Privacy Act of 1974; System of Records, 64146-64148 [2022-22900]

Agencies

• DEPARTMENT OF VETERANS AFFAIRS

[Federal Register Volume 87, Number 203 (Friday, October 21, 2022)]
[Notices]
[Pages 64146-64148]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-22900]


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DEPARTMENT OF VETERANS AFFAIRS


Privacy Act of 1974; System of Records

AGENCY: Office of Security and Law Enforcement, Office of Operations, 
Security and Preparedness, Department of Veterans Affairs (VA).

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the Privacy Act of 1974, notice is hereby given 
that the Department of Veterans Affairs (VA) is amending the system of 
records entitled, ``VA Police Badge and Training Records System-VA'' 
(83VA07). VA is amending the system by updating the following sections: 
System Name and Number; System Manger(s); Categories of Individuals 
Covered by the System; Categories of Records in the System; Routine 
Uses of Records Maintained in the System, Including Categories of Users 
and the Purposes of Such Uses; Policies and Practices for Retrieval of 
Records; Policies and Practices for Retention and Disposal of Records; 
Records Access Procedures; Contesting Record Procedures; Notification 
Procedures; History. VA is republishing the system notice in its 
entirety.

DATES: Comments on this modified system of records must be received no 
later than 30 days after date of publication in the Federal Register. 
If no public comment is received during the period allowed for comment 
or unless otherwise published in the Federal Register by VA, the 
modified system of records will become effective a minimum of 30 days 
after date of publication in the Federal Register. If VA receives 
public comments, VA shall review the comments to determine whether any 
changes to the notice are necessary.

ADDRESSES: Comments may be submitted through www.Regulations.gov or 
mailed to VA Privacy Service, 810 Vermont Avenue NW, (005R1A), 
Washington, DC 20420. Comments should indicate that they are submitted 
in response to VA Police Badge and Training Records System VA (83VA07). 
Comments received will be available at regulations.gov for public 
viewing, inspection or copies.

FOR FURTHER INFORMATION CONTACT: Michael J. Franklin, Director, Police 
Service, Office of Security and Law Enforcement (07B), Department of 
Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420. 
Telephone (202) 461-5544.

SUPPLEMENTARY INFORMATION: This system of records contains information 
regarding VA police officers who have attended the VA Police Officer 
Standardized Training Course and supplemental professional training 
held at the VA Law Enforcement Training Center. Specifically, this 
system of records contains each VA police officer's name and badge 
number, sex, training certifications, officer class registrations, and 
their duty station.
    In accordance with the Privacy Act of 1974, the notice of intent to 
publish and an advance copy of the system notice have been sent to the 
appropriate Congressional committees and to the Director, Office of 
Management and Budget.

Signing Authority

    The Senior Agency Official for Privacy, or designee, approved this 
document and authorized the undersigned to sign and submit the document 
to the Office of the Federal Register for publication electronically as 
an official document of the Department of Veterans Affairs. Kurt D. 
DelBene, Assistant Secretary for Information and Technology and Chief 
Information Officer, approved this document on September 8, 2022 for 
publication.

    Dated: October 18, 2022.
Amy L. Rose,
Program Analyst, VA Privacy Service, Office of Information Security, 
Office of Information and Technology, Department of Veterans Affairs.

SYSTEM NAME AND NUMBER:
    VA Police Badge and Training Records System--VA (83VA07)

SECURITY CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    VA Law Enforcement Training Center, 2200 Fort Roots Drive, Building 
193, North Little Rock, AR 72114.

SYSTEM MANAGER(S):
    Conrad Hamp, Director, Law Enforcement Training Center, 2200 Fort 
Roots Drive, Building 193, North Little Rock, AR 72214.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    38 U.S.C. 501 and 902.

PURPOSE(S) OF THE SYSTEM:
    The records and information contained in this system of records are 
necessary for the effective administration and management of the 
Department's nationwide Security and Law Enforcement Program. The 
collection and use of accurate, up-to-date data are necessary for the 
purpose of enforcing the law and protecting persons and property on VA 
property.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The category of individuals for this system of records will include 
VA Police Service personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of record(s) in this system includes officer name, 
social security number, date of birth, sex, badge number, station 
assignment, and law enforcement related training information.

RECORD SOURCE CATEGORIES:
    Personal information such as an officer's name and employing

[[Page 64147]]

organization is furnished by VA Police Service management personnel 
submitting information of newly hired VA police officers for training 
and may be furnished or corrected subsequently by police service 
management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Congress
    To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    2. Data Breach Response and Remediation, for VA
    To appropriate agencies, entities, and persons when (1) VA suspects 
or has confirmed that there has been a breach of the system of 
records,[middot] (2) VA has determined that as a result of the 
suspected or confirmed breach there is a risk of harm to individuals, 
VA (including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with VA's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    3. Data Breach Response and Remediation, for Another Federal Agency
    To another Federal agency or Federal entity, when VA determines 
that information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach.
    4. Law Enforcement
    To a Federal, state, local, territorial, tribal, or foreign law 
enforcement authority or other appropriate entity charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing such law, provided that the 
disclosure is limited to information that, either alone or in 
conjunction with other information, indicates a violation or potential 
violation of law, whether civil, criminal, or regulatory in nature. The 
disclosure of the names and addresses of veterans and their dependents 
from VA records under this routine use must also comply with the 
provisions of 38 U.S.C. 5701.
    5. DoJ, Litigation, Administrative Proceeding
    To the Department of Justice (DoJ), or in a proceeding before a 
court, adjudicative body, or other administrative body before which VA 
is authorized to appear, when:
    (a) VA or any component thereof;
    (b) Any VA employee in his or her official capacity;
    (c) Any VA employee in his or her individual capacity where DoJ has 
agreed to represent the employee; or
    (d) The United States, where VA determines that litigation is 
likely to affect the agency or any of its components
    is a party to such proceedings or has an interest in such 
proceedings, and VA determines that use of such records is relevant and 
necessary to the proceedings.
    6. Contractors
    To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for VA, when reasonably necessary to 
accomplish an agency function related to the records.
    7. OPM
    To the Office of Personnel Management (OPM) in connection with the 
application or effect of civil service laws, rules, regulations, or OPM 
guidelines in particular situations.
    8. EEOC
    To the Equal Employment Opportunity Commission (EEOC) in connection 
with investigations of alleged or possible discriminatory practices, 
examination of Federal affirmative employment programs, or other 
functions of the Commission as authorized by law.
    9. FLRA
    To the Federal Labor Relations Authority (FLRA) in connection with 
the investigation and resolution of allegations of unfair labor 
practices, the resolution of exceptions to arbitration awards when a 
question of material fact is raised, matters before the Federal Service 
Impasses Panel, and the investigation of representation petitions and 
the conduct or supervision of representation elections.
    10. MSPB
    To the Merit Systems Protection Board (MSPB) in connection with 
appeals, special studies of the civil service and other merit systems, 
review of rules and regulations, investigation of alleged or possible 
prohibited personnel practices, and such other functions promulgated in 
5 U.S.C. 1205 and 1206, or as authorized by law.
    11. NARA
    To the National Archives and Records Administration (NARA) in 
records management inspections conducted under 44 U.S.C. 2904 and 2906, 
or other functions authorized by laws and policies governing NARA 
operations and VA records management responsibilities.
    12. Federal Agencies, for Research
    To a Federal agency for the purpose of conducting research and data 
analysis to perform a statutory purpose of that Federal agency upon the 
written request of that agency.
    13. Researchers, for Research
    To epidemiological and other research facilities approved by the 
Under Secretary for Health for research purposes determined to be 
necessary and proper, provided that the names and addresses of veterans 
and their dependents will not be disclosed unless those names and 
addresses are first provided to VA by the facilities making the 
request.
    14. Federal Agencies, for Computer Matches
    To other federal agencies for the purpose of conducting computer 
matches to obtain information to determine or verify eligibility of 
veterans receiving VA benefits or medical care under title 38.
    15. Federal Agencies, Courts, Litigants, for Litigation or 
Administrative Proceedings
    To another federal agency, court, or party in litigation before a 
court or in an administrative proceeding conducted by a Federal agency, 
when the government is a party to the judicial or administrative 
proceeding.
    16. Governmental Agencies, Health Organizations, for Claimants' 
Benefits
    To Federal, state, and local government agencies and national 
health organizations as reasonably necessary to assist in the 
development of programs that will be beneficial to claimants, to 
protect their rights under law, and assure that they are receiving all 
benefits to which they are entitled.
    17. Governmental Agencies, for VA Hiring, Security Clearance, 
Contract, License, Grant
    To a Federal, state, local, or other governmental agency 
maintaining civil or criminal violation records, or other pertinent 
information, such as employment history, background investigations, or 
personal or educational background, to obtain information relevant to 
VA's hiring, transfer, or retention of an employee, issuance of a 
security clearance, letting of a contract, or issuance of a license, 
grant, or other benefit. The disclosure of the names and addresses of 
veterans and

[[Page 64148]]

their dependents from VA records under this routine use must also 
comply with the provisions of 38 U.S.C. 5701.
    18. Federal Agencies, for Employment
    To a Federal agency, except the United States Postal Service, or to 
the District of Columbia government, in response to its request, in 
connection with that agency's decision on the hiring, transfer, or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit by that agency.
    19. State or Local Agencies, for Employment
    To a state, local, or other governmental agency, upon its official 
request, as relevant and necessary to that agency's decision on the 
hiring, transfer, or retention of an employee, the issuance of a 
security clearance, the letting of a contract, or the issuance of a 
license, grant, or other benefit by that agency. The disclosure of the 
names and addresses of veterans and their dependents from VA records 
under this routine use must also comply with the provisions of 38 
U.S.C. 5701.
    20. Federal Agencies, for Recovery of Medical Care Costs
    To Federal agencies and government-wide third-party insurers 
responsible for payment of the cost of medical care for the identified 
patients, to seek recovery of the medical care costs. These records may 
also be disclosed as part of a computer matching program to accomplish 
this purpose.
    21. Law Enforcement, for Locating Fugitive
    To any Federal, state, local, territorial, tribal, or foreign law 
enforcement agency in order to identify, locate, or report a known 
fugitive felon, in compliance with 38 U.S.C. 5313B(d).
    22. DOD, for Military Mission
    To the Department of Defense, or its components, provided that the 
disclosure is limited to information regarding individuals treated 
under 38 U.S.C. 8111A, for the purpose deemed necessary by appropriate 
military command authorities to assure proper execution of the military
    23. OMB
    To the Office of Management and Budget (OMB) for the performance of 
its statutory responsibilities for evaluating Federal programs.
    24. Federal Register, for Rulemaking
    To make available for public review comments submitted in response 
to VA's solicitation of public comments as part of the agency's notice 
and rulemaking activities under the Administrative Procedure Act (APA), 
provided that the disclosure is limited to information necessary to 
comply with the requirements of the APA, if VA determines that release 
of personally identifiable information, such as an individual's 
telephone number, is integral to the public's understanding of the 
comment submitted.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    The VA Law Enforcement Training Center maintains the information 
locally onsite on a VA approved system. Access is controlled and 
secured according to VA physical security standards and regulations.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by the VA police officer's name, badge number 
or employing organization.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records in this system are retained and disposed of in accordance 
with the schedule approved by the Archivist of the United States, 
Veterans Health Administration Records Control Schedule 10-1, Item 
5252.26.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Physical access is limited to authorized personnel only equipped 
with a special designated key and restricted alarm system code. The 
system is secured by user account access only.

RECORD ACCESS PROCEDURES:
    Individuals seeking information on the existence and content of 
records in this system pertaining to them should contact the system 
manager in writing as indicated above. A request for access to records 
must contain the requester's full name, address, telephone number, be 
signed by the requester, and describe the records sought in sufficient 
detail to enable VA personnel to locate them with a reasonable amount 
of effort.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest or amend records in this system 
pertaining to them should contact the system manager in writing as 
indicated above. A request to contest or amend records must state 
clearly and concisely what record is being contested, the reasons for 
contesting it, and the proposed amendment to the record.

NOTIFICATION PROCEDURES:
    Generalized notice is provided by the publication of this notice. 
For specific notice, see Record Access Procedure, above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None

HISTORY:
    67 FR 49747 (November 3, 1992); 73 FR 74578 (December 8, 2008).

[FR Doc. 2022-22900 Filed 10-20-22; 8:45 am]
BILLING CODE 8320-01-P