-708-3054 (this
is not a toll-free number). HUD welcomes and is prepared to receive
calls from individuals who are deaf or
[[Page 7752]]
hard of hearing, as well as individuals with speech or communication
disabilities. To learn more about how to make an accessible telephone
call, please visit https://www.fcc.gov/consumers/guides/telecommunications-relay-service-trs.
SUPPLEMENTARY INFORMATION: HUD has modified system of records notice
for the Physical Assessment Sub-System (PASS-R) to include these
substantive changes, besides administrative updates to regulatory
references along with word and format changes throughout the SORN. The
modifications to SORN PASS include these changes: The Quality
Assurance/Quality Control Administrative Files of the Real Estate
Assessment Center'' to ``Physical Assessment Sub-System (PASS-R)''. The
``System Location'' and ``System Manager(s)'' sections have been
updated and brings the information current. The ``Authority for
Maintenance of the System'' is updated to reflect periodic updates to
titles of listed authorities. The ``Purpose(s) of the System'' section
described in SORN FR-4566-N-15 is updated to align the description with
system functionality, this update includes more details listing the
program offices supported by the system and the schedule tracking
capability of the system. The ``Categories of Individuals Covered by
the System'' includes the description in SORN FR-4456-N-15 and
describes roles and function. The ``Categories of Records in the
System'' includes the list of data elements in SORN FR-4456-N-15,
updated to include the collection of personal identifiable information
provided by authorized individuals who have contracted with HUD or
servicing mortgages to perform inspections and servicing mortgages
whose employees are certified to conduct inspections. The ``Record
Source Categories'' includes the descriptions provided in SORN FR-4456-
N-15 and clarifies that the term ``subject individuals'' includes
inspector candidates and HUD certified inspectors. The ``Routine Uses
of Records Maintained in the System, Including Categories of Uses and
Purpose of Such Uses'' updated to include the applicable routine uses.
The ``Policies and Practices for Storage of Records'' section which
stated that ``Records are stored electronically in office automation
equipment and manually in file jackets'' has been updated to include
paper and electronic records. The ``Policies and Practice for Retention
and Disposal of Records'' which stated the ``The records are retained
and disposed of in accordance with the General Records Schedule
contained in the HUD Records Schedule contained in the HUD Handbook
2228.2, appendix 14, item 25'' now reference the appropriate National
Archives and Records Administration schedule. The ``Administrative,
Technical and Administrative Safeguards'' has been updated to list
additional safeguards now used to protect records from unauthorized
access (e.g., privacy and security documents and training, encryption,
smart cards, biometrics, firewalls, and intrusion detection.
SYSTEM NAME AND NUMBER:
Physical Assessment Sub-System (PASS-R), PIH-REAC 3.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at the Department of Housing and Urban
Development Headquarters, 451 Seventh Street SW, Room 4156, Washington,
DC 20410.
SYSTEM MANAGER(S):
Office of Public and Indian Housing (PIH), Ashley Sheriff, Acting
Deputy Assistant Secretary, Real Estate Assessment Center, 550 12th
Street SW, Suite 100, Washington, DC 20410. 202-475-7949.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
United States Housing Act of 1937 (42 U.S.C. 1437, et seq.), and in
the Cranston-Gonzalez National Affordable Housing Act (42 U.S.C. 12701,
et seq.). Subpart G of 24 CFR part 5; The Debt Collection Improvement
Act of 1996 (31 U.S.C. 7701(c)); 24 CFR part 902, as amended. 24 CFR
200, subpart P.
PURPOSE(S) OF THE SYSTEM:
The Physical Assessment Sub-System (PASS-R) is a functional unit of
PIH-REAC that provides HUD with a variety of functions that help ensure
the integrity of HUD's public housing and assisted multifamily (MF)
properties. This system coordinates the procurement of Inspector
candidates to conduct Uniform Physical Condition Standards (UPCS)
inspections for Public Housing Agencies/Authorities (PHAs) and the
Office of Multifamily Housing (MFH) assisted and insured properties.
The system ensures inspection scheduling for both PHA and MFH
properties and arranges for correction and rescheduling of inspections
deemed incomplete or deficient. This system also enables quality
control checks of each uploaded inspection and provides property
specific on-line reporting of the inspection results in Secure Systems
and this system facilitates responses to technical review and database
adjustment requests from PHAs and MFH owners and agents.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Inspectors authorized to participate in the process for inspecting
HUD and federally assisted properties.
CATEGORIES OF RECORD IN THE SYSTEM:
Full name, inspector identification number, height, weight, birth
year, hair color, eye color, gender, home address, city, state, email
address, telephone numbers (home, work, cell), fax number, and photo.
RECORD SOURCE CATEGORIES:
Individual.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
(1) To appropriate agencies, entities, and persons when (1) the HUD
suspects or has confirmed that there has been a breach of the system of
records, (2) the HUD has determined that as a result of the suspected
or confirmed breach there is a risk of harm to individuals, HUD
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with HUD's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
(2) To another Federal agency or Federal entity, when the HUD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(3) To contractors, grantees, experts, consultants and their
agents, or others performing or working under a contract, service,
grant, cooperative agreement, or other agreement with HUD, when
necessary to accomplish an agency function related to a system of
records. Disclosure requirements are limited to only those data
elements considered relevant to accomplishing an agency function.
(4) To a court, magistrate, administrative tribunal, or arbitrator
in the course of presenting evidence, including disclosures to opposing
[[Page 7753]]
counsel or witnesses in the course of civil discovery, litigation,
mediation, or settlement negotiations, or in connection with criminal
law proceedings; when HUD determines that use of such records is
relevant and necessary to the litigation and when any of the following
is a party to the litigation or have an interest in such litigation:
(1) HUD, or any component thereof; or (2) any HUD employee in his or
her official capacity; or (3) any HUD employee in his or her individual
capacity where HUD has agreed to represent the employee; or (4) the
United States, or any agency thereof, where HUD determines that
litigation is likely to affect HUD or any of its components.
(5) To any component of the Department of Justice or other Federal
agency conducting litigation or in proceedings before any court,
adjudicative, or administrative body, when HUD determines that the use
of such records is relevant and necessary to the litigation and when
any of the following is a party to the litigation or have an interest
in such litigation: (1) HUD, or any component thereof; or (2) any HUD
employee in his or her official capacity; or (3) any HUD employee in
his or her individual capacity where the Department of Justice or
agency conducting the litigation has agreed to represent the employee;
or (4) the United States, or any agency thereof, where HUD determines
that litigation is likely to affect HUD or any of its components.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic and paper records.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by inspector name and inspector's
identification number.
POLICIES AND PRACTICIES FOR RETENTION AND DISPOSAL OF RECORDS:
Temporary. Destroy upon verification of successful creation of the
final document or file, or when no longer needed for business use,
whichever is later.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Administrative Safeguards: When first gaining access to PASS-R and
annually, all users must agree to the systems ``Rules of Behavior''
which specify handling of personal information and any physical
records.
Technical Safeguards: Controls for the system include, but are not
limited to, user identification, password protection, firewalls,
virtual private network, encryption, intrusion detection system, common
access cards, smart cards, biometrics, and public key infrastructure.
Unauthorized access is controlled by the application-level security.
Physical Safeguards: Controls to secure the data and protect paper
and electronic records, buildings, and related infrastructure against
threats associated with their physical environment include, but are not
limited to, using the HUD Employee ID and/or badge number and key
cards, security guards, cipher locks, biometrics, and closed-circuit
TV. Paper records are secured in locked file cabinets, offices, and
facilities. Electronic media are kept on secure servers or computer
systems. Records are stored in a dedicated file room or in locking file
cabinets in file folders. During normal business hours, assigned agency
personnel, including Records Management staff and on-site contractor
personnel, regulate availability of the files. During evening and
weekend hours the offices are locked.
RECORD ACCESS PROCEDURES:
Individuals seeking notification of and access to their records in
this system of records may submit a request in writing to the
Department of Housing and Urban Development, Attn: FOIA Program Office,
451 7th Street SW, Suite 10139, Washington, DC 20410-0001. or by
emailing [email protected]. Individuals must furnish the following
information for their records to be located:
1. Full name.
2. Signature.
3. The reason why the individual believes this system contains
information about him/her.
4. The address to which the information should be sent.
CONTESTING RECORD PROCEDURES:
Same as the Notification Procedures above.
NOTIFICATION PROCEDURES:
Any person wanting to know whether this system of records contains
information about him or her should contact the System Manager. Such
person should provide his or her full name, position title and office
location at the time the accommodation was requested, and a mailing
address to which a response is to be sent.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
Docket No. FR-4456-N-15, FR 28193, May 22, 2001.
LaDonne White,
Chief Privacy Officer, Office of Administration.
[FR Doc. 2023-02454 Filed 2-3-23; 8:45 am]
BILLING CODE 4210-67-P
