Privacy Act of 1974; System of Records, 60227-60228 [2022-21441]
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Federal Register / Vol. 87, No. 191 / Tuesday, October 4, 2022 / Notices
request(s) that the Postal Service states
concern market dominant product(s),
applicable statutory and regulatory
requirements include 39 U.S.C. 3622, 39
U.S.C. 3642, 39 CFR part 3030, and 39
CFR part 3040, subpart B. For request(s)
that the Postal Service states concern
competitive product(s), applicable
statutory and regulatory requirements
include 39 U.S.C. 3632, 39 U.S.C. 3633,
39 U.S.C. 3642, 39 CFR part 3035, and
39 CFR part 3040, subpart B. Comment
deadline(s) for each request appear in
section II.
II. Docketed Proceeding(s)
1. Docket No(s).: MC2022–143 and
CP2022–147; Filing Title: USPS Request
to Add Priority Mail Express, Priority
Mail, First-Class Package Service &
Parcel Select Contract 53 to Competitive
Product List and Notice of Filing
Materials Under Seal; Filing Acceptance
Date: September 28, 2022; Filing
Authority: 39 U.S.C. 3642, 39 CFR
3040.130 through 3040.135, and 39 CFR
3035.105; Public Representative:
Shonda Simmons; Comments Due:
October 6, 2022.
This Notice will be published in the
Federal Register.
Erica A. Barker,
Secretary.
I. Background
[FR Doc. 2022–21504 Filed 10–3–22; 8:45 am]
BILLING CODE 7710–FW–P
POSTAL SERVICE
Privacy Act of 1974; System of
Records
Postal Service.
ACTION: Notice of modified systems of
records.
AGENCY:
The United States Postal
Service® (USPS) is proposing to revise
one General Privacy Act System of
Records (SOR). These modifications are
being proposed to support an initiative
to streamline the employee lead
generation entry process for leads
submitted by USPS employees on behalf
of business customers that request to
speak with a USPS Sales Representative
about Postal products and services.
Employee leads generate potential
opportunities for new revenue for the
Postal Service. Streamlining and
simplifying the entry process for the
employee lead generation program will
enhance the employee’s ability to meet
customer needs, improve
responsiveness and encourage
additional employees to participate in
the LEADing Together program, or
similar programs.
khammond on DSKJM1Z7X2PROD with NOTICES
SUMMARY:
VerDate Sep<11>2014
16:48 Oct 03, 2022
These revisions will become
effective without further notice on
November 3, 2022, unless in response to
comments received on or before that
date result in a contrary determination.
ADDRESSES: Comments may be
submitted via email to the Privacy and
Records Management Office, United
States Postal Service Headquarters
(privacy@usps.gov). To facilitate public
inspection, arrangements to view copies
of any written comments received will
be made upon request.
FOR FURTHER INFORMATION CONTACT:
Janine Castorina, Chief Privacy and
Records Management Officer, Privacy
and Records Management Office, 202–
268–3069 or privacy@usps.gov.
SUPPLEMENTARY INFORMATION: This
notice is in accordance with the Privacy
Act requirement that agencies publish
their systems of records in the Federal
Register when there is a revision,
change, or addition, or when the agency
establishes a new system of records. The
Postal Service has determined that
General Privacy Act Systems of Records,
USPS SOR 100.500, Personnel Resource
Management Records, should be revised
to support the streamlined entry process
for employee lead generation programs.
DATES:
Jkt 259001
The Postal Service is implementing a
streamlined process for employees that
enter information about a Postal
business customer lead for subsequent
follow-up with a USPS Sales employee.
The objective of this initiative is to
improve ease of use for participating
employees by pre-filling their work
position and location information from
a central database, rather than having to
manually look-up needed information
from multiple sources to complete the
entry process. This new approach will
assure that credit is assigned to the
employee that acquires the lead
submission from a business customer.
Employee lead programs have been
around since 2003 and have been an
effective way of generating new revenue
for the Postal Service. Enhancements are
being made to support the LEADing
Together initiative and are based on
improvements in functionality that
provide employees with a streamlined
process for submitting customer leads.
The streamlined process also reduces
the complexity and time associated with
the current manual lead entry process.
II. Rationale for Changes to USPS
Privacy Act Systems of Records
The Postal Service continuously seeks
to improve internal processes and
procedures that will reduce workhours
and increase productivity.
PO 00000
Frm 00119
Fmt 4703
Sfmt 4703
60227
Modifications are being proposed to
USPS SOR 100.500, Personnel Resource
Management Records to streamline and
simplify the employee lead generation
entry process by pre-filling work
position and location information,
resulting in improved ease of use. A
summary of proposed modifications is
listed below.
• A new Purpose is being added as
purpose #4
• A new Category of Record is being
added as categories of records #3,
Employee lead generation program(s)
• The System Manager’s title has been
updated to reflect current USPS
organizational structure
III. Description of the Modified System
of Records
Pursuant to 5 U.S.C. 552a(e)(11),
interested persons are invited to submit
written data, views, or arguments on
this proposal. A report of the proposed
revisions has been sent to Congress and
to the Office of Management and Budget
for their evaluations. The Postal Service
does not expect this amended system of
records to have any adverse effect on
individual privacy rights. Accordingly,
for the reasons stated above, the Postal
Service proposes revisions to this
system of records as follows:
SYSTEM NAME AND NUMBER:
USPS 100.500 Personnel Resource
Management Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Post Offices; area and district
facilities; Human Resources and
Operations, Headquarters; and
Computer Operations Service Centers.
SYSTEM MANAGER(S):
Vice President, Human Resources,
United States Postal Service, 475
L’Enfant Plaza SW, Washington, DC
20260.
Vice President, Logistics, United
States Postal Service, 475 L’Enfant Plaza
SW, Washington, DC 20260.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 404, 1001, 1003, and
1005; and 29 U.S.C. 2601 et seq.
PURPOSE(S) OF THE SYSTEM:
1. To administer leave, attendance,
and attendance-related awards; and to
identify potential attendance problems.
2. To provide operations management
with information about employee work
schedules, mail volume, and
productivity.
3. To administer the USPS fleet card
program used to purchase commercial
E:\FR\FM\04OCN1.SGM
04OCN1
60228
Federal Register / Vol. 87, No. 191 / Tuesday, October 4, 2022 / Notices
fuel and oil, maintenance repair,
polishing and washing, servicing,
shuttling, and towing.
4. To support the administration of
employee lead generation programs,
such as LEADing Together or similar
programs, and to pre-fill individual
work position and location information
for participating employees as part of
the lead entry process.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
4. Records pertaining to the USPS fuel
fleet card purchase program are retained
for 10 years.
Records existing on paper are
destroyed by burning, pulping, or
shredding. Records existing on
computer storage media are destroyed
according to the applicable USPS media
sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Paper records, computers, and
Current and former USPS employees.
computer storage media are located in
CATEGORIES OF RECORDS IN THE SYSTEM:
controlled-access areas under
1. Employee information: Name, home supervision of program personnel.
address, Social Security Number,
Access to these areas is limited to
employee identification number(s),
authorized personnel, who must be
postal assignment information, work
identified with a badge. Restricted
contact information, finance number(s), medical information is maintained in a
duty location, and pay location, and
separate locked cabinet under control of
Fleet Purchase Fleet Card Personal
the FMLA Coordinator. Access to
Identification Number (PIN).
records is limited to individuals whose
2. Employee resource management
official duties require such access.
information: Records related to
Contractors and licensees are subject to
workload, productivity, scheduling,
contract controls and unannounced onavailability, and absences, including
site audits and inspections.
family medical leave absences.
Computers are protected by
3. Employee lead generation
mechanical locks, card key systems, or
program(s): Name, employee
other physical access control methods.
identification number(s), postal
The use of computer systems is
assignment information, work contact
regulated with installed security
information, finance number(s), and
software, computer logon
duty location.
identifications, and operating system
controls including access controls,
RECORD SOURCE CATEGORIES:
terminal and transaction logging, and
Employees; employees’ supervisor or
file management software.
manager; and other systems of records.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
Standard routine uses 1. through 9.
apply.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Automated database, computer
storage media, digital files, and paper
files.
See Notification Procedure and
Record Access Procedures above.
NOTIFICATION PROCEDURES:
By employee name, Social Security
Number, employee identification
number(s), route number, duty or pay
location, pay period or Fuel Purchase
Fleet Card Personal Identification
Number (PIN).
khammond on DSKJM1Z7X2PROD with NOTICES
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
1. Resource management records
related to leave application, time and
attendance, and light duty status are
retained 3 years.
2. Family and Medical Leave Records
are retained 5 years.
3. Other categories of resource
management records are retained 1 year.
16:48 Oct 03, 2022
Jkt 259001
Requests for access must be made in
accordance with the Notification
Procedure above and USPS Privacy Act
regulations regarding access to records
and verification of identity under 39
CFR 266.5.
CONTESTING RECORD PROCEDURES:
POLICIES OF PRACTICES FOR RETRIEVAL OF
RECORDS:
VerDate Sep<11>2014
RECORD ACCESS PROCEDURES:
Individuals wanting to know if
information about them is maintained in
this system must address inquiries to
the facility head where currently or last
employed. Headquarters employees
must submit inquiries to Corporate
Personnel Management, 475 L’Enfant
Plaza SW, Washington, DC 20260.
Inquiries must include full name, Social
Security Number or Employee
Identification Number, name and
address of facility where last employed,
and dates of USPS employment.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
PO 00000
None.
Frm 00120
Fmt 4703
Sfmt 4703
HISTORY:
May 15, 2020, 85 FR 29492; June 17,
2011, 76 FR 35483, June 27, 2012, 77 FR
38342.
Ruth B. Stevenson,
Chief Counsel, Ethics and Legal Compliance.
[FR Doc. 2022–21441 Filed 10–3–22; 8:45 am]
BILLING CODE 7710–12–P
OFFICE OF SCIENCE AND
TECHNOLOGY POLICY
Ocean Climate Action Plan
Office of Science and
Technology Policy (OSTP).
ACTION: Notice of request for
information.
AGENCY:
The Office of Science and
Technology Policy (OSTP) and the
Council on Environmental Quality
(CEQ), on behalf of the interagency
Ocean Policy Committee (OPC), request
input from all interested parties to
inform the development of a U.S. Ocean
Climate Action Plan (OCAP) that will
help guide and coordinate actions by
the Federal government and civil
society to address ocean, coastal, and
Great Lakes-based mitigation and
adaptation solutions to climate change.
The OCAP will summarize planned
Federal ocean-based climate action and
the benefits of these actions, identify
gaps in knowledge and application of
knowledge to emerging ocean-climate
issues, and recommend actions to
advance the effectiveness of the Nation’s
response to the impacts of climate
change. The input received will be used
to inform the development of the OCAP.
DATES: Responses are due by 11:59 p.m.
eastern time on November 18, 2022.
Submissions received after the deadline
may not be taken into consideration.
ADDRESSES: Interested individuals and
organizations should submit comments
electronically to ocean@ostp.eop.gov
and include ‘‘RFI Response: OCAP’’ in
the subject line of the email. Email
submissions should be machinereadable (PDF, Word) and should not be
locked or password protected.
Instructions: Response to this RFI is
voluntary. Each individual or
organization is requested to submit only
one response. Commenters can respond
to one or many questions. Submissions
are suggested to not exceed a total of
five (5) pages in 12 point or larger font.
Submissions should clearly indicate
which questions are being addressed.
Responses should include the name of
the person(s) or organization(s) filing
the response. Responses containing
references, studies, research, and other
SUMMARY:
E:\FR\FM\04OCN1.SGM
04OCN1
]]>Agencies
[Federal Register Volume 87, Number 191 (Tuesday, October 4, 2022)]
[Notices]
[Pages 60227-60228]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-21441]
=======================================================================
-----------------------------------------------------------------------
POSTAL SERVICE
Privacy Act of 1974; System of Records
AGENCY: Postal Service.
ACTION: Notice of modified systems of records.
-----------------------------------------------------------------------
SUMMARY: The United States Postal Service[supreg] (USPS) is proposing
to revise one General Privacy Act System of Records (SOR). These
modifications are being proposed to support an initiative to streamline
the employee lead generation entry process for leads submitted by USPS
employees on behalf of business customers that request to speak with a
USPS Sales Representative about Postal products and services. Employee
leads generate potential opportunities for new revenue for the Postal
Service. Streamlining and simplifying the entry process for the
employee lead generation program will enhance the employee's ability to
meet customer needs, improve responsiveness and encourage additional
employees to participate in the LEADing Together program, or similar
programs.
DATES: These revisions will become effective without further notice on
November 3, 2022, unless in response to comments received on or before
that date result in a contrary determination.
ADDRESSES: Comments may be submitted via email to the Privacy and
Records Management Office, United States Postal Service Headquarters
([email protected]). To facilitate public inspection, arrangements to
view copies of any written comments received will be made upon request.
FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and
Records Management Officer, Privacy and Records Management Office, 202-
268-3069 or [email protected].
SUPPLEMENTARY INFORMATION: This notice is in accordance with the
Privacy Act requirement that agencies publish their systems of records
in the Federal Register when there is a revision, change, or addition,
or when the agency establishes a new system of records. The Postal
Service has determined that General Privacy Act Systems of Records,
USPS SOR 100.500, Personnel Resource Management Records, should be
revised to support the streamlined entry process for employee lead
generation programs.
I. Background
The Postal Service is implementing a streamlined process for
employees that enter information about a Postal business customer lead
for subsequent follow-up with a USPS Sales employee. The objective of
this initiative is to improve ease of use for participating employees
by pre-filling their work position and location information from a
central database, rather than having to manually look-up needed
information from multiple sources to complete the entry process. This
new approach will assure that credit is assigned to the employee that
acquires the lead submission from a business customer. Employee lead
programs have been around since 2003 and have been an effective way of
generating new revenue for the Postal Service. Enhancements are being
made to support the LEADing Together initiative and are based on
improvements in functionality that provide employees with a streamlined
process for submitting customer leads. The streamlined process also
reduces the complexity and time associated with the current manual lead
entry process.
II. Rationale for Changes to USPS Privacy Act Systems of Records
The Postal Service continuously seeks to improve internal processes
and procedures that will reduce workhours and increase productivity.
Modifications are being proposed to USPS SOR 100.500, Personnel
Resource Management Records to streamline and simplify the employee
lead generation entry process by pre-filling work position and location
information, resulting in improved ease of use. A summary of proposed
modifications is listed below.
A new Purpose is being added as purpose #4
A new Category of Record is being added as categories of
records #3, Employee lead generation program(s)
The System Manager's title has been updated to reflect current
USPS organizational structure
III. Description of the Modified System of Records
Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to
submit written data, views, or arguments on this proposal. A report of
the proposed revisions has been sent to Congress and to the Office of
Management and Budget for their evaluations. The Postal Service does
not expect this amended system of records to have any adverse effect on
individual privacy rights. Accordingly, for the reasons stated above,
the Postal Service proposes revisions to this system of records as
follows:
SYSTEM NAME AND NUMBER:
USPS 100.500 Personnel Resource Management Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Post Offices; area and district facilities; Human Resources and
Operations, Headquarters; and Computer Operations Service Centers.
SYSTEM MANAGER(S):
Vice President, Human Resources, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260.
Vice President, Logistics, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 404, 1001, 1003, and 1005; and 29 U.S.C. 2601 et
seq.
PURPOSE(S) OF THE SYSTEM:
1. To administer leave, attendance, and attendance-related awards;
and to identify potential attendance problems.
2. To provide operations management with information about employee
work schedules, mail volume, and productivity.
3. To administer the USPS fleet card program used to purchase
commercial
[[Page 60228]]
fuel and oil, maintenance repair, polishing and washing, servicing,
shuttling, and towing.
4. To support the administration of employee lead generation
programs, such as LEADing Together or similar programs, and to pre-fill
individual work position and location information for participating
employees as part of the lead entry process.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former USPS employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Employee information: Name, home address, Social Security
Number, employee identification number(s), postal assignment
information, work contact information, finance number(s), duty
location, and pay location, and Fleet Purchase Fleet Card Personal
Identification Number (PIN).
2. Employee resource management information: Records related to
workload, productivity, scheduling, availability, and absences,
including family medical leave absences.
3. Employee lead generation program(s): Name, employee
identification number(s), postal assignment information, work contact
information, finance number(s), and duty location.
RECORD SOURCE CATEGORIES:
Employees; employees' supervisor or manager; and other systems of
records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Standard routine uses 1. through 9. apply.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated database, computer storage media, digital files, and
paper files.
POLICIES OF PRACTICES FOR RETRIEVAL OF RECORDS:
By employee name, Social Security Number, employee identification
number(s), route number, duty or pay location, pay period or Fuel
Purchase Fleet Card Personal Identification Number (PIN).
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
1. Resource management records related to leave application, time
and attendance, and light duty status are retained 3 years.
2. Family and Medical Leave Records are retained 5 years.
3. Other categories of resource management records are retained 1
year.
4. Records pertaining to the USPS fuel fleet card purchase program
are retained for 10 years.
Records existing on paper are destroyed by burning, pulping, or
shredding. Records existing on computer storage media are destroyed
according to the applicable USPS media sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
controlled-access areas under supervision of program personnel. Access
to these areas is limited to authorized personnel, who must be
identified with a badge. Restricted medical information is maintained
in a separate locked cabinet under control of the FMLA Coordinator.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections.
Computers are protected by mechanical locks, card key systems, or
other physical access control methods. The use of computer systems is
regulated with installed security software, computer logon
identifications, and operating system controls including access
controls, terminal and transaction logging, and file management
software.
RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure above and USPS Privacy Act regulations regarding
access to records and verification of identity under 39 CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and Record Access Procedures above.
NOTIFICATION PROCEDURES:
Individuals wanting to know if information about them is maintained
in this system must address inquiries to the facility head where
currently or last employed. Headquarters employees must submit
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza SW,
Washington, DC 20260. Inquiries must include full name, Social Security
Number or Employee Identification Number, name and address of facility
where last employed, and dates of USPS employment.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
May 15, 2020, 85 FR 29492; June 17, 2011, 76 FR 35483, June 27,
2012, 77 FR 38342.
Ruth B. Stevenson,
Chief Counsel, Ethics and Legal Compliance.
[FR Doc. 2022-21441 Filed 10-3-22; 8:45 am]
BILLING CODE 7710-12-P
