Privacy Act of 1974; System of Records, 64199-64201 [2021-25013]

Agencies

• Farm Credit Administration

[Federal Register Volume 86, Number 219 (Wednesday, November 17, 2021)]
[Notices]
[Pages 64199-64201]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-25013]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of a new system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, notice is hereby given that the Farm Credit Administration 
(FCA or Agency) is proposing to establish a new system of records. The 
Health and Safety in the Workplace Records System will collect and 
maintain information used for ensuring workplace health and safety in 
response to a public health emergency, such as a pandemic or epidemic.

[[Page 64200]]


DATES: You may send written comments on or before December 17, 2021. 
The FCA filed a Notice of a New System Report with Congress and the 
Office of Management and Budget on (Insert date). This notice will 
become effective without further publication on December 27, 2021, 
unless modified by a subsequent notice to incorporate comments received 
from the public.

ADDRESSES: We offer a variety of methods for you to submit your 
comments. For accuracy and efficiency reasons, commenters are 
encouraged to submit comments by email or through the FCA's website. As 
facsimiles (fax) are difficult for us to process and achieve compliance 
with section 508 of the Rehabilitation Act, we are no longer accepting 
comments submitted by fax. Regardless of the method you use, please do 
not submit your comment multiple times via different methods. You may 
submit comments by any of the following methods:
     Email: Send us an email at [email protected].
     FCA Website: https://www.fca.gov. Click inside the ``I want 
to . . .'' field, near the top of the page; select ``comment on a 
pending regulation'' from the dropdown menu; and click ``Go.'' This 
takes you to an electronic public comment form.
     Mail: Kevin Kramp, Director, Office of Regulatory Policy, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
    You may review copies of comments we receive at our office in 
McLean, Virginia, or from our website at https://www.fca.gov. Once you 
are in the website, click inside the ``I want to . . .'' field, near 
the top of the page; select ``find comments on a pending regulation'' 
from the dropdown menu; and click ``Go.'' This will take you to the 
Comment Letters page, where you can select the SORN for which you would 
like to read public comments. The comments will be posted as submitted 
but, for technical reasons, items such as logos and special characters 
may be omitted. Identifying information that you provide, such as phone 
numbers and addresses, will be publicly available. However, we will 
attempt to remove email addresses to help reduce internet spam.

FOR FURTHER INFORMATION CONTACT: Jane Virga, Privacy Act Officer, Farm 
Credit Administration, McLean, Virginia 22102-5090, (703) 883-4071, TTY 
(703) 883-4019.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when establishing a new system of 
records.
    The new system of records, FCA-20--Health and Safety in the 
Workplace Records System--FCA, will be used to capture and manage 
information necessary to ensure workplace health and safety in response 
to a public health emergency, obtained from FCA and Farm Credit 
Insurance Corporation (FCSIC) employees, interns, volunteers, job 
applicants, and contractors (collectively ``staff''), as well as 
visitors to FCA facilities and field offices.
    FCA is committed to providing all staff and visitors with a safe 
and healthy work environment. FCA may require staff and visitors to 
provide health-related, medical screening, and contact tracing 
information, before being allowed to enter an FCA facility or field 
office. Staff may also need to provide health-related information 
before being authorized to travel on official agency business.
    Certain records collected from federal employees and interns, and 
maintained in this system, may also be maintained and covered by OPM/
GOVT-10 Employee Medical File System Records (75 FR 35099, June 21, 
2010), FCA-1--Employee Attendance, Leave, and Payroll Records--FCA (85 
FR 13900, March 10, 2020), and FCA-19--Non-Payroll Employee 
Administrative Records System--FCA (85 FR 51432, August 20, 2020). This 
system complements those systems, and in some cases, this notice 
incorporates by reference but does not repeat all the information 
contained in those systems.
    As required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, the 
FCA sent notice of this new system of records to the Office of 
Management and Budget, the Committee on Oversight and Government Reform 
of the House of Representatives, and the Committee on Homeland Security 
and Governmental Affairs of the Senate. The notice is published in its 
entirety below.

SYSTEM NAME AND NUMBER:
    FCA-20--Health and Safety in the Workplace Records System--FCA.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090.

SYSTEM MANAGER:
    Director, Office of Agency Services and Chief Human Capital 
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 2243, 2252; Civil Rights Act of 1964 Sec.  7, 42 U.S.C. 
2000e et seq. Workforce safety federal requirements, including 5 U.S.C. 
Chapters 11 and 79; 29 U.S.C. 791, Employment of Individuals with 
Disabilities; Executive Order 14043 on Requiring Coronavirus Disease 
2019 Vaccination for Federal Employees dated September 9, 2021; 
Executive Order 14042 on Ensuring Adequate COVID Safety Protocols for 
Federal Contractors dated September 9, 2021; Executive Order 13991 on 
Protecting the Federal Workforce and Requiring Mask-Wearing dated 
January 20, 2021; and Executive Order 12196 on Occupational Safety and 
Health Program for Federal Employees dated February 26, 1980.

PURPOSES OF THE SYSTEM:
    The purpose of the Health and Safety in the Workplace Records 
System is to capture and manage information necessary to ensure 
workplace health and safety in response to a public health emergency.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FCA and FCSIC employees, interns, volunteers, 
job applicants, and contractors (collectively ``staff''), and other 
visitors to FCA facilities and field offices.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information may include, without limitation: (a) Individual name 
and employee ID number; (b) employment related information including 
title, position, grade, and supervisor's name; (c) home and work 
contact information, including address, telephone number, and email 
address; (d) recent travel history; (e) health information including 
body temperature, confirmation of pathogen or communicable disease 
test, test results, dates, symptoms, potential or actual exposure to a 
pathogen or communicable disease, immunization or vaccination 
information, other medical history related to the treatment of a 
pathogen or communicable disease; (f) information related to requests 
for and approval of reasonable accommodation(s) due to the public 
health emergency, including type of accommodation(s) requested, date of 
request, reason for request, specific information regarding type of 
request, including but not limited to the characteristics of 
impairment, job function difficulties, current limitation(s), past 
accommodation(s), specific accommodation(s), permanent or temporary 
medical condition(s), or religious beliefs or practices, supporting

[[Page 64201]]

documentation and related materials that substantiate a request for 
``reasonable accommodations,'' case notes or similar pertaining to the 
request, including any notes created in evaluating the request, and 
status of the request, including denial or approval; (g) information 
necessary to support contact tracing efforts for communicable diseases 
such as dates, times, and locations when an individual visited an FCA 
facility or field office, as well as locations visited within the 
facility or field office, and names of other individuals with whom they 
may have had contact during those visits; and (h) copies of government 
issued identification cards.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from the individual to whom 
it applies, or is derived from (i) information supplied by that 
individual; (ii) FCA or FCSIC employee's, intern's or contractor's 
supervisor; (iii) private and Federal health care providers, and 
medical institutions; (iv) security systems monitoring access to FCA 
facilities and offices, such as access badge card readers; (v) human 
resources systems; (vi) emergency notification systems; and (vii) 
federal, state, and local agencies assisting with the response to a 
public health emergency. Information may also be collected from 
property management companies responsible for managing office buildings 
that house FCA facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Routine uses 1, 3, 4, 5, 6, 7, 8, 9, 10, and 11 of the FCA's 
``General Statement of Routine Uses'' (85 FR 31495, May 26, 2020) are 
applicale to this system. The ``General Statement of Routine Uses'' is 
also available on its website, www.fca.gov/privacy. The information 
collected in the system will be used in a manner compatible with the 
purposes for which the information has been collected and, in addition 
to the applicable general routine uses, may be disclosed for the 
following purposes:
    (1) To a Federal, State, or local agency to the extent necessary to 
comply with laws governing reporting of infectious disease;
    (2) To the emergency contact of staff for purposes of locating 
staff during a public health emergency or to communicate that staff may 
have potentially suffered exposure during a public health emergency 
while visiting a FCA facility or field office;
    (3) To medical personnel to meet a bona fide medical emergency;
    (4) To an authorized appeal grievance examiner, formal complaints 
examiner, administrative judge, equal employment opportunity 
investigator, arbitrator or other duly authorized official engaged in 
investigation or settlement of a grievance, complaint or appeal filed 
by an employee; and
    (5) To an actual or potential party to litigation or the party's 
authorized representative for the purpose of negotiation or discussion 
on such matters as settlement, plea bargaining, or in information 
discovery proceedings.

DISCLSOURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in paper and electronic form. Paper records 
are maintained in file folders, with sensitive information kept under 
lock and key, with access limited to those with a need-to-know in 
support of their official duties. Electronic records are maintained in 
secure file shares and similar systems with technical access restricted 
to authorized personnel with a need-to know in support of their 
official duties.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrievable by a variety of fields including, but not 
limited to, individual name, employee ID, or some combination thereof.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records related to requests for and approval of a reasonable 
accommodation are managed in accordance with the National Archives and 
Records Administration (NARA) General Records Schedule (GRS) 2.3, item 
20. Such records are considered temporary and destroyed three years 
after employee separation from the agency or all appeals are concluded, 
whichever is longer. For all other records in the system, FCA is 
currently awaiting further guidance from NARA on retention and 
destruction. Until such time, these records will be considered 
permanent.

ADMINSITRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    FCA implements multiple layers of security to ensure access to 
records is limited to those with need-to-know in support of their 
official duties. Paper records are physically safeguarded in a secured 
environment using locked file rooms, file cabinets, or locked offices 
and other physical safeguards. Computerized records are safeguarded 
through use of user roles, passwords, firewalls, encryption, and other 
information technology security measures.

RECORD ACCESS PROCEDURES:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

NOTIFICATION PROCEDURE:
    Direct all inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

HISTORY:
    None. This is a new System of Records.

    Dated: November 10, 2021.
Ashley Waldron,
Secretary, Farm Credit Administration Board.
[FR Doc. 2021-25013 Filed 11-16-21; 8:45 am]
BILLING CODE 6705-01-P