Notice of New System of Records; Response to Comments, 79005-79006 [2022-27992]
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Federal Register / Vol. 87, No. 246 / Friday, December 23, 2022 / Notices
firms, or other Federal agencies) to
locate participants and beneficiaries.
Such information will be disclosed only
if PBGC has no address for an
individual, if mail sent to the individual
at the last known address is returned as
undeliverable, if PBGC has been unable
to make benefit payments to those
participants, beneficiaries, and alternate
payees because the address on file is
unable to be confirmed as current or
correct or if PBGC has been otherwise
unsuccessful at contacting the
individual. Disclosure may be made
only under a contract that subjects the
firm or agency providing the service and
its employees to the civil and criminal
penalties of the Privacy Act. The
information so disclosed will be used
exclusively pursuant to the terms and
conditions of such contract and will be
used solely for the purposes prescribed
therein. The contract shall provide that
the information so disclosed must be
returned or destroyed at the conclusion
of the locating effort.
18. Names, social security numbers,
last known addresses, dates of birth and
death, employment history, and pay
status of individuals covered by legal
settlement agreements involving PBGC
may be disclosed to entities covered by
or created under those agreements.
19. A record from this system may be
disclosed to a consumer reporting
agency in accordance with 31 U.S.C.
3711(e).
20. Names and addresses may be
disclosed to licensees of the United
States Postal Service (USPS) to obtain
current addresses under the USPS’s
National Change of Address Linkage
System (NCOA). Disclosure may be
made only under a contract that binds
the licensee of the USPS and its
employees to the civil and criminal
penalties of the Privacy Act. The
contract must provide that the records
disclosed by PBGC will be used
exclusively for updating addresses
under NCOA and must be returned to
PBGC or destroyed when the process is
completed. The records will be
exchanged electronically in an
encrypted format.
TKELLEY on DSK125TN23PROD with NOTICE
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records are maintained manually in
paper and/or electronic form (including
computer databases or discs). Records
may also be maintained on back-up
tapes, or on a PBGC or a contractorhosted network.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrieved by any one or
more of the following: name; social
VerDate Sep<11>2014
20:36 Dec 22, 2022
Jkt 259001
security number; customer
identification number; address; date of
birth; or date of death.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records are maintained and destroyed
in accordance with the National
Archives and Record Administration’s
(NARA) Basic Laws and Authorities (44
U.S.C. 3301, et seq.) or a PBGC records
disposition schedule approved by
NARA. Records existing on paper are
destroyed beyond recognition. Records
existing on computer storage media are
destroyed according to the applicable
PBGC media practice for participant
systems and will be maintained in
accordance with PBGC Records
Schedule Item 2.1: Plan, Participant,
and Insurance Records.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
PBGC has established security and
privacy protocols that meet the required
security and privacy standards issued
by the National Institute of Standards
and Technology (NIST). Records are
maintained in a secure, password
protected electronic system that utilizes
security hardware and software to
include multiple firewalls, active
intruder detection, and role-based
access controls. PBGC has adopted
appropriate administrative, technical,
and physical controls in accordance
with PBGC’s security program to protect
the confidentiality, integrity, and
availability of the information, and to
ensure that records are not disclosed to
or accessed by unauthorized
individuals.
Electronic records are stored on
computer networks, which may include
cloud-based systems, and protected by
controlled access with Personal Identity
Verification (PIV) cards, assigning user
accounts to individuals needing access
to the records and by passwords set by
authorized users that must be changed
periodically.
Paper and electronic records that
contain Federal Tax Information are
stored under procedures that meet IRS
safeguarding standards, as reflected in
IRS Publication 1075, and are kept in
file folders in areas of restricted access
that are locked after office hours.
RECORD ACCESS PROCEDURES:
Individuals, or third parties with
written authorization from the
individual, wishing to request access to
their records in accordance with 29 CFR
4902.4 or to amend records pertaining to
themselves in accordance with 29 CRF
4902.5, should submit a written request
to the Disclosure Officer, PBGC, 445
PO 00000
Frm 00093
Fmt 4703
Sfmt 4703
79005
12th Street SW, Washington, DC 20024–
2101, providing their name, address,
date of birth, and verification of their
identity in accordance with 29 CFR
4902.3(c).
CONTESTING RECORD PROCEDURES:
Individuals, or third parties with
written authorization from the
individual, wishing to amend their
records must submit a written request,
in accordance with 29 CFR 4902.5,
identifying the information they wish to
correct in their file, in addition to
following the requirements of the
Record Access Procedure above.
NOTIFICATION PROCEDURES:
Individuals, or third parties with
written authorization from the
individual, wishing to learn whether
this system of records contains
information about them should submit a
written request to the Disclosure Officer,
PBGC, 445 12th Street SW, Washington,
DC 20024–2101, providing their name,
address, date of birth, and verification of
their identity in accordance with 29
CFR 4902.3(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
PBGC: 6, Plan Participant and
Beneficiary Data (last published at 83 FR
6247, 6256 (February 13, 2018)).
[FR Doc. 2022–27986 Filed 12–22–22; 8:45 am]
BILLING CODE 7709–02–P
POSTAL SERVICE
Notice of New System of Records;
Response to Comments
Postal Service®.
Notice of new system of records;
response to comments.
AGENCY:
ACTION:
The United States Postal
Service® (USPS) is responding to public
comments regarding the creation of a
new Customer Privacy Act System of
Records (SOR) 845.000, Commercial
Mail Receiving Agency (CMRA)
Records. This new SOR was created to
consolidate all CMRA paper and
electronic records under one new and
dedicated SOR in support of a future
planned initiative to centralize CMRA
records into an electronic database and
improve the security of the In-Person
enrollment process. There will be no
changes to the new system of records or
to the effective date of September 30,
2022, in light of public comments
received.
DATES: The new Customer Privacy Act
SOR, USPS 845.000, Commercial Mail
SUMMARY:
E:\FR\FM\23DEN1.SGM
23DEN1
TKELLEY on DSK125TN23PROD with NOTICE
79006
Federal Register / Vol. 87, No. 246 / Friday, December 23, 2022 / Notices
Receiving Agency (CMRA) Records,
Document Citation 87 FR 53512, was
originally scheduled to be effective on
September 30, 2022, without further
notice. After review and evaluation of
comments received, the Postal Service
has found that no substantive changes to
the system of records is required, and
that the effective date for the new SOR
should proceed as scheduled to meet
Privacy Act requirements.
FOR FURTHER INFORMATION CONTACT:
Janine Castorina, Chief Privacy and
Records Management Officer, Privacy
and Records Management Office, via
uspsprivacyfedregnotice@usps.gov.
SUPPLEMENTARY INFORMATION: On August
30, 2022, the Postal Service published a
Federal Register notice about its intent
to create a new system of records, USPS
SOR 845.000, CMRA Records, to
provide notice to the public and to
support the future planned initiative to
centralize CMRA records into an
electronic database and improve the
security of the In-Person enrollment
process. The publication of an SOR in
the Federal Register complies with
Privacy Act requirements to promote
transparency and provide notice to
individuals about the maintenance of a
System of Records by a Federal agency,
including but not limited to information
that will be collected and stored, what
it will be used for, the authority for
collection and usage of the information,
how the information may be disclosed
and how long it will be retained.
The Postal Service provides the
following responses to the comments
received pursuant to its Federal
Register notice, Document Citation 87
FR 53512, for the creation of the new
SOR, USPS 845.000, Commercial Mail
Receiving Agency (CMRA) Records. The
Postal Service is voluntarily responding
to the questions below that are not
directly related to the content or
effective date of the CMRA SOR, but
rather to the future implementation of
the new CMRA Customer Registration
Database (CRD) program initiative.
Question 1: What is the expected
rollout time for implementation of the
SOR, and what transition period will be
granted to CMRAs to comply with the
Notice?
Response: The effective date of the
CMRA SOR is separate and distinct
from the planned implementation and
roll-out dates for the Commercial Mail
Receiving Agency (CMRA) Customer
Registration Database (CRD) program
initiative. Due to the nature and context
of the question, the Postal Service
interprets this question to ask about the
CMRA program. The Postal Service
plans to launch the new Commercial
VerDate Sep<11>2014
20:36 Dec 22, 2022
Jkt 259001
Mail Receiving Agency (CMRA)
Customer Registration Database (CRD)
in the middle of calendar year 2023. The
USPS anticipates a 9-month
implementation period following an
initial pilot.
Question 2: Is the Business Customer
Gateway portal ready for usage?
Response: The Business Customer
Gateway (BCG) is already an established
application. The CMRA CRD is a new
application that will launch in the
middle of calendar year 2023.
Question 3: How will this
(implementation plans) be
communicated to the CMRA owners and
managers?
Response: Each CMRA owner will
receive mailed information from the
Postal Service detailing the procedures
for registration and access to the new
CMRA CRD during the implementation
period.
Question 4: We wish to clarify
whether under the Notice, only the back
end of the CMRA enrollment process
will be enhanced by requiring the
CMRA to upload the information stated
on the USPS Form 1583 to the SOR via
the BCG, or will walk-in and Remote
Online Notary (RON) procedures be
affected as well?
Response: The planned CMRA CRD
program initiative does not eliminate
the option for walk in or notary
certification of PS Form 1583. Instead,
the new process disclosed in the CMRA
SOR supports the future initiative,
which replaces the current paper-based
system of record, with an online
repository of the information contained
on PS Form 1583.
Question 5: Is USPS 845.000 replacing
the current notarized USPS Form 1583
process, or will it only enhance the
alternative in-person option which shall
continue to run alongside the current
notarized USPS Form 1583 process?
Response: The CMRA CRD program
initiative is replacing the current paperbased system at the Postal Service with
an online repository of the information
contained on PS Form 1583.
Question 6: Under the Notice, will
notarization of the USPS Form 1583
continue to serve as the final
requirement for approval of the CMRA
account of the customer, or will the
enhancement include the USPS
applying further supervision for
inspection/verification/validation
purposes via the SOR to potentially
reject enrolled customers who have
submitted IDs and a notarized USPS
Form 1583?
Response: Notarization of the USPS
PS Form 1583 is not a requirement for
approval of a CMRA customer account.
The notarization of USPS Form 1583 is,
PO 00000
Frm 00094
Fmt 4703
Sfmt 4703
and will remain, an option for an
applicant of a CMRA customer account
who is not able to sign their application
in the presence of the CMRA owner/
manager.
However, as part of the administration
of the CMRA program, the Postal
Service will periodically inspect and
verify identification documents for
accurate data entry and refer inaccurate
entries back to the Commercial Mail
Receiving Agency (CMRA) for
correction. A Private Mailbox (PMB)
may be closed for failure to provide
accurate identification information or
illegal activity.
Question 7: Once the SOR is
established and CMRA customer data
will be electronically accessible and
verifiable to the USPS and CMRA via
the SOR and BCG, will the SOR
enhancement allow CMRA customers
(e.g. people with multiple homes/
businesses) to enroll for multiple CMRA
accounts at different CMRA locations
based upon the original (and valid) ID
documentation already approved and
uploaded to the SOR for the customer’s
initial enrollment, or will customers
need to notarize a separate USPS Form
1583 and submit IDs for each CMRA
account they wish to open?
Response: The CMRA program will
require the completion of a separate PS
Form 1583 for each rented PMB.
Sarah Sullivan,
Attorney, Ethics & Legal Compliance.
[FR Doc. 2022–27992 Filed 12–22–22; 8:45 am]
BILLING CODE 7710–12–P
POSTAL SERVICE
Privacy Act of 1974; System of
Records
Postal ServiceTM.
ACTION: Notice of a modified system of
records.
AGENCY:
The United States Postal
Service® (USPS®) is proposing to revise
one General Privacy Act Systems of
Records (SOR) 500.000 Property
Management Records and one Customer
Privacy Act Systems of Records (SOR)
890.000 Sales, Marketing, Events, and
Publications. These updates are being
made to facilitate the implementation of
enhanced functionality for web-based
collaboration and communication
applications.
SUMMARY:
These revisions will become
effective without further notice on
January 23, 2023, unless comments
received on or before that date result in
a contrary determination.
DATES:
E:\FR\FM\23DEN1.SGM
23DEN1
]]>Agencies
[Federal Register Volume 87, Number 246 (Friday, December 23, 2022)]
[Notices]
[Pages 79005-79006]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-27992]
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POSTAL SERVICE
Notice of New System of Records; Response to Comments
AGENCY: Postal Service[supreg].
ACTION: Notice of new system of records; response to comments.
-----------------------------------------------------------------------
SUMMARY: The United States Postal Service[supreg] (USPS) is responding
to public comments regarding the creation of a new Customer Privacy Act
System of Records (SOR) 845.000, Commercial Mail Receiving Agency
(CMRA) Records. This new SOR was created to consolidate all CMRA paper
and electronic records under one new and dedicated SOR in support of a
future planned initiative to centralize CMRA records into an electronic
database and improve the security of the In-Person enrollment process.
There will be no changes to the new system of records or to the
effective date of September 30, 2022, in light of public comments
received.
DATES: The new Customer Privacy Act SOR, USPS 845.000, Commercial Mail
[[Page 79006]]
Receiving Agency (CMRA) Records, Document Citation 87 FR 53512, was
originally scheduled to be effective on September 30, 2022, without
further notice. After review and evaluation of comments received, the
Postal Service has found that no substantive changes to the system of
records is required, and that the effective date for the new SOR should
proceed as scheduled to meet Privacy Act requirements.
FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and
Records Management Officer, Privacy and Records Management Office, via
[email protected].
SUPPLEMENTARY INFORMATION: On August 30, 2022, the Postal Service
published a Federal Register notice about its intent to create a new
system of records, USPS SOR 845.000, CMRA Records, to provide notice to
the public and to support the future planned initiative to centralize
CMRA records into an electronic database and improve the security of
the In-Person enrollment process. The publication of an SOR in the
Federal Register complies with Privacy Act requirements to promote
transparency and provide notice to individuals about the maintenance of
a System of Records by a Federal agency, including but not limited to
information that will be collected and stored, what it will be used
for, the authority for collection and usage of the information, how the
information may be disclosed and how long it will be retained.
The Postal Service provides the following responses to the comments
received pursuant to its Federal Register notice, Document Citation 87
FR 53512, for the creation of the new SOR, USPS 845.000, Commercial
Mail Receiving Agency (CMRA) Records. The Postal Service is voluntarily
responding to the questions below that are not directly related to the
content or effective date of the CMRA SOR, but rather to the future
implementation of the new CMRA Customer Registration Database (CRD)
program initiative.
Question 1: What is the expected rollout time for implementation of
the SOR, and what transition period will be granted to CMRAs to comply
with the Notice?
Response: The effective date of the CMRA SOR is separate and
distinct from the planned implementation and roll-out dates for the
Commercial Mail Receiving Agency (CMRA) Customer Registration Database
(CRD) program initiative. Due to the nature and context of the
question, the Postal Service interprets this question to ask about the
CMRA program. The Postal Service plans to launch the new Commercial
Mail Receiving Agency (CMRA) Customer Registration Database (CRD) in
the middle of calendar year 2023. The USPS anticipates a 9-month
implementation period following an initial pilot.
Question 2: Is the Business Customer Gateway portal ready for
usage?
Response: The Business Customer Gateway (BCG) is already an
established application. The CMRA CRD is a new application that will
launch in the middle of calendar year 2023.
Question 3: How will this (implementation plans) be communicated to
the CMRA owners and managers?
Response: Each CMRA owner will receive mailed information from the
Postal Service detailing the procedures for registration and access to
the new CMRA CRD during the implementation period.
Question 4: We wish to clarify whether under the Notice, only the
back end of the CMRA enrollment process will be enhanced by requiring
the CMRA to upload the information stated on the USPS Form 1583 to the
SOR via the BCG, or will walk-in and Remote Online Notary (RON)
procedures be affected as well?
Response: The planned CMRA CRD program initiative does not
eliminate the option for walk in or notary certification of PS Form
1583. Instead, the new process disclosed in the CMRA SOR supports the
future initiative, which replaces the current paper-based system of
record, with an online repository of the information contained on PS
Form 1583.
Question 5: Is USPS 845.000 replacing the current notarized USPS
Form 1583 process, or will it only enhance the alternative in-person
option which shall continue to run alongside the current notarized USPS
Form 1583 process?
Response: The CMRA CRD program initiative is replacing the current
paper-based system at the Postal Service with an online repository of
the information contained on PS Form 1583.
Question 6: Under the Notice, will notarization of the USPS Form
1583 continue to serve as the final requirement for approval of the
CMRA account of the customer, or will the enhancement include the USPS
applying further supervision for inspection/verification/validation
purposes via the SOR to potentially reject enrolled customers who have
submitted IDs and a notarized USPS Form 1583?
Response: Notarization of the USPS PS Form 1583 is not a
requirement for approval of a CMRA customer account. The notarization
of USPS Form 1583 is, and will remain, an option for an applicant of a
CMRA customer account who is not able to sign their application in the
presence of the CMRA owner/manager.
However, as part of the administration of the CMRA program, the
Postal Service will periodically inspect and verify identification
documents for accurate data entry and refer inaccurate entries back to
the Commercial Mail Receiving Agency (CMRA) for correction. A Private
Mailbox (PMB) may be closed for failure to provide accurate
identification information or illegal activity.
Question 7: Once the SOR is established and CMRA customer data will
be electronically accessible and verifiable to the USPS and CMRA via
the SOR and BCG, will the SOR enhancement allow CMRA customers (e.g.
people with multiple homes/businesses) to enroll for multiple CMRA
accounts at different CMRA locations based upon the original (and
valid) ID documentation already approved and uploaded to the SOR for
the customer's initial enrollment, or will customers need to notarize a
separate USPS Form 1583 and submit IDs for each CMRA account they wish
to open?
Response: The CMRA program will require the completion of a
separate PS Form 1583 for each rented PMB.
Sarah Sullivan,
Attorney, Ethics & Legal Compliance.
[FR Doc. 2022-27992 Filed 12-22-22; 8:45 am]
BILLING CODE 7710-12-P
