Privacy Act of 1974; System of Records, 79006-79013 [2022-28026]
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TKELLEY on DSK125TN23PROD with NOTICE
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Federal Register / Vol. 87, No. 246 / Friday, December 23, 2022 / Notices
Receiving Agency (CMRA) Records,
Document Citation 87 FR 53512, was
originally scheduled to be effective on
September 30, 2022, without further
notice. After review and evaluation of
comments received, the Postal Service
has found that no substantive changes to
the system of records is required, and
that the effective date for the new SOR
should proceed as scheduled to meet
Privacy Act requirements.
FOR FURTHER INFORMATION CONTACT:
Janine Castorina, Chief Privacy and
Records Management Officer, Privacy
and Records Management Office, via
uspsprivacyfedregnotice@usps.gov.
SUPPLEMENTARY INFORMATION: On August
30, 2022, the Postal Service published a
Federal Register notice about its intent
to create a new system of records, USPS
SOR 845.000, CMRA Records, to
provide notice to the public and to
support the future planned initiative to
centralize CMRA records into an
electronic database and improve the
security of the In-Person enrollment
process. The publication of an SOR in
the Federal Register complies with
Privacy Act requirements to promote
transparency and provide notice to
individuals about the maintenance of a
System of Records by a Federal agency,
including but not limited to information
that will be collected and stored, what
it will be used for, the authority for
collection and usage of the information,
how the information may be disclosed
and how long it will be retained.
The Postal Service provides the
following responses to the comments
received pursuant to its Federal
Register notice, Document Citation 87
FR 53512, for the creation of the new
SOR, USPS 845.000, Commercial Mail
Receiving Agency (CMRA) Records. The
Postal Service is voluntarily responding
to the questions below that are not
directly related to the content or
effective date of the CMRA SOR, but
rather to the future implementation of
the new CMRA Customer Registration
Database (CRD) program initiative.
Question 1: What is the expected
rollout time for implementation of the
SOR, and what transition period will be
granted to CMRAs to comply with the
Notice?
Response: The effective date of the
CMRA SOR is separate and distinct
from the planned implementation and
roll-out dates for the Commercial Mail
Receiving Agency (CMRA) Customer
Registration Database (CRD) program
initiative. Due to the nature and context
of the question, the Postal Service
interprets this question to ask about the
CMRA program. The Postal Service
plans to launch the new Commercial
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Mail Receiving Agency (CMRA)
Customer Registration Database (CRD)
in the middle of calendar year 2023. The
USPS anticipates a 9-month
implementation period following an
initial pilot.
Question 2: Is the Business Customer
Gateway portal ready for usage?
Response: The Business Customer
Gateway (BCG) is already an established
application. The CMRA CRD is a new
application that will launch in the
middle of calendar year 2023.
Question 3: How will this
(implementation plans) be
communicated to the CMRA owners and
managers?
Response: Each CMRA owner will
receive mailed information from the
Postal Service detailing the procedures
for registration and access to the new
CMRA CRD during the implementation
period.
Question 4: We wish to clarify
whether under the Notice, only the back
end of the CMRA enrollment process
will be enhanced by requiring the
CMRA to upload the information stated
on the USPS Form 1583 to the SOR via
the BCG, or will walk-in and Remote
Online Notary (RON) procedures be
affected as well?
Response: The planned CMRA CRD
program initiative does not eliminate
the option for walk in or notary
certification of PS Form 1583. Instead,
the new process disclosed in the CMRA
SOR supports the future initiative,
which replaces the current paper-based
system of record, with an online
repository of the information contained
on PS Form 1583.
Question 5: Is USPS 845.000 replacing
the current notarized USPS Form 1583
process, or will it only enhance the
alternative in-person option which shall
continue to run alongside the current
notarized USPS Form 1583 process?
Response: The CMRA CRD program
initiative is replacing the current paperbased system at the Postal Service with
an online repository of the information
contained on PS Form 1583.
Question 6: Under the Notice, will
notarization of the USPS Form 1583
continue to serve as the final
requirement for approval of the CMRA
account of the customer, or will the
enhancement include the USPS
applying further supervision for
inspection/verification/validation
purposes via the SOR to potentially
reject enrolled customers who have
submitted IDs and a notarized USPS
Form 1583?
Response: Notarization of the USPS
PS Form 1583 is not a requirement for
approval of a CMRA customer account.
The notarization of USPS Form 1583 is,
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and will remain, an option for an
applicant of a CMRA customer account
who is not able to sign their application
in the presence of the CMRA owner/
manager.
However, as part of the administration
of the CMRA program, the Postal
Service will periodically inspect and
verify identification documents for
accurate data entry and refer inaccurate
entries back to the Commercial Mail
Receiving Agency (CMRA) for
correction. A Private Mailbox (PMB)
may be closed for failure to provide
accurate identification information or
illegal activity.
Question 7: Once the SOR is
established and CMRA customer data
will be electronically accessible and
verifiable to the USPS and CMRA via
the SOR and BCG, will the SOR
enhancement allow CMRA customers
(e.g. people with multiple homes/
businesses) to enroll for multiple CMRA
accounts at different CMRA locations
based upon the original (and valid) ID
documentation already approved and
uploaded to the SOR for the customer’s
initial enrollment, or will customers
need to notarize a separate USPS Form
1583 and submit IDs for each CMRA
account they wish to open?
Response: The CMRA program will
require the completion of a separate PS
Form 1583 for each rented PMB.
Sarah Sullivan,
Attorney, Ethics & Legal Compliance.
[FR Doc. 2022–27992 Filed 12–22–22; 8:45 am]
BILLING CODE 7710–12–P
POSTAL SERVICE
Privacy Act of 1974; System of
Records
Postal ServiceTM.
ACTION: Notice of a modified system of
records.
AGENCY:
The United States Postal
Service® (USPS®) is proposing to revise
one General Privacy Act Systems of
Records (SOR) 500.000 Property
Management Records and one Customer
Privacy Act Systems of Records (SOR)
890.000 Sales, Marketing, Events, and
Publications. These updates are being
made to facilitate the implementation of
enhanced functionality for web-based
collaboration and communication
applications.
SUMMARY:
These revisions will become
effective without further notice on
January 23, 2023, unless comments
received on or before that date result in
a contrary determination.
DATES:
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Comments may be
submitted via email to the Privacy and
Records Management Office, United
States Postal Service Headquarters
(uspsprivacyfedregnotice@usps.gov).
Arrangements to view copies of any
written comments received, to facilitate
public inspection, will be made upon
request.
ADDRESSES:
SUPPLEMENTARY INFORMATION:
I. Background
The Postal Service is proposing to
enhance the functionality of a webbased collaboration and communication
application used enterprise wide for
online web-based meetings through the
implementation of software upgrades.
Notice of proposed modifications to
relevant SORs is being provided to meet
Privacy Act requirements and promote
transparency.
Notices for the original
implementation of these applications
were previously published in the
Federal Register on June 1, 2020.
• Document Citation: 85 FR 33212 for
SOR 500.000 Property Management
Records
• Document Citation: 85 FR 33208 for
SOR 890.000 Sales, Marketing,
Events, and Publications
In addition, selected information is
being deleted from SOR 500.000
Property Management Records, as it was
previously incorporated into three new
General Systems of Records:
USPS System of Records (SOR) 550.000
Commercial Information Technology
Resources—Infrastructure May 10th,
2021; 86 FR 24907; January 31, 2022;
Document Citation: 87 FR 4961
USPS System of Records (SOR) 550.100
Commercial Information Technology
Resources—Applications May 11,
2021; 86 FR 25899; January 31, 2022;
Document Citation: 87 FR 4957
USPS System of Records (SOR) 550.200
Commercial Information Technology
Resources—Administrative May 10th,
2021; 86 FR 24902; January 31, 2022,
Document Citation: 87 FR 4964
For further information contact,
Janine Castorina, Chief Privacy and
Records Management Officer, Privacy
and Records Management Office,
uspsprivacyfedregnotice@usps.gov.
TKELLEY on DSK125TN23PROD with NOTICE
II. Rationale for Changes to USPS
Privacy Act Systems of Records
The Postal Service is proposing to
modify SOR 500.000 as follows:
Existing purposes and categories of
records will be deleted or modified from
the existing SOR to eliminate
duplication within the three separate
SORs listed above.
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The following purpose will be
removed from this SOR:
To allow task allocation and tracking
among team members.
The following purpose will strike ‘‘by
telephone and instant-messaging’’ from
its current language:
To allow users to communicate by
telephone and instant-messaging
through web-based applications.
The following categories of records
will be modified to include new data
elements:
Participant session data from web-based
meetings and web conferences
Device data from web-based meetings
and web conferences (formerly
Historical device usage data from
web-based meetings and web
conferences)
One new purpose will be added to the
existing SOR, appearing as purpose 12
within the revised list of purposes.
New categories of records will be
added to the existing SOR, appearing as
numbers 5. 7, 8, 9, 10, and 11.
The Postal Service is proposing to
modify SOR 890.000 as follows:
Existing purposes and categories of
records will be deleted or modified from
the existing SOR to eliminate
duplication within the three separate
SORs listed above.
The following purpose will be
removed from this SOR:
To allow task allocation and tracking
among team members.
The following purpose will strike ‘‘by
telephone and instant-messaging’’ from
its current language:
To allow users to communicate by
telephone and instant-messaging
through web-based applications.
One new purpose has been added to
the existing SOR appearing as purpose
10.
The following categories of records
will be modified to include new data
elements:
Participant session data from web-based
meetings and web conferences
Device data from web-based meetings
and web conferences (formerly
Historical device usage data from webbased meetings and web conferences)
New categories of records will be
added to the existing SOR, appearing as
numbers 12, 13, 14, 15, and 16.
The following categories of records
will be removed from this SOR:
Event session data from web-based
meetings and web conferences
Historical application usage data from
web-based meetings and web
conferences
Web-based Public Switched Telephone
Network data records
Web-based Direct Routing Public
Switched Telephone Network records
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III. Description of the Modified System
of Records
Pursuant to 5 U.S.C. 552a (e)(11),
interested persons are invited to submit
written data, views, or arguments on
this proposal. A report of the proposed
revisions has been sent to Congress and
to the Office of Management and Budget
for their evaluations. The Postal Service
does not expect these amended systems
of records to have any adverse effect on
individual privacy rights.
The notices for modifications to USPS
SOR 500.000, Property Management
Records and USPS SOR 890.000, Sales,
Marketing, Events, and Publications are
provided below in their entirety, as
follows:
SYSTEM NAME AND NUMBER:
USPS 500.000, Property Management
Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
All USPS facilities and contractor
sites.
SYSTEM MANAGER(S):
For records of accountable property,
carpool membership, and use of USPS
parking facilities: Vice President,
Facilities, United States Postal Service,
475 L’Enfant Plaza SW, Washington, DC
20260.
For records of building access and
Postal Inspector computer access
authorizations: Chief Postal Inspector,
Inspection Service, United States Postal
Service, 475 L’Enfant Plaza SW,
Washington, DC 20260.
For other records of computer access
authorizations: Chief Information
Officer and Executive Vice President,
United States Postal Service, 475
L’Enfant Plaza SW, Washington, DC
20260.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401.
PURPOSE(S) OF THE SYSTEM:
1. To ensure personal and building
safety and security by controlling access
to USPS facilities.
2. To ensure accountability for
property issued to persons.
3. To assign computer logon IDs; to
identify USPS computer users to resolve
their computer access problems by
telephone; and to monitor and audit the
use of USPS information resources as
necessary to ensure compliance with
USPS regulations.
4. To enable access to the USPS
meeting and video web conferencing
applications.
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Federal Register / Vol. 87, No. 246 / Friday, December 23, 2022 / Notices
5. To enhance your online meeting
experience by utilizing enhanced
features and functionality, including
voluntary polling to gather responses
from attendees to generate reports or the
interactive chat feature.
6. To facilitate team collaboration and
communication through information
sharing and cross-functional
participation.
7. To allow users to communicate
through web-based applications.
8. To facilitate and support
cybersecurity investigations of detected
or reported information security
incidents.
9. To share your personal image via
your device camera during meetings and
web conferences,
if you voluntarily choose to turn the
camera on, enabling virtual face-to-face
conversations.
10. To authenticate user identity for
the purpose of accessing USPS
information systems.
11. To provide parking and carpooling
services to individuals who use USPS
parking facilities.
12. To provide pre-registration for
guest access to online meetings and web
conferences
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
1. Individuals who are granted regular
access to USPS facilities through the
issuance of a building access badge, or
who are assigned accountable property.
2. Individuals with authorized access
to USPS computers and information
resources, including USPS employees,
contractors, and other individuals;
Individuals participating in web-based
meetings, video conferences,
collaboration, and communication
applications.
3. Individuals who are members of
carpools with USPS employees or
otherwise regularly use USPS parking
facilities.
TKELLEY on DSK125TN23PROD with NOTICE
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Building access information:
Records related to issuance of building
access badges, including name, Social
Security Number, Employee
Identification Number, date of birth,
photograph, postal assignment
information, work contact information,
finance number(s), duty location, and
pay location.
2. Property issuance information:
Records related to issuance of
accountable USPS property, equipment,
and controlled documents, including
name, Social Security Number,
equipment description, equipment
serial numbers, and issuance date.
3. Computer access authorization
information: Records related to
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computer users, including logon ID,
Social Security Number, Employee
Identification Number, or other assigned
identifier, employment status
information or contractor status
information, and extent of access
granted.
4. Participant session data from webbased meetings and web conferences:
Participant Name, Participant’s
Webcam-Generated Image (Including
Presenters), Recorded Participant
Audio, Video, And Shared Meeting
Screen Content, Chat Interaction,
Polling Questions And Associated
Responses, Participant Join Time And
Leave Time, Meeting Duration,
Participant Location, Participant Media
Hardware Information, Participant Job
Information, Participant Stated Locale,
Participant Connection Type,
Participant Data Center, Participant
Device Type, Participant Domain,
Participant Full Data Center, Participant
Hard Disk ID, Participant ID, Participant
IP Address, Participant Join Time,
Participant Camera Name, Participant
MAC Address, Participant Microphone
Name, Participant Network Type,
Participant PC Name, Participant Role,
Participant Share Settings, Participant
Speaker Name, Participant Status,
Participant User ID, Participant User
Name, Participant Zoom, Participant SIP
URL, Participant Leave Reason,
Participant AS Input, Participant AS
Output, Participant Audio Input,
Participant Audio Output, Participant
CPU Usage, Participant Video Input,
Participant Video Output, Participant
Quality, Participant Sharing Details,
Participant Recording Details.
5. Web-Based Meeting And Web
Conference Application Data: InMeeting Messages, Meeting
Transcriptions, Written Feedback
Responses, Invitation Tails, Meeting
Name, Chat Name, Meeting Agenda,
Meeting Host, Meeting Department,
Meeting Duration, Meeting Email,
Meeting End Time, Meeting Media
Settings, Meeting ID, Meeting
Participants, Meeting Participants In
Room, Meeting Start Time, Meeting
Topic, Meeting Tracking Fields, Meeting
User Type, Meeting UU ID, Meeting
Audio Quality, Meeting Video Quality,
Meeting Screen Share Quality, Meeting
Duration, Meeting Contacts, Meeting
Contact Email, Meeting Settings.
Web Conferences Custom Keys, Web
Conferences Department, Web
Conferences Duration, Web Conferences
Email, Web Conferences End Time, Web
Conferences Settings, Web Conferences
ID, Web Conferences Participants, Web
Conference Start Time, Web
Conferences Topic, Web Conferences
User Type, Web Conferences UU ID,
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Web Conferences Audio Quality, Web
Conferences Video Quality, Web
Conferences Screen Share Quality, Web
Conferences Host Name, Web
Conferences Participant Camera Name,
Web Conferences Participant
Connection Type, Web Conferences
Participant Data Center, Web
Conferences Participant Device Type,
Web Conferences Participant Domain,
Web Conferences Participant From SIP
Uri, Web Conferences Participant Full
Data Center, Web Conferences
Participant Hard Disk ID, Web
Conferences Participant ID, Web
Conferences Participant IP Address,
Web Conferences Participant Join Time,
Web Conferences Participant Leave
Reason, Web Conferences Participant
Leave Time, Web Conferences
Participant Location, Web Conferences
Participant MAC Address, Web
Conferences Participant Microphone
Name, Web Conferences Participant
Network Type, Web Conferences
Participant PC Name, Web Conferences
Participant Role, Web Conferences
Participant Share Settings, Web
Conferences Participant SIP URI, Web
Conferences Participant Speaker Name,
Web Conferences Participant Status,
Web Conferences Participant User ID,
Web Conferences Participant User
Name, Web Conferences Participant
Version, Web Conferences Participant
AS Input, Web Conferences Participant
AS Output, Web Conferences
Participant Audio Input, Web
Conferences Participant Audio Output,
Web Conferences Participant CPU
Usage, Web Conferences Participant
Video Input, Web Conferences
Participant Video Output, Web
Conferences Participant Recording
Details, Web Conferences Participant
Sharing Details, Web Conferences
Participant Customer Key, Web
Conferences Poll Title, Web Conferences
Poll Status, Web Conferences Poll Start
Time, Web Conferences Q&A Question
Email, Web Conferences Q&A Question
Name, Web Conferences Q&A Question
Details, Web Conferences Q&A Question
Start Time, Web Conferences Registrant
Address, Web Conferences Registrant
City, Web Conferences Registrant
Comments, Web Conferences Registrant
Country, Web Conferences Registrant
Create Time, Web Conferences
Registrant Custom Questions, Web
Conferences Registrant Email, Web
Conferences Registrant Name, Web
Conferences Registrant ID, Web
Conferences Registrant Industry, Web
Conferences Registrant Join URL, Web
Conferences Registrant Job Title, Web
Conferences Registrant Number Of
Employees, Web Conferences Registrant
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TKELLEY on DSK125TN23PROD with NOTICE
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Organization, Web Conferences
Registrant Phone, Web Conferences
Registrant Purchasing Time Frame, Web
Conferences Registrant State, Web
Conferences Registrant Status, Web
Conferences Registrant ZIP Code, Web
Conferences Poll Results, Web
Conferences Panelist Email, Web
Conferences Panelist Name.
Meeting Registrant Name, Meeting
Registrant Email, Meeting Invitation
Text, Meeting Attendee Name, Meeting
Attendee Join URL, Meeting Registrant
Address, Meeting Registrant City,
Meeting Registrant Comments, Meeting
Registrant Country, Meeting Registrant
Create Time, Meeting Registrant Custom
Questions, Meeting Registrant Email,
Meeting Registrant Name, Meeting
Registrant ID, Meeting Registrant
Industry, Meeting Registrant Job Title,
Meeting Registrant Number Of
Employees, Meeting Registrant
Organization, Meeting Registrant Phone
Number, Meeting Registrant Purchasing
Time Frame, Meeting Registrant Role In
Purchase Process, Meeting Registrant
State, Meeting Registrant Status,
Meeting Registrant ZIP Code, Meeting
Registrant Language, Meeting Registrant
Join URL, Meeting Attendee Poll
Response, Meeting Attendee
Department.
Cloud Recording Registrant City,
Cloud Recording Registrant Comments,
Cloud Recording Registrant Country,
Cloud Recording Registrant Create
Time, Cloud Recording Registrant
Custom Questions, Cloud Recording
Registrant Email, Cloud Recording
Registrant Name, Cloud Recording
Registrant ID, Cloud Recording
Registrant Industry, Cloud Recording
Registrant Job Title, Cloud Recording
Registrant Number of Employees, Cloud
Recording Registrant Organization,
Cloud Recording Registrant Phone,
Cloud Recording Registrant Purchasing
Time Frame, Cloud Recording
Registrant Role in Purchase Process,
Cloud Recording Registrant Share URL,
Cloud Recording Registrant Status,
Cloud Recording Registrant ZIP Code,
Cloud Recording Registrant Address,
Cloud Recording Registrant State, Cloud
Recording Registrant Meeting ID, Cloud
Recording Registrant Field Name, Cloud
Recording Registrant List of Registrants.
6. Device Data From Web-Based
Meetings And Web Conferences: Device
type (such as mobile, desktop, or tablet),
Device Operating System, Number of
users of related Operating Systems,
Operating System Version, Operating
System Type, MAC address, IP address,
hard disk ID, PC Name, Bluetooth
Information, Packet Loss, internet
Connection Type, Bluetooth Device
Name, Bluetooth Device Type, Device
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Architecture, Central Processing Unit
(CPU) Core Type, CPU core frequency,
CPU Brand, Available Memory, Total
CPU Capacity, Total Capacity Utilized
by Application, Memory Used by
Application, API Permissions, API
Authentication, Authentication Secret
Key, Graphics Processing Unit (GPU)
Brand, GPU Type, Custom Attributes
Defined by Organization, Archived
Meeting Files, Archive Meeting Account
Name, Archived Meeting File Download
User, Archived Meeting File Extension,
Archived Meeting File Size, Archived
Meeting File Type, Archived Meeting
File ID, Archived Meeting File
Participant Email, Archived Meeting
Participant Join Time, Archived Meeting
Participant Leave Time, Archived
Meeting File Recording Type, Archived
Meeting File Status, Archived Meeting
Complete Time, Archived Meeting
Complete Time Duration, Archived
Meeting Duration, Archived Meeting
Duration In Seconds, Archived Meeting
Host ID, Archived Meeting ID, Archived
Meeting Settings, Archived Meeting
Type, Archived Meeting Recording
Count, Archived Meeting Start Time,
Archived Meeting Topic, Archived
Meeting Total Size, Archived Meeting
UU ID, Past Meeting Participant ID, Past
Meeting Participant Name, Past Meeting
Participant Email, SIP Phone
Authorization Name, SIP Phone
Domain, SIP Phone ID, SIP Phone
Password, SIP Phone Proxy Servers, SIP
Phone Register Servers, SIP Phone
Registration Expire Time, SIP Phone
Transport Protocols, SIP Phone User
Email, SIP Phone User Name, SIP Phone
Voice Voicemail.
7. User Data From Web-Based
Meetings And Web Conferences: User
Creation Date, User Department, User
Email Address, User Employee ID, User
Name, User System ID, User Chat Group
Ids, User System Client Version, User
Last Login Time, User Picture URL, User
PMI, User Status, User Timezone, User
Type, User Verified Status, User
Password, User JID, User Language, User
Manager, User Personal Meeting URL,
User Role ID, User Role Name, User Use
PMI Status, User Phone Country, User
Company, User Custom Attributes, User
CMS User ID, User Pronouns, User
Vanity Name, User Assistant Email,
User Assistant ID, User Permissions,
User Presence Status, User Scheduler
Email, User Scheduler ID, User Settings,
User Token, User Meeting Minutes, User
Number Of Meetings, User Participant
Number, User’s Web Conferences
Template, User Scheduled Web
Conferences, User Web Conferences
Settings, User Web Conferences
Recurrence Settings, User Web
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Conferences Password, User Web
Conferences Agenda, User Web
Conferences Duration, User Web
Conferences Start Time, User Web
Conferences Template ID, User Web
Conferences Topic. User Web
Conferences Tracking Fields, User Web
Conferences Time zone User Web
Conferences Created Date, User Web
Conferences Host ID, User Web
Conferences Type, User Web
Conferences UU ID, User Web
Conferences Start URL, User TSP
Account Conference Code, User TSP
Account Dial-In Numbers, User TSP
Account ID, User TSP Account Leader
PIN, User TSP account TSP Bridge, User
TSP Audio URL, Chat Messaging
Content.
8. Web-Based Meeting And Web
Conference Administration Data:
Account Administrator Name, Account
Contact Information Account ID,
Account Billing Information, Account
Plan Information, Conference Room
Account type, Conference Room
calendar name, conference room camera
name, conference room device IP
address, conference room email address,
conference room health, conference
room ID, conference room issues,
conference room last start time,
conference room microphone name,
conference room name, conference room
speaker name, conference room status,
Conference Room live meeting,
Conference Room past meetings,
conference room activation code,
conference room support email,
conference room support phone,
conference room passcode, conference
room settings, conference room location
description, conference room location
name, User Sign In And Sign Out
Times, Group admin name, Group
admin email, group admin ID, group
member email, group member first
name, group member last name, group
member ID, group member type, chat
group ID, chat group name, chat croup
total members, chat group, Files sent
through chat, GIPHYs sent through chat,
groups sent through chat, p2p sent
through chat, text sent through chat,
total sent through chat, audio sent
through chat, code snippet sent through
chat, Operation Log action, operation
log category type, operation log
operation detail, operation log user,
operation log time, Role member
department, role member email, role
member first name, role member ID, role
member type, client feedback detail
email, client feedback detail meeting ID,
client feedback detail participant name,
client feedback detail time.
9. Web-Based Meeting And Web
Conference Telemetry Data: Event Time,
Client Type, Event Location, Event,
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Subevent, UUID, Client Version, UserID,
Client OS, Meeting ID.
10. Persistent Message Application
Telemetry Data: User Email, Group
Chat, Message Type, In Meeting
Message, Status, Do Not Disturb Time,
Notification Setting, Show Group On
Contact List, File Type, File Location,
Link URL, Keywords, GIF Keywords,
Emoji Code, Audio Setting, Video
Setting, Is E2E Enabled, Message ID, IP
Address.
11. Communication Data: Deleted
Persistent Message Sender, Deleted
Persistent Message Time, Deleted
Persistent Message ID, Deleted
Persistent Message Text, Deleted
Persistent Message Main Message ID,
Deleted Persistent Message Main
Message Timestamp, Deleted Persistent
Message File Name, Deleted Persistent
Message File Size, Edited Persistent
Message Sender, Edited Persistent
Message Time, Edited Persistent
Message ID, Edited Persistent Message
Text, Edited Persistent Message Main
Message ID, Edited Persistent Message
Main Message Timestamp, Edited
Persistent Message File Name, Edited
Persistent Message File Size, Persistent
Message Sender, Persistent Message
Time, Persistent Message ID, Persistent
Message Main Message ID, Persistent
Message Main Message Timestamp,
Persistent Message File, Persistent
Message File Size, Persistent Message
Images Exchanged, Persistent Message
Files Exchanged, Persistent Message
Videos Exchanged, Persistent Message
Channel Title, Persistent Message
Whiteboard Annotations, Persistent
Message Text, Deleted Message Sender,
Deleted Message Time, Deleted Message
ID, Deleted Message Text, Deleted
Message Main Message ID, Deleted
Message Main Message Timestamp,
Deleted Message File Name, Deleted
Message File Size, Edited Message
Sender, Edited Message Time, Edited
Message ID, Edited Message Text,
Edited Message Main Message ID,
Edited Message Main Message
Timestamp, Edited Message File Name,
Edited Message File Size, Message
Sender, Message Time, Message ID,
Message Main Message ID, Message
Main Message Timestamp, Message File,
Message File Size, Message Text.
12. Identity verification information:
Question, answer, and email address.
13. Carpool and parking information:
Records related to membership in
carpools with USPS employees or about
individuals who otherwise regularly use
USPS parking facilities, including name,
space number, principal’s and others’
license numbers, home address, and
contact information.
VerDate Sep<11>2014
20:36 Dec 22, 2022
Jkt 259001
RECORD SOURCE CATEGORIES:
Employees; contractors; subject
individuals; and other systems of
records.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9.
apply.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Automated database, computer
storage media, and paper.
POLICIES OF PRACTICES FOR RETRIEVAL OF
RECORDS:
1. Records about building access and
issuance of accountable property are
retrieved by name, Social Security
Number, or Employee Identification
Number.
2. Records about authorized access to
computer and information resources are
retrieved by name, logon ID, Employee
Identification Number, or other unique
identifier of the individual.
3. Report and tracking data created
during web-based meetings and video
conferences that pertain to individual
participants, content shared, conference
codes and other relevant session data
and historical device usage data are
retrieved by meeting ID, host name or
host email address.
4. Records pertaining to web-based
collaboration and communication
applications are retrieved by organizer
name and other associated personal
identifiers.
5. Media recordings created during
web-based meetings and video
conferences are retrieved by meeting ID,
host name or host email address.
6. Records of carpools and parking
facilities are retrieved by name, ZIP
Code, space number, or parking license
number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
1. Building access and accountable
property records are retained until
termination of access or accountability.
2. Records of computer access
privileges are retained 1 year after all
authorizations are cancelled.
3. Report and tracking data created
during web-based meeting and video
conferences, such as other relevant
session data and historical device usage
data, are retained for twenty-four
months.
4. Records pertaining to web-based
collaboration and communication
applications are retained for twenty-four
months.
5. Web-based meeting or video
session recordings are retained for
twenty-four months.
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Fmt 4703
Sfmt 4703
6. Records of carpool membership and
use of USPS parking facilities are
retained 6 years.
7. Records existing on paper are
destroyed by burning, pulping, or
shredding. Records existing on
computer storage media are destroyed
according to the applicable USPS media
sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Paper records, computers, and
computer storage media are located in
controlled-access areas under
supervision of program personnel.
Access to these areas is limited to
authorized personnel, who must be
identified with a badge.
Access to records is limited to
individuals whose official duties require
such access. Contractors and licensees
are subject to contract controls and
unannounced on-site audits and
inspections. Computers are protected by
mechanical locks, card key systems, or
other physical access control methods.
The use of computer systems is
regulated with installed security
software, computer logon
identifications, and operating system
controls including access controls,
terminal and transaction logging, and
file management software.
RECORD ACCESS PROCEDURES:
Requests for access must be made in
accordance with the Notification
Procedure above and USPS Privacy Act
regulations regarding access to records
and verification of identity under 39
CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and
Record Access Procedures above.
NOTIFICATION PROCEDURES:
Inquiries for records about building
access, accountable property, carpool
membership, and use of USPS parking
facilities must be addressed to the
facility head. Inquiries about computer
access authorization records must be
directed to the Manager, Corporate
Information Security, 475 L’Enfant Plaza
SW, Suite 2141, Washington, DC 20260.
For Inspection Service computer access
records, inquiries must be submitted to
the Inspector in Charge, Information
Technology Division, 2111 Wilson
Blvd., Suite 500, Arlington, VA 22201.
Inquiries must include full name, Social
Security Number or Employee
Identification Number, and period of
employment or residency at the
location.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
E:\FR\FM\23DEN1.SGM
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HISTORY:
August 4, 2020, 85 FR 47258; June 1,
2020, 85 FR 33210; April 11, 2014, 79
FR 20249; June 27, 2012, 77 FR 38342;
June 17, 2011, 76 FR 35483; April 29,
2005, 70 FR 22516.
SYSTEM NAME AND NUMBER:
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
USPS Headquarters Marketing and
Public Policy; Integrated Business
Solutions Services Centers; National
Customer Service Center; Area and
District USPS facilities; Post Offices;
and contractor sites.
SYSTEM MANAGER(S):
Chief Customer and Marketing Officer
and Executive Vice President, United
States Postal Service, 475 L’Enfant Plaza
SW, Washington, DC 20260–4016.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 403, 404.
TKELLEY on DSK125TN23PROD with NOTICE
PURPOSE(S) OF THE SYSTEM:
1. To understand the needs of
customers and improve USPS sales and
marketing efforts.
2. To provide appropriate materials
and publications to customers.
3. To conduct registration for USPS
and related events.
4. To enable access to the USPS
meeting and video web conferencing
application.
5. To enhance your online meeting
experience by utilizing enhanced
features and functionality, including
voluntary polling to gather responses
from attendees to generate reports or the
interactive chat feature.
6. To facilitate team collaboration and
communication through information
sharing and cross-functional
participation.
7. To provide users outside of the
USPS limited collaboration and
communication capabilities through
guest account access.
8. To facilitate and support
cybersecurity investigations of detected
or reported information security
incidents.
9. To share your personal image via
your device camera during meetings and
web conferences, if you voluntarily
choose to turn the camera on, enabling
virtual face-to-face conversations.
10. To provide pre-registration for
guest access to online meetings and web
conferences
11. To facilitate and support
marketing initiatives, advertising
20:36 Dec 22, 2022
Jkt 259001
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
1. Customers who interact with USPS
sales personnel, respond to direct
marketing messages, request
publications, respond to contests and
surveys, voluntarily participate in focus
groups, interviews, diaries,
observational studies, prototype
assessments, A/B comparison tests, and
attend USPS events.
2. Customers and other individuals
who participate in web-based meeting,
video conference, collaboration, and
communication applications sponsored
by the USPS.
USPS 890.000, Sales, Marketing,
Events, and Publications.
VerDate Sep<11>2014
campaigns, brand strategy, customer
experience with products and service,
including call centers, strategic
customer programs, and innovation and
product improvement development.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Customer information: Customer
and key contacts’ names, date of birth,
age, home mailing address, and email
address; phone, fax, and pager numbers;
company name, job descriptions, titles,
roles, level, and company address; other
names and emails provided by
customers.
2. Identifying information: Customer
ID(s), D–U–N–S Numbers, USPS
account numbers, meter numbers, and
signatures.
3. Business specific information: Firm
name, size, and years in business;
number of employees; sales and revenue
information; business sites and
locations; URLs; company age;
industrial classification numbers; use of
USPS and competitor’s products and
services; types of customers served;
customer equipment and services;
advertising agency and spending; names
of USPS employees serving the firm;
and calls made.
4. Information specific to companies
that act as suppliers to USPS: Contract
start and end dates, contract award
number, contract value, products and/or
services sold under contract.
5. Information provided by customers
as part of a survey or contest.
6. Payment information: Credit and/or
debit card number, type, expiration
date, and check information; and ACH
information.
7. Event information: Name of event;
role at event; itinerary; and membership
in a PCC.
8. Customer preferences: Preferences
for badge name and accommodations.
9. Survey data: customer perception,
feelings, habits, past behaviors,
preferences, recommended
improvements, willingness to buy,
ownership, and hypothetical future
scenarios.
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Fmt 4703
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79011
10. Participant session data from webbased meetings and web conferences:
Participant name, participant’s webcamgenerated image (including presenters),
recorded participant audio, video, and
shared meeting screen content, chat
interaction, polling questions and
associated responses, participant join
time and leave time, meeting duration,
participant location, and participant
media hardware information,
Participant Job Information, Participant
Stated Locale, Participant Connection
Type, Participant Data Center,
Participant Device Type, Participant
Domain, Participant Full Data Center,
Participant Hard Disk ID, Participant ID,
Participant IP Address, Participant Join
Time, Participant Camera Name,
Participant MAC Address, Participant
Microphone Name, Participant Network
Type, Participant PC Name, Participant
Role, Participant Share Settings,
Participant Speaker Name, Participant
Status, Participant User ID, Participant
User Name, Participant Zoom,
Participant SIP URL, Participant Leave
Reason, Participant AS Input,
Participant AS Output, Participant
Audio Input, Participant Audio Output,
Participant CPU Usage, Participant
Video Input, Participant Video Output,
Participant Quality, Participant Sharing
Details, Participant Recording Details.
11. Device data from web-based
meetings and web conferences: Device
type (such as mobile, desktop, or tablet),
Device Operating System, Number of
users of related Operating Systems,
Operating System Version, Operating
System Type, MAC address, and IP
address, hard disk ID, PC Name,
Bluetooth Information, Packet Loss,
internet Connection Type, Bluetooth
Device Name, Bluetooth Device Type,
Device Architecture, Central Processing
Unit (CPU) Core Type, CPU core
frequency, CPU Brand, Available
Memory, Total CPU Capacity, Total
Capacity Utilized by Application,
Memory Used by Application, API
Permissions, API Authentication,
Authentication Secret Key, Graphics
Processing Unit (GPU) Brand, GPU
Type, Custom Attributes Defined by
Organization, Archived Meeting Files,
Archive Meeting Account Name,
Archived Meeting File Download User,
Archived Meeting File Extension,
Archived Meeting File Size, Archived
Meeting File Type, Archived Meeting
File ID, Archived Meeting File
Participant Email, Archived Meeting
Participant Join Time, Archived Meeting
Participant Leave Time, Archived
Meeting File Recording Type, Archived
Meeting File Status, Archived Meeting
Complete Time, Archived Meeting
E:\FR\FM\23DEN1.SGM
23DEN1
TKELLEY on DSK125TN23PROD with NOTICE
79012
Federal Register / Vol. 87, No. 246 / Friday, December 23, 2022 / Notices
Complete Time Duration, Archived
Meeting Duration, Archived Meeting
Duration In Seconds, Archived Meeting
Host ID, Archived Meeting ID, Archived
Meeting Settings, Archived Meeting
Type, Archived Meeting Recording
Count, Archived Meeting Start Time,
Archived Meeting Topic, Archived
Meeting Total Size, Archived Meeting
UU ID, Past Meeting Participant ID, Past
Meeting Participant Name, Past Meeting
Participant Email, SIP Phone
Authorization Name, SIP Phone
Domain, SIP Phone ID, SIP Phone
Password, SIP Phone Proxy Servers, SIP
Phone Register Servers, SIP Phone
Registration Expire Time, SIP Phone
Transport Protocols, SIP Phone User
Email, SIP Phone User Name, SIP Phone
Voice Voicemail.
12. User data from web-based
meetings and web conferences: User
Creation Date, User Department, User
Email Address, User Employee ID, User
Name, User System ID, User Chat Group
Ids, User System Client Version, User
Last Login Time, User Picture URL, User
PMI, User Status, User Timezone, User
Type, User Verified Status, User
Password, User JID, User Language, User
Manager, User Personal Meeting URL,
User Role ID, User Role Name, User Use
PMI Status, User Phone Country, User
Company, User Custom Attributes, User
CMS User ID, User Pronouns, User
Vanity Name, User Assistant Email,
User Assistant ID, User Permissions,
User Presence Status, User Scheduler
Email, User Scheduler ID, User Settings,
User Token, User Meeting Minutes, User
Number Of Meetings, User Participant
Number, User’s Web Conferences
Template, User Scheduled Web
Conferences, User Web Conferences
Settings, User Web Conferences
Recurrence Settings, User Web
Conferences Password, User Web
Conferences Agenda, User Web
Conferences Duration, User Web
Conferences Start Time, User Web
Conferences Template ID, User Web
Conferences Topic. User Web
Conferences Tracking Fields, User Web
Conferences Time zone User Web
Conferences Created Date, User Web
Conferences Host ID, User Web
Conferences Type, User Web
Conferences UU ID, User Web
Conferences Start URL, User TSP
Account Conference Code, User TSP
Account Dial-In Numbers, User TSP
Account ID, User TSP Account Leader
PIN, User TSP account TSP Bridge, User
TSP Audio URL, Chat Messaging
Content.
13. Web-based meeting and web
conference administration data:
Account Administrator Name, Account
Contact Information Account ID,
VerDate Sep<11>2014
20:36 Dec 22, 2022
Jkt 259001
Account Billing Information, Account
Plan Information, Conference Room
Account type, Conference Room
calendar name, conference room camera
name, conference room device IP
address, conference room email address,
conference room health, conference
room ID, conference room issues,
conference room last start time,
conference room microphone name,
conference room name, conference room
speaker name, conference room status,
Conference Room live meeting,
Conference Room past meetings,
conference room activation code,
conference room support email,
conference room support phone,
conference room passcode, conference
room settings, conference room location
description, conference room location
name, User Sign In And Sign Out
Times, Deleted Message Sender, Deleted
Message Time, Deleted Message ID,
Deleted Message Text, Deleted Message
Main Message ID, Deleted Message Main
Message Timestamp, Deleted Message
File Name, Deleted Message File Size,
Edited Message Sender, Edited Message
Time, Edited Message ID, Edited
Message Text, Edited Message Main
Message ID, Edited Message Main
Message Timestamp, Edited Message
File Name, Edited Message File Size,
Message Sender, Message Time,
Message ID, Message Main Message ID,
Message Main Message Timestamp,
Message File, Message File Size, Group
admin name, Group admin email, group
admin ID, group member email, group
member first name, group member last
name, group member ID, group member
type, chat group ID, chat group name,
chat croup total members, chat group,
Files sent through chat, GIPHYs sent
through chat, groups sent through chat,
p2p sent through chat, text sent through
chat, total sent through chat, audio sent
through chat, code snippet sent through
chat, Operation Log action, operation
log category type, operation log
operation detail, operation log user,
operation log time, Role member
department, role member email, role
member first name, role member ID, role
member type, client feedback detail
email, client feedback detail meeting ID,
client feedback detail participant name,
client feedback detail time.
14. Web-Based Meeting And Web
Conference Telemetry Data: Event Time,
Client Type, Event Location, Event,
Subevent, UUID, Client Version, UserID,
Client OS, Meeting ID.
15. Chat Application Telemetry Data:
User Email, Group Chat, Message Type,
In Meeting Message, Status, Do Not
Disturb Time, Notification Setting,
Show Group On Contact List, File Type,
File Location, Link URL, Keywords, GIF
PO 00000
Frm 00100
Fmt 4703
Sfmt 4703
Keywords, Emoji Code, Audio Setting,
Video Setting, Is E2E Enabled, Message
ID, IP Address.
16. Communication Data: Deleted
Persistent Message Sender, Deleted
Persistent Message Time, Deleted
Persistent Message ID, Deleted
Persistent Message Text, Deleted
Persistent Message Main Message ID,
Deleted Persistent Message Main
Message Timestamp, Deleted Persistent
Message File Name, Deleted Persistent
Message File Size, Edited Persistent
Message Sender, Edited Persistent
Message Time, Edited Persistent
Message ID, Edited Persistent Message
Text, Edited Persistent Message Main
Message ID, Edited Persistent Message
Main Message Timestamp, Edited
Persistent Message File Name, Edited
Persistent Message File Size, Persistent
Message Sender, Persistent Message
Time, Persistent Message ID, Persistent
Message Main Message ID, Persistent
Message Main Message Timestamp,
Persistent Message File, Persistent
Message File Size, Persistent Message
Images Exchanged, Persistent Message
Files Exchanged, Persistent Message
Videos Exchanged, Persistent Message
Channel Title, Persistent Message
Whiteboard Annotations, Persistent
Message Text, Deleted Message Sender,
Deleted Message Time, Deleted Message
ID, Deleted Message Text, Deleted
Message Main Message ID, Deleted
Message Main Message Timestamp,
Deleted Message File Name, Deleted
Message File Size, Edited Message
Sender, Edited Message Time, Edited
Message ID, Edited Message Text,
Edited Message Main Message ID,
Edited Message Main Message
Timestamp, Edited Message File Name,
Edited Message File Size, Message
Sender, Message Time, Message ID,
Message Main Message ID, Message
Main Message Timestamp, Message File,
Message File Size, Message Text.
17. Survey data: customer perception,
feelings, habits, past behaviors,
preferences, recommended
improvements, willingness to buy,
ownership, and hypothetical future
scenarios.
RECORD SOURCE CATEGORIES:
Customers, USPS personnel, and list
providers.
ROUTINE USES OF RECORDS IN THE SYSTEM,
INCLUDING CATEGORIES OF USERS AND THE
PURPOSES OF SUCH USES:
Standard routine uses 1. through 7.,
10., and 11. apply.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Automated databases, computer
storage media, and paper.
E:\FR\FM\23DEN1.SGM
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Federal Register / Vol. 87, No. 246 / Friday, December 23, 2022 / Notices
POLICIES OF PRACTICES FOR RETRIEVAL OF
RECORDS:
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
SECURITIES AND EXCHANGE
COMMISSION
1. For sales, events, and publications,
information is retrieved by customer
name or customer ID(s), mail or email
address, and phone number.
2. For direct marketing, information is
retrieved by Standard Industry Code
(SIC) or North American Industry
Classification System (NAISC) number,
and company name.
3. Report and tracking data created
during web-based meetings and video
conferences that pertain to individual
participants, content shared, conference
codes and other relevant session data
and historical device usage data, are
retrieved by meeting ID, host name or
host email address.
4. Records pertaining to web-based
collaboration and communication
applications are retrieved by organizer
name and other associated personal
identifiers.
5. Media recordings created during
web-based meetings and video
conferences are retrieved by meeting ID,
host name or host email address.
6. Web-based meeting and video
session recordings are retrieved by
meeting ID, host name or host email
address.
Paper records, computers, and
computer storage media are located in
controlled-access areas under
supervision of program personnel.
Access to these areas is limited to
authorized personnel, who must be
identified with a badge.
Access to records is limited to
individuals whose official duties require
such access. Contractors and licensees
are subject to contract controls and
unannounced on-site audits and
inspections.
Computers are protected by
mechanical locks, card key systems, or
other physical access control methods.
The use of computer systems is
regulated with installed security
software, computer logon
identifications, and operating system
controls including access controls,
terminal and transaction logging, and
file management software. Online data
transmission is protected by encryption.
[Investment Company Act Release No.
34779; File No. 812–15248]
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
TKELLEY on DSK125TN23PROD with NOTICE
79013
1. Records relating to organizations
and publication mailing lists are
retained until the customer ceases to
participate.
2. ACH records are retained up to 2
years. Records relating to direct
marketing, advertising, and promotions
are retained 5 years.
3. Other records are retained 3 years
after the relationship ends.
4. Report and tracking data created
during web-based meeting and video
conferences, such as session data and
historical device usage data, are retained
for twenty-four months.
5. Records pertaining to web-based
collaboration and communication
applications are retained for twenty-four
months.
6. Web-based meeting and video
session recordings are retained for
twenty-four months.
7. Customer insight, market research,
and survey records will be retained for
3 years.
Records existing on paper are
destroyed by burning, pulping, or
shredding. Records existing on
computer storage media are destroyed
according to the applicable USPS media
sanitization practice.
VerDate Sep<11>2014
20:36 Dec 22, 2022
Jkt 259001
RECORD ACCESS PROCEDURES:
Requests for access must be made in
accordance with the Notification
Procedure above and USPS Privacy Act
regulations regarding access to records
and verification of identity under 39
CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and
Record Access Procedures above.
NOTIFICATION PROCEDURES:
For information pertaining to sales,
inquiries should be addressed to: Sales
and Customer Relations 475 L’Enfant
Plaza SW, Washington, DC 20260.
Customers wanting to know if other
information about them is maintained in
this system of records must address
inquiries in writing to the Chief
Customer and Marketing Officer and
Executive Vice President and include
their name and address.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
August 4, 2020, 85 FR 47258; June 1,
2020, 85 FR 33208; October 24, 2011, 76
FR 65756; April 29, 2005, 70 FR 22516.
Ruth Stevenson,
Chief Counsel, Ethics and Legal Compliance.
[FR Doc. 2022–28026 Filed 12–22–22; 8:45 am]
BILLING CODE P
PO 00000
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Fmt 4703
Sfmt 4703
PCM Fund, Inc., et al.
December 19, 2022.
Securities and Exchange
Commission (‘‘Commission’’ or ‘‘SEC’’).
ACTION: Notice.
AGENCY:
Notice of application for an order
under sections 17(d) and 57(i) of the
Investment Company Act of 1940 (the
‘‘Act’’) and rule 17d–1 under the Act to
permit certain joint transactions
otherwise prohibited by sections 17(d)
and 57(a)(4) of the Act and rule 17d–1
under the Act.
SUMMARY OF APPLICATION: Applicants
request an order to permit certain
business development companies and
closed-end management investment
companies to co-invest in portfolio
companies with each other and with
certain affiliated investment entities.
APPLICANTS: PCM Fund, Inc., PIMCO
Corporate & Income Opportunity Fund,
PIMCO Corporate & Income Strategy
Fund, PIMCO Dynamic Income Fund,
PIMCO Dynamic Income Opportunities
Fund, PIMCO Energy and Tactical
Credit Opportunities Fund, PIMCO
Global StocksPLUS® & Income Fund,
PIMCO High Income Fund, PIMCO
Income Strategy Fund, PIMCO Income
Strategy Fund II, PIMCO Strategic
Income Fund, Inc., PIMCO Access
Income Fund, PIMCO California
Municipal Income Fund, PIMCO
California Municipal Income Fund II,
PIMCO California Municipal Income
Fund III, PIMCO Municipal Income
Fund, PIMCO Municipal Income Fund
II, PIMCO Municipal Income Fund III,
PIMCO New York Municipal Income
Fund, PIMCO New York Municipal
Income Fund II, PIMCO New York
Municipal Income Fund III, PIMCO
Flexible Credit Income Fund, PIMCO
Flexible Municipal Income Fund,
PIMCO Flexible Emerging Markets
Income Fund, PIMCO Flexible Real
Estate Income Fund, PIMCO California
Flexible Municipal Income Fund,
PIMCO Capital Solutions BDC Corp.,
PIMCO BRAVO Fund III, L.P., LVS III
Holding LP, PIMCO BRAVO Fund IV,
L.P., LVS IV Holding SP LP, LVS IV
Holding LP, PIMCO Real Estate
Opportunities Fund, L.P., PIMCO
Commercial Real Estate Debt Fund, L.P.,
PIMCO Commercial Real Estate Debt
Fund II, L.P., PIMCO Corporate
Opportunities Fund III, L.P., PIMCO
Corporate Opportunities Fund IV, L.P.,
OC III Holding LP, PIMCO Private
E:\FR\FM\23DEN1.SGM
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]]>Agencies
[Federal Register Volume 87, Number 246 (Friday, December 23, 2022)]
[Notices]
[Pages 79006-79013]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-28026]
-----------------------------------------------------------------------
POSTAL SERVICE
Privacy Act of 1974; System of Records
AGENCY: Postal ServiceTM.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: The United States Postal Service[supreg] (USPS[supreg]) is
proposing to revise one General Privacy Act Systems of Records (SOR)
500.000 Property Management Records and one Customer Privacy Act
Systems of Records (SOR) 890.000 Sales, Marketing, Events, and
Publications. These updates are being made to facilitate the
implementation of enhanced functionality for web-based collaboration
and communication applications.
DATES: These revisions will become effective without further notice on
January 23, 2023, unless comments received on or before that date
result in a contrary determination.
[[Page 79007]]
ADDRESSES: Comments may be submitted via email to the Privacy and
Records Management Office, United States Postal Service Headquarters
([email protected]). Arrangements to view copies of any
written comments received, to facilitate public inspection, will be
made upon request.
SUPPLEMENTARY INFORMATION:
I. Background
The Postal Service is proposing to enhance the functionality of a
web-based collaboration and communication application used enterprise
wide for online web-based meetings through the implementation of
software upgrades. Notice of proposed modifications to relevant SORs is
being provided to meet Privacy Act requirements and promote
transparency.
Notices for the original implementation of these applications were
previously published in the Federal Register on June 1, 2020.
Document Citation: 85 FR 33212 for SOR 500.000 Property
Management Records
Document Citation: 85 FR 33208 for SOR 890.000 Sales,
Marketing, Events, and Publications
In addition, selected information is being deleted from SOR 500.000
Property Management Records, as it was previously incorporated into
three new General Systems of Records:
USPS System of Records (SOR) 550.000 Commercial Information Technology
Resources--Infrastructure May 10th, 2021; 86 FR 24907; January 31,
2022; Document Citation: 87 FR 4961
USPS System of Records (SOR) 550.100 Commercial Information Technology
Resources--Applications May 11, 2021; 86 FR 25899; January 31, 2022;
Document Citation: 87 FR 4957
USPS System of Records (SOR) 550.200 Commercial Information Technology
Resources--Administrative May 10th, 2021; 86 FR 24902; January 31,
2022, Document Citation: 87 FR 4964
For further information contact, Janine Castorina, Chief Privacy
and Records Management Officer, Privacy and Records Management Office,
[email protected].
II. Rationale for Changes to USPS Privacy Act Systems of Records
The Postal Service is proposing to modify SOR 500.000 as follows:
Existing purposes and categories of records will be deleted or
modified from the existing SOR to eliminate duplication within the
three separate SORs listed above.
The following purpose will be removed from this SOR:
To allow task allocation and tracking among team members.
The following purpose will strike ``by telephone and instant-
messaging'' from its current language:
To allow users to communicate by telephone and instant-messaging
through web-based applications.
The following categories of records will be modified to include new
data elements:
Participant session data from web-based meetings and web conferences
Device data from web-based meetings and web conferences (formerly
Historical device usage data from web-based meetings and web
conferences)
One new purpose will be added to the existing SOR, appearing as
purpose 12 within the revised list of purposes.
New categories of records will be added to the existing SOR,
appearing as numbers 5. 7, 8, 9, 10, and 11.
The Postal Service is proposing to modify SOR 890.000 as follows:
Existing purposes and categories of records will be deleted or
modified from the existing SOR to eliminate duplication within the
three separate SORs listed above.
The following purpose will be removed from this SOR:
To allow task allocation and tracking among team members.
The following purpose will strike ``by telephone and instant-
messaging'' from its current language:
To allow users to communicate by telephone and instant-messaging
through web-based applications.
One new purpose has been added to the existing SOR appearing as
purpose 10.
The following categories of records will be modified to include new
data elements:
Participant session data from web-based meetings and web conferences
Device data from web-based meetings and web conferences (formerly
Historical device usage data from web-based meetings and web
conferences)
New categories of records will be added to the existing SOR,
appearing as numbers 12, 13, 14, 15, and 16.
The following categories of records will be removed from this SOR:
Event session data from web-based meetings and web conferences
Historical application usage data from web-based meetings and web
conferences
Web-based Public Switched Telephone Network data records
Web-based Direct Routing Public Switched Telephone Network records
III. Description of the Modified System of Records
Pursuant to 5 U.S.C. 552a (e)(11), interested persons are invited
to submit written data, views, or arguments on this proposal. A report
of the proposed revisions has been sent to Congress and to the Office
of Management and Budget for their evaluations. The Postal Service does
not expect these amended systems of records to have any adverse effect
on individual privacy rights.
The notices for modifications to USPS SOR 500.000, Property
Management Records and USPS SOR 890.000, Sales, Marketing, Events, and
Publications are provided below in their entirety, as follows:
SYSTEM NAME AND NUMBER:
USPS 500.000, Property Management Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
All USPS facilities and contractor sites.
SYSTEM MANAGER(S):
For records of accountable property, carpool membership, and use of
USPS parking facilities: Vice President, Facilities, United States
Postal Service, 475 L'Enfant Plaza SW, Washington, DC 20260.
For records of building access and Postal Inspector computer access
authorizations: Chief Postal Inspector, Inspection Service, United
States Postal Service, 475 L'Enfant Plaza SW, Washington, DC 20260.
For other records of computer access authorizations: Chief
Information Officer and Executive Vice President, United States Postal
Service, 475 L'Enfant Plaza SW, Washington, DC 20260.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401.
PURPOSE(S) OF THE SYSTEM:
1. To ensure personal and building safety and security by
controlling access to USPS facilities.
2. To ensure accountability for property issued to persons.
3. To assign computer logon IDs; to identify USPS computer users to
resolve their computer access problems by telephone; and to monitor and
audit the use of USPS information resources as necessary to ensure
compliance with USPS regulations.
4. To enable access to the USPS meeting and video web conferencing
applications.
[[Page 79008]]
5. To enhance your online meeting experience by utilizing enhanced
features and functionality, including voluntary polling to gather
responses from attendees to generate reports or the interactive chat
feature.
6. To facilitate team collaboration and communication through
information sharing and cross-functional participation.
7. To allow users to communicate through web-based applications.
8. To facilitate and support cybersecurity investigations of
detected or reported information security incidents.
9. To share your personal image via your device camera during
meetings and web conferences,
if you voluntarily choose to turn the camera on, enabling virtual
face-to-face conversations.
10. To authenticate user identity for the purpose of accessing USPS
information systems.
11. To provide parking and carpooling services to individuals who
use USPS parking facilities.
12. To provide pre-registration for guest access to online meetings
and web conferences
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
1. Individuals who are granted regular access to USPS facilities
through the issuance of a building access badge, or who are assigned
accountable property.
2. Individuals with authorized access to USPS computers and
information resources, including USPS employees, contractors, and other
individuals; Individuals participating in web-based meetings, video
conferences, collaboration, and communication applications.
3. Individuals who are members of carpools with USPS employees or
otherwise regularly use USPS parking facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Building access information: Records related to issuance of
building access badges, including name, Social Security Number,
Employee Identification Number, date of birth, photograph, postal
assignment information, work contact information, finance number(s),
duty location, and pay location.
2. Property issuance information: Records related to issuance of
accountable USPS property, equipment, and controlled documents,
including name, Social Security Number, equipment description,
equipment serial numbers, and issuance date.
3. Computer access authorization information: Records related to
computer users, including logon ID, Social Security Number, Employee
Identification Number, or other assigned identifier, employment status
information or contractor status information, and extent of access
granted.
4. Participant session data from web-based meetings and web
conferences: Participant Name, Participant's Webcam-Generated Image
(Including Presenters), Recorded Participant Audio, Video, And Shared
Meeting Screen Content, Chat Interaction, Polling Questions And
Associated Responses, Participant Join Time And Leave Time, Meeting
Duration, Participant Location, Participant Media Hardware Information,
Participant Job Information, Participant Stated Locale, Participant
Connection Type, Participant Data Center, Participant Device Type,
Participant Domain, Participant Full Data Center, Participant Hard Disk
ID, Participant ID, Participant IP Address, Participant Join Time,
Participant Camera Name, Participant MAC Address, Participant
Microphone Name, Participant Network Type, Participant PC Name,
Participant Role, Participant Share Settings, Participant Speaker Name,
Participant Status, Participant User ID, Participant User Name,
Participant Zoom, Participant SIP URL, Participant Leave Reason,
Participant AS Input, Participant AS Output, Participant Audio Input,
Participant Audio Output, Participant CPU Usage, Participant Video
Input, Participant Video Output, Participant Quality, Participant
Sharing Details, Participant Recording Details.
5. Web-Based Meeting And Web Conference Application Data: In-
Meeting Messages, Meeting Transcriptions, Written Feedback Responses,
Invitation Tails, Meeting Name, Chat Name, Meeting Agenda, Meeting
Host, Meeting Department, Meeting Duration, Meeting Email, Meeting End
Time, Meeting Media Settings, Meeting ID, Meeting Participants, Meeting
Participants In Room, Meeting Start Time, Meeting Topic, Meeting
Tracking Fields, Meeting User Type, Meeting UU ID, Meeting Audio
Quality, Meeting Video Quality, Meeting Screen Share Quality, Meeting
Duration, Meeting Contacts, Meeting Contact Email, Meeting Settings.
Web Conferences Custom Keys, Web Conferences Department, Web
Conferences Duration, Web Conferences Email, Web Conferences End Time,
Web Conferences Settings, Web Conferences ID, Web Conferences
Participants, Web Conference Start Time, Web Conferences Topic, Web
Conferences User Type, Web Conferences UU ID, Web Conferences Audio
Quality, Web Conferences Video Quality, Web Conferences Screen Share
Quality, Web Conferences Host Name, Web Conferences Participant Camera
Name, Web Conferences Participant Connection Type, Web Conferences
Participant Data Center, Web Conferences Participant Device Type, Web
Conferences Participant Domain, Web Conferences Participant From SIP
Uri, Web Conferences Participant Full Data Center, Web Conferences
Participant Hard Disk ID, Web Conferences Participant ID, Web
Conferences Participant IP Address, Web Conferences Participant Join
Time, Web Conferences Participant Leave Reason, Web Conferences
Participant Leave Time, Web Conferences Participant Location, Web
Conferences Participant MAC Address, Web Conferences Participant
Microphone Name, Web Conferences Participant Network Type, Web
Conferences Participant PC Name, Web Conferences Participant Role, Web
Conferences Participant Share Settings, Web Conferences Participant SIP
URI, Web Conferences Participant Speaker Name, Web Conferences
Participant Status, Web Conferences Participant User ID, Web
Conferences Participant User Name, Web Conferences Participant Version,
Web Conferences Participant AS Input, Web Conferences Participant AS
Output, Web Conferences Participant Audio Input, Web Conferences
Participant Audio Output, Web Conferences Participant CPU Usage, Web
Conferences Participant Video Input, Web Conferences Participant Video
Output, Web Conferences Participant Recording Details, Web Conferences
Participant Sharing Details, Web Conferences Participant Customer Key,
Web Conferences Poll Title, Web Conferences Poll Status, Web
Conferences Poll Start Time, Web Conferences Q&A Question Email, Web
Conferences Q&A Question Name, Web Conferences Q&A Question Details,
Web Conferences Q&A Question Start Time, Web Conferences Registrant
Address, Web Conferences Registrant City, Web Conferences Registrant
Comments, Web Conferences Registrant Country, Web Conferences
Registrant Create Time, Web Conferences Registrant Custom Questions,
Web Conferences Registrant Email, Web Conferences Registrant Name, Web
Conferences Registrant ID, Web Conferences Registrant Industry, Web
Conferences Registrant Join URL, Web Conferences Registrant Job Title,
Web Conferences Registrant Number Of Employees, Web Conferences
Registrant
[[Page 79009]]
Organization, Web Conferences Registrant Phone, Web Conferences
Registrant Purchasing Time Frame, Web Conferences Registrant State, Web
Conferences Registrant Status, Web Conferences Registrant ZIP Code, Web
Conferences Poll Results, Web Conferences Panelist Email, Web
Conferences Panelist Name.
Meeting Registrant Name, Meeting Registrant Email, Meeting
Invitation Text, Meeting Attendee Name, Meeting Attendee Join URL,
Meeting Registrant Address, Meeting Registrant City, Meeting Registrant
Comments, Meeting Registrant Country, Meeting Registrant Create Time,
Meeting Registrant Custom Questions, Meeting Registrant Email, Meeting
Registrant Name, Meeting Registrant ID, Meeting Registrant Industry,
Meeting Registrant Job Title, Meeting Registrant Number Of Employees,
Meeting Registrant Organization, Meeting Registrant Phone Number,
Meeting Registrant Purchasing Time Frame, Meeting Registrant Role In
Purchase Process, Meeting Registrant State, Meeting Registrant Status,
Meeting Registrant ZIP Code, Meeting Registrant Language, Meeting
Registrant Join URL, Meeting Attendee Poll Response, Meeting Attendee
Department.
Cloud Recording Registrant City, Cloud Recording Registrant
Comments, Cloud Recording Registrant Country, Cloud Recording
Registrant Create Time, Cloud Recording Registrant Custom Questions,
Cloud Recording Registrant Email, Cloud Recording Registrant Name,
Cloud Recording Registrant ID, Cloud Recording Registrant Industry,
Cloud Recording Registrant Job Title, Cloud Recording Registrant Number
of Employees, Cloud Recording Registrant Organization, Cloud Recording
Registrant Phone, Cloud Recording Registrant Purchasing Time Frame,
Cloud Recording Registrant Role in Purchase Process, Cloud Recording
Registrant Share URL, Cloud Recording Registrant Status, Cloud
Recording Registrant ZIP Code, Cloud Recording Registrant Address,
Cloud Recording Registrant State, Cloud Recording Registrant Meeting
ID, Cloud Recording Registrant Field Name, Cloud Recording Registrant
List of Registrants.
6. Device Data From Web-Based Meetings And Web Conferences: Device
type (such as mobile, desktop, or tablet), Device Operating System,
Number of users of related Operating Systems, Operating System Version,
Operating System Type, MAC address, IP address, hard disk ID, PC Name,
Bluetooth Information, Packet Loss, internet Connection Type, Bluetooth
Device Name, Bluetooth Device Type, Device Architecture, Central
Processing Unit (CPU) Core Type, CPU core frequency, CPU Brand,
Available Memory, Total CPU Capacity, Total Capacity Utilized by
Application, Memory Used by Application, API Permissions, API
Authentication, Authentication Secret Key, Graphics Processing Unit
(GPU) Brand, GPU Type, Custom Attributes Defined by Organization,
Archived Meeting Files, Archive Meeting Account Name, Archived Meeting
File Download User, Archived Meeting File Extension, Archived Meeting
File Size, Archived Meeting File Type, Archived Meeting File ID,
Archived Meeting File Participant Email, Archived Meeting Participant
Join Time, Archived Meeting Participant Leave Time, Archived Meeting
File Recording Type, Archived Meeting File Status, Archived Meeting
Complete Time, Archived Meeting Complete Time Duration, Archived
Meeting Duration, Archived Meeting Duration In Seconds, Archived
Meeting Host ID, Archived Meeting ID, Archived Meeting Settings,
Archived Meeting Type, Archived Meeting Recording Count, Archived
Meeting Start Time, Archived Meeting Topic, Archived Meeting Total
Size, Archived Meeting UU ID, Past Meeting Participant ID, Past Meeting
Participant Name, Past Meeting Participant Email, SIP Phone
Authorization Name, SIP Phone Domain, SIP Phone ID, SIP Phone Password,
SIP Phone Proxy Servers, SIP Phone Register Servers, SIP Phone
Registration Expire Time, SIP Phone Transport Protocols, SIP Phone User
Email, SIP Phone User Name, SIP Phone Voice Voicemail.
7. User Data From Web-Based Meetings And Web Conferences: User
Creation Date, User Department, User Email Address, User Employee ID,
User Name, User System ID, User Chat Group Ids, User System Client
Version, User Last Login Time, User Picture URL, User PMI, User Status,
User Timezone, User Type, User Verified Status, User Password, User
JID, User Language, User Manager, User Personal Meeting URL, User Role
ID, User Role Name, User Use PMI Status, User Phone Country, User
Company, User Custom Attributes, User CMS User ID, User Pronouns, User
Vanity Name, User Assistant Email, User Assistant ID, User Permissions,
User Presence Status, User Scheduler Email, User Scheduler ID, User
Settings, User Token, User Meeting Minutes, User Number Of Meetings,
User Participant Number, User's Web Conferences Template, User
Scheduled Web Conferences, User Web Conferences Settings, User Web
Conferences Recurrence Settings, User Web Conferences Password, User
Web Conferences Agenda, User Web Conferences Duration, User Web
Conferences Start Time, User Web Conferences Template ID, User Web
Conferences Topic. User Web Conferences Tracking Fields, User Web
Conferences Time zone User Web Conferences Created Date, User Web
Conferences Host ID, User Web Conferences Type, User Web Conferences UU
ID, User Web Conferences Start URL, User TSP Account Conference Code,
User TSP Account Dial-In Numbers, User TSP Account ID, User TSP Account
Leader PIN, User TSP account TSP Bridge, User TSP Audio URL, Chat
Messaging Content.
8. Web-Based Meeting And Web Conference Administration Data:
Account Administrator Name, Account Contact Information Account ID,
Account Billing Information, Account Plan Information, Conference Room
Account type, Conference Room calendar name, conference room camera
name, conference room device IP address, conference room email address,
conference room health, conference room ID, conference room issues,
conference room last start time, conference room microphone name,
conference room name, conference room speaker name, conference room
status, Conference Room live meeting, Conference Room past meetings,
conference room activation code, conference room support email,
conference room support phone, conference room passcode, conference
room settings, conference room location description, conference room
location name, User Sign In And Sign Out Times, Group admin name, Group
admin email, group admin ID, group member email, group member first
name, group member last name, group member ID, group member type, chat
group ID, chat group name, chat croup total members, chat group, Files
sent through chat, GIPHYs sent through chat, groups sent through chat,
p2p sent through chat, text sent through chat, total sent through chat,
audio sent through chat, code snippet sent through chat, Operation Log
action, operation log category type, operation log operation detail,
operation log user, operation log time, Role member department, role
member email, role member first name, role member ID, role member type,
client feedback detail email, client feedback detail meeting ID, client
feedback detail participant name, client feedback detail time.
9. Web-Based Meeting And Web Conference Telemetry Data: Event Time,
Client Type, Event Location, Event,
[[Page 79010]]
Subevent, UUID, Client Version, UserID, Client OS, Meeting ID.
10. Persistent Message Application Telemetry Data: User Email,
Group Chat, Message Type, In Meeting Message, Status, Do Not Disturb
Time, Notification Setting, Show Group On Contact List, File Type, File
Location, Link URL, Keywords, GIF Keywords, Emoji Code, Audio Setting,
Video Setting, Is E2E Enabled, Message ID, IP Address.
11. Communication Data: Deleted Persistent Message Sender, Deleted
Persistent Message Time, Deleted Persistent Message ID, Deleted
Persistent Message Text, Deleted Persistent Message Main Message ID,
Deleted Persistent Message Main Message Timestamp, Deleted Persistent
Message File Name, Deleted Persistent Message File Size, Edited
Persistent Message Sender, Edited Persistent Message Time, Edited
Persistent Message ID, Edited Persistent Message Text, Edited
Persistent Message Main Message ID, Edited Persistent Message Main
Message Timestamp, Edited Persistent Message File Name, Edited
Persistent Message File Size, Persistent Message Sender, Persistent
Message Time, Persistent Message ID, Persistent Message Main Message
ID, Persistent Message Main Message Timestamp, Persistent Message File,
Persistent Message File Size, Persistent Message Images Exchanged,
Persistent Message Files Exchanged, Persistent Message Videos
Exchanged, Persistent Message Channel Title, Persistent Message
Whiteboard Annotations, Persistent Message Text, Deleted Message
Sender, Deleted Message Time, Deleted Message ID, Deleted Message Text,
Deleted Message Main Message ID, Deleted Message Main Message
Timestamp, Deleted Message File Name, Deleted Message File Size, Edited
Message Sender, Edited Message Time, Edited Message ID, Edited Message
Text, Edited Message Main Message ID, Edited Message Main Message
Timestamp, Edited Message File Name, Edited Message File Size, Message
Sender, Message Time, Message ID, Message Main Message ID, Message Main
Message Timestamp, Message File, Message File Size, Message Text.
12. Identity verification information: Question, answer, and email
address.
13. Carpool and parking information: Records related to membership
in carpools with USPS employees or about individuals who otherwise
regularly use USPS parking facilities, including name, space number,
principal's and others' license numbers, home address, and contact
information.
RECORD SOURCE CATEGORIES:
Employees; contractors; subject individuals; and other systems of
records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9. apply.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated database, computer storage media, and paper.
POLICIES OF PRACTICES FOR RETRIEVAL OF RECORDS:
1. Records about building access and issuance of accountable
property are retrieved by name, Social Security Number, or Employee
Identification Number.
2. Records about authorized access to computer and information
resources are retrieved by name, logon ID, Employee Identification
Number, or other unique identifier of the individual.
3. Report and tracking data created during web-based meetings and
video conferences that pertain to individual participants, content
shared, conference codes and other relevant session data and historical
device usage data are retrieved by meeting ID, host name or host email
address.
4. Records pertaining to web-based collaboration and communication
applications are retrieved by organizer name and other associated
personal identifiers.
5. Media recordings created during web-based meetings and video
conferences are retrieved by meeting ID, host name or host email
address.
6. Records of carpools and parking facilities are retrieved by
name, ZIP Code, space number, or parking license number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
1. Building access and accountable property records are retained
until termination of access or accountability.
2. Records of computer access privileges are retained 1 year after
all authorizations are cancelled.
3. Report and tracking data created during web-based meeting and
video conferences, such as other relevant session data and historical
device usage data, are retained for twenty-four months.
4. Records pertaining to web-based collaboration and communication
applications are retained for twenty-four months.
5. Web-based meeting or video session recordings are retained for
twenty-four months.
6. Records of carpool membership and use of USPS parking facilities
are retained 6 years.
7. Records existing on paper are destroyed by burning, pulping, or
shredding. Records existing on computer storage media are destroyed
according to the applicable USPS media sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
controlled-access areas under supervision of program personnel. Access
to these areas is limited to authorized personnel, who must be
identified with a badge.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections. Computers are
protected by mechanical locks, card key systems, or other physical
access control methods. The use of computer systems is regulated with
installed security software, computer logon identifications, and
operating system controls including access controls, terminal and
transaction logging, and file management software.
RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure above and USPS Privacy Act regulations regarding
access to records and verification of identity under 39 CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and Record Access Procedures above.
NOTIFICATION PROCEDURES:
Inquiries for records about building access, accountable property,
carpool membership, and use of USPS parking facilities must be
addressed to the facility head. Inquiries about computer access
authorization records must be directed to the Manager, Corporate
Information Security, 475 L'Enfant Plaza SW, Suite 2141, Washington, DC
20260. For Inspection Service computer access records, inquiries must
be submitted to the Inspector in Charge, Information Technology
Division, 2111 Wilson Blvd., Suite 500, Arlington, VA 22201. Inquiries
must include full name, Social Security Number or Employee
Identification Number, and period of employment or residency at the
location.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
[[Page 79011]]
HISTORY:
August 4, 2020, 85 FR 47258; June 1, 2020, 85 FR 33210; April 11,
2014, 79 FR 20249; June 27, 2012, 77 FR 38342; June 17, 2011, 76 FR
35483; April 29, 2005, 70 FR 22516.
SYSTEM NAME AND NUMBER:
USPS 890.000, Sales, Marketing, Events, and Publications.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
USPS Headquarters Marketing and Public Policy; Integrated Business
Solutions Services Centers; National Customer Service Center; Area and
District USPS facilities; Post Offices; and contractor sites.
SYSTEM MANAGER(S):
Chief Customer and Marketing Officer and Executive Vice President,
United States Postal Service, 475 L'Enfant Plaza SW, Washington, DC
20260-4016.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 403, 404.
PURPOSE(S) OF THE SYSTEM:
1. To understand the needs of customers and improve USPS sales and
marketing efforts.
2. To provide appropriate materials and publications to customers.
3. To conduct registration for USPS and related events.
4. To enable access to the USPS meeting and video web conferencing
application.
5. To enhance your online meeting experience by utilizing enhanced
features and functionality, including voluntary polling to gather
responses from attendees to generate reports or the interactive chat
feature.
6. To facilitate team collaboration and communication through
information sharing and cross-functional participation.
7. To provide users outside of the USPS limited collaboration and
communication capabilities through guest account access.
8. To facilitate and support cybersecurity investigations of
detected or reported information security incidents.
9. To share your personal image via your device camera during
meetings and web conferences, if you voluntarily choose to turn the
camera on, enabling virtual face-to-face conversations.
10. To provide pre-registration for guest access to online meetings
and web conferences
11. To facilitate and support marketing initiatives, advertising
campaigns, brand strategy, customer experience with products and
service, including call centers, strategic customer programs, and
innovation and product improvement development.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
1. Customers who interact with USPS sales personnel, respond to
direct marketing messages, request publications, respond to contests
and surveys, voluntarily participate in focus groups, interviews,
diaries, observational studies, prototype assessments, A/B comparison
tests, and attend USPS events.
2. Customers and other individuals who participate in web-based
meeting, video conference, collaboration, and communication
applications sponsored by the USPS.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Customer information: Customer and key contacts' names, date of
birth, age, home mailing address, and email address; phone, fax, and
pager numbers; company name, job descriptions, titles, roles, level,
and company address; other names and emails provided by customers.
2. Identifying information: Customer ID(s), D-U-N-S Numbers, USPS
account numbers, meter numbers, and signatures.
3. Business specific information: Firm name, size, and years in
business; number of employees; sales and revenue information; business
sites and locations; URLs; company age; industrial classification
numbers; use of USPS and competitor's products and services; types of
customers served; customer equipment and services; advertising agency
and spending; names of USPS employees serving the firm; and calls made.
4. Information specific to companies that act as suppliers to USPS:
Contract start and end dates, contract award number, contract value,
products and/or services sold under contract.
5. Information provided by customers as part of a survey or
contest.
6. Payment information: Credit and/or debit card number, type,
expiration date, and check information; and ACH information.
7. Event information: Name of event; role at event; itinerary; and
membership in a PCC.
8. Customer preferences: Preferences for badge name and
accommodations.
9. Survey data: customer perception, feelings, habits, past
behaviors, preferences, recommended improvements, willingness to buy,
ownership, and hypothetical future scenarios.
10. Participant session data from web-based meetings and web
conferences: Participant name, participant's webcam-generated image
(including presenters), recorded participant audio, video, and shared
meeting screen content, chat interaction, polling questions and
associated responses, participant join time and leave time, meeting
duration, participant location, and participant media hardware
information, Participant Job Information, Participant Stated Locale,
Participant Connection Type, Participant Data Center, Participant
Device Type, Participant Domain, Participant Full Data Center,
Participant Hard Disk ID, Participant ID, Participant IP Address,
Participant Join Time, Participant Camera Name, Participant MAC
Address, Participant Microphone Name, Participant Network Type,
Participant PC Name, Participant Role, Participant Share Settings,
Participant Speaker Name, Participant Status, Participant User ID,
Participant User Name, Participant Zoom, Participant SIP URL,
Participant Leave Reason, Participant AS Input, Participant AS Output,
Participant Audio Input, Participant Audio Output, Participant CPU
Usage, Participant Video Input, Participant Video Output, Participant
Quality, Participant Sharing Details, Participant Recording Details.
11. Device data from web-based meetings and web conferences: Device
type (such as mobile, desktop, or tablet), Device Operating System,
Number of users of related Operating Systems, Operating System Version,
Operating System Type, MAC address, and IP address, hard disk ID, PC
Name, Bluetooth Information, Packet Loss, internet Connection Type,
Bluetooth Device Name, Bluetooth Device Type, Device Architecture,
Central Processing Unit (CPU) Core Type, CPU core frequency, CPU Brand,
Available Memory, Total CPU Capacity, Total Capacity Utilized by
Application, Memory Used by Application, API Permissions, API
Authentication, Authentication Secret Key, Graphics Processing Unit
(GPU) Brand, GPU Type, Custom Attributes Defined by Organization,
Archived Meeting Files, Archive Meeting Account Name, Archived Meeting
File Download User, Archived Meeting File Extension, Archived Meeting
File Size, Archived Meeting File Type, Archived Meeting File ID,
Archived Meeting File Participant Email, Archived Meeting Participant
Join Time, Archived Meeting Participant Leave Time, Archived Meeting
File Recording Type, Archived Meeting File Status, Archived Meeting
Complete Time, Archived Meeting
[[Page 79012]]
Complete Time Duration, Archived Meeting Duration, Archived Meeting
Duration In Seconds, Archived Meeting Host ID, Archived Meeting ID,
Archived Meeting Settings, Archived Meeting Type, Archived Meeting
Recording Count, Archived Meeting Start Time, Archived Meeting Topic,
Archived Meeting Total Size, Archived Meeting UU ID, Past Meeting
Participant ID, Past Meeting Participant Name, Past Meeting Participant
Email, SIP Phone Authorization Name, SIP Phone Domain, SIP Phone ID,
SIP Phone Password, SIP Phone Proxy Servers, SIP Phone Register
Servers, SIP Phone Registration Expire Time, SIP Phone Transport
Protocols, SIP Phone User Email, SIP Phone User Name, SIP Phone Voice
Voicemail.
12. User data from web-based meetings and web conferences: User
Creation Date, User Department, User Email Address, User Employee ID,
User Name, User System ID, User Chat Group Ids, User System Client
Version, User Last Login Time, User Picture URL, User PMI, User Status,
User Timezone, User Type, User Verified Status, User Password, User
JID, User Language, User Manager, User Personal Meeting URL, User Role
ID, User Role Name, User Use PMI Status, User Phone Country, User
Company, User Custom Attributes, User CMS User ID, User Pronouns, User
Vanity Name, User Assistant Email, User Assistant ID, User Permissions,
User Presence Status, User Scheduler Email, User Scheduler ID, User
Settings, User Token, User Meeting Minutes, User Number Of Meetings,
User Participant Number, User's Web Conferences Template, User
Scheduled Web Conferences, User Web Conferences Settings, User Web
Conferences Recurrence Settings, User Web Conferences Password, User
Web Conferences Agenda, User Web Conferences Duration, User Web
Conferences Start Time, User Web Conferences Template ID, User Web
Conferences Topic. User Web Conferences Tracking Fields, User Web
Conferences Time zone User Web Conferences Created Date, User Web
Conferences Host ID, User Web Conferences Type, User Web Conferences UU
ID, User Web Conferences Start URL, User TSP Account Conference Code,
User TSP Account Dial-In Numbers, User TSP Account ID, User TSP Account
Leader PIN, User TSP account TSP Bridge, User TSP Audio URL, Chat
Messaging Content.
13. Web-based meeting and web conference administration data:
Account Administrator Name, Account Contact Information Account ID,
Account Billing Information, Account Plan Information, Conference Room
Account type, Conference Room calendar name, conference room camera
name, conference room device IP address, conference room email address,
conference room health, conference room ID, conference room issues,
conference room last start time, conference room microphone name,
conference room name, conference room speaker name, conference room
status, Conference Room live meeting, Conference Room past meetings,
conference room activation code, conference room support email,
conference room support phone, conference room passcode, conference
room settings, conference room location description, conference room
location name, User Sign In And Sign Out Times, Deleted Message Sender,
Deleted Message Time, Deleted Message ID, Deleted Message Text, Deleted
Message Main Message ID, Deleted Message Main Message Timestamp,
Deleted Message File Name, Deleted Message File Size, Edited Message
Sender, Edited Message Time, Edited Message ID, Edited Message Text,
Edited Message Main Message ID, Edited Message Main Message Timestamp,
Edited Message File Name, Edited Message File Size, Message Sender,
Message Time, Message ID, Message Main Message ID, Message Main Message
Timestamp, Message File, Message File Size, Group admin name, Group
admin email, group admin ID, group member email, group member first
name, group member last name, group member ID, group member type, chat
group ID, chat group name, chat croup total members, chat group, Files
sent through chat, GIPHYs sent through chat, groups sent through chat,
p2p sent through chat, text sent through chat, total sent through chat,
audio sent through chat, code snippet sent through chat, Operation Log
action, operation log category type, operation log operation detail,
operation log user, operation log time, Role member department, role
member email, role member first name, role member ID, role member type,
client feedback detail email, client feedback detail meeting ID, client
feedback detail participant name, client feedback detail time.
14. Web-Based Meeting And Web Conference Telemetry Data: Event
Time, Client Type, Event Location, Event, Subevent, UUID, Client
Version, UserID, Client OS, Meeting ID.
15. Chat Application Telemetry Data: User Email, Group Chat,
Message Type, In Meeting Message, Status, Do Not Disturb Time,
Notification Setting, Show Group On Contact List, File Type, File
Location, Link URL, Keywords, GIF Keywords, Emoji Code, Audio Setting,
Video Setting, Is E2E Enabled, Message ID, IP Address.
16. Communication Data: Deleted Persistent Message Sender, Deleted
Persistent Message Time, Deleted Persistent Message ID, Deleted
Persistent Message Text, Deleted Persistent Message Main Message ID,
Deleted Persistent Message Main Message Timestamp, Deleted Persistent
Message File Name, Deleted Persistent Message File Size, Edited
Persistent Message Sender, Edited Persistent Message Time, Edited
Persistent Message ID, Edited Persistent Message Text, Edited
Persistent Message Main Message ID, Edited Persistent Message Main
Message Timestamp, Edited Persistent Message File Name, Edited
Persistent Message File Size, Persistent Message Sender, Persistent
Message Time, Persistent Message ID, Persistent Message Main Message
ID, Persistent Message Main Message Timestamp, Persistent Message File,
Persistent Message File Size, Persistent Message Images Exchanged,
Persistent Message Files Exchanged, Persistent Message Videos
Exchanged, Persistent Message Channel Title, Persistent Message
Whiteboard Annotations, Persistent Message Text, Deleted Message
Sender, Deleted Message Time, Deleted Message ID, Deleted Message Text,
Deleted Message Main Message ID, Deleted Message Main Message
Timestamp, Deleted Message File Name, Deleted Message File Size, Edited
Message Sender, Edited Message Time, Edited Message ID, Edited Message
Text, Edited Message Main Message ID, Edited Message Main Message
Timestamp, Edited Message File Name, Edited Message File Size, Message
Sender, Message Time, Message ID, Message Main Message ID, Message Main
Message Timestamp, Message File, Message File Size, Message Text.
17. Survey data: customer perception, feelings, habits, past
behaviors, preferences, recommended improvements, willingness to buy,
ownership, and hypothetical future scenarios.
RECORD SOURCE CATEGORIES:
Customers, USPS personnel, and list providers.
ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS
AND THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 7., 10., and 11. apply.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated databases, computer storage media, and paper.
[[Page 79013]]
POLICIES OF PRACTICES FOR RETRIEVAL OF RECORDS:
1. For sales, events, and publications, information is retrieved by
customer name or customer ID(s), mail or email address, and phone
number.
2. For direct marketing, information is retrieved by Standard
Industry Code (SIC) or North American Industry Classification System
(NAISC) number, and company name.
3. Report and tracking data created during web-based meetings and
video conferences that pertain to individual participants, content
shared, conference codes and other relevant session data and historical
device usage data, are retrieved by meeting ID, host name or host email
address.
4. Records pertaining to web-based collaboration and communication
applications are retrieved by organizer name and other associated
personal identifiers.
5. Media recordings created during web-based meetings and video
conferences are retrieved by meeting ID, host name or host email
address.
6. Web-based meeting and video session recordings are retrieved by
meeting ID, host name or host email address.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
1. Records relating to organizations and publication mailing lists
are retained until the customer ceases to participate.
2. ACH records are retained up to 2 years. Records relating to
direct marketing, advertising, and promotions are retained 5 years.
3. Other records are retained 3 years after the relationship ends.
4. Report and tracking data created during web-based meeting and
video conferences, such as session data and historical device usage
data, are retained for twenty-four months.
5. Records pertaining to web-based collaboration and communication
applications are retained for twenty-four months.
6. Web-based meeting and video session recordings are retained for
twenty-four months.
7. Customer insight, market research, and survey records will be
retained for 3 years.
Records existing on paper are destroyed by burning, pulping, or
shredding. Records existing on computer storage media are destroyed
according to the applicable USPS media sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
controlled-access areas under supervision of program personnel. Access
to these areas is limited to authorized personnel, who must be
identified with a badge.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections.
Computers are protected by mechanical locks, card key systems, or
other physical access control methods. The use of computer systems is
regulated with installed security software, computer logon
identifications, and operating system controls including access
controls, terminal and transaction logging, and file management
software. Online data transmission is protected by encryption.
RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure above and USPS Privacy Act regulations regarding
access to records and verification of identity under 39 CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and Record Access Procedures above.
NOTIFICATION PROCEDURES:
For information pertaining to sales, inquiries should be addressed
to: Sales and Customer Relations 475 L'Enfant Plaza SW, Washington, DC
20260.
Customers wanting to know if other information about them is
maintained in this system of records must address inquiries in writing
to the Chief Customer and Marketing Officer and Executive Vice
President and include their name and address.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
August 4, 2020, 85 FR 47258; June 1, 2020, 85 FR 33208; October 24,
2011, 76 FR 65756; April 29, 2005, 70 FR 22516.
Ruth Stevenson,
Chief Counsel, Ethics and Legal Compliance.
[FR Doc. 2022-28026 Filed 12-22-22; 8:45 am]
BILLING CODE P
