Privacy Act of 1974; Systems of Records, 54592-54596 [2022-19024]

Download as PDF 54592 Federal Register / Vol. 87, No. 171 / Tuesday, September 6, 2022 / Notices jspears on DSK121TN23PROD with NOTICES Frequency of collection. PHMSA requests comments on the following information: Title: Voluntary Adoption of API RP 1173 for Gas Distribution Systems. OMB Control Number: Will request from OMB. Current Expiration Date: TBD. Type of Request: Approval of an information collection. Abstract: This information collection request covers the collection of data from operators of natural gas distribution pipeline systems to ascertain how many gas distribution operators are voluntarily implementing API RP 1173, progress being made for those that have implemented or are implementing a Pipeline SMS, and feasibility to implement a Pipeline SMS based on size of the operator. Affected Public: Natural gas distribution pipeline operators. Annual Burden: Estimated number of responses: 1,314. Estimated annual burden hours: 1,314. Frequency of Collection: Once. Comments are invited on: (a) The need for this information collections for the proper performance of the functions of the Agency, including whether the information will have practical utility; (b) The accuracy of the Agency’s estimate of the burden of the proposed collection of information, including the validity of the methodology and assumptions used; (c) Ways to enhance the quality, utility, and clarity of the information to be collected; (d) Ways to minimize the burden of the collection of information on those who are to respond, including the use of appropriate automated, electronic, mechanical, or other technological collection techniques; and (e) Additional information that would be appropriate to collect to inform the reduction in risk to people, property, and the environment due to excavation damages. Authority: The Paperwork Reduction Act of 1995; 44 U.S.C. chapter 35, as amended, and 49 CFR 1.48. Issued in Washington, DC, on August 26, 2022, under authority delegated in 49 CFR 1.97. Alan K. Mayberry, Associate Administrator for Pipeline Safety. [FR Doc. 2022–19094 Filed 9–2–22; 8:45 am] BILLING CODE 4910–60–P VerDate Sep<11>2014 20:04 Sep 02, 2022 Jkt 256001 DEPARTMENT OF TRANSPORTATION Office of the Secretary [Docket No. DOT–OST–2021–0041] Privacy Act of 1974; Systems of Records Office of the Departmental Chief Information Officer, Office of the Secretary of Transportation, DOT. ACTION: Notice of a modified system of records and rescindment of a system of records notice. AGENCY: In accordance with the Privacy Act of 1974, the Department of Transportation (DOT) intends to modify and re-issue a DOT Federal Aviation Administration (FAA) system of records notice titled, ‘‘DOT/FAA 830— Representatives of the Administrator.’’ This system of records notice (hereafter referred to as ‘‘Notice’’) covers FAA records collected and maintained in support of FAA’s management and oversight of individuals applying to become or are Representatives of the Administrator ‘‘designees.’’ Modification of DOT/FAA 830 is necessary due to changes and consolidation of the systems and processes used to manage designee programs. DATES: Written comments should be submitted on or before 30 days from the date of publication of this notice. The Department may publish an amended Notice to address any comments received. This modified system of records will be effective 30 days after publication of this notice and the DOT/ FAA 822 rescinded upon publication of this notice. ADDRESSES: You may submit comments, identified by docket number DOT–OST– 2021–0041 by any of the following methods: • Federal e-Rulemaking Portal: https:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Docket Management Facility, U.S. Department of Transportation, 1200 New Jersey Ave. SE. West Building Ground Floor, Room W12–140, Washington, DC 20590–0001. • Hand Delivery or Courier: West Building Ground Floor, Room W12–140, 1200 New Jersey Ave. SE, between 9 a.m. and 5 p.m. ET, Monday through Friday, except Federal holidays. • Fax: (202) 493–2251. • Instructions: You must include the agency name and docket number DOT– OST–2021–0041. • All comments received will be posted without change to https:// www.regulations.gov, including any personal information provided. SUMMARY: PO 00000 Frm 00144 Fmt 4703 Sfmt 4703 Privacy Act: Anyone is able to search the electronic form of all comments received in any of our dockets by the name of the individual submitting the comment (or signing the comment, if submitted on behalf of an association, business, labor union, etc.). You may review the DOT’s complete Privacy Act statement in the Federal Register published on January 17, 2008 (73 FR 3316–3317), or you may visit https:// DocketsInfo.dot.gov. Docket: For access to the docket to read background documents or comments received, go to https:// www.regulations.gov or to the street address listed above. Follow the online instructions for accessing the docket. FOR FURTHER INFORMATION CONTACT: For questions, please contact Karyn Gorman, Acting Departmental Chief Privacy Officer, Privacy Office, Department of Transportation, Washington, DC 20590; privacy@ dot.gov; or 202–366–3140. SUPPLEMENTARY INFORMATION: Designees Designees are representatives of the FAA who are authorized to perform certification-related tasks on behalf of the FAA Administrator. In accordance with section 44702 of title 49, United States Code, the FAA may delegate to a qualified private person a matter related to issuing certificates, or related to the examination, testing, and inspection necessary to issue a certificate on behalf of the FAA Administrator as authorized by statute. Rescindment of DOT/FAA 822, Aviation Medical Examiner System FAA intends to rescind DOT/FAA 822—Aviation Medical Examiner System, (65 FR 19522, April 11, 2000) and incorporate records covered under that notice within the scope of DOT/ FAA 830. The rescindment and incorporation is appropriate because the FAA has integrated the management and oversight of the Aviation Medical Examiner (AME) program with that of other designees. These programs are managed using the same FAA policy and information system, and have common processes. Consolidation of the Notices ensures consistency in the Privacy Act management of all designee records. Notice Updates This Notice updates the system location, system manager, categories of individuals, categories of records, the record source categories, the routine uses of records maintained in the system, policies and practices for storage of records, policies and practices E:\FR\FM\06SEN1.SGM 06SEN1 Federal Register / Vol. 87, No. 171 / Tuesday, September 6, 2022 / Notices jspears on DSK121TN23PROD with NOTICES for retrieval of records, policies and practices for retention and disposal of records, administrative, technical and physical safeguards, record access procedures, contesting record procedures, notification procedures, and the history section. The updates include substantive changes, non-substantive changes, or information that clarifies content in the previously published Notice. Updates include editorial changes to simplify and clarify the language, formatting, and text of the previously published Notice to align with the requirements of Office of Management and Budget Memoranda (OMB) A–108 and to ensure consistency with other Notices issued by the Department of Transportation. I. Background In accordance with the Privacy Act of 1974, DOT proposes to modify and reissue a Department of Transportation system of record notice titled, ‘‘Department of Transportation, Federal Aviation Administration, DOT/FAA— 830 Representatives of the Administrator.’’ This Notice covers information required in connection with applications for and issuance of authorizations to be Representatives of the Administrator, authorized by section 49 of title 49, United States Code. Additionally, the Department proposes to rescind ‘‘DOT/FAA 822—Aviation Medical Examiner System.’’ and incorporate these records into DOT/ FAA—830, Representatives of the Administrator. The following substantive changes have been made to the Notice: 1. Purpose: The purpose section has been updated to explicitly include making designee information available to the public. The FAA authorizes designees to perform functions on behalf of the Department and requires members of the public to use the services of authorized designees to obtain certain certifications such as aircraft inspections, pilot licenses, etc. 2. System Location: To support standardized processing of designee certification tasks and to improve efficiencies in system management and operations, the FAA centralized all designee systems at the Mike Monroney Aeronautical Center. The previously published SORN identified multiple offices for the system location. All records covered the Notice are maintained at the Federal Aviation Administration, Mike Monroney Aeronautical Center, P.O. Box 25082, Oklahoma City, Oklahoma 73125. 3. System Manager: This Notice updates the system manager to reflect the change in the system owner from the VerDate Sep<11>2014 20:04 Sep 02, 2022 Jkt 256001 Designees Standardization Branch (AFS–640) to the Delegation Program Branch (AFS–620). 4. Categories of Individuals: The categories of individuals were updated to reflect designee applicants, current designees, and former designees. The previously published SORN expressly identified several types of designees, and listed them by name. This Notices uses the single term ‘‘designees’’ to cover all individuals defined as such under 49 U.S.C. 44702. The categories of individuals include designee applicants, current designees and former designees for all designee types. Aviation Medical Examiners (AME), including private civilian physicians, selected United States military flight surgeons, and selected United States Federal medical officers designated as AMEs under FAA regulations and previously covered under DOT/FAA 822, are included within the definition of ‘‘designee’’. 5. Categories of Records: The categories of records have been updated to reflect that the system no longer collects or maintains social security numbers (SSNs). SSNs are no longer needed and were deleted from electronic records and redacted from paper records consistent with strong privacy protection practices and statutory and OMB requirements to reduce the unnecessary collection, use, and maintenance of SSNs. 6. Records Source: This Notice updates clarifies that information maintained in the system of records is collected directly from individuals identified as designees during the application, designation, and appointment process. Information on civilian AMEs may be validated against information held by the Federation of State Medical Boards of the United States. The FAA retains only the outcome of the check and not the source information held by the Medical Boards. Inclusion of this record source in this Notice is not a material change for AMEs previously covered by DOT/FAA 822. 7. Routine Uses: This Notice modifies the exiting routine use permitting sharing of designee information with members of the public to include the designee’s authorization. The routine use now permits the FAA to share with ‘‘members of the public, the names, addresses, and authorizations of those designees who provide FAA certification services to solicit and retain designee for such services.’’ Its inclusion in this notice does not constitute a substantive change for the AME population as the routine use is consistent with the purposes of collection because the purpose of PO 00000 Frm 00145 Fmt 4703 Sfmt 4703 54593 designee certification is to certify individuals authorized to act on behalf of the FAA. This Notice also includes the Department of Transportation’s general routine uses applicable to this Notice as they were previously only incorporated by reference. OMB Circular A–108 recommends that agencies include all routine uses in one notice rather than incorporating general routine uses by reference; therefore, the Department is replacing the statement in DOT/FAA 830 that referenced the ‘‘Statement of General Routine Uses’’ with all of the general routine uses that apply to this system of records. This update does not substantially affect any of the routine uses for records maintained in this system. 8. Records Storage: This Notice updates the policies and practices for the storage of records to reflect that records previously stored on microfiche, microfilm, and electronic optical storage have been digitized and are stored along with all new records in an electronic database. Hard copy and electronic records are maintained in a secure facility. 9. Records Retrieval: This Notice updates the policies and practices for the retrieval of records to reflect that all current and former designees and designee applicants are searched and located by name, designee number, and/ or airman certificate number of the designee. SSN has been removed as a method of retrieval in both hard copy and electronic records. The SSNs are no longer needed and were deleted from electronic records and redacted from paper record. 10. Retention and Disposal: This Notice updates the policies and practices for retention and disposal of records section to include a new proposed records retention and disposition schedule for all designee case files (including AMEs). The stated retention period in the previously published stated that designee records are maintained for 5 years after the designation became inactive, or when no longer needed; AME records maintained under DOT/FAA 830 were maintained for 25 years following a designee’s inactive status. FAA has submitted a new records retention and disposition schedule to the National Archives and Records Administration (NARA) in which it proposes to retain all designee records for 25 years following the designee’s inactive status. The expansion of the retention period for non-AME designees is necessitated by FAA’s need to retain records in support of investigations and to limit unnecessary duplication of records E:\FR\FM\06SEN1.SGM 06SEN1 54594 Federal Register / Vol. 87, No. 171 / Tuesday, September 6, 2022 / Notices collection activities and ensure comprehensive check of designee history when inactive designees seek reappointment. The inclusion of the 25year retention period is not a material change for those designees previously covered by DOT/FAA 830. The following non-substantive changes to the, record access and contesting records, and notifications procedures, have been made to improve the transparency and readability of the Notice: 11. Records Access: This Notice updates the record access procedures to reflect that signatures on signed requests for records must either be notarized or accompanied by a statement made under penalty of perjury in compliance with 28 U.S.C. 1746. 12. Contesting Records: This Notice updates the procedures for contesting records to refer the reader to the record access procedures section. The purpose of this non-substantive update is to align with the requirements of OMB Memoranda A–108 and for consistency with other DOT/FAA SORNs. 13. Notifications: This Notice updates the notification procedures to refer the reader to the record access procedures section. The purpose of this nonsubstantive update is to align with the requirements of OMB Memoranda A– 108 and for consistency with other DOT/FAA SORNs. jspears on DSK121TN23PROD with NOTICES II. Privacy Act The Privacy Act (5 U.S.C. 552a) governs the means by which the Federal Government collects, maintains, and uses personally identifiable information (PII) in a System of Records. A ‘‘System of Records’’ is a group of any records under the control of a Federal agency from which information about individuals is retrieved by name or other personal identifier. The Privacy Act requires each agency to publish in the Federal Register a System of Records Notice (SORN) identifying and describing each System of Records the agency maintains, including the purposes for which the agency uses PII in the system, the routine uses for which the agency discloses such information outside the agency, and how individuals to whom a Privacy Act record pertains can exercise their rights under the Privacy Act (e.g., to determine if the system contains information about them and to contest inaccurate information). In accordance with 5 U.S.C. 552a(r), DOT has provided a report of this system of records to the Office of Management and Budget and to Congress. VerDate Sep<11>2014 20:04 Sep 02, 2022 Jkt 256001 SYSTEM NAME AND NUMBER: Department of Transportation (DOT)/ Federal Aviation Administration (FAA) 830 Representatives of the Administrator. and certifications); records that include information regarding appointments, training, renewals, terminations, employment history and monitoring of the designee’s performance. SECURITY CLASSIFICATION: RECORD SOURCE CATEGORIES: Unclassified, sensitive. SYSTEM LOCATION: Federal Aviation Administration, Mike Monroney Aeronautical Center, P.O. Box 25082, Oklahoma City, Oklahoma 73125. SYSTEM MANAGER: System Stewart, Delegation Program Branch (AFS–620), https://avinfo.faa.gov/Feedback/, Federal Aviation Administration, Mike Monroney Aeronautical Center, P.O. Box 25082, Oklahoma City, Oklahoma 73125. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 49 U.S.C. 40101, 40113, 44701, 44702, and 44703. PURPOSE(S) OF THE SYSTEM: The purpose of this system of records is to centralize designee information and to facilitate the FAA’s standardization of designee qualifications by tracking training, accomplishments and limitations of current designees, and to determine professional qualifications and designation authorization (initial and subsequent) of the same. The system of records collects personal information from applications seeking designation by the FAA Administrator. The information maintained in this system of records is used to identify a list of applicants for future appointment as necessary, to validate records, and to approve new designees. The information is also used to maintain and make available to the public a list of designees who provide services. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Designee applicants, current designees, and former designees. CATEGORIES OF RECORDS IN THE SYSTEM: Categories of records maintained in this system include but are not limited to names, dates and places of birth, gender, citizenship, and personal contact information (mailing address, telephone number, and email address); business contact information (mailing address, telephone number, and email address); unique identifier numbers (including designation numbers, certificate numbers, and credential numbers); applications for designee status (including records of qualification PO 00000 Frm 00146 Fmt 4703 Sfmt 4703 Information is collected directly from the individuals during the application, designation and appointment process. Additional background information on civilian AMEs may be validated by the Federation of State Medical Boards of the United States. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to other disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed outside DOT as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: System Specific Routine Uses 1. To disclose to members of the public the names, official addresses, and authorizations of those designees who provide FAA certification services, in order to solicit and retain designees for such services. Departmental Routine Uses 2. In the event that a system of records maintained by DOT to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto. 3. A record from this system of records may be disclosed, as a routine use, to a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a DOT decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit. 4. A record from this system of records may be disclosed, as a routine use, to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the E:\FR\FM\06SEN1.SGM 06SEN1 jspears on DSK121TN23PROD with NOTICES Federal Register / Vol. 87, No. 171 / Tuesday, September 6, 2022 / Notices issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter. 5a. Routine Use for Disclosure for Use in Litigation. It shall be a routine use of the records in this system of records to disclose them to the Department of Justice or other Federal agency conducting litigation when (a) DOT, or any agency thereof, or (b) Any employee of DOT or any agency thereof, in his/her official capacity, or (c) Any employee of DOT or any agency thereof, in his/her individual capacity where the Department of Justice has agreed to represent the employee, or (d) The United States or any agency thereof, where DOT determines that litigation is likely to affect the United States, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or other Federal agency conducting the litigation is deemed by DOT to be relevant and necessary in the litigation, provided, however, that in each case, DOT determines that disclosure of the records in the litigation is a use of the information contained in the records that is compatible with the purpose for which the records were collected. 5b. Routine Use for Agency Disclosure in Other Proceedings. It shall be a routine use of records in this system to disclose them in proceedings before any court or adjudicative or administrative body before which DOT or any agency thereof, appears, when (a) DOT, or any agency thereof, or (b) Any employee of DOT or any agency thereof in his/her official capacity, or (c) Any employee of DOT or any agency thereof in his/her individual capacity where DOT has agreed to represent the employee, or (d) The United States or any agency thereof, where DOT determines that the proceeding is likely to affect the United States, is a party to the proceeding or has an interest in such proceeding, and DOT determines that use of such records is relevant and necessary in the proceeding provided, however that in each case, DOT determines that disclosure of the records in the proceeding is a use of the information contained in the records that is compatible with the purpose for which the records were collected. 6. The information contained in this system of records will be disclosed to the Office of Management and Budget, OMB in connection with the review of private relief legislation as set forth in OMB Circular No. A–19 at any stage of VerDate Sep<11>2014 20:04 Sep 02, 2022 Jkt 256001 the legislative coordination and clearance process as set forth in that Circular. 7. Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual. In such cases, however, the Congressional office does not have greater rights to records than the individual. Thus, the disclosure may be withheld from delivery to the individual where the file contains investigative or actual information or other materials which are being used, or are expected to be used, to support prosecution or fines against the individual for violations of a statute, or of regulations of the Department based on statutory authority. No such limitations apply to records requested for Congressional oversight or legislative purposes; release is authorized under 49 CFR 10.35(9). 8. One or more records from a system of records may be disclosed routinely to the National Archives and Records Administration in records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906. 9. A record from this system of records may be disclosed as a routine use to the Coast Guard and to the Transportation Security Administration (TSA) if information from this system was shared with either agency when that agency was a component of the Department of Transportation before its transfer to the Department of Homeland Security and such disclosure is necessary to accomplish a DOT, TSA, or Coast Guard function related to this system of records. 10. DOT may make available to another agency or instrumentality of any government jurisdiction, including State and local governments, listings of names from any system of records in DOT for use in law enforcement activities, either civil or criminal, or to expose fraudulent claims, regardless of the stated purpose for the collection of the information in the system of records. These enforcement activities are generally referred to as matching programs because two lists of names are checked for match using automated assistance. This routine use is advisory in nature and does not offer unrestricted access to systems of records for such law enforcement and related antifraud activities. Each request will be considered on the basis of its purpose, merits, cost effectiveness and alternatives using Instructions on reporting computer matching programs to the Office of Management and Budget, OMB, Congress, and the public, PO 00000 Frm 00147 Fmt 4703 Sfmt 4703 54595 published by the Director, OMB, dated September 20, 1989. 11. It shall be a routine use of the information in any DOT system of records to provide to the Attorney General of the United States, or his/her designee, information indicating that a person meets any of the disqualifications for receipt, possession, shipment, or transport of a firearm under the Brady Handgun Violence Prevention Act. In case of a dispute concerning the validity of the information provided by DOT to the Attorney General, or his/her designee, it shall be a routine use of the information in any DOT system of records to make any disclosures of such information to the National Background Information Check System, established by the Brady Handgun Violence Prevention Act, as may be necessary to resolve such dispute 12a. It shall be a routine use to disclose to appropriate agencies, entities, and persons when (1) DOT suspects or has confirmed that there has been a breach of the system of records; (2) DOT has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, DOT (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DOT’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. 12b. DOT may disclose records from a system or records to another Federal agency or Federal entity, when DOT determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, their recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. 13. DOT may disclose records from this system, as a routine use, to the Office of Government Information Services for the purpose of (a) resolving disputes between FOIA requesters and Federal agencies and (b) reviewing agencies’ policies, procedures, and compliance in order to recommend policy changes to Congress and the President. 14. DOT may disclose records from this system, as a routine use, to contractors and their agents, experts, E:\FR\FM\06SEN1.SGM 06SEN1 54596 Federal Register / Vol. 87, No. 171 / Tuesday, September 6, 2022 / Notices consultants, and others performing or working on a contract, service, cooperative agreement, or other assignment for DOT, when necessary to accomplish an agency function related to this system of records. 15. DOT may disclose records from this system, as a routine use, to an agency, organization, or individual for the purpose of performing audit or oversight operations related to this system of records, but only such records as are necessary and relevant to the audit or oversight activity. This routine use does not apply to intra-agency sharing authorized under section (b)(1) of the Privacy Act. 16. DOT may disclose from this system, as a routine use, records consisting of, or relating to, terrorism information (6 U.S.C. 485(a)(5)), homeland security information (6 U.S.C. 482(f)(1)), or Law enforcement information (Guideline 2 Report attached to White House Memorandum, ‘‘Information Sharing Environment’’, November 22, 2006) to a federal, state, local, tribal, territorial, foreign government and/or multinational agency, either in response to its request or upon the initiative of the Component, for purposes of sharing such information as is necessary and relevant for the agencies to detect, prevent, disrupt, preempt, and mitigate the effects of terrorist activities against the territory, people, and interests of the United States of America, as contemplated by the Intelligence Reform and Terrorism Prevention Act of 2004 (Pub. L. 108–458) and Executive Order 13388 (October 25, 2005). Records in this system of records are stored in hard copy format in a secure facility and in an electronic database system. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: jspears on DSK121TN23PROD with NOTICES Individuals seeking notification of whether this system of records contains information about them may contact the System Manager at the address provided in the section ‘‘System Manager’’. When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform to the Privacy Act regulations set forth in 49 CFR part 10. You must sign your request and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his/her agreement for you to access his/her records. CONTESTING RECORD PROCEDURES: NOTIFICATION PROCEDURES: See ‘‘Record Access Procedures’’ above. None. Records in this system are primarily retrieved by name, designee number, and airman certificate number of the individual on whom the records are maintained. The FAA will maintain records for 25 years following the designee’s inactive status. The FAA will retain records in this system of records as permanent records until it receives an approval of record disposition authority from NARA, pursuant to 36 CFR 1225.16 and 1225.18. Jkt 256001 RECORD ACCESS PROCEDURES: EXEMPTIONS PROMULGATED FOR THE SYSTEM: POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 20:04 Sep 02, 2022 Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable DOT automated systems security and access policies. Strict controls have been imposed to minimize the risk of compromising the information that is being stored. Access to records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions. See ‘‘Record Access Procedures’’ above. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: VerDate Sep<11>2014 ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: HISTORY: A full notice of this system of records, DOT/FAA 830—Representatives of the Administrator was published in the Federal Register on April 11, 2000 (65 FR 19525). A full notice of DOT/FAA 822 Aviation Medical Examiner System was published on April 11, 2000 (65 FR 19522). Issued in Washington, DC. Karyn Gorman, Acting Departmental Chief Privacy Officer. [FR Doc. 2022–19024 Filed 9–2–22; 8:45 am] BILLING CODE 4910–9X–P PO 00000 Frm 00148 Fmt 4703 Sfmt 4703 DEPARTMENT OF THE TREASURY Internal Revenue Service Proposed Collection; Comment Request for Forms 8288, 8288–A and 8288–C Internal Revenue Service (IRS), Treasury. ACTION: Notice and request for comments. AGENCY: The Internal Revenue Service (IRS), as part of its continuing effort to reduce paperwork and respondent burden, invites the general public and other Federal agencies to take this opportunity to comment on information collections, as required by the Paperwork Reduction Act of 1995. The IRS is soliciting comments concerning U.S. Withholding Tax Return for Certain Dispositions by Foreign Persons and Statement of Withholding on Certain Dispositions by Foreign Persons. DATES: Written comments should be received on or before November 7, 2022 to be assured of consideration. ADDRESSES: Direct all written comments to Andres Garcia, Internal Revenue Service, Room 6526, 1111 Constitution Avenue NW, Washington, DC 20224, or by email to pra.comments@irs.gov. Include ‘‘OMB Number 1545–0902–U.S. Withholding Tax Return for Certain Dispositions by Foreign Persons and Statement of Withholding on Certain Dispositions by Foreign Persons’’ in the subject line of the message. FOR FURTHER INFORMATION CONTACT: Requests for additional information or copies of this collection should be directed to Martha R. Brinson, at (202)317–5753, or at Internal Revenue Service, Room 6526, 1111 Constitution Avenue NW, Washington, DC 20224, or through the internet at Martha.R.Brinson@irs.gov. SUPPLEMENTARY INFORMATION: Title: U.S. Withholding Tax Return for Certain Dispositions by Foreign Persons and Statement of Withholding on Certain Dispositions by Foreign Persons. OMB Number: 1545–0902. Form Numbers: 8288, 8288–A and 8288–C. Abstract: Internal Revenue Code section 1445 requires transferees to withhold tax on the amount realized from sales or other dispositions by foreign persons. Form 8288 is used to report and transmit the amount withheld to the IRS. Form 8288–A is used by the IRS to validate the withholding, and a copy is returned to the transferor for his or her use in filing a tax return. Form 8288–C is used as SUMMARY: E:\FR\FM\06SEN1.SGM 06SEN1

Agencies

[Federal Register Volume 87, Number 171 (Tuesday, September 6, 2022)]
[Notices]
[Pages 54592-54596]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-19024]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary

[Docket No. DOT-OST-2021-0041]


Privacy Act of 1974; Systems of Records

AGENCY: Office of the Departmental Chief Information Officer, Office of 
the Secretary of Transportation, DOT.

ACTION: Notice of a modified system of records and rescindment of a 
system of records notice.

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SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Transportation (DOT) intends to modify and re-issue a DOT Federal 
Aviation Administration (FAA) system of records notice titled, ``DOT/
FAA 830--Representatives of the Administrator.'' This system of records 
notice (hereafter referred to as ``Notice'') covers FAA records 
collected and maintained in support of FAA's management and oversight 
of individuals applying to become or are Representatives of the 
Administrator ``designees.'' Modification of DOT/FAA 830 is necessary 
due to changes and consolidation of the systems and processes used to 
manage designee programs.

DATES: Written comments should be submitted on or before 30 days from 
the date of publication of this notice. The Department may publish an 
amended Notice to address any comments received. This modified system 
of records will be effective 30 days after publication of this notice 
and the DOT/FAA 822 rescinded upon publication of this notice.

ADDRESSES: You may submit comments, identified by docket number DOT-
OST-2021-0041 by any of the following methods:
     Federal e-Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Docket Management Facility, U.S. Department of 
Transportation, 1200 New Jersey Ave. SE. West Building Ground Floor, 
Room W12-140, Washington, DC 20590-0001.
     Hand Delivery or Courier: West Building Ground Floor, Room 
W12-140, 1200 New Jersey Ave. SE, between 9 a.m. and 5 p.m. ET, Monday 
through Friday, except Federal holidays.
     Fax: (202) 493-2251.
     Instructions: You must include the agency name and docket 
number DOT-OST-2021-0041.
     All comments received will be posted without change to 
https://www.regulations.gov, including any personal information 
provided.
    Privacy Act: Anyone is able to search the electronic form of all 
comments received in any of our dockets by the name of the individual 
submitting the comment (or signing the comment, if submitted on behalf 
of an association, business, labor union, etc.). You may review the 
DOT's complete Privacy Act statement in the Federal Register published 
on January 17, 2008 (73 FR 3316-3317), or you may visit https://DocketsInfo.dot.gov.
    Docket: For access to the docket to read background documents or 
comments received, go to https://www.regulations.gov or to the street 
address listed above. Follow the online instructions for accessing the 
docket.

FOR FURTHER INFORMATION CONTACT: For questions, please contact Karyn 
Gorman, Acting Departmental Chief Privacy Officer, Privacy Office, 
Department of Transportation, Washington, DC 20590; [email protected]; or 
202-366-3140.

SUPPLEMENTARY INFORMATION:

Designees

    Designees are representatives of the FAA who are authorized to 
perform certification-related tasks on behalf of the FAA Administrator. 
In accordance with section 44702 of title 49, United States Code, the 
FAA may delegate to a qualified private person a matter related to 
issuing certificates, or related to the examination, testing, and 
inspection necessary to issue a certificate on behalf of the FAA 
Administrator as authorized by statute.

Rescindment of DOT/FAA 822, Aviation Medical Examiner System

    FAA intends to rescind DOT/FAA 822--Aviation Medical Examiner 
System, (65 FR 19522, April 11, 2000) and incorporate records covered 
under that notice within the scope of DOT/FAA 830. The rescindment and 
incorporation is appropriate because the FAA has integrated the 
management and oversight of the Aviation Medical Examiner (AME) program 
with that of other designees. These programs are managed using the same 
FAA policy and information system, and have common processes. 
Consolidation of the Notices ensures consistency in the Privacy Act 
management of all designee records.

Notice Updates

    This Notice updates the system location, system manager, categories 
of individuals, categories of records, the record source categories, 
the routine uses of records maintained in the system, policies and 
practices for storage of records, policies and practices

[[Page 54593]]

for retrieval of records, policies and practices for retention and 
disposal of records, administrative, technical and physical safeguards, 
record access procedures, contesting record procedures, notification 
procedures, and the history section.
    The updates include substantive changes, non-substantive changes, 
or information that clarifies content in the previously published 
Notice. Updates include editorial changes to simplify and clarify the 
language, formatting, and text of the previously published Notice to 
align with the requirements of Office of Management and Budget 
Memoranda (OMB) A-108 and to ensure consistency with other Notices 
issued by the Department of Transportation.

I. Background

    In accordance with the Privacy Act of 1974, DOT proposes to modify 
and re-issue a Department of Transportation system of record notice 
titled, ``Department of Transportation, Federal Aviation 
Administration, DOT/FAA--830 Representatives of the Administrator.'' 
This Notice covers information required in connection with applications 
for and issuance of authorizations to be Representatives of the 
Administrator, authorized by section 49 of title 49, United States 
Code. Additionally, the Department proposes to rescind ``DOT/FAA 822--
Aviation Medical Examiner System.'' and incorporate these records into 
DOT/FAA--830, Representatives of the Administrator. The following 
substantive changes have been made to the Notice:
    1. Purpose: The purpose section has been updated to explicitly 
include making designee information available to the public. The FAA 
authorizes designees to perform functions on behalf of the Department 
and requires members of the public to use the services of authorized 
designees to obtain certain certifications such as aircraft 
inspections, pilot licenses, etc.
    2. System Location: To support standardized processing of designee 
certification tasks and to improve efficiencies in system management 
and operations, the FAA centralized all designee systems at the Mike 
Monroney Aeronautical Center. The previously published SORN identified 
multiple offices for the system location. All records covered the 
Notice are maintained at the Federal Aviation Administration, Mike 
Monroney Aeronautical Center, P.O. Box 25082, Oklahoma City, Oklahoma 
73125.
    3. System Manager: This Notice updates the system manager to 
reflect the change in the system owner from the Designees 
Standardization Branch (AFS-640) to the Delegation Program Branch (AFS-
620).
    4. Categories of Individuals: The categories of individuals were 
updated to reflect designee applicants, current designees, and former 
designees. The previously published SORN expressly identified several 
types of designees, and listed them by name. This Notices uses the 
single term ``designees'' to cover all individuals defined as such 
under 49 U.S.C. 44702. The categories of individuals include designee 
applicants, current designees and former designees for all designee 
types. Aviation Medical Examiners (AME), including private civilian 
physicians, selected United States military flight surgeons, and 
selected United States Federal medical officers designated as AMEs 
under FAA regulations and previously covered under DOT/FAA 822, are 
included within the definition of ``designee''.
    5. Categories of Records: The categories of records have been 
updated to reflect that the system no longer collects or maintains 
social security numbers (SSNs). SSNs are no longer needed and were 
deleted from electronic records and redacted from paper records 
consistent with strong privacy protection practices and statutory and 
OMB requirements to reduce the unnecessary collection, use, and 
maintenance of SSNs.
    6. Records Source: This Notice updates clarifies that information 
maintained in the system of records is collected directly from 
individuals identified as designees during the application, 
designation, and appointment process. Information on civilian AMEs may 
be validated against information held by the Federation of State 
Medical Boards of the United States. The FAA retains only the outcome 
of the check and not the source information held by the Medical Boards. 
Inclusion of this record source in this Notice is not a material change 
for AMEs previously covered by DOT/FAA 822.
    7. Routine Uses: This Notice modifies the exiting routine use 
permitting sharing of designee information with members of the public 
to include the designee's authorization. The routine use now permits 
the FAA to share with ``members of the public, the names, addresses, 
and authorizations of those designees who provide FAA certification 
services to solicit and retain designee for such services.'' Its 
inclusion in this notice does not constitute a substantive change for 
the AME population as the routine use is consistent with the purposes 
of collection because the purpose of designee certification is to 
certify individuals authorized to act on behalf of the FAA.
    This Notice also includes the Department of Transportation's 
general routine uses applicable to this Notice as they were previously 
only incorporated by reference. OMB Circular A-108 recommends that 
agencies include all routine uses in one notice rather than 
incorporating general routine uses by reference; therefore, the 
Department is replacing the statement in DOT/FAA 830 that referenced 
the ``Statement of General Routine Uses'' with all of the general 
routine uses that apply to this system of records. This update does not 
substantially affect any of the routine uses for records maintained in 
this system.
    8. Records Storage: This Notice updates the policies and practices 
for the storage of records to reflect that records previously stored on 
microfiche, microfilm, and electronic optical storage have been 
digitized and are stored along with all new records in an electronic 
database. Hard copy and electronic records are maintained in a secure 
facility.
    9. Records Retrieval: This Notice updates the policies and 
practices for the retrieval of records to reflect that all current and 
former designees and designee applicants are searched and located by 
name, designee number, and/or airman certificate number of the 
designee. SSN has been removed as a method of retrieval in both hard 
copy and electronic records. The SSNs are no longer needed and were 
deleted from electronic records and redacted from paper record.
    10. Retention and Disposal: This Notice updates the policies and 
practices for retention and disposal of records section to include a 
new proposed records retention and disposition schedule for all 
designee case files (including AMEs). The stated retention period in 
the previously published stated that designee records are maintained 
for 5 years after the designation became inactive, or when no longer 
needed; AME records maintained under DOT/FAA 830 were maintained for 25 
years following a designee's inactive status. FAA has submitted a new 
records retention and disposition schedule to the National Archives and 
Records Administration (NARA) in which it proposes to retain all 
designee records for 25 years following the designee's inactive status. 
The expansion of the retention period for non-AME designees is 
necessitated by FAA's need to retain records in support of 
investigations and to limit unnecessary duplication of records

[[Page 54594]]

collection activities and ensure comprehensive check of designee 
history when inactive designees seek reappointment. The inclusion of 
the 25-year retention period is not a material change for those 
designees previously covered by DOT/FAA 830.
    The following non-substantive changes to the, record access and 
contesting records, and notifications procedures, have been made to 
improve the transparency and readability of the Notice:
    11. Records Access: This Notice updates the record access 
procedures to reflect that signatures on signed requests for records 
must either be notarized or accompanied by a statement made under 
penalty of perjury in compliance with 28 U.S.C. 1746.
    12. Contesting Records: This Notice updates the procedures for 
contesting records to refer the reader to the record access procedures 
section. The purpose of this non-substantive update is to align with 
the requirements of OMB Memoranda A-108 and for consistency with other 
DOT/FAA SORNs.
    13. Notifications: This Notice updates the notification procedures 
to refer the reader to the record access procedures section. The 
purpose of this non-substantive update is to align with the 
requirements of OMB Memoranda A-108 and for consistency with other DOT/
FAA SORNs.

II. Privacy Act

    The Privacy Act (5 U.S.C. 552a) governs the means by which the 
Federal Government collects, maintains, and uses personally 
identifiable information (PII) in a System of Records. A ``System of 
Records'' is a group of any records under the control of a Federal 
agency from which information about individuals is retrieved by name or 
other personal identifier. The Privacy Act requires each agency to 
publish in the Federal Register a System of Records Notice (SORN) 
identifying and describing each System of Records the agency maintains, 
including the purposes for which the agency uses PII in the system, the 
routine uses for which the agency discloses such information outside 
the agency, and how individuals to whom a Privacy Act record pertains 
can exercise their rights under the Privacy Act (e.g., to determine if 
the system contains information about them and to contest inaccurate 
information). In accordance with 5 U.S.C. 552a(r), DOT has provided a 
report of this system of records to the Office of Management and Budget 
and to Congress.

SYSTEM NAME AND NUMBER:
    Department of Transportation (DOT)/Federal Aviation Administration 
(FAA) 830 Representatives of the Administrator.

SECURITY CLASSIFICATION:
    Unclassified, sensitive.

SYSTEM LOCATION:
    Federal Aviation Administration, Mike Monroney Aeronautical Center, 
P.O. Box 25082, Oklahoma City, Oklahoma 73125.

SYSTEM MANAGER:
    System Stewart, Delegation Program Branch (AFS-620), https://av-info.faa.gov/Feedback/, Federal Aviation Administration, Mike Monroney 
Aeronautical Center, P.O. Box 25082, Oklahoma City, Oklahoma 73125.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    49 U.S.C. 40101, 40113, 44701, 44702, and 44703.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system of records is to centralize designee 
information and to facilitate the FAA's standardization of designee 
qualifications by tracking training, accomplishments and limitations of 
current designees, and to determine professional qualifications and 
designation authorization (initial and subsequent) of the same. The 
system of records collects personal information from applications 
seeking designation by the FAA Administrator. The information 
maintained in this system of records is used to identify a list of 
applicants for future appointment as necessary, to validate records, 
and to approve new designees. The information is also used to maintain 
and make available to the public a list of designees who provide 
services.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Designee applicants, current designees, and former designees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Categories of records maintained in this system include but are not 
limited to names, dates and places of birth, gender, citizenship, and 
personal contact information (mailing address, telephone number, and 
email address); business contact information (mailing address, 
telephone number, and email address); unique identifier numbers 
(including designation numbers, certificate numbers, and credential 
numbers); applications for designee status (including records of 
qualification and certifications); records that include information 
regarding appointments, training, renewals, terminations, employment 
history and monitoring of the designee's performance.

RECORD SOURCE CATEGORIES:
    Information is collected directly from the individuals during the 
application, designation and appointment process. Additional background 
information on civilian AMEs may be validated by the Federation of 
State Medical Boards of the United States.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to other disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DOT as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

    System Specific Routine Uses

    1. To disclose to members of the public the names, official 
addresses, and authorizations of those designees who provide FAA 
certification services, in order to solicit and retain designees for 
such services.

    Departmental Routine Uses

    2. In the event that a system of records maintained by DOT to carry 
out its functions indicates a violation or potential violation of law, 
whether civil, criminal or regulatory in nature, and whether arising by 
general statute or particular program pursuant thereto, the relevant 
records in the system of records may be referred, as a routine use, to 
the appropriate agency, whether Federal, State, local or foreign, 
charged with the responsibility of investigating or prosecuting such 
violation or charged with enforcing or implementing the statute, or 
rule, regulation, or order issued pursuant thereto.
    3. A record from this system of records may be disclosed, as a 
routine use, to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a DOT decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit.
    4. A record from this system of records may be disclosed, as a 
routine use, to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the

[[Page 54595]]

issuance of a security clearance, the reporting of an investigation of 
an employee, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to the requesting agency's 
decision on the matter.
    5a. Routine Use for Disclosure for Use in Litigation. It shall be a 
routine use of the records in this system of records to disclose them 
to the Department of Justice or other Federal agency conducting 
litigation when (a) DOT, or any agency thereof, or (b) Any employee of 
DOT or any agency thereof, in his/her official capacity, or (c) Any 
employee of DOT or any agency thereof, in his/her individual capacity 
where the Department of Justice has agreed to represent the employee, 
or (d) The United States or any agency thereof, where DOT determines 
that litigation is likely to affect the United States, is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice or other Federal agency conducting 
the litigation is deemed by DOT to be relevant and necessary in the 
litigation, provided, however, that in each case, DOT determines that 
disclosure of the records in the litigation is a use of the information 
contained in the records that is compatible with the purpose for which 
the records were collected.
    5b. Routine Use for Agency Disclosure in Other Proceedings. It 
shall be a routine use of records in this system to disclose them in 
proceedings before any court or adjudicative or administrative body 
before which DOT or any agency thereof, appears, when (a) DOT, or any 
agency thereof, or (b) Any employee of DOT or any agency thereof in 
his/her official capacity, or (c) Any employee of DOT or any agency 
thereof in his/her individual capacity where DOT has agreed to 
represent the employee, or (d) The United States or any agency thereof, 
where DOT determines that the proceeding is likely to affect the United 
States, is a party to the proceeding or has an interest in such 
proceeding, and DOT determines that use of such records is relevant and 
necessary in the proceeding provided, however that in each case, DOT 
determines that disclosure of the records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records were collected.
    6. The information contained in this system of records will be 
disclosed to the Office of Management and Budget, OMB in connection 
with the review of private relief legislation as set forth in OMB 
Circular No. A-19 at any stage of the legislative coordination and 
clearance process as set forth in that Circular.
    7. Disclosure may be made to a Congressional office from the record 
of an individual in response to an inquiry from the Congressional 
office made at the request of that individual. In such cases, however, 
the Congressional office does not have greater rights to records than 
the individual. Thus, the disclosure may be withheld from delivery to 
the individual where the file contains investigative or actual 
information or other materials which are being used, or are expected to 
be used, to support prosecution or fines against the individual for 
violations of a statute, or of regulations of the Department based on 
statutory authority. No such limitations apply to records requested for 
Congressional oversight or legislative purposes; release is authorized 
under 49 CFR 10.35(9).
    8. One or more records from a system of records may be disclosed 
routinely to the National Archives and Records Administration in 
records management inspections being conducted under the authority of 
44 U.S.C. 2904 and 2906.
    9. A record from this system of records may be disclosed as a 
routine use to the Coast Guard and to the Transportation Security 
Administration (TSA) if information from this system was shared with 
either agency when that agency was a component of the Department of 
Transportation before its transfer to the Department of Homeland 
Security and such disclosure is necessary to accomplish a DOT, TSA, or 
Coast Guard function related to this system of records.
    10. DOT may make available to another agency or instrumentality of 
any government jurisdiction, including State and local governments, 
listings of names from any system of records in DOT for use in law 
enforcement activities, either civil or criminal, or to expose 
fraudulent claims, regardless of the stated purpose for the collection 
of the information in the system of records. These enforcement 
activities are generally referred to as matching programs because two 
lists of names are checked for match using automated assistance. This 
routine use is advisory in nature and does not offer unrestricted 
access to systems of records for such law enforcement and related 
antifraud activities. Each request will be considered on the basis of 
its purpose, merits, cost effectiveness and alternatives using 
Instructions on reporting computer matching programs to the Office of 
Management and Budget, OMB, Congress, and the public, published by the 
Director, OMB, dated September 20, 1989.
    11. It shall be a routine use of the information in any DOT system 
of records to provide to the Attorney General of the United States, or 
his/her designee, information indicating that a person meets any of the 
disqualifications for receipt, possession, shipment, or transport of a 
firearm under the Brady Handgun Violence Prevention Act. In case of a 
dispute concerning the validity of the information provided by DOT to 
the Attorney General, or his/her designee, it shall be a routine use of 
the information in any DOT system of records to make any disclosures of 
such information to the National Background Information Check System, 
established by the Brady Handgun Violence Prevention Act, as may be 
necessary to resolve such dispute
    12a. It shall be a routine use to disclose to appropriate agencies, 
entities, and persons when (1) DOT suspects or has confirmed that there 
has been a breach of the system of records; (2) DOT has determined that 
as a result of the suspected or confirmed breach there is a risk of 
harm to individuals, DOT (including its information systems, programs, 
and operations), the Federal Government, or national security; and (3) 
the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DOT's efforts to 
respond to the suspected or confirmed breach or to prevent, minimize, 
or remedy such harm.
    12b. DOT may disclose records from a system or records to another 
Federal agency or Federal entity, when DOT determines that information 
from this system of records is reasonably necessary to assist the 
recipient agency or entity in (1) responding to a suspected or 
confirmed breach or (2) preventing, minimizing, or remedying the risk 
of harm to individuals, their recipient agency or entity (including its 
information systems, programs, and operations), the Federal Government, 
or national security, resulting from a suspected or confirmed breach.
    13. DOT may disclose records from this system, as a routine use, to 
the Office of Government Information Services for the purpose of (a) 
resolving disputes between FOIA requesters and Federal agencies and (b) 
reviewing agencies' policies, procedures, and compliance in order to 
recommend policy changes to Congress and the President.
    14. DOT may disclose records from this system, as a routine use, to 
contractors and their agents, experts,

[[Page 54596]]

consultants, and others performing or working on a contract, service, 
cooperative agreement, or other assignment for DOT, when necessary to 
accomplish an agency function related to this system of records.
    15. DOT may disclose records from this system, as a routine use, to 
an agency, organization, or individual for the purpose of performing 
audit or oversight operations related to this system of records, but 
only such records as are necessary and relevant to the audit or 
oversight activity. This routine use does not apply to intra-agency 
sharing authorized under section (b)(1) of the Privacy Act.
    16. DOT may disclose from this system, as a routine use, records 
consisting of, or relating to, terrorism information (6 U.S.C. 
485(a)(5)), homeland security information (6 U.S.C. 482(f)(1)), or Law 
enforcement information (Guideline 2 Report attached to White House 
Memorandum, ``Information Sharing Environment'', November 22, 2006) to 
a federal, state, local, tribal, territorial, foreign government and/or 
multinational agency, either in response to its request or upon the 
initiative of the Component, for purposes of sharing such information 
as is necessary and relevant for the agencies to detect, prevent, 
disrupt, preempt, and mitigate the effects of terrorist activities 
against the territory, people, and interests of the United States of 
America, as contemplated by the Intelligence Reform and Terrorism 
Prevention Act of 2004 (Pub. L. 108-458) and Executive Order 13388 
(October 25, 2005).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system of records are stored in hard copy format in 
a secure facility and in an electronic database system.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in this system are primarily retrieved by name, designee 
number, and airman certificate number of the individual on whom the 
records are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The FAA will maintain records for 25 years following the designee's 
inactive status. The FAA will retain records in this system of records 
as permanent records until it receives an approval of record 
disposition authority from NARA, pursuant to 36 CFR 1225.16 and 
1225.18.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable DOT automated 
systems security and access policies. Strict controls have been imposed 
to minimize the risk of compromising the information that is being 
stored. Access to records in this system is limited to those 
individuals who have a need to know the information for the performance 
of their official duties and who have appropriate clearances or 
permissions.

RECORD ACCESS PROCEDURES:
    Individuals seeking notification of whether this system of records 
contains information about them may contact the System Manager at the 
address provided in the section ``System Manager''. When seeking 
records about yourself from this system of records or any other 
Departmental system of records, your request must conform to the 
Privacy Act regulations set forth in 49 CFR part 10. You must sign your 
request and your signature must either be notarized or submitted under 
28 U.S.C. 1746, a law that permits statements to be made under penalty 
of perjury as a substitute for notarization. If your request is seeking 
records pertaining to another living individual, you must include a 
statement from that individual certifying his/her agreement for you to 
access his/her records.

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    A full notice of this system of records, DOT/FAA 830--
Representatives of the Administrator was published in the Federal 
Register on April 11, 2000 (65 FR 19525). A full notice of DOT/FAA 822 
Aviation Medical Examiner System was published on April 11, 2000 (65 FR 
19522).

    Issued in Washington, DC.
Karyn Gorman,
Acting Departmental Chief Privacy Officer.
[FR Doc. 2022-19024 Filed 9-2-22; 8:45 am]
BILLING CODE 4910-9X-P


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