Privacy Act of 1974; Systems of Records, 4668-4671 [2022-01799]
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Federal Register / Vol. 87, No. 19 / Friday, January 28, 2022 / Notices
obtain this exception, employees must
complete the Request for Medical
Exception to COVID–19 Vaccination
Requirement form. PBGC uses the
information on this form to verify
employees’ assertions that they are
entitled to an exception to the COVID–
19 vaccination requirement because of
their medical or disability statuses.
The medical exception request
collection of information has been
approved by OMB under control
number 1212–0075 (expires May 31,
2022). PBGC intends to request that
OMB extend its approval for 3 years. An
agency may not conduct or sponsor, and
a person is not required to respond to,
a collection of information unless it
displays a currently valid OMB control
number.
PBGC estimates that an average of 2
employees each year will submit
Request for Medical Exception to
COVID–19 Vaccination Requirement
forms. The total estimated annual
burden of the collection of information
is 0.5 hours and $0.
PBGC is soliciting public comments
to—
• Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility;
• Evaluate the accuracy of the
agency’s estimate of the burden of the
proposed collection of information,
including the validity of the
methodologies and assumptions used;
• Enhance the quality, utility, and
clarity of the information to be
collected; and
• Minimize the burden of the
collection of information on those who
are to respond, including through the
use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses.
Issued in Washington, DC.
Hilary Duke,
Assistant General Counsel for Regulatory
Affairs, Pension Benefit Guaranty
Corporation.
[FR Doc. 2022–01801 Filed 1–27–22; 8:45 am]
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BILLING CODE 7709–02–P
PENSION BENEFIT GUARANTY
CORPORATION
Privacy Act of 1974; Systems of
Records
Pension Benefit Guaranty
Corporation.
AGENCY:
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18:03 Jan 27, 2022
Jkt 256001
ACTION:
Notice of new systems of
records.
Pursuant to the Privacy Act of
1974 the Pension Benefit Guaranty
Corporation (PBGC) is proposing to
establish two new systems of records:
(1) PBGC–27: Ensuring Workplace
Health and Safety in Response to a
Public Health Emergency; and (2)
PBGC–28: Physical Security and Facility
Access. PBGC–27 will maintain
information collected to assist PBGC
with maintaining a safe and healthy
workplace and to protect PBGC staff
working on-site from risks associated
with a public health emergency (as
defined by the U.S. Department of
Health and Human Services and
declared by its Secretary), such as a
pandemic or epidemic. PBGC–28 will
maintain information collected while
providing visitor, employee, and
government contractor access control;
physical and operational security; and
video surveillance for PBGC facilities.
DATES: The new systems of records
described herein will become effective
February 28, 2022, without further
notice, unless comments result in a
contrary determination and a notice is
published to that effect. Comments must
be received on or before February 28,
2022 to be assured of consideration.
ADDRESSES: You may submit written
comments to PBGC by any of the
following methods:
• Federal eRulemaking Portal: https://
www.regulations.gov. Follow the
website instructions for submitting
comments.
• Email: reg.comments@pbgc.gov.
Refer to SORN in the subject line.
• Mail or Hand Delivery: Regulatory
Affairs Division, Office of the General
Counsel, Pension Benefit Guaranty
Corporation, 1200 K Street NW,
Washington, DC 20005.
Commenters are strongly encouraged
to submit public comments
electronically. PBGC expects to have
limited personnel available to process
public comments that are submitted on
paper through mail. Until further notice,
any comments submitted on paper will
be considered to the extent practicable.
All submissions must include the
agency’s name (Pension Benefit
Guaranty Corporation, or PBGC) and
reference this notice. Comments
received will be posted without change
to PBGC’s website, https://
www.pbgc.gov, including any personal
information provided. Do not submit
comments that include any personally
identifiable information or confidential
business information. Copies of
comments may also be obtained by
writing to Disclosure Division, Office of
SUMMARY:
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the General Counsel, Pension Benefit
Guaranty Corporation, 1200 K Street
NW, Washington, DC 20005, or calling
202–326–4040 during normal business
hours. (TTY users may call the Federal
relay service toll-free at 1–800–877–
8339 and ask to be connected to 202–
326–4040.)
FOR FURTHER INFORMATION CONTACT:
Shawn Hartley, Chief Privacy Officer,
Pension Benefit Guaranty Corporation,
Office of the General Counsel, 1200 K
Street NW, Washington, DC 20005, 202–
229–6321. For access to any of PBGC’s
systems of records, contact D. Camilla
Perry, Disclosure Officer, Office of the
General Counsel, Disclosure Division,
1200 K Street NW, Washington, DC
20005, or by calling 202–229–4040, or
go to https://www.pbgc.gov/about/
policies/pg/privacy-at-pbgc/system-ofrecords-notices.
SUPPLEMENTARY INFORMATION: PBGC is
proposing to establish two new Systems
of Records:
(1) PBGC–27: Ensuring Workplace
Health and Safety in Response to a
Public Health Emergency
PBGC is proposing to establish a new
system of records titled ‘‘Ensuring
Workplace Health and Safety in
Response to a Public Health
Emergency.’’ The purpose of this system
is to assist PBGC with maintaining a
safe and healthy workplace and to
protect PBGC staff working on-site from
risks associated with a public health
emergency (as defined by the U.S.
Department of Health and Human
Services and declared by its Secretary),
such as a pandemic or epidemic. This
system maintains information collected
about PBGC staff and visitors accessing
PBGC facilities during a public health
emergency, including a pandemic or
epidemic. It maintains biographical
information collected about PBGC staff
and visitors.
(2) PBGC–28: Physical Security and
Facility Access
PBGC is proposing to establish a new
system of records titled ‘‘Physical
Security and Facility Access.’’ The
purpose of this system is to maintain
information to allow PBGC to provide
for its facilities: Control of access by
visitors, employees, and government
contractors; physical and operational
security; and video surveillance. This
system can also be used to maintain
information from issuing temporary
facility access for employees and
contractors who are not in possession of
their Personal Identity Verification (PIV)
card or office key.
Pursuant to 5 U.S.C. 552a(e)(11),
interested persons are invited to submit
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Federal Register / Vol. 87, No. 19 / Friday, January 28, 2022 / Notices
written comments on this proposed new
notice. A report has been sent to
Congress and the Office of Management
and Budget for their evaluation.
Issued in Washington, DC.
Gordon Hartogensis,
Director, Pension Benefit Guaranty
Corporation.
SYSTEM NAME AND NUMBER:
PBGC–27: Ensuring Workplace Health
and Safety in Response to a Public
Health Emergency—PBGC.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
PBGC, 1200 K Street NW,
Washington, DC 20005 (Records may be
kept at an additional location as backup
for Continuity of Operations).
SYSTEM MANAGER(S) AND ADDRESS:
Workplace Solutions Department/
Emergency Management, PBGC, 1200 K
Street NW, Washington, DC 20005.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
General Duty Clause, Section 5(a)(1)
of the Occupational Safety and Health
(OSH) Act of 1970 (29 U.S.C. 627),
Executive Order 12196, Occupational
safety and health programs for Federal
employees (Feb. 26, 1980), Executive
Order 14043, Requiring Coronavirus
Disease 2019 Vaccination for Federal
Employees (Sep. 14, 2021), Executive
Order 14042, Executive Order on
Ensuring Adequate COVID Safety
Protocols for Federal Contractors (Sep.
9, 2021), and the National Defense
Authorization Act For Fiscal Year 2017
(5 U.S.C. 6329c(b)). Information will be
collected and maintained in accordance
with the Americans with Disabilities
Act of 1990 (42 U.S.C. 12101 et seq.)
PURPOSE(S):
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The information in the system is
collected to assist PBGC with
maintaining a safe and healthy
workplace and to protect PBGC staff
working on-site from risks associated
with a public health emergency (as
defined by the U.S. Department of
Health and Human Services and
declared by its Secretary), such as a
pandemic or epidemic.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system maintains information
collected about PBGC staff and visitors
accessing PBGC facilities during a
public health emergency, including a
pandemic or epidemic. It maintains
biographical information collected
about PBGC staff and visitors that
includes, but is not limited to, their
name, contact information, or whether
they are in a high-risk category. It
maintains health information collected
about PBGC staff that includes, but is
not limited to, temperature checks, test
results, dates, symptoms, and potential
or actual exposure to a pathogen. It
maintains health information collected
about building visitors, that includes,
but is not limited to, temperature
checks, test results, dates, symptoms,
and potential or actual exposure to a
pathogen. It maintains information
collected about PBGC staff and visitors
to a PBGC facility necessary to conduct
contact tracing that includes, but is not
limited to, the dates when they visited
the facility, the locations that they
visited within the facility (e.g., office
and cubicle number), the duration of
time spent in the facility, whether they
may have potentially come into contact
with a contagious person while visiting
the facility, travel dates and locations,
and a preferred contact number. It
maintains information about emergency
contacts for PBGC staff that includes,
but is not limited to, the emergency
contact’s name, phone number, and
email address.
RECORD SOURCE CATEGORIES:
The information in this system is
collected in part directly from the
individual or from the individual’s
emergency contact. Information is also
collected from human resources
systems, emergency notification
systems, and Federal, state, and local
agencies assisting with the response to
a public health emergency. Information
may also be collected from property
management companies responsible for
managing office buildings that house
PBGC facilities including security
systems monitoring access to PBGC
facilities, video surveillance, and access
control devices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Individuals covered by this system
include PBGC staff (e.g., political
appointees, employees, detailees,
contractors, consultants, interns, and
volunteers) and visitors to a PBGC
facility during a public health
emergency, such as a pandemic or
epidemic.
Information about covered
individuals may be disclosed without
consent as permitted by the Privacy Act
of 1974, 5 U.S.C. 522a(b), and:
1. General Routine Uses G1 through
G14 apply to this system of records (see
Prefatory Statement of General Routine
Uses at 83 FR 6247 (Feb. 13, 2018)).
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These records and information in
these records may also be disclosed:
2. To a Federal, state, or local agency
to the extent necessary to comply with
laws governing reporting of infectious
disease;
3. To PBGC staff member’s emergency
contact for purposes of locating a staff
member during a public health
emergency;
4. To federal contractors performing
physical security and/or access control
duties at PBGC facilities.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained manually in
paper and/or electronic form, including
computer databases, magnetic tapes,
and discs. Records are also maintained
on PBGC’s secure network and back-up
tapes.
RETRIEVABILITY:
Records are retrieved by the name of
the individual.
RETENTION AND DISPOSAL:
Records are maintained in accordance
with the General Records Retention
Schedules issued by the National
Archives and Records Administration
(NARA) or a PBGC records disposition
schedule approved by NARA. Records
existing on paper are destroyed beyond
recognition. Records existing on
computer storage media are destroyed
according to the applicable PBGC media
practice Records of emergency contacts
for PBGC staff will be maintained in
accordance with General Records
Schedule 5.3, Item 020: Employee
Emergency Contact Information, which
requires that the records be destroyed
when superseded or obsolete, or upon
separation or transfer of employee.
PBGC will work with the National
Archives and Records Administration
(NARA) to draft and secure approval of
a records disposition schedule to cover
the remainder of the records described
in this SORN. Until this records
disposition schedule is approved by
NARA, PBGC will maintain, and not
destroy, these records.
SAFEGUARDS:
PBGC has adopted appropriate
administrative, technical, and physical
controls in accordance with PBGC’s
security program to protect the security,
integrity, and availability of the
information, and to ensure that records
are not disclosed to or accessed by
unauthorized individuals.
Paper records are kept in file cabinets
in areas of restricted access that are
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Federal Register / Vol. 87, No. 19 / Friday, January 28, 2022 / Notices
locked after office hours. Electronic
records are stored on computer
networks and protected by assigning
user identification numbers to
individuals needing access to the
records and by passwords set by
authorized users that must be changed
periodically.
RECORD ACCESS PROCEDURE:
Individuals, or third parties with
written authorization from the
individual, wishing to request access to
their records in accordance with 29 CFR
4902.4, should submit a written request
to the Disclosure Officer, PBGC, 1200 K
Street NW, Washington, DC 20005,
providing their name, address, date of
birth, and verification of their identity
in accordance with 29 CFR 4902.3(c).
CONTESTING RECORD PROCEDURE:
Individuals, or third parties with
written authorization from the
individual, wishing to amend their
records must submit a written request,
in accordance with 29 CFR 4902.5,
identifying the information they wish to
correct in their file, in addition to
following the requirements of the
Record Access Procedure above.
NOTIFICATION PROCEDURE:
Individuals, or third parties with
written authorization from the
individual, wishing to learn whether
this system of records contains
information about them should submit a
written request to the Disclosure Officer,
PBGC, 1200 K Street NW, Washington,
DC 20005, providing their name,
address, date of birth, and verification of
their identity in accordance with 29
CFR 4902.3(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY
None.
SYSTEM NAME AND NUMBER:
Unclassified.
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SYSTEM LOCATION:
Pension Benefit Guaranty Corporation
(PBGC), 1200 K Street NW, Washington,
DC 20005. (Records may be kept at an
additional location as backup for
continuity of operations.)
SYSTEM MANAGER(S) AND ADDRESS:
Director, Workplace Solutions
Department, PBGC, 1200 K Street NW,
Washington, DC 20005.
Jkt 256001
PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to
maintain information to allow PBGC to
provide for its facilities: Control of
visitor, employee, and government
contractor access; physical and
operational security; and video
surveillance. It can also be used to
maintain information from issuing
temporary facility access for employees
and contractors who are not in
possession of their Personal Identity
Verification (PIV) card or office key.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current PBGC employees, students,
interns, government contractors,
employees of other agencies, vendors,
and other authorized visitors who
access PBGC facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records relating
to employee and government contractor
access, visitor access, and facility
security. This includes government
Personal Identity Verification (PIV)
cards, visitor, contractor, and employee
access records, temporary access cards,
biometric data, and video surveillance
recordings. PIV card records include the
following information: Name, type of
access, employee affiliation, expiration
date, activation date, credential serial
number, height, eye color, and hair
color. Visitor access records include the
following information: Name, reason for
visit, organization name, date and time
of visit, floor visited, and temporary
visitor badge number or barcode.
Employee access records include date
and time of room or facility access and
fingerprint or other biometric data.
Subject individuals, employees,
visitors, contractors, vendors, and others
visiting PBGC facilities.
SECURITY CLASSIFICATION:
18:03 Jan 27, 2022
Executive Order 12977; 6 CFR part 37;
Homeland Security Presidential
Directive (HSPD) 12: Policy for a
Common Identification Standard for
Federal Employees and Contractors.
RECORD SOURCE CATEGORIES:
PBGC–28: Physical Security and
Facility Access.
VerDate Sep<11>2014
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Information about covered
individuals may be disclosed without
consent as permitted by the Privacy Act
of 1974, 5 U.S.C. 552a(b), and:
1. General Routine Uses G1 through
G5 and G7 through G12 apply to this
system of records (See Prefatory
Statement of General Routine Uses at 83
FR 6247 (Feb. 13, 2018)).
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POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records are maintained manually in
paper and/or electronic form (including
computer databases or discs). Records
may also be maintained on back-up
tapes, or on a PBGC or a contractorhosted network.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrieved by any one of
the following: Employee or contractor
name, PIV card number, temporary
access card number, access clearance,
key number, key removal date and time,
visitor name, date and time of visit,
organization, name of PBGC personnel
escorting the visitor, visitor badge
number, and reason for visit.
RETENTION AND DISPOSAL:
Records are maintained and destroyed
in accordance with the National
Archives and Record Administration’s
(NARA) Basic Laws and Authorities (44
U.S.C. 3301, et seq.) or a PBGC records
disposition schedule approved by
NARA. Records existing on paper are
destroyed beyond recognition. Records
existing on computer storage media are
destroyed according to the applicable
PBGC media practice for physical
security and access control systems and
will be maintained in accordance with
General Records Schedule 5.6 Security
Records Items: 010, 021, 100, 111, 120,
121, 130, and 240.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
PBGC has established security and
privacy protocols that meet the required
security and privacy standards issued
by the National Institute of Standards
and Technology (NIST). Records are
maintained in a secure, password
protected electronic system that utilizes
security hardware and software to
include multiple firewalls, active
intruder detection, and role-based
access controls. PBGC has adopted
appropriate administrative, technical,
and physical controls in accordance
with PBGC’s security program to protect
the confidentiality, integrity, and
availability of the information, and to
ensure that records are not disclosed to
or accessed by unauthorized
individuals.
Electronic records are stored on
computer networks, which may include
cloud-based systems, and protected by
controlled access with PIV cards,
assigning user accounts to individuals
needing access to the records and by
passwords set by authorized users that
must be changed periodically.
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Federal Register / Vol. 87, No. 19 / Friday, January 28, 2022 / Notices
RECORD ACCESS PROCEDURES:
Individuals, or third parties with
written authorization from the
individual, wishing to request access to
their records in accordance with 29 CFR
4902.4, should submit a written request
to the Disclosure Officer, PBGC, 1200 K
Street NW, Washington, DC 20005,
providing their name, address, date of
birth, and verification of their identity
in accordance with 29 CFR 4902.3(c).
Individuals, or third parties with
written authorization from the
individual, wishing to amend their
records must submit a written request,
in accordance with 29 CFR 4902.5,
identifying the information they wish to
correct in their file, following the
requirements of Record Access
Procedure above.
NOTIFICATION PROCEDURES:
Individuals, or third parties with
written authorization from the
individual, wishing to learn whether
this system of records contains
information about them should submit a
written request to the Disclosure Officer,
PBGC, 1200 K Street NW, Washington,
DC 20005, providing their name,
address, date of birth, and verification of
their identity in accordance with 29
CFR 4902.3(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
[FR Doc. 2022–01799 Filed 1–27–22; 8:45 am]
BILLING CODE 7709–02–P
POSTAL REGULATORY COMMISSION
[Docket Nos. CP2019–211; CP2021–43]
New Postal Products
Postal Regulatory Commission.
ACTION: Notice.
AGENCY:
The Commission is noticing a
recent Postal Service filing for the
Commission’s consideration concerning
a negotiated service agreement. This
notice informs the public of the filing,
invites public comment, and takes other
administrative steps.
DATES: Comments are due: February 1,
2022.
ADDRESSES: Submit comments
electronically via the Commission’s
Filing Online system at https://
www.prc.gov. Those who cannot submit
comments electronically should contact
the person identified in the FOR FURTHER
INFORMATION CONTACT section by
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SUMMARY:
VerDate Sep<11>2014
18:03 Jan 27, 2022
Jkt 256001
II. Docketed Proceeding(s)
telephone for advice on filing
alternatives.
FOR FURTHER INFORMATION CONTACT:
David A. Trissell, General Counsel, at
202–789–6820.
SUPPLEMENTARY INFORMATION:
Table of Contents
I. Introduction
II. Docketed Proceeding(s)
I. Introduction
CONTESTING RECORD PROCEDURES:
The Commission gives notice that the
Postal Service filed request(s) for the
Commission to consider matters related
to negotiated service agreement(s). The
request(s) may propose the addition or
removal of a negotiated service
agreement from the market dominant or
the competitive product list, or the
modification of an existing product
currently appearing on the market
dominant or the competitive product
list.
Section II identifies the docket
number(s) associated with each Postal
Service request, the title of each Postal
Service request, the request’s acceptance
date, and the authority cited by the
Postal Service for each request. For each
request, the Commission appoints an
officer of the Commission to represent
the interests of the general public in the
proceeding, pursuant to 39 U.S.C. 505
(Public Representative). Section II also
establishes comment deadline(s)
pertaining to each request.
The public portions of the Postal
Service’s request(s) can be accessed via
the Commission’s website (https://
www.prc.gov). Non-public portions of
the Postal Service’s request(s), if any,
can be accessed through compliance
with the requirements of 39 CFR
3011.301.1
The Commission invites comments on
whether the Postal Service’s request(s)
in the captioned docket(s) are consistent
with the policies of title 39. For
request(s) that the Postal Service states
concern market dominant product(s),
applicable statutory and regulatory
requirements include 39 U.S.C. 3622, 39
U.S.C. 3642, 39 CFR part 3030, and 39
CFR part 3040, subpart B. For request(s)
that the Postal Service states concern
competitive product(s), applicable
statutory and regulatory requirements
include 39 U.S.C. 3632, 39 U.S.C. 3633,
39 U.S.C. 3642, 39 CFR part 3035, and
39 CFR part 3040, subpart B. Comment
deadline(s) for each request appear in
section II.
1 See Docket No. RM2018–3, Order Adopting
Final Rules Relating to Non-Public Information,
June 27, 2018, Attachment A at 19–22 (Order No.
4679).
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4671
1. Docket No(s).: CP2019–211; Filing
Title: USPS Notice of Amendment to
Parcel Select Contract 34, Filed Under
Seal; Filing Acceptance Date: January
24, 2022; Filing Authority: 39 CFR
3035.105; Public Representative:
Christopher C. Mohr; Comments Due:
February 1, 2022.
2. Docket No(s).: CP2021–43; Filing
Title: USPS Notice of Amendment to
Parcel Select Contract 44, Filed Under
Seal; Filing Acceptance Date: January
24, 2022; Filing Authority: 39 CFR
3035.105; Public Representative:
Jennaca D. Upperman; Comments Due:
February 1, 2022.
This Notice will be published in the
Federal Register.
Jennie L. Jbara,
Alternate Certifying Officer.
[FR Doc. 2022–01769 Filed 1–27–22; 8:45 am]
BILLING CODE 7710–FW–P
POSTAL SERVICE
Sunshine Act Meetings
Monday, February 7,
2022, at 10:00 a.m.; and Tuesday,
February 8, 2022, at 8:30 a.m.
PLACE: Washington, DC, at U.S. Postal
Service Headquarters, 475 L’Enfant
Plaza SW, in the Benjamin Franklin
Room.
STATUS: Monday, February 7, 2022, at
10:00 a.m.—Closed; Tuesday, February
8, 2022, at 8:30 a.m.—Open.
MATTERS TO BE CONSIDERED:
DATE AND TIME:
Monday, February 7, 2022, at 10:00
a.m. (Closed)
1. Strategic Issues.
2. Financial and Operational Matters.
3. Administrative Items.
Tuesday, February 8, 2022, at 8:30 a.m.
(Open)
1. Remarks of the Chairman of the
Board of Governors.
2. Remarks of the Postmaster General
and CEO.
3. Approval of Minutes of Previous
Meetings.
4. Committee Reports.
5. Quarterly Financial Report.
6. Quarterly Service Performance
Report.
7. Approval of Tentative Agendas for
May Meetings.
A public comment period will begin
immediately following the adjournment
of the open session on February 8, 2022.
During the public comment period,
which shall not exceed 60 minutes,
members of the public may comment on
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]]>Agencies
[Federal Register Volume 87, Number 19 (Friday, January 28, 2022)]
[Notices]
[Pages 4668-4671]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2022-01799]
-----------------------------------------------------------------------
PENSION BENEFIT GUARANTY CORPORATION
Privacy Act of 1974; Systems of Records
AGENCY: Pension Benefit Guaranty Corporation.
ACTION: Notice of new systems of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the Privacy Act of 1974 the Pension Benefit
Guaranty Corporation (PBGC) is proposing to establish two new systems
of records: (1) PBGC-27: Ensuring Workplace Health and Safety in
Response to a Public Health Emergency; and (2) PBGC-28: Physical
Security and Facility Access. PBGC-27 will maintain information
collected to assist PBGC with maintaining a safe and healthy workplace
and to protect PBGC staff working on-site from risks associated with a
public health emergency (as defined by the U.S. Department of Health
and Human Services and declared by its Secretary), such as a pandemic
or epidemic. PBGC-28 will maintain information collected while
providing visitor, employee, and government contractor access control;
physical and operational security; and video surveillance for PBGC
facilities.
DATES: The new systems of records described herein will become
effective February 28, 2022, without further notice, unless comments
result in a contrary determination and a notice is published to that
effect. Comments must be received on or before February 28, 2022 to be
assured of consideration.
ADDRESSES: You may submit written comments to PBGC by any of the
following methods:
Federal eRulemaking Portal: https://www.regulations.gov.
Follow the website instructions for submitting comments.
Email: [email protected]. Refer to SORN in the subject
line.
Mail or Hand Delivery: Regulatory Affairs Division, Office
of the General Counsel, Pension Benefit Guaranty Corporation, 1200 K
Street NW, Washington, DC 20005.
Commenters are strongly encouraged to submit public comments
electronically. PBGC expects to have limited personnel available to
process public comments that are submitted on paper through mail. Until
further notice, any comments submitted on paper will be considered to
the extent practicable.
All submissions must include the agency's name (Pension Benefit
Guaranty Corporation, or PBGC) and reference this notice. Comments
received will be posted without change to PBGC's website, https://www.pbgc.gov, including any personal information provided. Do not
submit comments that include any personally identifiable information or
confidential business information. Copies of comments may also be
obtained by writing to Disclosure Division, Office of the General
Counsel, Pension Benefit Guaranty Corporation, 1200 K Street NW,
Washington, DC 20005, or calling 202-326-4040 during normal business
hours. (TTY users may call the Federal relay service toll-free at 1-
800-877-8339 and ask to be connected to 202-326-4040.)
FOR FURTHER INFORMATION CONTACT: Shawn Hartley, Chief Privacy Officer,
Pension Benefit Guaranty Corporation, Office of the General Counsel,
1200 K Street NW, Washington, DC 20005, 202-229-6321. For access to any
of PBGC's systems of records, contact D. Camilla Perry, Disclosure
Officer, Office of the General Counsel, Disclosure Division, 1200 K
Street NW, Washington, DC 20005, or by calling 202-229-4040, or go to
https://www.pbgc.gov/about/policies/pg/privacy-at-pbgc/system-of-records-notices.
SUPPLEMENTARY INFORMATION: PBGC is proposing to establish two new
Systems of Records:
(1) PBGC-27: Ensuring Workplace Health and Safety in Response to a
Public Health Emergency
PBGC is proposing to establish a new system of records titled
``Ensuring Workplace Health and Safety in Response to a Public Health
Emergency.'' The purpose of this system is to assist PBGC with
maintaining a safe and healthy workplace and to protect PBGC staff
working on-site from risks associated with a public health emergency
(as defined by the U.S. Department of Health and Human Services and
declared by its Secretary), such as a pandemic or epidemic. This system
maintains information collected about PBGC staff and visitors accessing
PBGC facilities during a public health emergency, including a pandemic
or epidemic. It maintains biographical information collected about PBGC
staff and visitors.
(2) PBGC-28: Physical Security and Facility Access
PBGC is proposing to establish a new system of records titled
``Physical Security and Facility Access.'' The purpose of this system
is to maintain information to allow PBGC to provide for its facilities:
Control of access by visitors, employees, and government contractors;
physical and operational security; and video surveillance. This system
can also be used to maintain information from issuing temporary
facility access for employees and contractors who are not in possession
of their Personal Identity Verification (PIV) card or office key.
Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to
submit
[[Page 4669]]
written comments on this proposed new notice. A report has been sent to
Congress and the Office of Management and Budget for their evaluation.
Issued in Washington, DC.
Gordon Hartogensis,
Director, Pension Benefit Guaranty Corporation.
SYSTEM NAME AND NUMBER:
PBGC-27: Ensuring Workplace Health and Safety in Response to a
Public Health Emergency--PBGC.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
PBGC, 1200 K Street NW, Washington, DC 20005 (Records may be kept
at an additional location as backup for Continuity of Operations).
SYSTEM MANAGER(S) AND ADDRESS:
Workplace Solutions Department/Emergency Management, PBGC, 1200 K
Street NW, Washington, DC 20005.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
General Duty Clause, Section 5(a)(1) of the Occupational Safety and
Health (OSH) Act of 1970 (29 U.S.C. 627), Executive Order 12196,
Occupational safety and health programs for Federal employees (Feb. 26,
1980), Executive Order 14043, Requiring Coronavirus Disease 2019
Vaccination for Federal Employees (Sep. 14, 2021), Executive Order
14042, Executive Order on Ensuring Adequate COVID Safety Protocols for
Federal Contractors (Sep. 9, 2021), and the National Defense
Authorization Act For Fiscal Year 2017 (5 U.S.C. 6329c(b)). Information
will be collected and maintained in accordance with the Americans with
Disabilities Act of 1990 (42 U.S.C. 12101 et seq.)
PURPOSE(S):
The information in the system is collected to assist PBGC with
maintaining a safe and healthy workplace and to protect PBGC staff
working on-site from risks associated with a public health emergency
(as defined by the U.S. Department of Health and Human Services and
declared by its Secretary), such as a pandemic or epidemic.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals covered by this system include PBGC staff (e.g.,
political appointees, employees, detailees, contractors, consultants,
interns, and volunteers) and visitors to a PBGC facility during a
public health emergency, such as a pandemic or epidemic.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system maintains information collected about PBGC staff and
visitors accessing PBGC facilities during a public health emergency,
including a pandemic or epidemic. It maintains biographical information
collected about PBGC staff and visitors that includes, but is not
limited to, their name, contact information, or whether they are in a
high-risk category. It maintains health information collected about
PBGC staff that includes, but is not limited to, temperature checks,
test results, dates, symptoms, and potential or actual exposure to a
pathogen. It maintains health information collected about building
visitors, that includes, but is not limited to, temperature checks,
test results, dates, symptoms, and potential or actual exposure to a
pathogen. It maintains information collected about PBGC staff and
visitors to a PBGC facility necessary to conduct contact tracing that
includes, but is not limited to, the dates when they visited the
facility, the locations that they visited within the facility (e.g.,
office and cubicle number), the duration of time spent in the facility,
whether they may have potentially come into contact with a contagious
person while visiting the facility, travel dates and locations, and a
preferred contact number. It maintains information about emergency
contacts for PBGC staff that includes, but is not limited to, the
emergency contact's name, phone number, and email address.
RECORD SOURCE CATEGORIES:
The information in this system is collected in part directly from
the individual or from the individual's emergency contact. Information
is also collected from human resources systems, emergency notification
systems, and Federal, state, and local agencies assisting with the
response to a public health emergency. Information may also be
collected from property management companies responsible for managing
office buildings that house PBGC facilities including security systems
monitoring access to PBGC facilities, video surveillance, and access
control devices.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information about covered individuals may be disclosed without
consent as permitted by the Privacy Act of 1974, 5 U.S.C. 522a(b), and:
1. General Routine Uses G1 through G14 apply to this system of
records (see Prefatory Statement of General Routine Uses at 83 FR 6247
(Feb. 13, 2018)).
These records and information in these records may also be
disclosed:
2. To a Federal, state, or local agency to the extent necessary to
comply with laws governing reporting of infectious disease;
3. To PBGC staff member's emergency contact for purposes of
locating a staff member during a public health emergency;
4. To federal contractors performing physical security and/or
access control duties at PBGC facilities.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained manually in paper and/or electronic form,
including computer databases, magnetic tapes, and discs. Records are
also maintained on PBGC's secure network and back-up tapes.
RETRIEVABILITY:
Records are retrieved by the name of the individual.
RETENTION AND DISPOSAL:
Records are maintained in accordance with the General Records
Retention Schedules issued by the National Archives and Records
Administration (NARA) or a PBGC records disposition schedule approved
by NARA. Records existing on paper are destroyed beyond recognition.
Records existing on computer storage media are destroyed according to
the applicable PBGC media practice Records of emergency contacts for
PBGC staff will be maintained in accordance with General Records
Schedule 5.3, Item 020: Employee Emergency Contact Information, which
requires that the records be destroyed when superseded or obsolete, or
upon separation or transfer of employee. PBGC will work with the
National Archives and Records Administration (NARA) to draft and secure
approval of a records disposition schedule to cover the remainder of
the records described in this SORN. Until this records disposition
schedule is approved by NARA, PBGC will maintain, and not destroy,
these records.
SAFEGUARDS:
PBGC has adopted appropriate administrative, technical, and
physical controls in accordance with PBGC's security program to protect
the security, integrity, and availability of the information, and to
ensure that records are not disclosed to or accessed by unauthorized
individuals.
Paper records are kept in file cabinets in areas of restricted
access that are
[[Page 4670]]
locked after office hours. Electronic records are stored on computer
networks and protected by assigning user identification numbers to
individuals needing access to the records and by passwords set by
authorized users that must be changed periodically.
RECORD ACCESS PROCEDURE:
Individuals, or third parties with written authorization from the
individual, wishing to request access to their records in accordance
with 29 CFR 4902.4, should submit a written request to the Disclosure
Officer, PBGC, 1200 K Street NW, Washington, DC 20005, providing their
name, address, date of birth, and verification of their identity in
accordance with 29 CFR 4902.3(c).
CONTESTING RECORD PROCEDURE:
Individuals, or third parties with written authorization from the
individual, wishing to amend their records must submit a written
request, in accordance with 29 CFR 4902.5, identifying the information
they wish to correct in their file, in addition to following the
requirements of the Record Access Procedure above.
NOTIFICATION PROCEDURE:
Individuals, or third parties with written authorization from the
individual, wishing to learn whether this system of records contains
information about them should submit a written request to the
Disclosure Officer, PBGC, 1200 K Street NW, Washington, DC 20005,
providing their name, address, date of birth, and verification of their
identity in accordance with 29 CFR 4902.3(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY
None.
SYSTEM NAME AND NUMBER:
PBGC-28: Physical Security and Facility Access.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Pension Benefit Guaranty Corporation (PBGC), 1200 K Street NW,
Washington, DC 20005. (Records may be kept at an additional location as
backup for continuity of operations.)
SYSTEM MANAGER(S) AND ADDRESS:
Director, Workplace Solutions Department, PBGC, 1200 K Street NW,
Washington, DC 20005.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 12977; 6 CFR part 37; Homeland Security
Presidential Directive (HSPD) 12: Policy for a Common Identification
Standard for Federal Employees and Contractors.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to maintain information to allow PBGC
to provide for its facilities: Control of visitor, employee, and
government contractor access; physical and operational security; and
video surveillance. It can also be used to maintain information from
issuing temporary facility access for employees and contractors who are
not in possession of their Personal Identity Verification (PIV) card or
office key.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current PBGC employees, students, interns, government contractors,
employees of other agencies, vendors, and other authorized visitors who
access PBGC facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system contains records relating to employee and government
contractor access, visitor access, and facility security. This includes
government Personal Identity Verification (PIV) cards, visitor,
contractor, and employee access records, temporary access cards,
biometric data, and video surveillance recordings. PIV card records
include the following information: Name, type of access, employee
affiliation, expiration date, activation date, credential serial
number, height, eye color, and hair color. Visitor access records
include the following information: Name, reason for visit, organization
name, date and time of visit, floor visited, and temporary visitor
badge number or barcode. Employee access records include date and time
of room or facility access and fingerprint or other biometric data.
RECORD SOURCE CATEGORIES:
Subject individuals, employees, visitors, contractors, vendors, and
others visiting PBGC facilities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information about covered individuals may be disclosed without
consent as permitted by the Privacy Act of 1974, 5 U.S.C. 552a(b), and:
1. General Routine Uses G1 through G5 and G7 through G12 apply to
this system of records (See Prefatory Statement of General Routine Uses
at 83 FR 6247 (Feb. 13, 2018)).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained manually in paper and/or electronic form
(including computer databases or discs). Records may also be maintained
on back-up tapes, or on a PBGC or a contractor-hosted network.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by any one of the following: Employee or
contractor name, PIV card number, temporary access card number, access
clearance, key number, key removal date and time, visitor name, date
and time of visit, organization, name of PBGC personnel escorting the
visitor, visitor badge number, and reason for visit.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with the
National Archives and Record Administration's (NARA) Basic Laws and
Authorities (44 U.S.C. 3301, et seq.) or a PBGC records disposition
schedule approved by NARA. Records existing on paper are destroyed
beyond recognition. Records existing on computer storage media are
destroyed according to the applicable PBGC media practice for physical
security and access control systems and will be maintained in
accordance with General Records Schedule 5.6 Security Records Items:
010, 021, 100, 111, 120, 121, 130, and 240.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
PBGC has established security and privacy protocols that meet the
required security and privacy standards issued by the National
Institute of Standards and Technology (NIST). Records are maintained in
a secure, password protected electronic system that utilizes security
hardware and software to include multiple firewalls, active intruder
detection, and role-based access controls. PBGC has adopted appropriate
administrative, technical, and physical controls in accordance with
PBGC's security program to protect the confidentiality, integrity, and
availability of the information, and to ensure that records are not
disclosed to or accessed by unauthorized individuals.
Electronic records are stored on computer networks, which may
include cloud-based systems, and protected by controlled access with
PIV cards, assigning user accounts to individuals needing access to the
records and by passwords set by authorized users that must be changed
periodically.
[[Page 4671]]
RECORD ACCESS PROCEDURES:
Individuals, or third parties with written authorization from the
individual, wishing to request access to their records in accordance
with 29 CFR 4902.4, should submit a written request to the Disclosure
Officer, PBGC, 1200 K Street NW, Washington, DC 20005, providing their
name, address, date of birth, and verification of their identity in
accordance with 29 CFR 4902.3(c).
CONTESTING RECORD PROCEDURES:
Individuals, or third parties with written authorization from the
individual, wishing to amend their records must submit a written
request, in accordance with 29 CFR 4902.5, identifying the information
they wish to correct in their file, following the requirements of
Record Access Procedure above.
NOTIFICATION PROCEDURES:
Individuals, or third parties with written authorization from the
individual, wishing to learn whether this system of records contains
information about them should submit a written request to the
Disclosure Officer, PBGC, 1200 K Street NW, Washington, DC 20005,
providing their name, address, date of birth, and verification of their
identity in accordance with 29 CFR 4902.3(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
[FR Doc. 2022-01799 Filed 1-27-22; 8:45 am]
BILLING CODE 7709-02-P
