Privacy Act of 1974; System of Records, 52467-52469 [2021-20352]
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Federal Register / Vol. 86, No. 180 / Tuesday, September 21, 2021 / Notices
Total Estimated Annual Burden: 100
hours.
General Description of Collection: The
supplementary leverage ratio
regulations strengthen the definition of
total leverage exposure and improve the
measure of a banking organization’s on
and off-balance sheet exposures. All
banking organizations that are subject to
the advanced approaches risk-based
capital rules are required to disclose
their supplementary leverage ratios.
Advanced approaches banking
organizations must report their
supplementary leverage ratios on the
applicable regulatory reports. The
calculation and disclosure requirements
for the supplementary leverage ratio in
the federal banking agencies’ regulatory
capital rules are generally consistent
with international standards published
by the Basel Committee on Banking
Supervision. These disclosures enhance
the transparency and consistency of
reporting requirements for the
supplementary leverage ratio by all
internationally active organizations.
There is no change in the
methodology or substance of this
information collection. The increase in
total estimated annual burden from 40
hours in 2018 to 100 hours currently is
due to economic factors as reflected in
the increase in estimated number of
respondents.
Request for Comment
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Comments are invited on: (a) Whether
the collection of information is
necessary for the proper performance of
the FDIC’s functions, including whether
the information has practical utility; (b)
the accuracy of the estimates of the
burden of the information collection,
including the validity of the
methodology and assumptions used; (c)
ways to enhance the quality, utility, and
clarity of the information to be
collected; and (d) ways to minimize the
burden of the collection of information
on respondents, including through the
use of automated collection techniques
or other forms of information
technology. All comments will become
a matter of public record.
Dated at Washington, DC, this 15th day of
September 2021.
Federal Deposit Insurance Corporation.
James P. Sheesley,
Assistant Executive Secretary.
[FR Doc. 2021–20306 Filed 9–20–21; 8:45 am]
BILLING CODE 6714–01–P
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FEDERAL DEPOSIT INSURANCE
CORPORATION
FDIC Advisory Committee of State
Regulators; Notice of Meeting
Federal Deposit Insurance
Corporation (FDIC).
ACTION: Notice of open meeting.
AGENCY:
52467
optimal viewing, a high-speed internet
connection is recommended.
Federal Deposit Insurance Corporation.
Dated at Washington, DC, on September
16, 2021.
James Sheesley,
Assistant Executive Secretary.
[FR Doc. 2021–20358 Filed 9–20–21; 8:45 am]
BILLING CODE 6714–01–P
In accordance with the
Federal Advisory Committee Act, notice
is hereby given of a meeting of the FDIC
Advisory Committee of State Regulators.
The Advisory Committee will provide
advice and recommendations on a broad
range of policy issues regarding the
regulation of state-chartered financial
institutions throughout the United
States, including its territories. The
meeting is open to the public. Out of an
abundance of caution related to current
and potential coronavirus
developments, the public’s means to
observe this meeting of the Advisory
Committee of State Regulators will be
via a Webcast live on the internet. In
addition, the meeting will be recorded
and subsequently made available ondemand approximately two weeks after
the event. The web addresses for
viewing the live event and the recording
are provided below in the ADDRESSES
paragraph.
SUMMARY:
Tuesday, October 6, 2021, from
1:00 p.m. to 5:00 p.m.
ADDRESSES: To view the live event, visit
https://fdic.windrosemedia.com. To view
the recording, visit https://
fdic.windrosemedia.com/
index.php?category=
Advisory+Committee+State+Regulators.
If you require a reasonable
accommodation to participate, please
contact DisabilityProgram@fdic.gov or
call 703–562–2096 to make necessary
arrangements.
DATES:
FOR FURTHER INFORMATION CONTACT:
Requests for further information
concerning the meeting may be directed
to Debra A. Decker, Committee
Management Officer of the FDIC, at
(202) 898–8748.
SUPPLEMENTARY INFORMATION:
Agenda: The agenda will include a
discussion of a variety of current and
emerging issues that have potential
implications regarding the regulation
and supervision of state-chartered
financial institutions. The agenda is
subject to change. Any changes to the
agenda will be announced at the
beginning of the meeting.
Type of Meeting: This meeting of the
Advisory Committee of State Regulators
will be Webcast live via the internet
https://fdic.windrosemedia.com. For
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FEDERAL MEDIATION AND
CONCILIATION SERVICE
Privacy Act of 1974; System of
Records
Federal Mediation and
Conciliation Service.
ACTION: Notice of a new system of
records.
AGENCY:
To fulfill its conflict
resolution and training mission, Federal
Mediation and Conciliation Service
(FMCS) uses Microsoft SharePoint,
Microsoft Outlook, and a case records
management system new to FMCS to
enable mediators and managers to
manage cases, manage reporting
requirements, provide data for research
and training, store recorded trainings
and meetings, and collect information
on Agency operations. The Agency’s
internal drives, SharePoint, email,
Cloud-based services such as Zoom.gov
and Microsoft Teams, and a case records
management system are used to store
electronic case tracking information,
electronic case files (including
mediation agreements), and recorded
meetings and trainings, permitting the
accurate and timely collection, retrieval,
and retention of information maintained
by offices of the Agency. Inter-Agency
Agreements (IAA), agreements for
reimbursable services, and requests for
mediation and training are also stored in
these locations. IAAs and agreements
for reimbursable services allow FMCS to
provide requested services, such as
training and labor dispute resolution, to
other federal agencies.
DATES: This notice will be effective
without further notice on October 21,
2021 unless otherwise revised pursuant
to comments received. New routine uses
will be effective on October 21, 2021.
Comments must be received on or
before October 21, 2021.
ADDRESSES: You may send comments,
identified by FMCS–0004 by any of the
following methods:
• Mail: Office of General Counsel, 250
E Street SW, Washington, DC 20427.
• Email: ogc@fmcs.gov. Include
FMCS–0004 on the subject line of the
message.
SUMMARY:
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52468
Federal Register / Vol. 86, No. 180 / Tuesday, September 21, 2021 / Notices
• Fax: (202) 606–5444.
CATEGORIES OF RECORDS IN THE SYSTEM:
FOR FURTHER INFORMATION CONTACT:
Anna Davis, Deputy General Counsel, at
adavis@fmcs.gov or 202–606–3737.
SUPPLEMENTARY INFORMATION: This new
system is needed for processing, storing,
and maintaining FMCS case records,
notices, and agreements.
RECORD SOURCE CATEGORIES:
SYSTEM NAME AND NUMBER:
FMCS–0004.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Mediation and Conciliation
Service, 250 E Street SW, Washington,
DC 20427.
SYSTEM MANAGER(S):
Doug Jones, Director of Information
Technology, email djones@fmcs.gov, or
send mail to Federal Mediation and
Conciliation Service, 250 E Street
Southwest, Washington, DC 20427,
Attn: Doug Jones.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Mediation and Conciliation
Service, 29 U.S.C. 172, et seq.; The
Privacy Act, 5 U.S.C. 552a; The National
Labor Relations Act, 29 U.S.C. 151, et
seq.; Administrative Dispute Resolution
Act, 5 U.S.C. 571–584; Negotiated
Rulemaking Act of 1990, 5 U.S.C. 561–
570.
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PURPOSE(S) OF THE SYSTEM:
The case records management system
is maintained for the purposes of
processing records of notices, recording
modification/termination of collective
bargaining agreements, and/or existence
of certain disputes sent by unions and
employers under the National Labor
Relations Act, as well as recording other
activities for such purposes. SharePoint
is maintained for the purposes of
processing, monitoring, approving,
modifying/canceling, signing, and
closing agreements with other federal
agencies. Microsoft Outlook is used to
store party communications requesting
and scheduling mediations and
trainings. Cloud-based systems such as
Zoom.gov and Microsoft Teams are used
to record meetings and trainings. The
Agency’s internal drives are also
maintained for the purpose of
processing Freedom of Information
requests.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Encompasses all individuals, and
parties, receiving mediation, training, or
any other external FMCS services.
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These records consist of notices,
agreements, case status information, and
data regarding parties to mediations and
trainings. This data includes name, title,
business address, business email, cell
phone number, business telephone and
fax numbers, and IP address.
Parties to labor agreements/disputes,
mediations, or those requesting training
submit notices and requests. Agencies
requesting services submit agreements,
and FMCS personnel and official
representatives receive case and
agreement information.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
The files in this system are used to
process, track, review, and evaluate
requests for mediation, training, and
other alternate dispute resolution
services, and to respond to Freedom of
Information Act requests. Data from this
system may be used for training,
presentation, and research purposes.
The files from this system will also be
used in the preparation of internal
agency reports, the agency’s budget
requests, and reports to Congress.
(1) Requests for mediation or training
completed by parties to include the
Agency Form F–7, available on
www.fmcs.gov. Contact information for
parties requesting services. These
documents are used to assign FMCS
employees to cases, to respond to
Freedom of Information Act requests,
and to inform FMCS clients and parties
of FMCS-sponsored events, trainings,
conferences, and announcements.
(2) Processing documents sent to or
from parties to a mediation: Agency
confirmation letters sent to parties
assigning mediators to cases or
trainings, mediation agreements, FMCS
terms and conditions, ethics waivers
pertaining to specific cases, strike
notices, picket notices, notice of intent
to strike, and reports and invoices
regarding mediations and training.
(3) Internal processing documents:
Checklists of steps needed during the
life of cases, correspondence with
parties, and status updates for
mediation cases. These documents are
used to assess case progress, FMCS
employee activity, and personnel needs.
These documents produce summary
descriptive statistics and analytical
studies, and data for management
information. These statistics and studies
are used for related personnel
management functions, other federal
agency studies, congressional reports,
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budget reports, and workforce
assessments.
(4) These documents or information
contained therein may be sent to
appropriate agencies, entities, and
persons when (1) FMCS suspects or has
confirmed that there has been a breach
of the system of records, (2) FMCS has
determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, FMCS
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with FMCS’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
(5) These documents or information
contained therein may be sent to
another Federal agency or Federal
entity, when FMCS determines that
information from this system of records
is reasonably necessary to assist the
recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
The case records management system
will store records electronically using a
commercial software application run on
the Customer Relationship Management
(CRM) platform, Microsoft Dynamics,
which require a username and
password. SharePoint is used to store
the IAAs, which requires a username
and password. Temporary paper files,
notices received through mail, are
destroyed once they are scanned into
the agency’s internal drives which also
require a username and password.
Communications regarding mediations
and trainings are stored in accordance
with the Agency’s record retention
schedule in Microsoft Outlook.
Meetings and trainings that are recorded
via Zoom.gov are stored in the Cloud on
ZoomGov servers requiring a username
and password. Meetings recorded in
Microsoft Teams are stored on the
FMCS employee’s OneDrive which
requires a username and password.
Third-party recording of meetings or
trainings on FMCS platforms is not
permitted.
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Federal Register / Vol. 86, No. 180 / Tuesday, September 21, 2021 / Notices
NOTIFICATION PROCEDURES:
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Mediation case records are indexed by
name of party, type of notice, case
number, case type, date, and assigned
mediator or geographic region.
Mediation case records can also be
searched by name, address, phone
number, fax number, and email of a
party on the case records management
system. On SharePoint, case records are
indexed by form name and number,
agency and office that need services,
type of service, assigned FMCS
personnel, expiration date of service,
service amount, and status.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records are stored in the system for
seven years from the date the case is
closed, plus the current year. Records
older than this will be archived and sent
to the National Archives and Records
Administration (NARA). Records on the
agency’s internal drives are stored for
seven years and then destroyed. On
SharePoint, records are stored
temporarily until business uses cease
and then records are destroyed. All
records are retained and disposed of in
accordance with General Records
Schedule 1.1 and 4.2, issued by NARA.
ADMINSTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Case records and agreements are
accessible to restricted FMCS personnel
or contractors who require access.
Access to these electronic records
occurs through a web browser to the
internet or on the agency’s internal
drives both requiring a username and
password for login. FMCS buildings are
guarded and monitored by security
personnel, cameras, ID checks, and
other physical security measures.
RECORD ACCESS PROCEDURES:
Members of the public seeking access
to FMCS records would need to submit
a Freedom of Information Act request
via the Agency’s public website portal,
https://palfmcs.efoia-host.com/. FMCS
personnel must login to the agency’s
network and database using agency
credentials to access these records.
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CONTESTING RECORDS PROCEDURES:
See 29 CFR 1410.6, Requests for
correction or amendment of records, on
how to contest the content of any
records. Privacy Act requests to amend
or correct records may be submitted to
the Chief Privacy Officer at privacy@
fmcs.gov or Chief Privacy Officer, FMCS
250 E Street SW, Washington, DC
20427. Also, see https://www.fmcs.gov/
privacy-policy/.
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Jkt 253001
See 29 CFR 1410.3(a), Individual
access requests.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
52469
managing member, both of Tulsa,
Oklahoma; to retain voting shares of
Security Bancshares Corporation, and
thereby indirectly retain voting shares of
Security State Bank of Oklahoma.
Board of Governors of the Federal Reserve
System, September 15, 2021.
Michele Taylor Fennell,
Deputy Associate Secretary of the Board.
HISTORY:
None.
Dated: September 16, 2021.
Sarah Cudahy.
General Counsel.
[FR Doc. 2021–20317 Filed 9–20–21; 8:45 am]
BILLING CODE P
[FR Doc. 2021–20352 Filed 9–20–21; 8:45 am]
BILLING CODE 6732–01–P
FEDERAL RESERVE SYSTEM
FEDERAL RESERVE SYSTEM
Change in Bank Control Notices;
Acquisitions of Shares of a Bank or
Bank Holding Company
The notificants listed below have
applied under the Change in Bank
Control Act (Act) (12 U.S.C. 1817(j)) and
§ 225.41 of the Board’s Regulation Y (12
CFR 225.41) to acquire shares of a bank
or bank holding company. The factors
that are considered in acting on the
applications are set forth in paragraph 7
of the Act (12 U.S.C. 1817(j)(7)).
The public portions of the
applications listed below, as well as
other related filings required by the
Board, if any, are available for
immediate inspection at the Federal
Reserve Bank(s) indicated below and at
the offices of the Board of Governors.
This information may also be obtained
on an expedited basis, upon request, by
contacting the appropriate Federal
Reserve Bank and from the Board’s
Freedom of Information Office at
https://www.federalreserve.gov/foia/
request.htm. Interested persons may
express their views in writing on the
standards enumerated in paragraph 7 of
the Act.
Comments regarding each of these
applications must be received at the
Reserve Bank indicated or the offices of
the Board of Governors, Ann E.
Misback, Secretary of the Board, 20th
Street and Constitution Avenue NW,
Washington, DC 20551–0001, not later
than October 6, 2021.
A. Federal Reserve Bank of Kansas
City (Jeffrey Imgarten, Assistant Vice
President) 1 Memorial Drive, Kansas
City, Missouri 64198–0001:
1. Robin Burch, Tulsa, Oklahoma; a
member of the Burch Family Group, a
group acting in concert, to acquire
voting shares of Security Bancshares
Corporation, and thereby indirectly
acquire voting shares of Security State
Bank of Oklahoma, both of Wewoka,
Oklahoma.
Additionally, Pier 6 Investment
Company, LLC, Tipton Burch, as
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Fmt 4703
Sfmt 4703
Formations of, Acquisitions by, and
Mergers of Bank Holding Companies
The companies listed in this notice
have applied to the Board for approval,
pursuant to the Bank Holding Company
Act of 1956 (12 U.S.C. 1841 et seq.)
(BHC Act), Regulation Y (12 CFR part
225), and all other applicable statutes
and regulations to become a bank
holding company and/or to acquire the
assets or the ownership of, control of, or
the power to vote shares of a bank or
bank holding company and all of the
banks and nonbanking companies
owned by the bank holding company,
including the companies listed below.
The public portions of the
applications listed below, as well as
other related filings required by the
Board, if any, are available for
immediate inspection at the Federal
Reserve Bank(s) indicated below and at
the offices of the Board of Governors.
This information may also be obtained
on an expedited basis, upon request, by
contacting the appropriate Federal
Reserve Bank and from the Board’s
Freedom of Information Office at
https://www.federalreserve.gov/foia/
request.htm. Interested persons may
express their views in writing on the
standards enumerated in the BHC Act
(12 U.S.C. 1842(c)).
All public comments will be made
available on the Board’s website at
https://www.federalreserve.gov/foia/
readingrooms.htm#rr1 as submitted,
unless modified for technical reasons or
to remove personally identifiable
information or other confidential
information at the commenter’s request.
Accordingly, your comments will not be
edited to remove any confidential,
contact, or identifying information.
Comments regarding each of these
applications must be received at the
Reserve Bank indicated or the offices of
the Board of Governors, Ann E.
Misback, Secretary of the Board, 20th
Street and Constitution Avenue NW,
Washington, DC 20551–0001, not later
than October 21, 2021.
E:\FR\FM\21SEN1.SGM
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]]>Agencies
[Federal Register Volume 86, Number 180 (Tuesday, September 21, 2021)]
[Notices]
[Pages 52467-52469]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-20352]
=======================================================================
-----------------------------------------------------------------------
FEDERAL MEDIATION AND CONCILIATION SERVICE
Privacy Act of 1974; System of Records
AGENCY: Federal Mediation and Conciliation Service.
ACTION: Notice of a new system of records.
-----------------------------------------------------------------------
SUMMARY: To fulfill its conflict resolution and training mission,
Federal Mediation and Conciliation Service (FMCS) uses Microsoft
SharePoint, Microsoft Outlook, and a case records management system new
to FMCS to enable mediators and managers to manage cases, manage
reporting requirements, provide data for research and training, store
recorded trainings and meetings, and collect information on Agency
operations. The Agency's internal drives, SharePoint, email, Cloud-
based services such as Zoom.gov and Microsoft Teams, and a case records
management system are used to store electronic case tracking
information, electronic case files (including mediation agreements),
and recorded meetings and trainings, permitting the accurate and timely
collection, retrieval, and retention of information maintained by
offices of the Agency. Inter-Agency Agreements (IAA), agreements for
reimbursable services, and requests for mediation and training are also
stored in these locations. IAAs and agreements for reimbursable
services allow FMCS to provide requested services, such as training and
labor dispute resolution, to other federal agencies.
DATES: This notice will be effective without further notice on October
21, 2021 unless otherwise revised pursuant to comments received. New
routine uses will be effective on October 21, 2021. Comments must be
received on or before October 21, 2021.
ADDRESSES: You may send comments, identified by FMCS-0004 by any of the
following methods:
Mail: Office of General Counsel, 250 E Street SW,
Washington, DC 20427.
Email: [email protected]. Include FMCS-0004 on the subject line
of the message.
[[Page 52468]]
Fax: (202) 606-5444.
FOR FURTHER INFORMATION CONTACT: Anna Davis, Deputy General Counsel, at
[email protected] or 202-606-3737.
SUPPLEMENTARY INFORMATION: This new system is needed for processing,
storing, and maintaining FMCS case records, notices, and agreements.
SYSTEM NAME AND NUMBER:
FMCS-0004.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Federal Mediation and Conciliation Service, 250 E Street SW,
Washington, DC 20427.
SYSTEM MANAGER(S):
Doug Jones, Director of Information Technology, email
[email protected], or send mail to Federal Mediation and Conciliation
Service, 250 E Street Southwest, Washington, DC 20427, Attn: Doug
Jones.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Mediation and Conciliation Service, 29 U.S.C. 172, et seq.;
The Privacy Act, 5 U.S.C. 552a; The National Labor Relations Act, 29
U.S.C. 151, et seq.; Administrative Dispute Resolution Act, 5 U.S.C.
571-584; Negotiated Rulemaking Act of 1990, 5 U.S.C. 561-570.
PURPOSE(S) OF THE SYSTEM:
The case records management system is maintained for the purposes
of processing records of notices, recording modification/termination of
collective bargaining agreements, and/or existence of certain disputes
sent by unions and employers under the National Labor Relations Act, as
well as recording other activities for such purposes. SharePoint is
maintained for the purposes of processing, monitoring, approving,
modifying/canceling, signing, and closing agreements with other federal
agencies. Microsoft Outlook is used to store party communications
requesting and scheduling mediations and trainings. Cloud-based systems
such as Zoom.gov and Microsoft Teams are used to record meetings and
trainings. The Agency's internal drives are also maintained for the
purpose of processing Freedom of Information requests.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Encompasses all individuals, and parties, receiving mediation,
training, or any other external FMCS services.
CATEGORIES OF RECORDS IN THE SYSTEM:
These records consist of notices, agreements, case status
information, and data regarding parties to mediations and trainings.
This data includes name, title, business address, business email, cell
phone number, business telephone and fax numbers, and IP address.
RECORD SOURCE CATEGORIES:
Parties to labor agreements/disputes, mediations, or those
requesting training submit notices and requests. Agencies requesting
services submit agreements, and FMCS personnel and official
representatives receive case and agreement information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The files in this system are used to process, track, review, and
evaluate requests for mediation, training, and other alternate dispute
resolution services, and to respond to Freedom of Information Act
requests. Data from this system may be used for training, presentation,
and research purposes. The files from this system will also be used in
the preparation of internal agency reports, the agency's budget
requests, and reports to Congress.
(1) Requests for mediation or training completed by parties to
include the Agency Form F-7, available on www.fmcs.gov. Contact
information for parties requesting services. These documents are used
to assign FMCS employees to cases, to respond to Freedom of Information
Act requests, and to inform FMCS clients and parties of FMCS-sponsored
events, trainings, conferences, and announcements.
(2) Processing documents sent to or from parties to a mediation:
Agency confirmation letters sent to parties assigning mediators to
cases or trainings, mediation agreements, FMCS terms and conditions,
ethics waivers pertaining to specific cases, strike notices, picket
notices, notice of intent to strike, and reports and invoices regarding
mediations and training.
(3) Internal processing documents: Checklists of steps needed
during the life of cases, correspondence with parties, and status
updates for mediation cases. These documents are used to assess case
progress, FMCS employee activity, and personnel needs. These documents
produce summary descriptive statistics and analytical studies, and data
for management information. These statistics and studies are used for
related personnel management functions, other federal agency studies,
congressional reports, budget reports, and workforce assessments.
(4) These documents or information contained therein may be sent to
appropriate agencies, entities, and persons when (1) FMCS suspects or
has confirmed that there has been a breach of the system of records,
(2) FMCS has determined that as a result of the suspected or confirmed
breach there is a risk of harm to individuals, FMCS (including its
information systems, programs, and operations), the Federal Government,
or national security; and (3) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with FMCS's efforts to respond to the suspected or confirmed breach or
to prevent, minimize, or remedy such harm.
(5) These documents or information contained therein may be sent to
another Federal agency or Federal entity, when FMCS determines that
information from this system of records is reasonably necessary to
assist the recipient agency or entity in (1) responding to a suspected
or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The case records management system will store records
electronically using a commercial software application run on the
Customer Relationship Management (CRM) platform, Microsoft Dynamics,
which require a username and password. SharePoint is used to store the
IAAs, which requires a username and password. Temporary paper files,
notices received through mail, are destroyed once they are scanned into
the agency's internal drives which also require a username and
password. Communications regarding mediations and trainings are stored
in accordance with the Agency's record retention schedule in Microsoft
Outlook. Meetings and trainings that are recorded via Zoom.gov are
stored in the Cloud on ZoomGov servers requiring a username and
password. Meetings recorded in Microsoft Teams are stored on the FMCS
employee's OneDrive which requires a username and password. Third-party
recording of meetings or trainings on FMCS platforms is not permitted.
[[Page 52469]]
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Mediation case records are indexed by name of party, type of
notice, case number, case type, date, and assigned mediator or
geographic region. Mediation case records can also be searched by name,
address, phone number, fax number, and email of a party on the case
records management system. On SharePoint, case records are indexed by
form name and number, agency and office that need services, type of
service, assigned FMCS personnel, expiration date of service, service
amount, and status.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are stored in the system for seven years from the date the
case is closed, plus the current year. Records older than this will be
archived and sent to the National Archives and Records Administration
(NARA). Records on the agency's internal drives are stored for seven
years and then destroyed. On SharePoint, records are stored temporarily
until business uses cease and then records are destroyed. All records
are retained and disposed of in accordance with General Records
Schedule 1.1 and 4.2, issued by NARA.
ADMINSTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Case records and agreements are accessible to restricted FMCS
personnel or contractors who require access. Access to these electronic
records occurs through a web browser to the internet or on the agency's
internal drives both requiring a username and password for login. FMCS
buildings are guarded and monitored by security personnel, cameras, ID
checks, and other physical security measures.
RECORD ACCESS PROCEDURES:
Members of the public seeking access to FMCS records would need to
submit a Freedom of Information Act request via the Agency's public
website portal, https://palfmcs.efoia-host.com/. FMCS personnel must
login to the agency's network and database using agency credentials to
access these records.
CONTESTING RECORDS PROCEDURES:
See 29 CFR 1410.6, Requests for correction or amendment of records,
on how to contest the content of any records. Privacy Act requests to
amend or correct records may be submitted to the Chief Privacy Officer
at [email protected] or Chief Privacy Officer, FMCS 250 E Street SW,
Washington, DC 20427. Also, see https://www.fmcs.gov/privacy-policy/.
NOTIFICATION PROCEDURES:
See 29 CFR 1410.3(a), Individual access requests.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Dated: September 16, 2021.
Sarah Cudahy.
General Counsel.
[FR Doc. 2021-20352 Filed 9-20-21; 8:45 am]
BILLING CODE 6732-01-P
