Privacy Act of 1974; Systems of Records, 54592-54596 [2022-19024]
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Frequency of collection. PHMSA
requests comments on the following
information:
Title: Voluntary Adoption of API RP
1173 for Gas Distribution Systems.
OMB Control Number: Will request
from OMB.
Current Expiration Date: TBD.
Type of Request: Approval of an
information collection.
Abstract: This information collection
request covers the collection of data
from operators of natural gas
distribution pipeline systems to
ascertain how many gas distribution
operators are voluntarily implementing
API RP 1173, progress being made for
those that have implemented or are
implementing a Pipeline SMS, and
feasibility to implement a Pipeline SMS
based on size of the operator.
Affected Public: Natural gas
distribution pipeline operators.
Annual Burden:
Estimated number of responses:
1,314.
Estimated annual burden hours:
1,314.
Frequency of Collection: Once.
Comments are invited on:
(a) The need for this information
collections for the proper performance
of the functions of the Agency,
including whether the information will
have practical utility;
(b) The accuracy of the Agency’s
estimate of the burden of the proposed
collection of information, including the
validity of the methodology and
assumptions used;
(c) Ways to enhance the quality,
utility, and clarity of the information to
be collected;
(d) Ways to minimize the burden of
the collection of information on those
who are to respond, including the use
of appropriate automated, electronic,
mechanical, or other technological
collection techniques; and
(e) Additional information that would
be appropriate to collect to inform the
reduction in risk to people, property,
and the environment due to excavation
damages.
Authority: The Paperwork Reduction
Act of 1995; 44 U.S.C. chapter 35, as
amended, and 49 CFR 1.48.
Issued in Washington, DC, on August 26,
2022, under authority delegated in 49 CFR
1.97.
Alan K. Mayberry,
Associate Administrator for Pipeline Safety.
[FR Doc. 2022–19094 Filed 9–2–22; 8:45 am]
BILLING CODE 4910–60–P
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DEPARTMENT OF TRANSPORTATION
Office of the Secretary
[Docket No. DOT–OST–2021–0041]
Privacy Act of 1974; Systems of
Records
Office of the Departmental
Chief Information Officer, Office of the
Secretary of Transportation, DOT.
ACTION: Notice of a modified system of
records and rescindment of a system of
records notice.
AGENCY:
In accordance with the
Privacy Act of 1974, the Department of
Transportation (DOT) intends to modify
and re-issue a DOT Federal Aviation
Administration (FAA) system of records
notice titled, ‘‘DOT/FAA 830—
Representatives of the Administrator.’’
This system of records notice (hereafter
referred to as ‘‘Notice’’) covers FAA
records collected and maintained in
support of FAA’s management and
oversight of individuals applying to
become or are Representatives of the
Administrator ‘‘designees.’’
Modification of DOT/FAA 830 is
necessary due to changes and
consolidation of the systems and
processes used to manage designee
programs.
DATES: Written comments should be
submitted on or before 30 days from the
date of publication of this notice. The
Department may publish an amended
Notice to address any comments
received. This modified system of
records will be effective 30 days after
publication of this notice and the DOT/
FAA 822 rescinded upon publication of
this notice.
ADDRESSES: You may submit comments,
identified by docket number DOT–OST–
2021–0041 by any of the following
methods:
• Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Docket Management Facility,
U.S. Department of Transportation, 1200
New Jersey Ave. SE. West Building
Ground Floor, Room W12–140,
Washington, DC 20590–0001.
• Hand Delivery or Courier: West
Building Ground Floor, Room W12–140,
1200 New Jersey Ave. SE, between 9
a.m. and 5 p.m. ET, Monday through
Friday, except Federal holidays.
• Fax: (202) 493–2251.
• Instructions: You must include the
agency name and docket number DOT–
OST–2021–0041.
• All comments received will be
posted without change to https://
www.regulations.gov, including any
personal information provided.
SUMMARY:
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Privacy Act: Anyone is able to search
the electronic form of all comments
received in any of our dockets by the
name of the individual submitting the
comment (or signing the comment, if
submitted on behalf of an association,
business, labor union, etc.). You may
review the DOT’s complete Privacy Act
statement in the Federal Register
published on January 17, 2008 (73 FR
3316–3317), or you may visit https://
DocketsInfo.dot.gov.
Docket: For access to the docket to
read background documents or
comments received, go to https://
www.regulations.gov or to the street
address listed above. Follow the online
instructions for accessing the docket.
FOR FURTHER INFORMATION CONTACT: For
questions, please contact Karyn
Gorman, Acting Departmental Chief
Privacy Officer, Privacy Office,
Department of Transportation,
Washington, DC 20590; privacy@
dot.gov; or 202–366–3140.
SUPPLEMENTARY INFORMATION:
Designees
Designees are representatives of the
FAA who are authorized to perform
certification-related tasks on behalf of
the FAA Administrator. In accordance
with section 44702 of title 49, United
States Code, the FAA may delegate to a
qualified private person a matter related
to issuing certificates, or related to the
examination, testing, and inspection
necessary to issue a certificate on behalf
of the FAA Administrator as authorized
by statute.
Rescindment of DOT/FAA 822, Aviation
Medical Examiner System
FAA intends to rescind DOT/FAA
822—Aviation Medical Examiner
System, (65 FR 19522, April 11, 2000)
and incorporate records covered under
that notice within the scope of DOT/
FAA 830. The rescindment and
incorporation is appropriate because the
FAA has integrated the management
and oversight of the Aviation Medical
Examiner (AME) program with that of
other designees. These programs are
managed using the same FAA policy
and information system, and have
common processes. Consolidation of the
Notices ensures consistency in the
Privacy Act management of all designee
records.
Notice Updates
This Notice updates the system
location, system manager, categories of
individuals, categories of records, the
record source categories, the routine
uses of records maintained in the
system, policies and practices for
storage of records, policies and practices
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for retrieval of records, policies and
practices for retention and disposal of
records, administrative, technical and
physical safeguards, record access
procedures, contesting record
procedures, notification procedures, and
the history section.
The updates include substantive
changes, non-substantive changes, or
information that clarifies content in the
previously published Notice. Updates
include editorial changes to simplify
and clarify the language, formatting, and
text of the previously published Notice
to align with the requirements of Office
of Management and Budget Memoranda
(OMB) A–108 and to ensure consistency
with other Notices issued by the
Department of Transportation.
I. Background
In accordance with the Privacy Act of
1974, DOT proposes to modify and reissue a Department of Transportation
system of record notice titled,
‘‘Department of Transportation, Federal
Aviation Administration, DOT/FAA—
830 Representatives of the
Administrator.’’ This Notice covers
information required in connection with
applications for and issuance of
authorizations to be Representatives of
the Administrator, authorized by section
49 of title 49, United States Code.
Additionally, the Department proposes
to rescind ‘‘DOT/FAA 822—Aviation
Medical Examiner System.’’ and
incorporate these records into DOT/
FAA—830, Representatives of the
Administrator. The following
substantive changes have been made to
the Notice:
1. Purpose: The purpose section has
been updated to explicitly include
making designee information available
to the public. The FAA authorizes
designees to perform functions on
behalf of the Department and requires
members of the public to use the
services of authorized designees to
obtain certain certifications such as
aircraft inspections, pilot licenses, etc.
2. System Location: To support
standardized processing of designee
certification tasks and to improve
efficiencies in system management and
operations, the FAA centralized all
designee systems at the Mike Monroney
Aeronautical Center. The previously
published SORN identified multiple
offices for the system location. All
records covered the Notice are
maintained at the Federal Aviation
Administration, Mike Monroney
Aeronautical Center, P.O. Box 25082,
Oklahoma City, Oklahoma 73125.
3. System Manager: This Notice
updates the system manager to reflect
the change in the system owner from the
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Designees Standardization Branch
(AFS–640) to the Delegation Program
Branch (AFS–620).
4. Categories of Individuals: The
categories of individuals were updated
to reflect designee applicants, current
designees, and former designees. The
previously published SORN expressly
identified several types of designees,
and listed them by name. This Notices
uses the single term ‘‘designees’’ to
cover all individuals defined as such
under 49 U.S.C. 44702. The categories of
individuals include designee applicants,
current designees and former designees
for all designee types. Aviation Medical
Examiners (AME), including private
civilian physicians, selected United
States military flight surgeons, and
selected United States Federal medical
officers designated as AMEs under FAA
regulations and previously covered
under DOT/FAA 822, are included
within the definition of ‘‘designee’’.
5. Categories of Records: The
categories of records have been updated
to reflect that the system no longer
collects or maintains social security
numbers (SSNs). SSNs are no longer
needed and were deleted from
electronic records and redacted from
paper records consistent with strong
privacy protection practices and
statutory and OMB requirements to
reduce the unnecessary collection, use,
and maintenance of SSNs.
6. Records Source: This Notice
updates clarifies that information
maintained in the system of records is
collected directly from individuals
identified as designees during the
application, designation, and
appointment process. Information on
civilian AMEs may be validated against
information held by the Federation of
State Medical Boards of the United
States. The FAA retains only the
outcome of the check and not the source
information held by the Medical Boards.
Inclusion of this record source in this
Notice is not a material change for
AMEs previously covered by DOT/FAA
822.
7. Routine Uses: This Notice modifies
the exiting routine use permitting
sharing of designee information with
members of the public to include the
designee’s authorization. The routine
use now permits the FAA to share with
‘‘members of the public, the names,
addresses, and authorizations of those
designees who provide FAA
certification services to solicit and
retain designee for such services.’’ Its
inclusion in this notice does not
constitute a substantive change for the
AME population as the routine use is
consistent with the purposes of
collection because the purpose of
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designee certification is to certify
individuals authorized to act on behalf
of the FAA.
This Notice also includes the
Department of Transportation’s general
routine uses applicable to this Notice as
they were previously only incorporated
by reference. OMB Circular A–108
recommends that agencies include all
routine uses in one notice rather than
incorporating general routine uses by
reference; therefore, the Department is
replacing the statement in DOT/FAA
830 that referenced the ‘‘Statement of
General Routine Uses’’ with all of the
general routine uses that apply to this
system of records. This update does not
substantially affect any of the routine
uses for records maintained in this
system.
8. Records Storage: This Notice
updates the policies and practices for
the storage of records to reflect that
records previously stored on microfiche,
microfilm, and electronic optical storage
have been digitized and are stored along
with all new records in an electronic
database. Hard copy and electronic
records are maintained in a secure
facility.
9. Records Retrieval: This Notice
updates the policies and practices for
the retrieval of records to reflect that all
current and former designees and
designee applicants are searched and
located by name, designee number, and/
or airman certificate number of the
designee. SSN has been removed as a
method of retrieval in both hard copy
and electronic records. The SSNs are no
longer needed and were deleted from
electronic records and redacted from
paper record.
10. Retention and Disposal: This
Notice updates the policies and
practices for retention and disposal of
records section to include a new
proposed records retention and
disposition schedule for all designee
case files (including AMEs). The stated
retention period in the previously
published stated that designee records
are maintained for 5 years after the
designation became inactive, or when
no longer needed; AME records
maintained under DOT/FAA 830 were
maintained for 25 years following a
designee’s inactive status. FAA has
submitted a new records retention and
disposition schedule to the National
Archives and Records Administration
(NARA) in which it proposes to retain
all designee records for 25 years
following the designee’s inactive status.
The expansion of the retention period
for non-AME designees is necessitated
by FAA’s need to retain records in
support of investigations and to limit
unnecessary duplication of records
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collection activities and ensure
comprehensive check of designee
history when inactive designees seek
reappointment. The inclusion of the 25year retention period is not a material
change for those designees previously
covered by DOT/FAA 830.
The following non-substantive
changes to the, record access and
contesting records, and notifications
procedures, have been made to improve
the transparency and readability of the
Notice:
11. Records Access: This Notice
updates the record access procedures to
reflect that signatures on signed requests
for records must either be notarized or
accompanied by a statement made
under penalty of perjury in compliance
with 28 U.S.C. 1746.
12. Contesting Records: This Notice
updates the procedures for contesting
records to refer the reader to the record
access procedures section. The purpose
of this non-substantive update is to
align with the requirements of OMB
Memoranda A–108 and for consistency
with other DOT/FAA SORNs.
13. Notifications: This Notice updates
the notification procedures to refer the
reader to the record access procedures
section. The purpose of this nonsubstantive update is to align with the
requirements of OMB Memoranda A–
108 and for consistency with other
DOT/FAA SORNs.
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II. Privacy Act
The Privacy Act (5 U.S.C. 552a)
governs the means by which the Federal
Government collects, maintains, and
uses personally identifiable information
(PII) in a System of Records. A ‘‘System
of Records’’ is a group of any records
under the control of a Federal agency
from which information about
individuals is retrieved by name or
other personal identifier. The Privacy
Act requires each agency to publish in
the Federal Register a System of
Records Notice (SORN) identifying and
describing each System of Records the
agency maintains, including the
purposes for which the agency uses PII
in the system, the routine uses for
which the agency discloses such
information outside the agency, and
how individuals to whom a Privacy Act
record pertains can exercise their rights
under the Privacy Act (e.g., to determine
if the system contains information about
them and to contest inaccurate
information). In accordance with 5
U.S.C. 552a(r), DOT has provided a
report of this system of records to the
Office of Management and Budget and
to Congress.
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SYSTEM NAME AND NUMBER:
Department of Transportation (DOT)/
Federal Aviation Administration (FAA)
830 Representatives of the
Administrator.
and certifications); records that include
information regarding appointments,
training, renewals, terminations,
employment history and monitoring of
the designee’s performance.
SECURITY CLASSIFICATION:
RECORD SOURCE CATEGORIES:
Unclassified, sensitive.
SYSTEM LOCATION:
Federal Aviation Administration,
Mike Monroney Aeronautical Center,
P.O. Box 25082, Oklahoma City,
Oklahoma 73125.
SYSTEM MANAGER:
System Stewart, Delegation Program
Branch (AFS–620), https://avinfo.faa.gov/Feedback/, Federal
Aviation Administration, Mike
Monroney Aeronautical Center, P.O.
Box 25082, Oklahoma City, Oklahoma
73125.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
49 U.S.C. 40101, 40113, 44701, 44702,
and 44703.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system of records
is to centralize designee information
and to facilitate the FAA’s
standardization of designee
qualifications by tracking training,
accomplishments and limitations of
current designees, and to determine
professional qualifications and
designation authorization (initial and
subsequent) of the same. The system of
records collects personal information
from applications seeking designation
by the FAA Administrator. The
information maintained in this system
of records is used to identify a list of
applicants for future appointment as
necessary, to validate records, and to
approve new designees. The
information is also used to maintain and
make available to the public a list of
designees who provide services.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Designee applicants, current
designees, and former designees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Categories of records maintained in
this system include but are not limited
to names, dates and places of birth,
gender, citizenship, and personal
contact information (mailing address,
telephone number, and email address);
business contact information (mailing
address, telephone number, and email
address); unique identifier numbers
(including designation numbers,
certificate numbers, and credential
numbers); applications for designee
status (including records of qualification
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Information is collected directly from
the individuals during the application,
designation and appointment process.
Additional background information on
civilian AMEs may be validated by the
Federation of State Medical Boards of
the United States.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to other disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DOT as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
System Specific Routine Uses
1. To disclose to members of the
public the names, official addresses, and
authorizations of those designees who
provide FAA certification services, in
order to solicit and retain designees for
such services.
Departmental Routine Uses
2. In the event that a system of records
maintained by DOT to carry out its
functions indicates a violation or
potential violation of law, whether civil,
criminal or regulatory in nature, and
whether arising by general statute or
particular program pursuant thereto, the
relevant records in the system of records
may be referred, as a routine use, to the
appropriate agency, whether Federal,
State, local or foreign, charged with the
responsibility of investigating or
prosecuting such violation or charged
with enforcing or implementing the
statute, or rule, regulation, or order
issued pursuant thereto.
3. A record from this system of
records may be disclosed, as a routine
use, to a Federal, State, or local agency
maintaining civil, criminal, or other
relevant enforcement information or
other pertinent information, such as
current licenses, if necessary to obtain
information relevant to a DOT decision
concerning the hiring or retention of an
employee, the issuance of a security
clearance, the letting of a contract, or
the issuance of a license, grant, or other
benefit.
4. A record from this system of
records may be disclosed, as a routine
use, to a Federal agency, in response to
its request, in connection with the
hiring or retention of an employee, the
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issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant, or other
benefit by the requesting agency, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter.
5a. Routine Use for Disclosure for Use
in Litigation. It shall be a routine use of
the records in this system of records to
disclose them to the Department of
Justice or other Federal agency
conducting litigation when (a) DOT, or
any agency thereof, or (b) Any employee
of DOT or any agency thereof, in his/her
official capacity, or (c) Any employee of
DOT or any agency thereof, in his/her
individual capacity where the
Department of Justice has agreed to
represent the employee, or (d) The
United States or any agency thereof,
where DOT determines that litigation is
likely to affect the United States, is a
party to litigation or has an interest in
such litigation, and the use of such
records by the Department of Justice or
other Federal agency conducting the
litigation is deemed by DOT to be
relevant and necessary in the litigation,
provided, however, that in each case,
DOT determines that disclosure of the
records in the litigation is a use of the
information contained in the records
that is compatible with the purpose for
which the records were collected.
5b. Routine Use for Agency Disclosure
in Other Proceedings. It shall be a
routine use of records in this system to
disclose them in proceedings before any
court or adjudicative or administrative
body before which DOT or any agency
thereof, appears, when (a) DOT, or any
agency thereof, or (b) Any employee of
DOT or any agency thereof in his/her
official capacity, or (c) Any employee of
DOT or any agency thereof in his/her
individual capacity where DOT has
agreed to represent the employee, or (d)
The United States or any agency thereof,
where DOT determines that the
proceeding is likely to affect the United
States, is a party to the proceeding or
has an interest in such proceeding, and
DOT determines that use of such
records is relevant and necessary in the
proceeding provided, however that in
each case, DOT determines that
disclosure of the records in the
proceeding is a use of the information
contained in the records that is
compatible with the purpose for which
the records were collected.
6. The information contained in this
system of records will be disclosed to
the Office of Management and Budget,
OMB in connection with the review of
private relief legislation as set forth in
OMB Circular No. A–19 at any stage of
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the legislative coordination and
clearance process as set forth in that
Circular.
7. Disclosure may be made to a
Congressional office from the record of
an individual in response to an inquiry
from the Congressional office made at
the request of that individual. In such
cases, however, the Congressional office
does not have greater rights to records
than the individual. Thus, the
disclosure may be withheld from
delivery to the individual where the file
contains investigative or actual
information or other materials which are
being used, or are expected to be used,
to support prosecution or fines against
the individual for violations of a statute,
or of regulations of the Department
based on statutory authority. No such
limitations apply to records requested
for Congressional oversight or legislative
purposes; release is authorized under 49
CFR 10.35(9).
8. One or more records from a system
of records may be disclosed routinely to
the National Archives and Records
Administration in records management
inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
9. A record from this system of
records may be disclosed as a routine
use to the Coast Guard and to the
Transportation Security Administration
(TSA) if information from this system
was shared with either agency when
that agency was a component of the
Department of Transportation before its
transfer to the Department of Homeland
Security and such disclosure is
necessary to accomplish a DOT, TSA, or
Coast Guard function related to this
system of records.
10. DOT may make available to
another agency or instrumentality of any
government jurisdiction, including State
and local governments, listings of names
from any system of records in DOT for
use in law enforcement activities, either
civil or criminal, or to expose fraudulent
claims, regardless of the stated purpose
for the collection of the information in
the system of records. These
enforcement activities are generally
referred to as matching programs
because two lists of names are checked
for match using automated assistance.
This routine use is advisory in nature
and does not offer unrestricted access to
systems of records for such law
enforcement and related antifraud
activities. Each request will be
considered on the basis of its purpose,
merits, cost effectiveness and
alternatives using Instructions on
reporting computer matching programs
to the Office of Management and
Budget, OMB, Congress, and the public,
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54595
published by the Director, OMB, dated
September 20, 1989.
11. It shall be a routine use of the
information in any DOT system of
records to provide to the Attorney
General of the United States, or his/her
designee, information indicating that a
person meets any of the
disqualifications for receipt, possession,
shipment, or transport of a firearm
under the Brady Handgun Violence
Prevention Act. In case of a dispute
concerning the validity of the
information provided by DOT to the
Attorney General, or his/her designee, it
shall be a routine use of the information
in any DOT system of records to make
any disclosures of such information to
the National Background Information
Check System, established by the Brady
Handgun Violence Prevention Act, as
may be necessary to resolve such
dispute
12a. It shall be a routine use to
disclose to appropriate agencies,
entities, and persons when (1) DOT
suspects or has confirmed that there has
been a breach of the system of records;
(2) DOT has determined that as a result
of the suspected or confirmed breach
there is a risk of harm to individuals,
DOT (including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DOT’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
12b. DOT may disclose records from
a system or records to another Federal
agency or Federal entity, when DOT
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, their
recipient agency or entity (including its
information systems, programs, and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
13. DOT may disclose records from
this system, as a routine use, to the
Office of Government Information
Services for the purpose of (a) resolving
disputes between FOIA requesters and
Federal agencies and (b) reviewing
agencies’ policies, procedures, and
compliance in order to recommend
policy changes to Congress and the
President.
14. DOT may disclose records from
this system, as a routine use, to
contractors and their agents, experts,
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consultants, and others performing or
working on a contract, service,
cooperative agreement, or other
assignment for DOT, when necessary to
accomplish an agency function related
to this system of records.
15. DOT may disclose records from
this system, as a routine use, to an
agency, organization, or individual for
the purpose of performing audit or
oversight operations related to this
system of records, but only such records
as are necessary and relevant to the
audit or oversight activity. This routine
use does not apply to intra-agency
sharing authorized under section (b)(1)
of the Privacy Act.
16. DOT may disclose from this
system, as a routine use, records
consisting of, or relating to, terrorism
information (6 U.S.C. 485(a)(5)),
homeland security information (6 U.S.C.
482(f)(1)), or Law enforcement
information (Guideline 2 Report
attached to White House Memorandum,
‘‘Information Sharing Environment’’,
November 22, 2006) to a federal, state,
local, tribal, territorial, foreign
government and/or multinational
agency, either in response to its request
or upon the initiative of the Component,
for purposes of sharing such
information as is necessary and relevant
for the agencies to detect, prevent,
disrupt, preempt, and mitigate the
effects of terrorist activities against the
territory, people, and interests of the
United States of America, as
contemplated by the Intelligence Reform
and Terrorism Prevention Act of 2004
(Pub. L. 108–458) and Executive Order
13388 (October 25, 2005).
Records in this system of records are
stored in hard copy format in a secure
facility and in an electronic database
system.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
jspears on DSK121TN23PROD with NOTICES
Individuals seeking notification of
whether this system of records contains
information about them may contact the
System Manager at the address provided
in the section ‘‘System Manager’’. When
seeking records about yourself from this
system of records or any other
Departmental system of records, your
request must conform to the Privacy Act
regulations set forth in 49 CFR part 10.
You must sign your request and your
signature must either be notarized or
submitted under 28 U.S.C. 1746, a law
that permits statements to be made
under penalty of perjury as a substitute
for notarization. If your request is
seeking records pertaining to another
living individual, you must include a
statement from that individual
certifying his/her agreement for you to
access his/her records.
CONTESTING RECORD PROCEDURES:
NOTIFICATION PROCEDURES:
See ‘‘Record Access Procedures’’
above.
None.
Records in this system are primarily
retrieved by name, designee number,
and airman certificate number of the
individual on whom the records are
maintained.
The FAA will maintain records for 25
years following the designee’s inactive
status. The FAA will retain records in
this system of records as permanent
records until it receives an approval of
record disposition authority from
NARA, pursuant to 36 CFR 1225.16 and
1225.18.
Jkt 256001
RECORD ACCESS PROCEDURES:
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
20:04 Sep 02, 2022
Records in this system are
safeguarded in accordance with
applicable rules and policies, including
all applicable DOT automated systems
security and access policies. Strict
controls have been imposed to minimize
the risk of compromising the
information that is being stored. Access
to records in this system is limited to
those individuals who have a need to
know the information for the
performance of their official duties and
who have appropriate clearances or
permissions.
See ‘‘Record Access Procedures’’
above.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
VerDate Sep<11>2014
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
HISTORY:
A full notice of this system of records,
DOT/FAA 830—Representatives of the
Administrator was published in the
Federal Register on April 11, 2000 (65
FR 19525). A full notice of DOT/FAA
822 Aviation Medical Examiner System
was published on April 11, 2000 (65 FR
19522).
Issued in Washington, DC.
Karyn Gorman,
Acting Departmental Chief Privacy Officer.
[FR Doc. 2022–19024 Filed 9–2–22; 8:45 am]
BILLING CODE 4910–9X–P
PO 00000
Frm 00148
Fmt 4703
Sfmt 4703
DEPARTMENT OF THE TREASURY
Internal Revenue Service
Proposed Collection; Comment
Request for Forms 8288, 8288–A and
8288–C
Internal Revenue Service (IRS),
Treasury.
ACTION: Notice and request for
comments.
AGENCY:
The Internal Revenue Service
(IRS), as part of its continuing effort to
reduce paperwork and respondent
burden, invites the general public and
other Federal agencies to take this
opportunity to comment on information
collections, as required by the
Paperwork Reduction Act of 1995. The
IRS is soliciting comments concerning
U.S. Withholding Tax Return for Certain
Dispositions by Foreign Persons and
Statement of Withholding on Certain
Dispositions by Foreign Persons.
DATES: Written comments should be
received on or before November 7, 2022
to be assured of consideration.
ADDRESSES: Direct all written comments
to Andres Garcia, Internal Revenue
Service, Room 6526, 1111 Constitution
Avenue NW, Washington, DC 20224, or
by email to pra.comments@irs.gov.
Include ‘‘OMB Number 1545–0902–U.S.
Withholding Tax Return for Certain
Dispositions by Foreign Persons and
Statement of Withholding on Certain
Dispositions by Foreign Persons’’ in the
subject line of the message.
FOR FURTHER INFORMATION CONTACT:
Requests for additional information or
copies of this collection should be
directed to Martha R. Brinson, at
(202)317–5753, or at Internal Revenue
Service, Room 6526, 1111 Constitution
Avenue NW, Washington, DC 20224, or
through the internet at
Martha.R.Brinson@irs.gov.
SUPPLEMENTARY INFORMATION:
Title: U.S. Withholding Tax Return for
Certain Dispositions by Foreign Persons
and Statement of Withholding on
Certain Dispositions by Foreign Persons.
OMB Number: 1545–0902.
Form Numbers: 8288, 8288–A and
8288–C.
Abstract: Internal Revenue Code
section 1445 requires transferees to
withhold tax on the amount realized
from sales or other dispositions by
foreign persons. Form 8288 is used to
report and transmit the amount
withheld to the IRS. Form 8288–A is
used by the IRS to validate the
withholding, and a copy is returned to
the transferor for his or her use in filing
a tax return. Form 8288–C is used as
SUMMARY:
E:\FR\FM\06SEN1.SGM
06SEN1
Agencies
[Federal Register Volume 87, Number 171 (Tuesday, September 6, 2022)]
[Notices]
[Pages 54592-54596]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-19024]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
[Docket No. DOT-OST-2021-0041]
Privacy Act of 1974; Systems of Records
AGENCY: Office of the Departmental Chief Information Officer, Office of
the Secretary of Transportation, DOT.
ACTION: Notice of a modified system of records and rescindment of a
system of records notice.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Department of
Transportation (DOT) intends to modify and re-issue a DOT Federal
Aviation Administration (FAA) system of records notice titled, ``DOT/
FAA 830--Representatives of the Administrator.'' This system of records
notice (hereafter referred to as ``Notice'') covers FAA records
collected and maintained in support of FAA's management and oversight
of individuals applying to become or are Representatives of the
Administrator ``designees.'' Modification of DOT/FAA 830 is necessary
due to changes and consolidation of the systems and processes used to
manage designee programs.
DATES: Written comments should be submitted on or before 30 days from
the date of publication of this notice. The Department may publish an
amended Notice to address any comments received. This modified system
of records will be effective 30 days after publication of this notice
and the DOT/FAA 822 rescinded upon publication of this notice.
ADDRESSES: You may submit comments, identified by docket number DOT-
OST-2021-0041 by any of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Docket Management Facility, U.S. Department of
Transportation, 1200 New Jersey Ave. SE. West Building Ground Floor,
Room W12-140, Washington, DC 20590-0001.
Hand Delivery or Courier: West Building Ground Floor, Room
W12-140, 1200 New Jersey Ave. SE, between 9 a.m. and 5 p.m. ET, Monday
through Friday, except Federal holidays.
Fax: (202) 493-2251.
Instructions: You must include the agency name and docket
number DOT-OST-2021-0041.
All comments received will be posted without change to
https://www.regulations.gov, including any personal information
provided.
Privacy Act: Anyone is able to search the electronic form of all
comments received in any of our dockets by the name of the individual
submitting the comment (or signing the comment, if submitted on behalf
of an association, business, labor union, etc.). You may review the
DOT's complete Privacy Act statement in the Federal Register published
on January 17, 2008 (73 FR 3316-3317), or you may visit https://DocketsInfo.dot.gov.
Docket: For access to the docket to read background documents or
comments received, go to https://www.regulations.gov or to the street
address listed above. Follow the online instructions for accessing the
docket.
FOR FURTHER INFORMATION CONTACT: For questions, please contact Karyn
Gorman, Acting Departmental Chief Privacy Officer, Privacy Office,
Department of Transportation, Washington, DC 20590; [email protected]; or
202-366-3140.
SUPPLEMENTARY INFORMATION:
Designees
Designees are representatives of the FAA who are authorized to
perform certification-related tasks on behalf of the FAA Administrator.
In accordance with section 44702 of title 49, United States Code, the
FAA may delegate to a qualified private person a matter related to
issuing certificates, or related to the examination, testing, and
inspection necessary to issue a certificate on behalf of the FAA
Administrator as authorized by statute.
Rescindment of DOT/FAA 822, Aviation Medical Examiner System
FAA intends to rescind DOT/FAA 822--Aviation Medical Examiner
System, (65 FR 19522, April 11, 2000) and incorporate records covered
under that notice within the scope of DOT/FAA 830. The rescindment and
incorporation is appropriate because the FAA has integrated the
management and oversight of the Aviation Medical Examiner (AME) program
with that of other designees. These programs are managed using the same
FAA policy and information system, and have common processes.
Consolidation of the Notices ensures consistency in the Privacy Act
management of all designee records.
Notice Updates
This Notice updates the system location, system manager, categories
of individuals, categories of records, the record source categories,
the routine uses of records maintained in the system, policies and
practices for storage of records, policies and practices
[[Page 54593]]
for retrieval of records, policies and practices for retention and
disposal of records, administrative, technical and physical safeguards,
record access procedures, contesting record procedures, notification
procedures, and the history section.
The updates include substantive changes, non-substantive changes,
or information that clarifies content in the previously published
Notice. Updates include editorial changes to simplify and clarify the
language, formatting, and text of the previously published Notice to
align with the requirements of Office of Management and Budget
Memoranda (OMB) A-108 and to ensure consistency with other Notices
issued by the Department of Transportation.
I. Background
In accordance with the Privacy Act of 1974, DOT proposes to modify
and re-issue a Department of Transportation system of record notice
titled, ``Department of Transportation, Federal Aviation
Administration, DOT/FAA--830 Representatives of the Administrator.''
This Notice covers information required in connection with applications
for and issuance of authorizations to be Representatives of the
Administrator, authorized by section 49 of title 49, United States
Code. Additionally, the Department proposes to rescind ``DOT/FAA 822--
Aviation Medical Examiner System.'' and incorporate these records into
DOT/FAA--830, Representatives of the Administrator. The following
substantive changes have been made to the Notice:
1. Purpose: The purpose section has been updated to explicitly
include making designee information available to the public. The FAA
authorizes designees to perform functions on behalf of the Department
and requires members of the public to use the services of authorized
designees to obtain certain certifications such as aircraft
inspections, pilot licenses, etc.
2. System Location: To support standardized processing of designee
certification tasks and to improve efficiencies in system management
and operations, the FAA centralized all designee systems at the Mike
Monroney Aeronautical Center. The previously published SORN identified
multiple offices for the system location. All records covered the
Notice are maintained at the Federal Aviation Administration, Mike
Monroney Aeronautical Center, P.O. Box 25082, Oklahoma City, Oklahoma
73125.
3. System Manager: This Notice updates the system manager to
reflect the change in the system owner from the Designees
Standardization Branch (AFS-640) to the Delegation Program Branch (AFS-
620).
4. Categories of Individuals: The categories of individuals were
updated to reflect designee applicants, current designees, and former
designees. The previously published SORN expressly identified several
types of designees, and listed them by name. This Notices uses the
single term ``designees'' to cover all individuals defined as such
under 49 U.S.C. 44702. The categories of individuals include designee
applicants, current designees and former designees for all designee
types. Aviation Medical Examiners (AME), including private civilian
physicians, selected United States military flight surgeons, and
selected United States Federal medical officers designated as AMEs
under FAA regulations and previously covered under DOT/FAA 822, are
included within the definition of ``designee''.
5. Categories of Records: The categories of records have been
updated to reflect that the system no longer collects or maintains
social security numbers (SSNs). SSNs are no longer needed and were
deleted from electronic records and redacted from paper records
consistent with strong privacy protection practices and statutory and
OMB requirements to reduce the unnecessary collection, use, and
maintenance of SSNs.
6. Records Source: This Notice updates clarifies that information
maintained in the system of records is collected directly from
individuals identified as designees during the application,
designation, and appointment process. Information on civilian AMEs may
be validated against information held by the Federation of State
Medical Boards of the United States. The FAA retains only the outcome
of the check and not the source information held by the Medical Boards.
Inclusion of this record source in this Notice is not a material change
for AMEs previously covered by DOT/FAA 822.
7. Routine Uses: This Notice modifies the exiting routine use
permitting sharing of designee information with members of the public
to include the designee's authorization. The routine use now permits
the FAA to share with ``members of the public, the names, addresses,
and authorizations of those designees who provide FAA certification
services to solicit and retain designee for such services.'' Its
inclusion in this notice does not constitute a substantive change for
the AME population as the routine use is consistent with the purposes
of collection because the purpose of designee certification is to
certify individuals authorized to act on behalf of the FAA.
This Notice also includes the Department of Transportation's
general routine uses applicable to this Notice as they were previously
only incorporated by reference. OMB Circular A-108 recommends that
agencies include all routine uses in one notice rather than
incorporating general routine uses by reference; therefore, the
Department is replacing the statement in DOT/FAA 830 that referenced
the ``Statement of General Routine Uses'' with all of the general
routine uses that apply to this system of records. This update does not
substantially affect any of the routine uses for records maintained in
this system.
8. Records Storage: This Notice updates the policies and practices
for the storage of records to reflect that records previously stored on
microfiche, microfilm, and electronic optical storage have been
digitized and are stored along with all new records in an electronic
database. Hard copy and electronic records are maintained in a secure
facility.
9. Records Retrieval: This Notice updates the policies and
practices for the retrieval of records to reflect that all current and
former designees and designee applicants are searched and located by
name, designee number, and/or airman certificate number of the
designee. SSN has been removed as a method of retrieval in both hard
copy and electronic records. The SSNs are no longer needed and were
deleted from electronic records and redacted from paper record.
10. Retention and Disposal: This Notice updates the policies and
practices for retention and disposal of records section to include a
new proposed records retention and disposition schedule for all
designee case files (including AMEs). The stated retention period in
the previously published stated that designee records are maintained
for 5 years after the designation became inactive, or when no longer
needed; AME records maintained under DOT/FAA 830 were maintained for 25
years following a designee's inactive status. FAA has submitted a new
records retention and disposition schedule to the National Archives and
Records Administration (NARA) in which it proposes to retain all
designee records for 25 years following the designee's inactive status.
The expansion of the retention period for non-AME designees is
necessitated by FAA's need to retain records in support of
investigations and to limit unnecessary duplication of records
[[Page 54594]]
collection activities and ensure comprehensive check of designee
history when inactive designees seek reappointment. The inclusion of
the 25-year retention period is not a material change for those
designees previously covered by DOT/FAA 830.
The following non-substantive changes to the, record access and
contesting records, and notifications procedures, have been made to
improve the transparency and readability of the Notice:
11. Records Access: This Notice updates the record access
procedures to reflect that signatures on signed requests for records
must either be notarized or accompanied by a statement made under
penalty of perjury in compliance with 28 U.S.C. 1746.
12. Contesting Records: This Notice updates the procedures for
contesting records to refer the reader to the record access procedures
section. The purpose of this non-substantive update is to align with
the requirements of OMB Memoranda A-108 and for consistency with other
DOT/FAA SORNs.
13. Notifications: This Notice updates the notification procedures
to refer the reader to the record access procedures section. The
purpose of this non-substantive update is to align with the
requirements of OMB Memoranda A-108 and for consistency with other DOT/
FAA SORNs.
II. Privacy Act
The Privacy Act (5 U.S.C. 552a) governs the means by which the
Federal Government collects, maintains, and uses personally
identifiable information (PII) in a System of Records. A ``System of
Records'' is a group of any records under the control of a Federal
agency from which information about individuals is retrieved by name or
other personal identifier. The Privacy Act requires each agency to
publish in the Federal Register a System of Records Notice (SORN)
identifying and describing each System of Records the agency maintains,
including the purposes for which the agency uses PII in the system, the
routine uses for which the agency discloses such information outside
the agency, and how individuals to whom a Privacy Act record pertains
can exercise their rights under the Privacy Act (e.g., to determine if
the system contains information about them and to contest inaccurate
information). In accordance with 5 U.S.C. 552a(r), DOT has provided a
report of this system of records to the Office of Management and Budget
and to Congress.
SYSTEM NAME AND NUMBER:
Department of Transportation (DOT)/Federal Aviation Administration
(FAA) 830 Representatives of the Administrator.
SECURITY CLASSIFICATION:
Unclassified, sensitive.
SYSTEM LOCATION:
Federal Aviation Administration, Mike Monroney Aeronautical Center,
P.O. Box 25082, Oklahoma City, Oklahoma 73125.
SYSTEM MANAGER:
System Stewart, Delegation Program Branch (AFS-620), https://av-info.faa.gov/Feedback/, Federal Aviation Administration, Mike Monroney
Aeronautical Center, P.O. Box 25082, Oklahoma City, Oklahoma 73125.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
49 U.S.C. 40101, 40113, 44701, 44702, and 44703.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system of records is to centralize designee
information and to facilitate the FAA's standardization of designee
qualifications by tracking training, accomplishments and limitations of
current designees, and to determine professional qualifications and
designation authorization (initial and subsequent) of the same. The
system of records collects personal information from applications
seeking designation by the FAA Administrator. The information
maintained in this system of records is used to identify a list of
applicants for future appointment as necessary, to validate records,
and to approve new designees. The information is also used to maintain
and make available to the public a list of designees who provide
services.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Designee applicants, current designees, and former designees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Categories of records maintained in this system include but are not
limited to names, dates and places of birth, gender, citizenship, and
personal contact information (mailing address, telephone number, and
email address); business contact information (mailing address,
telephone number, and email address); unique identifier numbers
(including designation numbers, certificate numbers, and credential
numbers); applications for designee status (including records of
qualification and certifications); records that include information
regarding appointments, training, renewals, terminations, employment
history and monitoring of the designee's performance.
RECORD SOURCE CATEGORIES:
Information is collected directly from the individuals during the
application, designation and appointment process. Additional background
information on civilian AMEs may be validated by the Federation of
State Medical Boards of the United States.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to other disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside DOT as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
System Specific Routine Uses
1. To disclose to members of the public the names, official
addresses, and authorizations of those designees who provide FAA
certification services, in order to solicit and retain designees for
such services.
Departmental Routine Uses
2. In the event that a system of records maintained by DOT to carry
out its functions indicates a violation or potential violation of law,
whether civil, criminal or regulatory in nature, and whether arising by
general statute or particular program pursuant thereto, the relevant
records in the system of records may be referred, as a routine use, to
the appropriate agency, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute, or
rule, regulation, or order issued pursuant thereto.
3. A record from this system of records may be disclosed, as a
routine use, to a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a DOT decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit.
4. A record from this system of records may be disclosed, as a
routine use, to a Federal agency, in response to its request, in
connection with the hiring or retention of an employee, the
[[Page 54595]]
issuance of a security clearance, the reporting of an investigation of
an employee, the letting of a contract, or the issuance of a license,
grant, or other benefit by the requesting agency, to the extent that
the information is relevant and necessary to the requesting agency's
decision on the matter.
5a. Routine Use for Disclosure for Use in Litigation. It shall be a
routine use of the records in this system of records to disclose them
to the Department of Justice or other Federal agency conducting
litigation when (a) DOT, or any agency thereof, or (b) Any employee of
DOT or any agency thereof, in his/her official capacity, or (c) Any
employee of DOT or any agency thereof, in his/her individual capacity
where the Department of Justice has agreed to represent the employee,
or (d) The United States or any agency thereof, where DOT determines
that litigation is likely to affect the United States, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice or other Federal agency conducting
the litigation is deemed by DOT to be relevant and necessary in the
litigation, provided, however, that in each case, DOT determines that
disclosure of the records in the litigation is a use of the information
contained in the records that is compatible with the purpose for which
the records were collected.
5b. Routine Use for Agency Disclosure in Other Proceedings. It
shall be a routine use of records in this system to disclose them in
proceedings before any court or adjudicative or administrative body
before which DOT or any agency thereof, appears, when (a) DOT, or any
agency thereof, or (b) Any employee of DOT or any agency thereof in
his/her official capacity, or (c) Any employee of DOT or any agency
thereof in his/her individual capacity where DOT has agreed to
represent the employee, or (d) The United States or any agency thereof,
where DOT determines that the proceeding is likely to affect the United
States, is a party to the proceeding or has an interest in such
proceeding, and DOT determines that use of such records is relevant and
necessary in the proceeding provided, however that in each case, DOT
determines that disclosure of the records in the proceeding is a use of
the information contained in the records that is compatible with the
purpose for which the records were collected.
6. The information contained in this system of records will be
disclosed to the Office of Management and Budget, OMB in connection
with the review of private relief legislation as set forth in OMB
Circular No. A-19 at any stage of the legislative coordination and
clearance process as set forth in that Circular.
7. Disclosure may be made to a Congressional office from the record
of an individual in response to an inquiry from the Congressional
office made at the request of that individual. In such cases, however,
the Congressional office does not have greater rights to records than
the individual. Thus, the disclosure may be withheld from delivery to
the individual where the file contains investigative or actual
information or other materials which are being used, or are expected to
be used, to support prosecution or fines against the individual for
violations of a statute, or of regulations of the Department based on
statutory authority. No such limitations apply to records requested for
Congressional oversight or legislative purposes; release is authorized
under 49 CFR 10.35(9).
8. One or more records from a system of records may be disclosed
routinely to the National Archives and Records Administration in
records management inspections being conducted under the authority of
44 U.S.C. 2904 and 2906.
9. A record from this system of records may be disclosed as a
routine use to the Coast Guard and to the Transportation Security
Administration (TSA) if information from this system was shared with
either agency when that agency was a component of the Department of
Transportation before its transfer to the Department of Homeland
Security and such disclosure is necessary to accomplish a DOT, TSA, or
Coast Guard function related to this system of records.
10. DOT may make available to another agency or instrumentality of
any government jurisdiction, including State and local governments,
listings of names from any system of records in DOT for use in law
enforcement activities, either civil or criminal, or to expose
fraudulent claims, regardless of the stated purpose for the collection
of the information in the system of records. These enforcement
activities are generally referred to as matching programs because two
lists of names are checked for match using automated assistance. This
routine use is advisory in nature and does not offer unrestricted
access to systems of records for such law enforcement and related
antifraud activities. Each request will be considered on the basis of
its purpose, merits, cost effectiveness and alternatives using
Instructions on reporting computer matching programs to the Office of
Management and Budget, OMB, Congress, and the public, published by the
Director, OMB, dated September 20, 1989.
11. It shall be a routine use of the information in any DOT system
of records to provide to the Attorney General of the United States, or
his/her designee, information indicating that a person meets any of the
disqualifications for receipt, possession, shipment, or transport of a
firearm under the Brady Handgun Violence Prevention Act. In case of a
dispute concerning the validity of the information provided by DOT to
the Attorney General, or his/her designee, it shall be a routine use of
the information in any DOT system of records to make any disclosures of
such information to the National Background Information Check System,
established by the Brady Handgun Violence Prevention Act, as may be
necessary to resolve such dispute
12a. It shall be a routine use to disclose to appropriate agencies,
entities, and persons when (1) DOT suspects or has confirmed that there
has been a breach of the system of records; (2) DOT has determined that
as a result of the suspected or confirmed breach there is a risk of
harm to individuals, DOT (including its information systems, programs,
and operations), the Federal Government, or national security; and (3)
the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with DOT's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
12b. DOT may disclose records from a system or records to another
Federal agency or Federal entity, when DOT determines that information
from this system of records is reasonably necessary to assist the
recipient agency or entity in (1) responding to a suspected or
confirmed breach or (2) preventing, minimizing, or remedying the risk
of harm to individuals, their recipient agency or entity (including its
information systems, programs, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach.
13. DOT may disclose records from this system, as a routine use, to
the Office of Government Information Services for the purpose of (a)
resolving disputes between FOIA requesters and Federal agencies and (b)
reviewing agencies' policies, procedures, and compliance in order to
recommend policy changes to Congress and the President.
14. DOT may disclose records from this system, as a routine use, to
contractors and their agents, experts,
[[Page 54596]]
consultants, and others performing or working on a contract, service,
cooperative agreement, or other assignment for DOT, when necessary to
accomplish an agency function related to this system of records.
15. DOT may disclose records from this system, as a routine use, to
an agency, organization, or individual for the purpose of performing
audit or oversight operations related to this system of records, but
only such records as are necessary and relevant to the audit or
oversight activity. This routine use does not apply to intra-agency
sharing authorized under section (b)(1) of the Privacy Act.
16. DOT may disclose from this system, as a routine use, records
consisting of, or relating to, terrorism information (6 U.S.C.
485(a)(5)), homeland security information (6 U.S.C. 482(f)(1)), or Law
enforcement information (Guideline 2 Report attached to White House
Memorandum, ``Information Sharing Environment'', November 22, 2006) to
a federal, state, local, tribal, territorial, foreign government and/or
multinational agency, either in response to its request or upon the
initiative of the Component, for purposes of sharing such information
as is necessary and relevant for the agencies to detect, prevent,
disrupt, preempt, and mitigate the effects of terrorist activities
against the territory, people, and interests of the United States of
America, as contemplated by the Intelligence Reform and Terrorism
Prevention Act of 2004 (Pub. L. 108-458) and Executive Order 13388
(October 25, 2005).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system of records are stored in hard copy format in
a secure facility and in an electronic database system.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system are primarily retrieved by name, designee
number, and airman certificate number of the individual on whom the
records are maintained.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The FAA will maintain records for 25 years following the designee's
inactive status. The FAA will retain records in this system of records
as permanent records until it receives an approval of record
disposition authority from NARA, pursuant to 36 CFR 1225.16 and
1225.18.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable DOT automated
systems security and access policies. Strict controls have been imposed
to minimize the risk of compromising the information that is being
stored. Access to records in this system is limited to those
individuals who have a need to know the information for the performance
of their official duties and who have appropriate clearances or
permissions.
RECORD ACCESS PROCEDURES:
Individuals seeking notification of whether this system of records
contains information about them may contact the System Manager at the
address provided in the section ``System Manager''. When seeking
records about yourself from this system of records or any other
Departmental system of records, your request must conform to the
Privacy Act regulations set forth in 49 CFR part 10. You must sign your
request and your signature must either be notarized or submitted under
28 U.S.C. 1746, a law that permits statements to be made under penalty
of perjury as a substitute for notarization. If your request is seeking
records pertaining to another living individual, you must include a
statement from that individual certifying his/her agreement for you to
access his/her records.
CONTESTING RECORD PROCEDURES:
See ``Record Access Procedures'' above.
NOTIFICATION PROCEDURES:
See ``Record Access Procedures'' above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
A full notice of this system of records, DOT/FAA 830--
Representatives of the Administrator was published in the Federal
Register on April 11, 2000 (65 FR 19525). A full notice of DOT/FAA 822
Aviation Medical Examiner System was published on April 11, 2000 (65 FR
19522).
Issued in Washington, DC.
Karyn Gorman,
Acting Departmental Chief Privacy Officer.
[FR Doc. 2022-19024 Filed 9-2-22; 8:45 am]
BILLING CODE 4910-9X-P