Privacy Act of 1974; System of Records, 17997-17999 [2022-06610]

Agencies

• Council of the Inspectors General on Integrity and Efficiency

[Federal Register Volume 87, Number 60 (Tuesday, March 29, 2022)]
[Notices]
[Pages 17997-17999]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-06610]


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COUNCIL OF THE INSPECTORS GENERAL ON INTEGRITY AND EFFICIENCY


Privacy Act of 1974; System of Records

AGENCY: Council of the Inspectors General on Integrity and Efficiency 
(CIGIE).

ACTION: Notice of a new system of records.

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SUMMARY: CIGIE proposes to establish a system of records that is 
subject to the Privacy Act of 1974. CIGIE proposes this system of 
records to more efficiently track records in furtherance of its 
statutory mandate to maintain one or more academies for the 
professional training of auditors, inspectors, evaluators, and other 
personnel of the various offices of Inspector General per the Inspector 
General Act of 1978, as amended.

DATES: This proposal will be effective without further notice on April 
28, 2022 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Submit comments identified by ``CIGIE-7'' by any of the 
following methods:
    1. Mail: Council of the Inspectors General on Integrity and 
Efficiency, 1717 H Street NW, Suite 825, Washington, DC 20006. ATTN: 
Atticus Reaser/CIGIE-7, Notice of New System of Records.
    2. Email: [email protected].

FOR FURTHER INFORMATION CONTACT: Atticus Reaser, General Counsel, 
Council of the Inspectors General on Integrity and Efficiency, (202) 
292-2600 or [email protected].

SUPPLEMENTARY INFORMATION: In 2008, Congress established CIGIE as an 
independent entity within the executive branch in order to address 
integrity, economy, and effectiveness issues that transcend individual 
Government agencies; and increase the professionalism and effectiveness 
of personnel by developing policies, standards, and approaches to aid 
in the establishment of a well-trained and highly skilled workforce in 
the offices of the Inspector General. CIGIE's membership is comprised 
of all Inspectors General whose offices are established under the 
Inspector General Act of 1978, as amended, 5 U.S.C. app (IG Act), as 
well as the Controller of the Office of Federal Financial Management, a 
designated official of the Federal Bureau of Investigation (FBI), the 
Director of the Office of Government Ethics, the Special Counsel of the 
Office of Special Counsel, the Deputy Director of the Office of 
Personnel Management, the Deputy Director for Management of the Office 
of Management and Budget (OMB), and the Inspectors General of the 
Office of the Director of National Intelligence, Central Intelligence 
Agency, Library of Congress, Capitol Police, Government Publishing 
Office, Government Accountability Office, and the Architect of the 
Capitol. The Deputy Director for Management of OMB serves as the 
Executive Chairperson of CIGIE.
    The new system of records described in this notice, the Training 
Institute and Education Records System (CIGIE-7), will enable CIGIE to 
more efficiently track training records associated with those who seek, 
receive, or provide training through CIGIE. In accordance with 5 U.S.C. 
552a(r), CIGIE has provided a report of this new system of

[[Page 17998]]

records to the OMB and to Congress. The new system of records reads as 
follows:

SYSTEM NAME AND NUMBER:
    Training Institute and Education Records System (TIERS)--CIGIE-7.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    The location of paper records contained within the TIERS is at one 
or both of the following locations: (1) The headquarters of the Council 
of the Inspectors General on Integrity and Efficiency (CIGIE), 
currently located at 1717 H Street NW, Suite 825, Washington, DC 20006; 
or (2) The CIGIE Inspector General Criminal Investigator Academy, 
Federal Law Enforcement Training Center (FLETC), currently located at 
384 Marana Circle, Glynco, GA 31524. Records maintained in electronic 
form are principally located in contractor-hosted data centers in the 
United States. Contact the System Manager identified below for 
additional information.

SYSTEM MANAGER(S):
    Executive Director of the Training Institute, CIGIE, 1717 H Street 
NW, Suite 825, Washington, DC 20006, (202) 292-2600, 
[email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 11 of the Inspector General Act of 1978, as amended, 5 
U.S.C. app. (IG Act); 5 U.S.C. 301; 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    To carry out CIGIE's responsibilities to maintain one or more 
academies for the professional training of auditors, inspectors, 
evaluators, and other personnel of the various offices of Inspector 
General under the IG Act.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system contains records on current, former, and prospective 
students who enroll in a training course offered by CIGIE or training 
that is offered by another entity when such enrollment is facilitated 
by CIGIE, including, but not limited to, FLETC enrollment and 
enrollment in accredited courses at public and private colleges, 
universities, and other entities providing educational and training 
services. Such students include individuals from: Federal Government 
agencies; member entities of CIGIE; state, local, and tribal 
governments; and the private sector. This system also contains records 
on current, former, and prospective instructors and others who 
facilitate CIGIE training and training coordinated by CIGIE.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system maintains records that contribute to the operation of 
one or more CIGIE academies for the professional training of auditors, 
inspectors, evaluators, and other personnel of the various offices of 
Inspector General. Such records may contain identifying information 
including but not necessarily limited to: Name; date of birth; Social 
Security number and/or a unique student identification number; email 
address, telephone number, and/or other contact information; and 
position title. Records in the system may also include other 
information associated with such identifying information, including but 
necessarily limited to: Course name and number; grade earned or other 
indicator of level of performance demonstrated; continuing professional 
education credits earned; CIGIE academy providing the training; event 
date(s); agency affiliation; supervisor name and contact information; 
agency billing information; survey questions and responses to survey 
questions; help requests; and CIGIE resource utilization information.

RECORD SOURCE CATEGORIES:
    Federal Government agencies; member entities of CIGIE; individuals 
providing information about themselves; state, local, and tribal 
governments; and private sector entities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b), all or portions of the records or information contained in 
this system may specifically be disclosed outside of CIGIE as a routine 
use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To a Member of Congress in response to an inquiry from that 
Member made at the request of the individual. In such cases, however, 
the Member's right to a record is no greater than that of the 
individual.
    B. If the disclosure of certain records to the Department of 
Justice (DOJ) is relevant and necessary to litigation, CIGIE may 
disclose those records to the DOJ. CIGIE may make such a disclosure if 
one of the following parties is involved in the litigation or has an 
interest in the litigation:
    1. CIGIE or any component thereof; or
    2. Any employee or former employee of CIGIE in his or her official 
capacity; or
    3. Any employee or former employee of CIGIE in his or her 
individual capacity when the DOJ has agreed to represent the employee; 
or
    4. The United States, if CIGIE determines that litigation is likely 
to affect CIGIE or any of its components.
    C. If disclosure of certain records to a court, adjudicative body 
before which CIGIE is authorized to appear, individual or entity 
designated by CIGIE or otherwise empowered to resolve disputes, counsel 
or other representative, party, or potential witness is relevant and 
necessary to litigation, CIGIE may disclose those records to the court, 
adjudicative body, individual or entity, counsel or other 
representative, party, or potential witness. CIGIE may make such a 
disclosure if one of the following parties is involved in the 
litigation or has an interest in the litigation:
    1. CIGIE or any component thereof; or
    2. Any employee or former employee of CIGIE in his or her official 
capacity; or
    3. Any employee or former employee of CIGIE in his or her 
individual capacity when the DOJ has agreed to represent the employee; 
or
    4. The United States, if CIGIE determines that litigation is likely 
to affect CIGIE or any of its components.
    D. To the appropriate Federal, state, local, tribal, or foreign 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, if the information 
is relevant to a violation or potential violation of civil or criminal 
law or regulation within the jurisdiction of the receiving entity.
    E. To officials and employees of any Federal Government or CIGIE 
member entity to the extent the record contains information that is 
relevant to that entity's decision concerning the hiring, appointment, 
or retention of an employee; issuance of a security clearance; 
execution of a security or suitability investigation; or classification 
of a job.
    F. To the National Archives and Records Administration (NARA) 
pursuant to records management inspections being conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    G. To contractors, grantees, consultants, volunteers, or other 
individuals performing or working on a contract, interagency agreement, 
service, grant, cooperative agreement, job, or other activity for CIGIE 
and who have a need to access the information in the performance of 
their duties or activities for CIGIE.
    H. To appropriate agencies, entities, and persons when: CIGIE 
suspects or

[[Page 17999]]

has confirmed that there has been a breach of the system of records; 
CIGIE has determined that as a result of the suspected or confirmed 
breach there is a risk of harm to individuals, CIGIE (including its 
information systems, programs, and operations), the Federal Government, 
or national security; and the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with CIGIE's efforts to respond to the suspected or confirmed breach or 
to prevent, minimize, or remedy such harm.
    I. To another Federal agency or Federal entity, when: CIGIE 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in responding to a 
suspected or confirmed breach; or preventing, minimizing, or remedying 
the risk of harm to individuals, the recipient agency or entity 
(including its information systems, programs, and operations), the 
Federal Government, or national security, resulting from a suspected or 
confirmed breach.
    J. To Federal agencies and independent certified public accounting 
firms that have a need for the information in order to audit the 
financial statements of CIGIE.
    K. To an organization or an individual in the public or private 
sector if there is reason to believe the recipient is or could become 
the target of a particular criminal activity or conspiracy, or to the 
extent the information is relevant to the protection or life or 
property.
    L. To officials of CIGIE, as well as CIGIE members and their 
employees, who have need of the information in the performance of their 
duties.
    M. To the Office of Personnel Management (OPM) in accordance with 
OPM's responsibility for evaluation and oversight of Federal personnel 
management.
    N. To appropriate agencies, entities, and persons, to the extent 
necessary to respond to or refer correspondence.
    O. To entities providing educational or training related services 
including, but not limited to, FLETC, other Federal entities, and 
accredited public and private colleges and universities, to the extent 
necessary to enroll students in courses at such entities and to 
facilitate instruction led by CIGIE provided instructors at such 
entities.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records are retrieved by the name or other programmatic 
identifier assigned to the individuals on whom the records are 
maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The information is retained and disposed of in accordance with the 
General Records Schedule and/or the CIGIE records schedule applicable 
to the record and/or otherwise required by the Federal Records Act and 
implementing regulations.

ADMINISTRATIVE, TECHNICAL AND PHYSICAL SAFEGUARDS:
    Paper records are located in locked file storage areas or in 
specified areas to which only authorized personnel have access. 
Electronic records are protected from unauthorized access through 
password identification procedures, limited access, firewalls, and 
other system-based protection methods.

RECORD ACCESS PROCEDURES:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing to the System Manager listed above. CIGIE has 
published a rule, entitled ``Privacy Act Regulations,'' to establish 
its procedures relating to access, maintenance, disclosure, and 
amendment of records which are in a CIGIE system of records per the 
Privacy Act, promulgated at 5 CFR part 9801 (https://www.ecfr.gov/cgi-bin/text-idx?SID=c3344b4e456f682fe915c0e982f8ce94&mc=true&tpl=/ecfrbrowse/Title05/5cfr9801_main_02.tpl).

CONTESTING RECORD PROCEDURES:
    See ``Records Access Procedures'' above.

NOTIFICATION PROCEDURES:
    See ``Records Access Procedures'' above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    N/A.

    Dated: March 24, 2022.
Allison C. Lerner,
Chairperson of the Council of the Inspectors General on Integrity and 
Efficiency.
[FR Doc. 2022-06610 Filed 3-28-22; 8:45 am]
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