Submission for OMB Review; Placement and Transfer of Unaccompanied Children Into ORR Care Provider Facilities (0970-0554), 56269-56272 [2021-21999]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Administration for Children and Families

[Federal Register Volume 86, Number 193 (Friday, October 8, 2021)]
[Notices]
[Pages 56269-56272]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-21999]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Submission for OMB Review; Placement and Transfer of 
Unaccompanied Children Into ORR Care Provider Facilities (0970-0554)

AGENCY: Office of Refugee Resettlement, Administration for Children and 
Families, Department of Health and Human Services.

ACTION: Request for public comment.

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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for 
Children and Families (ACF), U.S. Department of Health and Human 
Services (HHS), is inviting public comments on revisions to an approved 
information collection. The request consists of several forms that 
allow the Unaccompanied Children (UC) Program to place UC referred to 
ORR by federal agencies into care provider facilities and to transfer 
UC within the ORR care provider network.

DATES: Comments due within 30 days of publication. OMB must make a 
decision about the collection of information between 30 and 60 days 
after publication of this document in the Federal Register. Therefore, 
a comment is best assured of having its full effect if OMB receives it 
within 30 days of publication.

ADDRESSES: Written comments and recommendations for the proposed 
information collection should be sent within 30 days of publication of 
this notice to www.reginfo.gov/public/do/PRAMain. Find this particular 
information collection by selecting ``Currently under 30-day Review--
Open for Public Comments'' or by using the search function.

SUPPLEMENTARY INFORMATION: 
    Description: ORR received several comments on this information 
collection in response to the Federal Register Notice published on 
January 19, 2021, (86 FR 5196) and has provided responses to those 
comments in its final submission to OMB. UC Path is critical to program 
operations and it is important that rollout of the new system not be 
delayed. Therefore, the below description details what will be included 
in the initial launch of the UC Path case management system and 
revisions based on public comments will be made after initial launch. 
ORR plans to conduct a deliberative review of commenters' suggestions 
and concerns and submit a request for revisions to this information 
collection request in January 2022. The upcoming information collection 
request will also include revisions based on feedback from UC Path 
system users (i.e., ORR grantee, contractor, and federal staff).
    A. ORR plans to revise all 13 instruments currently approved under 
OMB #0970-0554, all of which will be incorporated into ORR's new case 
management system, UC Path. Five of the instruments contain revisions 
to the formatting, organization, or wording of field labels with no 
changes to the content. The remaining eight instruments contain changes 
in content. In addition, ORR plans to add four new instruments to this 
collection that will also be incorporated into UC Path. Finally, ORR 
plans to replace the term ``unaccompanied alien child (UAC)'' with 
``unaccompanied child (UC)''

[[Page 56270]]

throughout the instruments in this collection.
    1. Placement Authorization (Form P-1): This instrument is used by 
ORR to authorize a care provider to provide care and services to UC 
placed in their facility. Care providers sign the instrument to 
acknowledge certain responsibilities related to the care of the UC. ORR 
revised the formatting, but no changes were made to the content. The 
average burden minutes per response was increased from 1 to 5 minutes.
    2. Authorization for Medical, Dental, and Mental Health Care (Form 
P-2): This instrument is used by ORR to authorize a care provider to 
provide medical, dental, and mental health care services to UC placed 
in their facility. Care providers sign the instrument to acknowledge 
certain responsibilities related to the care of the UC. ORR revised the 
formatting, but no changes were made to the content. The average burden 
minutes per response was increased from 1 to 5 minutes.
    3. Notice of Placement in a Restrictive Setting (Form P-4/4s): This 
instrument is used by care providers to document and inform UC of the 
reason they have been placed in a restrictive setting. ORR revised the 
formatting, but no changes were made to the content.
    4. Long Term Foster Care Placement Memo (Form P-5): This instrument 
is used by care providers to ensure placement in a foster home that 
meets the UC's needs and continuity of services. ORR revised the 
formatting and the order in which the fields appear. ORR added two new 
questions asking respondents to (1) describe any specials skills or 
training of the foster family or group home, and (2) provide any 
further available information and/or considerations about the time line 
for physical transfer of the minor.
    5. UC Referral (formerly titled Intakes Placement Checklist and Add 
New UC) (Form P-7): This instrument is used by federal agencies to 
refer UC to ORR custody and by ORR Intakes staff to place UC in an ORR 
care provider facility. It also contains a checklist that is used by 
ORR Intakes staff to determine whether initial placement in a 
restrictive setting is appropriate for a UC. ORR combined two of its 
current instruments, Intakes Placement Checklist and Add New UC, into 
one instrument. The average burden minutes per response was increased 
from 15 to 60 minutes, plus an additional 30 minutes if the placement 
checklist must be completed. In addition, ORR made the following 
revisions:
    [cir] Moved the ``Immigration Status at Referral'' field to the UC 
Profile instrument.
    [cir] Created a new ``Parent/Legal Guardian Separation'' section. 
This section contains five fields, and replaces the single question on 
the current version of the Add New UC instrument.
    [cir] Created a new ``MPP Information'' section to capture 
information about enrollment in the Migrant Protection Protocol (MPP) 
program. This section contains two fields.
    [cir] Moved the field ``Related to Other UC(s)?'' to the UC Profile 
instrument.
    [cir] Moved fields related to family groups to the UC Profile and 
Family Group Entity instruments.
    [cir] Added the following fields to the ``Apprehension and Referral 
Information'' section: ``Referring Sector Name,'' ``POC Primary 
Email,'' ``POC Secondary Email,'' and ``Referring Sector Code.''
    [cir] Moved fields in the ``Parent/Relative Information'' section 
to the UC Profile instrument.
    [cir] Renamed the ``Notes'' field in the ``Referral Notes'' section 
to ``Apprehension/Journey Notes'' and added a new field, ``Referral 
Cancellation Reason.''
    [cir] Renamed the ``ORR Placement Information'' section to 
``Placement Request'' and added the following fields: ``Required 
Placement Request,'' ``Placement Requested Date/Time,'' ``Program/
Facility,'' ``Not Accepted Reason,'' ``Placement Decision Date/Time,'' 
``Placement Notes,'' and ``Override Stop Placement Reason.''
    [cir] Added a new section titled ``Special Placement Request'' that 
contains the fields found in the ``Placement Determination'' section of 
the current version of the Intakes Placement Checklist.
    [cir] Created a new ``Criminal Information'' section. This section 
contains nine fields, and replaces the two questions on criminal 
charges and acting as a footguide on the current version of the Add New 
UC instrument.
    [cir] A new section titled ``Criminal Charges'' as added to capture 
more detailed information if the UC has any criminal charges, which 
contains nine fields.
    [cir] A new ``Detention Facilities'' section as created to capture 
more detailed information if the UC was ever held in a detention 
facility. This section contains nine fields.
    [cir] Added a new ``Documents'' section where documents related 
directly to the UC's referral may be uploaded.
    [cir] Added a new ``Entry Team'' section in which read and/or write 
access can be granted to individuals who need access privileges to the 
record, but do not typically need such privileges for a referral 
record.
    [cir] Revised the Intakes Placement Checklist as follows:
    [ssquf] Reorganized the checklist into distinct sections for staff 
secure and secure placement criteria.
    [ssquf] Removed ``UC will be turning 18 year of age in the next 
month'' as an escape risk criteria.
    [ssquf] Removed the ``Danger to Self'' section.
    [ssquf] Revised the lists of criminal offenses in both the staff 
secure and secure sections.
    [cir] Added a new ``Initial Health Information'' section to capture 
more detailed information about the UC's health. This section contains 
31 fields.
    6. Care Provider Checklist for Transfers to Influx Care Facilities 
(Form P-8): This instrument is used by care providers to ensure that 
all criteria for transfer of a UC to an influx care facility have been 
met. ORR revised the formatting and reworded some field labels, but no 
changes were made to the content.
    7. Medical Checklist for Non-Influx Transfers (Form P-9A): This 
instrument is used by care providers to ensure that UC are medically 
cleared for transfer within the ORR care provider network, excluding 
transfer to an influx care facility. ORR revised the formatting and 
reworded the questions. In addition, ORR removed the question asking if 
the child is free of all medical conditions requiring specialist care.
    8. Medical Checklist for Transfers to Influx Care Facilities (Form 
P-9B): This instrument is used by care providers to ensure that UC are 
medically cleared for transfer to an influx care facility. ORR revised 
the formatting and instructions, reworded most questions, and clarified 
which questions are only applicable to influx care facilities located 
on Department of Defense sites. ORR also added four new questions that 
ask about sexually transmitted disease, injection drug use, allergies, 
and the completion of lab and diagnosis field in UC Path.
    9. Transfer Request (Form P-10A): This instrument is used by care 
provider facilities, ORR contractor staff, and ORR federal staff to 
process recommendations and decisions for transfer of a UC within the 
ORR care provider network for non-influx transfers. ORR revised the 
formatting and reworded many of the section titles and fields. In 
addition, ORR made the following revisions to this instrument:
    [cir] In the ``Transfer Request'' section, ORR removed the field 
``Requested Date'' and added the following fields: ``Status,'' 
``Transfer Type,'' ``High Priority,'' ``Transfer Cancellation Reason,'' 
``Case Coordinator,'' and ``Legal Eligibility.''

[[Page 56271]]

    [cir] Added the following fields to the ``Case Coordinator 
Recommendation'' section: ``Pending Information,'' ``FFS Authorized to 
Proceed,'' and ``Add to Waitlist?''
    [cir] Moved fields related to the UC's attorney of record from the 
``Reason for Transfer Request'' section to the ``Casefile Summaries'' 
section.
    [cir] Added a new ``Transfer Designation'' section containing three 
fields.
    [cir] Added a ``Remand for Further Information'' to the ``ORR 
Decision'' section.
    [cir] Removed the ``Transfer Packet'' section.
    [cir] Added the following fields to the ``COA-COV'' section: 
``Specify UC Special Needs'' and ``Other Change Venue Cause.''
    [cir] Added a new ``Entry Team'' section in which read and/or write 
access can be granted to individuals who need access privileges to the 
record, but do not typically need such privileges for a referral 
record.
    [cir] Added a new ``Documents'' sections where documents related 
directly to the UC's transfer may be uploaded.
    [cir] Added a new ``Program Referrals'' section in which care 
providers can search for programs that fit the UC's transfer criteria 
and make referrals.
    10. Influx Transfer Request (Form P-10B): This instrument is used 
by care provider facilities and ORR federal staff to process 
recommendations and decisions for transfers to an influx care facility. 
This is a new instrument that ORR plans to add to this collection.
    11. Transfer Summary and Tracking (formerly titled Transfer Request 
and Tracking Form) (Form P-11): This instrument is used by care 
providers to track the physical transfer of the UC and their 
belongings. ORR revised the formatting and reworded some of the fields. 
ORR also removed the field ``FINS Number'' and added the fields 
``Gender'' and ``Gender Other.''
    12. Program Entity (formerly titled UC Portal Capacity Report) 
(Form P-12): This instrument is used by care providers and ORR to track 
certain information related to care provider programs, such as 
location, contact information, bed capacity, state licensure, grant 
information, monitoring, and program census. ORR greatly expanded this 
instrument to track multiple types of information related to care 
provider programs. The average burden minutes per response was 
increased from 5 to 30 minutes. In addition to bed capacity, this 
instrument contains the following information:
    [cir] An overview of the program that includes name, status, parent 
entity, type, address, region, and acceptable placement types;
    [cir] Various program points of contact;
    [cir] Stakeholder information (child advocate program, legal 
service provider, field office juvenile coordinator);
    [cir] Information related to the program's state licensing agency 
and licensing status;
    [cir] Information related to the program's Administration for 
Children and Families grant;
    [cir] Fields tracking the reason and dates of stop placements, if 
applicable;
    [cir] Information related to the program's ORR monitoring schedule;
    [cir] Sections that list all events and incident reports created 
for the program (cleared as separate instruments in OMB #0970-0547);
    [cir] Census information and the ability to initiate prescreening 
for transfers to influx care facilities (cleared as Influx Transfer 
Manual and Prescreen Review in this collection);
    [cir] An area to add individuals to the program's team (e.g., 
assigned Federal Field Specialist, Project Officer);
    [cir] An area to upload documents related to the facility and its 
operations and/or compliance; and
    [cir] An auto-populated capacity dashboard to track available beds.
    13. UC Profile (formerly titled Add New UC) (Form P-13): This 
instrument is used by referring federal agencies and care providers to 
create a profile for a UC from which all information related to their 
case can be accessed. Previously, the purpose of this instrument was to 
(1) create an initial profile and (2) receive/process referrals. The 
function of receiving/processing referrals and the related fields from 
the Add New UC instrument were moved to the UC Referral instrument, as 
noted above in the description of changes for UC Referral. The function 
of creating an initial profile in the system and related fields 
containing basic UC information remain with this instrument. However, 
the purpose of this instrument has been expanded. It now acts as a hub 
where users can assess all records related to a UC's case. Most of the 
records accessible from the UC Profile are being cleared as separate 
instruments, either in this or another one of ORR's information 
collections. The sections being cleared under this instrument are as 
follows: Profile Information, Program Designation, Legal--Immigration, 
Legal--Administrative, System Information, Apprehended Relationships, 
Other Relationships, Adult Contact Relationships, Entity Team, and 
Documents. The average burden minutes per response was increased from 
15 to 45 minutes.
    14. ORR Transfer Notice--Notice of Transfer to ICE Chief Counsel--
Change of Address/Change of Venue (Form P-14): This instrument is used 
by care providers to notify the Department of Homeland Security (DHS) 
of the transfer of a UC within the ORR care provider network so that 
DHS may file a Motion for Change of Venue and/or Change of Address with 
the Executive Office for Immigration Review to ensure the UC's 
immigration case is transferred to the local immigration court, if 
applicable. ORR revised the formatting, but no changes were made to the 
content.
    15. Family Group Entity (Form P-15): This instrument is used by the 
ORR Intakes Team to associate UCs who are members of the same family 
with each other. This is a new instrument that ORR plans to add to this 
collection.
    16. Influx Transfer Manifest (Form P-16): This instrument is used 
by designated care provider staff and ORR staff to plan, track, and 
notify stakeholders of group transfers to an influx care facility. This 
is a new instrument that ORR plans to add to this collection.
    17. Influx Transfer Manual and Prescreen Review (Form P-17): This 
instrument is used by designated care provider staff to evaluate each 
UC's eligibility to be transferred to an influx care facility. Care 
provider staff review and update information on daily during times of 
influx. This is a new instrument that ORR plans to add to this 
collection.
    B. ORR plans to remove the term ``alien'' from the title of this 
information collection and revise it to read ``Placement and Transfer 
of Unaccompanied Children into ORR Care Provider Facilities.''
    C. ORR intends to conduct a phased rollout of the UC Path system. 
Beginning fall 2021, ORR plans to roll the UC Path system out to a 
small group of care provider programs. ORR will gradually expand use of 
the system to other programs and expects all care provider programs 
will be using UC Path by spring 2022. To ensure continuity of 
operations, care provider programs will need the ability to continue 
using instruments in the UC Portal system while they are waiting to 
transition over to the UC Path system. Therefore, ORR proposes 
continued use of the following UC Portal (ORR's current case management 
system) instruments, concurrently with the UC Path versions of the same 
instruments, until all care provider programs are using UC Path.


[[Page 56272]]


1. Placement Authorization (Form P-1)
2. Authorization for Medical, Dental, and Mental Health Care (Form P-2)
3. Intakes Placement Checklist
4. Transfer Request (Form P-10A)
5. Transfer Summary and Tracking (formerly titled Transfer Request and 
Tracking Form) (Form P-11)
6. UC Portal Capacity Report (Form P-12)
7. Add New UC (Form P-13)
8. ORR Transfer Notification--Notice of Transfer to Immigration and 
Customs Enforcement's (ICE) Chief Counsel--Change of Address/Change of 
Venue (Form P-14)

    Respondents: ORR grantee and contractor staff, other federal 
agencies.

                                             Annual Burden Estimates
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                                                                  Annual  number
                                                  Annual  number   of  responses  Average burden   Annual total
                   Instrument                           of              per         minutes per    burden hours
                                                    respondents     respondent       response
----------------------------------------------------------------------------------------------------------------
Placement Authorization (Form P-1)..............             216             278               5           5,004
Authorization for Medical, Dental, and Mental                216             278               5           5,004
 Health Care (Form P-2).........................
Notice of Placement in a Restrictive Setting                  15              34              20             170
 (Form P-4/4s)..................................
Long Term Foster Care Placement Memo (Form P-5).              30               3              15              23
UC Referral (Form P-7)..........................              16           3,250              60          52,000
UC Referral--Intakes Placement Checklist (Form P-             16               9              30              72
 7).............................................
Care Provider Checklist for Transfers to Influx              216              10              15             540
 Care Facilities (Form P-8).....................
Medical Checklist for Transfers (Form P-9A).....             216              27               5             486
Medical Checklist for Influx Transfers (Form P-              216              63              10           2,268
 9B)............................................
Transfer Request (Form P-10A)--Grantee Case                  216              37              25           3,330
 Manager........................................
Transfer Request (Form P-10A)--Contractor Case               250              37              20           3,083
 Coordinator....................................
Influx Transfer Request (Form P-10B)............             216              63              25           5,670
Transfer Summary and Tracking (Form P-11).......             216              37              10           1,332
Program Entity (Form P-12)......................             216              12              30           1,296
UC Profile (Form P-13)..........................             216             241              45          39,042
ORR Transfer Notification--ORR Notification to               216              37              10           1,332
 ICE Chief Counsel of Transfer of UC and Request
 to Change Address/Venue (Form P-14)............
Family Group Entity (Form P-15).................              16             188               5             251
Influx Transfer Manifest (Form P-16)............               3              12              20              12
Influx Transfer Manual and Prescreen Criteria                216          43,333              30       4,679,964
 Review (Form P-17).............................
                                                 ---------------------------------------------------------------
    Estimated Annual Burden Hours Total.........  ..............  ..............  ..............       4,800,879
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    Authority: 6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno Settlement 
Agreement, No. CV85-4544-RJK (C.D. Cal. 1996).

Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2021-21999 Filed 10-7-21; 8:45 am]
BILLING CODE 4184-45-P