Information Collection; Travel Costs, 9356-9357 [2022-03563]

Agencies

• DEPARTMENT OF DEFENSE
• General Services Administration
• National Aeronautics and Space Administration

[Federal Register Volume 87, Number 34 (Friday, February 18, 2022)]
[Notices]
[Pages 9356-9357]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-03563]


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DEPARTMENT OF DEFENSE

GENERAL SERVICES ADMINISTRATION

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

[OMB Control No. 9000-0079; Docket No. 2022-0053; Sequence No. 6]


Information Collection; Travel Costs

AGENCY: Department of Defense (DOD), General Services Administration 
(GSA), and National Aeronautics and Space Administration (NASA).

ACTION: Notice and request for comments.

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SUMMARY: In accordance with the Paperwork Reduction Act of 1995, and 
the Office of Management and Budget (OMB) regulations, DoD, GSA, and 
NASA invite the public to comment on an extension concerning travel 
costs. DoD, GSA, and NASA invite comments on: Whether the proposed 
collection of information is necessary for the proper performance of 
the functions of Federal Government acquisitions, including whether the 
information will have practical utility; the accuracy of the estimate 
of the burden of the proposed information collection; ways to enhance 
the quality, utility, and clarity of the information to be collected; 
and ways to minimize the burden of the information collection on 
respondents, including the use of automated collection techniques or 
other forms of information technology. OMB has approved this 
information collection for use through April 30, 2022. DoD, GSA, and 
NASA propose that OMB extend its approval for use for three additional 
years beyond the current expiration date.

DATES: DoD, GSA, and NASA will consider all comments received by April 
19, 2022.

ADDRESSES: DoD, GSA, and NASA invite interested persons to submit 
comments on this collection through https://www.regulations.gov and 
follow the instructions on the site. This website provides the ability 
to type short comments directly into the comment field or attach a file 
for lengthier comments. If there are difficulties submitting comments, 
contact the GSA Regulatory Secretariat Division at 202-501-4755 or 
[email protected].
    Instructions: All items submitted must cite OMB Control No. 9000-
0079, Travel Costs. Comments received generally will be posted without 
change to https://www.regulations.gov, including any personal and/or 
business confidential information provided. To confirm receipt of your 
comment(s),

[[Page 9357]]

please check www.regulations.gov, approximately two-to-three days after 
submission to verify posting.

FOR FURTHER INFORMATION CONTACT: Zenaida Delgado, Procurement Analyst, 
at telephone 202-969-7207, or [email protected].

SUPPLEMENTARY INFORMATION:

A. OMB Control Number, Title, and any Associated Form(s)

9000-0079, Travel Costs

B. Need and Uses

    This clearance covers the information that a contractor must submit 
to comply with the following Federal Acquisition Regulation (FAR) 
requirements:
    1. FAR 31.205-46(a)(3)--In special or unusual situations, costs 
incurred by a contractor for lodging, meals, and incidental expenses, 
may exceed the per diem rates in effect as set forth in the Federal 
Travel Regulation (FTR) for travel in the contiguous 48 United States. 
The actual costs may be allowed only if the contractor provides the 
following:
    a. FAR 31.205-46(a)(3)(ii)--A written justification for use of the 
higher amounts approved by an officer of the contractor's organization 
or designee to ensure that the authority is properly administered and 
controlled to prevent abuse.
    b. FAR 31.205-46(a)(3)(iii)--Advance approval from the contracting 
officer if it becomes necessary to exercise the authority to use the 
higher actual expense method repetitively or on a continuing basis in a 
particular area.
    c. FAR 31.205-46(a)(3)(iv)--Documentation to support actual costs 
incurred including a receipt for each expenditure of $75.00 or more.
    2. FAR 31.205-46(c) requires firms to maintain and make available 
manifest/logs for all flights on company aircraft. As a minimum, the 
manifest/log must indicate:
    a. Date, time, and points of departure;
    b. Destination, date, and time of arrival;
    c. Name of each passenger and relationship to the contractor
    d. Authorization for trip; and
    e. Purpose of trip.
    The information required by (2)(a) and (b) and the name of each 
passenger (required by (2)(c)) are recordkeeping requirements already 
established by Federal Aviation Administration regulations. This 
information, plus the additional required information, is needed to 
ensure that costs of owned, chartered, or leased aircraft are properly 
charged against Government contracts and that directly associated costs 
of unallowable activities are not charged to Government contracts.
    The contracting officer will use the information to ensure that the 
Government does not reimburse contractors for excessive travel costs. 
Also, the information is used by Government auditors to identify 
allowable and unallowable costs under Government contracts.

C. Annual Burden

    Respondents/Recordkeepers: 3,743.
    Total Annual Responses: 33,202.
    Total Burden Hours: 11,472. (7,848 reporting hours + 3,624 
recordkeeping hours).
    Obtaining Copies: Requesters may obtain a copy of the information 
collection documents from the GSA Regulatory Secretariat Division by 
calling 202-501-4755 or emailing [email protected]. Please cite OMB 
Control No. 9000-0079, Travel Costs.

Janet Fry,
Director, Federal Acquisition Policy Division, Office of Governmentwide 
Acquisition Policy, Office of Acquisition Policy, Office of 
Governmentwide Policy.
[FR Doc. 2022-03563 Filed 2-17-22; 8:45 am]
BILLING CODE 6820-EP-P