Privacy Act of 1974; Systems of Records, 14261-14262 [2022-05257]

Agencies

• Equal Employment Opportunity Commission

[Federal Register Volume 87, Number 49 (Monday, March 14, 2022)]
[Notices]
[Pages 14261-14262]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-05257]


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EQUAL EMPLOYMENT OPPORTUNITY COMMISSION


Privacy Act of 1974; Systems of Records

AGENCY: Equal Employment Opportunity Commission

ACTION: Notice of a new system of records.

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SUMMARY: The Equal Employment Opportunity Commission (hereinafter 
``EEOC'' or ``the Commission'') proposes to create a new Religious 
Accommodation system of records to maintain information collected in 
response to a request for an accommodation based on a sincerely held 
religious belief, practice, or observance.

DATES: This system of records will be effective upon publication in the 
Federal Register with the exception of new routine uses which will 
become effective April 13, 2022. Comments must be received on or before 
April 13, 2022.

ADDRESSES: You may submit comments by any of the following methods:
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions online for submitting comments.
     Fax: Comments totaling six or fewer pages may be sent by 
fax to (202) 663-4114. Receipt of fax transmittals will not be 
acknowledged; the sender may request confirmation of receipt by calling 
the Executive Secretariat staff at (202) 921-2815 (voice) or 1 (800) 
669-6820 (TTY) or (844) 234-5122 (ASL). (These are not toll-free 
numbers).
     Mail: Shelley Kahn, Acting Executive Officer, Executive 
Secretariat, U.S. Equal Employment Opportunity Commission, 131 M Street 
NE, Washington, DC 20507.
     Hand Delivery/Courier: Shelley Kahn, Acting Executive 
Officer, Executive Secretariat, U.S. Equal Employment Opportunity 
Commission, 131 M Street NE, Washington, DC 20507.
    Instructions: The Commission invites comments from all interested 
parties. Comments need be submitted in only one of the above-listed 
formats. All comments received will be posted without change to https://www.regulations.gov, including any personal information you provide. 
Comments must be received on or before April 13, 2022.
    Docket: For access to comments received visit https://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Kathleen Oram, Assistant Legal 
Counsel, at [email protected], or Savannah Marion Felton, Senior 
Attorney, at [email protected].

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
EEOC proposes to create a new Religious Accommodation SORN (EEOC-23) 
for records related to accommodation requests based on a sincerely held 
religious belief, practice, or observance. Title VII of the Civil 
Rights Act of 1964 prohibits discrimination, including on the basis of 
religion. Title VII also requires an employer, once on notice, to 
reasonably accommodate an employee whose sincerely held religious 
belief, practice, or observance conflicts with a work requirement, 
unless providing the accommodation would create an undue

[[Page 14262]]

hardship. 42 U.S.C. 2000e(j). As a result, EEOC employees and 
applicants have the right to request an accommodation based on a 
sincerely held religious belief, practice, or observance. The EEOC's 
Office of the Chief Human Capital Officer processes requests for 
accommodations from employees and applicants based on a sincerely held 
religious belief, practice, or observance. The request (including any 
documentation provided in support of the request), notes or records 
made during consideration of requests, decisions on requests, records 
made to implement or track decisions on requests and similar 
documentation related to requests for reconsideration, are all covered 
by this system of records.

    For the Commission,
Charlotte A. Burrows,
Chair.

SYSTEM NAME AND NUMBER:
    EEOC-23: Religious Accommodation Records.

SECURITY CLASSIFICATION:
    This system of records does not contain classified records.

SYSTEM LOCATION:
    Office of the Chief Human Capital Officer, Equal Employment 
Opportunity Commission, 131 M Street NE, Washington, DC 20507.

SYSTEM MANAGER(S):
    Accommodations Manager, Office of the Chief Human Capital Officer, 
Equal Employment Opportunity Commission, 131 M Street NE, Washington, 
DC 20507; [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000e(j), as 
amended; 29 CFR 1614 (Federal Sector Equal Employment Opportunity); 29 
CFR 1605 (Guidelines on Discrimination Because of Religion); EEOC Order 
560.009.

PURPOSE(S) OF THE SYSTEM:
    This system is maintained for the purpose of considering, deciding, 
and implementing requests for accommodations for sincerely held 
religious beliefs, practice, or observances made by EEOC employees and 
applicants.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former EEOC employees and applicants who request 
accommodations based on a sincerely held religious belief, practice, or 
observance.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Requests for religious accommodations; notes or records made during 
consideration of requests; decisions on requests; records made to 
implement or track decisions on requests; requests for reconsideration; 
notes or records made during consideration of requests for 
reconsideration; final decisions made in response to requests for 
reconsideration; records made to implement or track decisions on 
requests for reconsideration.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the current 
or former employee or applicant requesting a religious accommodation, 
the Office of the Chief Human Capital Officer, and management 
officials.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    These records and information in these records are used:
    a. To disclose information to another Federal agency, to a court, 
or to a party in litigation before a court or in an administrative 
proceeding being conducted by a Federal agency when the Government is a 
party to the judicial or administrative proceeding, and the EEOC 
determines that use of such records is relevant and necessary to the 
litigation or proceeding.
    b. To disclose information to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the request of the individual.
    c. To disclose to an authorized appeal grievance examiner, formal 
complaints examiner, administrative judge, equal employment opportunity 
investigator, arbitrator, or other duly authorized official engaged in 
investigation or settlement of a grievance, complaint, or appeal filed 
by an employee.
    d. To disclose to appropriate agencies, entities, and persons when: 
(1) The EEOC suspects or has confirmed that there has been a breach of 
the system of records; (2) the EEOC has determined that as a result of 
the suspected or confirmed breach there is a risk of harm to 
individuals, the EEOC (including its information systems, programs, and 
operations), the Federal government, or national security; and (3) the 
disclosure made to such agencies, entities, and persons is reasonably 
necessary to assist in connection with the EEOC's efforts to respond to 
the suspected or confirmed breach or to prevent, minimize, or remedy 
such harm.
    e. To disclose to another Federal agency or Federal entity when the 
EEOC determines that information from this system of records is 
reasonably necessary to assist the recipient agency or entity in (1) 
responding to a suspected or confirmed breach or (2) preventing, 
minimizing, or remedying the risk of harm to individuals, the recipient 
agency or entity (including its information systems, programs, and 
operations), the Federal government, or national security, resulting 
from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Maintained in locked file cabinets and electronically.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Indexed by name of employee or applicant and office location, or by 
assigned number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    These records are maintained in the Office of the Chief Human 
Capital Officer for the longer of an employee's tenure with EEOC or 5 
years. Thereafter, they will be destroyed.

ADMINSTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Files are maintained in locked cabinets. Access is restricted to 
EEOC personnel whose official duties require such access. Access to 
computerized records is limited, through use of logins and passwords, 
to those whose official duties require access.

RECORD ACCESS PROCEDURES:
    Inquiries concerning this system of records should be addressed to 
the System Manager. It is necessary to provide the full name of the 
individual whose records are requested, position title and office 
location at the time the accommodation was requested, and a mailing or 
email address to which a response may be sent.

CONTESTING RECORD PROCEDURES:
    See Record Access Procedures.

NOTIFICATION PROCEDURES:
    See Record Access Procedures.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    There are no exemptions applicable to this system of records.

HISTORY:
    None.

[FR Doc. 2022-05257 Filed 3-11-22; 8:45 am]
BILLING CODE 6570-01-P