Privacy Act of 1974; System of Records, 63000-63003 [2021-24802]

Agencies

• U.S. INTERNATIONAL DEVELOPMENT FINANCE CORPORATION

[Federal Register Volume 86, Number 217 (Monday, November 15, 2021)]
[Notices]
[Pages 63000-63003]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-24802]


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U.S. INTERNATIONAL DEVELOPMENT FINANCE CORPORATION


Privacy Act of 1974; System of Records

AGENCY: U.S. International Development Finance Corporation.

ACTION: Notice of a new system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the U.S. 
International Development Finance Corporation (DFC) proposes to 
establish a new system of records titled, ``DFC/09 Reasonable 
Accommodations Records.'' This system of records will include 
information that DFC collects and maintains from those who request and/
or receive reasonable accommodations from DFC for medical or religious 
reasons.

DATES: Submit comments on or before December 15, 2021. This new system 
is effective upon publication in the Federal Register, except for the 
routine uses, which are effective December 20, 2021.

ADDRESSES: You may submit written comments through the following 
methods:
     Mail: Tina Donbeck, Chief Information Officer, U.S. 
International Development Finance Corporation, 1100 New York Avenue NW, 
Washington, DC 20527.
     Email: [email protected].
    All submissions received must reference ``DFC/09 Reasonable 
Accommodation SORN.''
    Please note that all written comments received in response to this 
notice will be considered public records.

FOR FURTHER INFORMATION CONTACT: Tina Donbeck, Chief Information 
Officer and Senior Agency Official for Privacy at [email protected] or (202) 
336-8400. Please put ``Reasonable Accommodations SORN'' in the subject 
line of your email.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
the U.S. International Development Finance Corporation (DFC) proposes 
to establish a new system of records titled, ``DFC/09 Reasonable 
Accommodations Records.'' This system of records covers DFC's 
collection and maintenance of records on applicants for employment, 
employees, and other individuals who participate in DFC programs or 
activities who request or receive reasonable accommodations or other 
appropriate modifications from DFC for medical or religious reasons.
    Title V of the Rehabilitation Act of 1973, as amended, prohibits

[[Page 63001]]

discrimination in services and employment on the basis of disability, 
and Title VII of the Civil Rights Act of 1974 prohibits discrimination, 
including on the basis of religion. These prohibitions on 
discrimination require Federal agencies to provide reasonable 
accommodations to individuals with disabilities and those with 
sincerely held religious beliefs unless doing so would impose an undue 
hardship. In some instances, individuals may request modifications to 
their workspace, schedule, duties, or other requirements for documented 
medical reasons that may not qualify as a disability but may 
necessitate an appropriate modification to workplace policies and 
practices. DFC may address those requests pursuant to the general 
authority of the Director contained in Title V of the United States 
Code.
    Reasonable accommodations may include, but are not limited to: 
Making existing facilities readily accessible to individuals with 
disabilities; restructuring jobs, modifying work schedules or places of 
work, and providing flexible scheduling for medical appointments or 
religious observance; acquiring or modifying equipment or examinations 
or training materials; providing qualified readers and interpreters, 
personal assistants, service animals; granting permission to wear 
religious dress, hairstyles, or facial hair or to observe a religious 
prohibition against wearing certain garments; considering requests for 
medical and religious exemptions to specific workplace requirements; 
and making other modifications to workplace policies and practices.
    DFC's Office of Human Resources Management and DFC's Office of 
Equal Employment Opportunity process requests for reasonable 
accommodations due to a medical or religious reason; DFC's Office of 
Human Resources Management also processes requests based on documented 
medical reasons that may not qualify as a disability but that 
necessitate an appropriate modification to workplace policies and 
practices. Other DFC offices may also receive such requests related to 
programs or activities for which they are responsible. The request, 
documentation provided in support of the request, any evaluation 
conducted internally, or by a third party under contract to DFC, the 
decision regarding whether to grant or deny a request, and the details 
and conditions of the reasonable accommodation are all included in this 
system of records.
    DFC has provided a report of this system of records to the 
Committee on Oversight and Government Reform of the House of 
Representatives, the Committee on Homeland Security and Governmental 
Affairs of the Senate, and the Office of Management and Budget (OMB), 
pursuant to 5 U.S.C. 552a(r) and OMB Circular A-108, ``Federal Agency 
Responsibilities for Review, Reporting, and Publication under the 
Privacy Act,'' dated December 23, 2016. This system will be included in 
the DFC inventory of record systems.

    U.S. International Development Finance Corporation.
Nichole Skoyles,
Administrative Counsel.

SYSTEM NAME AND NUMBER:
    U.S. International Development Finance Corporation, DFC/09 
Reasonable Accommodations Records

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained primarily by the U.S. International 
Development Finance Corporation's Office of Human Resources Management 
and Office of Equal Employment Opportunity, 1100 New York Avenue NW, 
Washington DC 20527. Records may also be also be kept in the department 
of the requesting individual. Records may be located in locked cabinets 
and offices, on DFC's local area network, or in designated U.S. data 
centers for FedRAMP-authorized cloud service providers.

SYSTEM MANAGER(S):
    Vice President and Chief Human Capital Officer, U.S. International 
Development Finance Corporation, 1100 New York Avenue NW, Washington, 
DC 20527, [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Rehabilitation Act of 1973, 29 U.S.C. 701, 791, 794; Title VII 
of the Civil Rights Act of 1964, 42 U.S.C. 2000e; 29 CFR 1605 
(Guidelines on Discrimination Because of Religion); 29 CFR 1614 
(Federal Sector Equal Employment Opportunity); 29 CFR 1614 (Regulations 
to Implement the Equal Employment Provisions of the Americans With 
Disabilities Act); 5 U.S.C. 302, 1103; Executive Order 13164, Requiring 
Federal Agencies to Establish Procedures to Facilitate the Provision of 
Reasonable Accommodation (July 26, 2000); and Executive Order 13548, 
Increasing Federal Employment of Individuals with Disabilities (July 
26, 2010).

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system of records is to allow DFC to collect 
and maintain records on applicants for employment, employees, and other 
individuals who participate in DFC programs or activities who request 
or receive reasonable accommodations or other appropriate modifications 
from DFC for medical or religious reasons; to process, evaluate, and 
make decisions on individual requests; and to track and report the 
processing of such requests DFC-wide to comply with applicable 
requirements in law and policy.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for Federal employment, Federal employees, contractors, 
detailees, volunteers, visitors, and other individuals who participate 
in DFC programs or activities who requested and/or received reasonable 
accommodations or other appropriate modifications from DFC for medical 
or religious reasons.

CATEGORIES OF RECORDS IN THE SYSTEM:
     Requester's name;
     Requester's status (applicant or current employee, etc.);
     Date of request;
     Employee's position title, grade, series, step;
     Position title, grade, series, step of the position the 
requester is applying for;
     Requester's contact information (addresses, phone numbers, 
and email addresses);
     Description of the requester's medical condition or 
disability and any medical documentation provided in support of the 
request;
     Requester's statement of a sincerely held religious belief 
and any additional information provided concerning that religious 
belief and the need for an accommodation to exercise that belief;
     Description of the accommodation being requested;
     Description of previous requests for accommodation;
     Whether the request was made orally or in writing;
     Documentation by a DFC official concerning whether the 
disability is obvious, and the accommodation is obvious and 
uncomplicated, whether medical documentation is required to evaluate 
the request, whether research is necessary regarding possible 
accommodations, and any extenuating circumstances that prevent the DFC 
official from meeting the relevant timeframe;
     Whether the request for reasonable accommodation was 
granted or denied, and if denied the reason for the denial;
     The amount of time taken to process the request;

[[Page 63002]]

     The sources of technical assistance consulted in trying to 
identify a possible reasonable accommodation;
     Any reports or evaluations prepared in determining whether 
to grant or deny the request; and
     Any other information collected or developed in connection 
with the request for a reasonable accommodation.

RECORD SOURCE CATEGORIES:
    Information is obtained from the individuals who request and/or 
receive a reasonable accommodation or other appropriate modification 
from DFC, or their authorized representative; directly or indirectly 
from an individual's medical provider or another medical professional 
who evaluates the request; directly or indirectly from an individual's 
religious or spiritual advisors or institutions; and from management 
officials, including supervisors, the Office of Information Technology, 
and the Facilities, Travel & Security Division.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DFC as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. To the Department of Justice, including Offices of the U.S. 
Attorneys; another Federal agency conducting litigation or in 
proceedings before any court, adjudicative, or administrative body; 
another party in litigation before a court, adjudicative, or 
administrative body; or to a court, adjudicative, or administrative 
body. Such disclosure is permitted only when it is relevant or 
necessary to the litigation or proceeding, and one of the following is 
a party to the litigation or has an interest in such litigation:
    (1) DFC, or any component thereof;
    (2) Any employee or former employee of DFC in his or her official 
capacity;
    (3) Any employee or former employee of DFC in his or her capacity 
where the Department of Justice or DFC has agreed to represent the 
employee;
    (4) The United States, a Federal agency, or another party in 
litigation before a court, adjudicative, or administrative body, upon 
the DFC General Counsel's approval, pursuant to 5 CFR part 295 or 
otherwise.
    b. To the appropriate Federal, State, or local agency responsible 
for investigating, prosecuting, enforcing, or implementing a statute, 
rule, regulation, or order, when a record, either on its face or in 
conjunction with other information, indicates or is relevant to a 
violation or potential violation of civil or criminal law or 
regulation.
    c. To a member of Congress from the record of an individual in 
response to an inquiry made at the request of the individual to whom 
the record pertains.
    d. To the National Archives and Records Administration (NARA) for 
records management inspections being conducted under the authority of 
44 U.S.C. 2904 and 2906.
    e. To appropriate agencies, entities, and persons when (1) DFC 
suspects or has confirmed that there has been a breach of the system of 
records; (2) DFC has determined that as a result of the suspected or 
confirmed breach, there is a risk of harm to individuals, DFC 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with DFC's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    f. To another Federal agency or Federal entity, when DFC determines 
that information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach.
    g. To contractors, grantees, experts, consultants, or volunteers 
performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for DFC when DFC determines that it is 
necessary to accomplish an agency function related to this system of 
records. Individuals provided information under this routine use are 
subject to the same Privacy Act requirements and limitations on 
disclosure as are applicable to DFC employees.
    h. To another federal agency or commission with responsibility for 
labor or employment relations or other issues, including equal 
employment opportunity and reasonable accommodation issues, when that 
agency or commission has jurisdiction over reasonable accommodation.
    i. To an authorized appeal grievance examiner, formal complaints 
examiner, administrative judge, equal employment opportunity 
investigator, arbitrator, or other duly authorized official engages in 
investigation or settlement of a grievance, complaint, or appeal filed 
by an individual who requested a reasonable accommodation or other 
appropriate modification.
    j. To another Federal agency, including but not limited to the 
Equal Employment Opportunity Commission and the Office of Special 
Counsel to obtain advice regarding statutory, regulatory, policy, and 
other requirements related to reasonable accommodation.
    k. To a Federal agency or entity authorized to procure assistive 
technologies and services in response to a request for reasonable 
accommodation.
    l. To first aid and safety personnel if the individual's medical 
condition requires emergency treatment.
    m. To another Federal agency or oversight body charged with 
evaluating DFC's compliance with the laws, regulations, and policies 
governing reasonable accommodation requests.
    n. To another Federal agency pursuant to a written agreement with 
DFC to provide services (such as medical evaluations), when necessary, 
in support of reasonable accommodation decisions.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    The records in this system of records are stored electronically on 
DFC's local area network or within a FedRAMP-authorized cloud service 
providers segregated from non-government traffic and data, with access 
limited to a small number of personnel. In addition, paper records are 
stored in locked file cabinets in access-restricted offices.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name or other unique personal 
identifiers.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records in this system of records are maintained in accordance with 
GRS 2.3 and are destroyed three years after separation from the agency 
or all appeals are concluded, whichever is later, but longer retention 
is authorized if requested for business use.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records in the system are protected from unauthorized access and 
misuse through various administrative, technical, and physical security 
measures. DFC security measures are in

[[Page 63003]]

compliance with the Federal Information Security Modernization Act 
(Pub. L.113-283), associated Office of Management and Budget policies, 
and applicable standards and guidance from the National Institute of 
Standards and Technology. Strict controls have been imposed to minimize 
the risk of compromising the information that is stored. Access to the 
paper and electronic records in this system of records is limited to 
those individuals who have a need to know the information for the 
performance of their official duties and who have appropriate 
clearances or permissions.

RECORDS ACCESS PROCEDURES:
    Individuals seeking notification of and access to their records in 
this system of records may submit a request in writing to the System 
Manager listed above. Requests for amendments to records and requests 
for review of a refusal to amend a record must comply with the 
requirements of 22 CFR 707.23.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of records about them 
contained in this system of records may do so by writing to the System 
Manager above. Requests for amendments to records and requests for 
review of a refusal to amend a record must comply with the requirements 
of 22 CFR 707.23.

NOTIFICATION PROCEDURES:
    See ``Record Access Procedure.''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.
[FR Doc. 2021-24802 Filed 11-12-21; 8:45 am]
BILLING CODE 3210-01-P