Privacy Act of 1974; System of Records, 50110-50113 [2021-19311]
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60-day comment period. This notice
allows for an additional 30 days for
public comments. A fuller description
of the ICR is given below, including its
estimated burden and cost to the public.
An agency may neither conduct nor
sponsor, and a person is not required to
respond to, a collection of information
unless it displays a currently valid OMB
control number.
DATES: Additional comments may be
submitted on or before October 7, 2021.
ADDRESSES: Submit your comments,
referencing Docket ID Number EPA–
HQ–OAR–2020–0627, to: (1) EPA online
using https://www.regulations.gov/ (our
preferred method), or by email to
docket.oeca@epa.gov, or by mail to: EPA
Docket Center, Environmental
Protection Agency, Mail Code 28221T,
1200 Pennsylvania Ave. NW,
Washington, DC 20460; and (2) OMB via
email to oira_submission@omb.eop.gov.
Address comments to OMB Desk Officer
for EPA.
The EPA’s policy is that all comments
received will be included in the public
docket without change including any
personal information provided, unless
the comment includes profanity, threats,
information claimed to be Confidential
Business Information (CBI), or other
information whose disclosure is
restricted by statute. Out of an
abundance of caution for members of
the public and our staff, the EPA Docket
Center and Reading Room are closed to
the public, with limited exceptions, to
reduce the risk of transmitting COVID–
19. Our Docket Center staff will
continue to provide remote customer
service via email, phone, and webform.
We encourage the public to submit
comments via https://
www.regulations.gov/, or email, as there
may be a delay in processing mail and
faxes. Hand deliveries and couriers may
be received by scheduled appointment
only. For further information on the
EPA Docket Center services and the
current status, please visit us online at
https://www.epa.gov/dockets.
FOR FURTHER INFORMATION CONTACT:
Muntasir Ali, Sector Policies and
Program Division (D243–05), Office of
Air Quality Planning and Standards,
U.S. Environmental Protection Agency,
Research Triangle Park, North Carolina,
27711; telephone number: (919) 541–
0833; email address: ali.muntasir@
epa.gov.
SUPPLEMENTARY INFORMATION:
Supporting documents, which explain
in detail the information that the EPA
will be collecting, are available in the
public docket for this ICR. The docket
can be viewed online at https://
www.regulations.gov, or in person at the
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EPA Docket Center, WJC West Building,
Room 3334, 1301 Constitution Ave. NW,
Washington, DC. The telephone number
for the Docket Center is 202–566–1744.
For additional information about EPA’s
public docket, visit: https://
www.epa.gov/dockets.
Abstract: Owners and operators of
petroleum refineries are required to
comply with reporting and record
keeping requirements for the General
Provisions (40 CFR part 60, subpart A),
as well as for the applicable specific
standards in 40 CFR part 60 subpart J.
This includes submitting initial
notifications, performance tests and
periodic reports and results, and
maintaining records of the occurrence
and duration of any startup, shutdown,
or malfunction in the operation of an
affected facility, or any period during
which the monitoring system is
inoperative. These reports are used by
EPA to determine compliance with
these standards.
Form Numbers: None.
Respondents/affected entities:
Petroleum refineries.
Respondent’s obligation to respond:
Mandatory (40 CFR part 60, subpart J).
Estimated number of respondents:
130 (total).
Frequency of response: Semiannually.
Total estimated burden: 13,800 hours
(per year). Burden is defined at 5 CFR
1320.3(b).
Total estimated cost: $2,450,000 (per
year), which includes $809,000 in
annualized capital/startup and/or
operation & maintenance costs.
Changes in the Estimates: There is a
decrease in burden from the mostrecently approved ICR as currently
identified in the OMB Inventory of
Approved Burdens. This is due to a
decrease in the number of respondents
subject to Subpart J. The estimated
number of respondents is based on
EPA’s Enforcement and Compliance
History Online (ECHO) database, data
collected per the Agency’s industry
analysis in its recent 2018 and 2020
rulemakings and confirmed through
industry consultations. The regulations
have not changed over the past three
years and are not anticipated to change
over the next three years. The growth
rate for this industry is very low or nonexistent. Since there are no changes in
the regulatory requirements and there is
no significant industry growth, there are
no changes in the capital/startup costs.
There is a decrease in operation and
maintenance (O&M) costs due to a
decrease in the number of respondents
with these costs. O&M costs have been
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updated from 2005 to 2019 using the
CEPCI Index.
Courtney Kerwin,
Director, Regulatory Support Division.
[FR Doc. 2021–19336 Filed 9–3–21; 8:45 am]
BILLING CODE 6560–50–P
ENVIRONMENTAL PROTECTION
AGENCY
[FRL–8729–01–OMS]
Privacy Act of 1974; System of
Records
Office of the Chief Financial
Officer (OCFO), Environmental
Protection Agency (EPA).
ACTION: Notice of a modified system of
records.
AGENCY:
The U.S. Environmental
Protection Agency’s (EPA) Office of the
Chief Financial Officer (OCFO), Office
of Technology Solutions, is giving
notice that it proposes to modify a
system of records pursuant to the
provisions of the Privacy Act of 1974.
EPA is making updates to its system of
records, PeoplePlus, EPA–1 and is
modifying this system of records notice
to reflect those updates. EPA’s Office of
Human Resources (OHR) previously
used the EPA–1 PeoplePlus system to
administer several human resources
functions, including time and
attendance, payroll, workforce
transformation, and entrance on duty
system. The PeoplePlus system will
now only be used for time and
attendance, and EPA’s OCFO will now
manage the system.
DATES: Persons wishing to comment on
this system of records notice must do so
by October 7, 2021. New routine uses
for this system of records will be
effective October 7, 2021.
ADDRESSES: Submit your comments,
identified by Docket ID No. EPA–HQ–
OEI–2014–0014, by one of the following
methods:
Federal eRulemaking Portal: https://
www.regulations.gov. Follow the online
instructions for submitting comments.
Email: docket_oms@epa.gov. Include
the Docket ID number in the subject line
of the message.
Fax: 202–566–1752.
Mail: OMS Docket, Environmental
Protection Agency, Mail Code: 2822T,
1200 Pennsylvania Ave. NW,
Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/
D.C., WJC West Building, Room 3334,
1301 Constitution Ave. NW,
Washington, DC 20460. Such deliveries
are only accepted during the Docket’s
normal hours of operation, and special
SUMMARY:
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Federal Register / Vol. 86, No. 170 / Tuesday, September 7, 2021 / Notices
arrangements should be made for
deliveries of boxed information.
Instructions: Direct your comments to
Docket ID No. EPA–HQ–OEI–2014–
0014. The EPA’s policy is that all
comments received will be included in
the public docket without change and
may be made available online at https://
www.regulations.gov, including any
personal information provided, unless
the comment includes information
claimed to be Controlled Unclassified
Information (CUI) or other information
for which disclosure is restricted by
statute. Do not submit information that
you consider to be CUI or otherwise
protected through https://
www.regulations.gov. The https://
www.regulations.gov website is an
‘‘anonymous access’’ system for the
EPA, which means the EPA will not
know your identity or contact
information. If you submit an electronic
comment, the EPA recommends that
you include your name and other
contact information in the body of your
comment. If the EPA cannot read your
comment due to technical difficulties
and cannot contact you for clarification,
the EPA may not be able to consider
your comment. If you send an email
comment directly to the EPA without
going through https://
www.regulations.gov, your email
address will be automatically captured
and included as part of the comment
that is placed in the public docket and
made available on the internet.
Electronic files should avoid the use of
special characters, any form of
encryption, and be free of any defects or
viruses. For additional information
about the EPA public docket, visit the
EPA Docket Center homepage at https://
www.epa.gov/dockets.
Docket: All documents in the docket
are listed in the https://
www.regulations.gov index. Although
listed in the index, some information is
not publicly available, e.g., CUI or other
information for which disclosure is
restricted by statute. Certain other
material, such as copyrighted material,
will be publicly available only in hard
copy. Publicly available docket
materials are available either
electronically in https://
www.regulations.gov or in hard copy at
the OMS Docket, EPA/D.C., WJC West
Building, Room 3334, 1301 Constitution
Ave. NW, Washington. DC 20460. The
Public Reading Room is normally open
from 8:30 a.m. to 4:30 p.m., Monday
through Friday excluding legal holidays.
The telephone number for the Public
Reading Room is (202) 566–1744, and
the telephone number for the OMS
Docket is (202) 566–1752.
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Temporary Hours During Covid–19
Out of an abundance of caution for
members of the public and our staff, the
EPA Docket Center and Reading Room
are closed to the public, with limited
exceptions, to reduce the risk of
transmitting COVID–19. Our Docket
Center staff will continue to provide
remote customer service via email,
phone, and webform. We encourage the
public to submit comments via https://
www.regulations.gov/ or email, as there
may be a delay in processing mail and
faxes.
Hand deliveries and couriers may be
received by scheduled appointment
only. For further information on EPA
Docket Center services and the current
status, please visit us online at https://
www.epa.gov/dockets.
FOR FURTHER INFORMATION CONTACT:
Michael Clanton, Director, Office of
Technology Solutions; 1200
Pennsylvania Avenue NW, Mail Code
2731R, Washington, DC 20460; email
address: Clanton.Michael@epa.gov;
telephone number: 202 564–1084.
SUPPLEMENTARY INFORMATION: EPA’s
OHR has been using the PeoplePlus
system to administer payroll, HR
processes, and time and attendance.
EPA is removing the following
systems/functions from the PeoplePlus
system: Payroll (Federal Personnel
Payroll System), Workforce
Transformation, and Tracking System
and Entrance on Duty System (WTTS/
EODS)—web-based Human Resources
Management Suite (HRMS), and
Oracle’s Business Intelligence
Enterprise Edition (OBIEE). Specifically,
the Department of the Interior, Interior
Business Center will be hosting the
systems/functions.
PeoplePlus will continue to
administer EPA’s time and attendance,
and EPA is retaining those provisions of
the EPA–1 SORN for these functions.
The information maintained in
PeoplePlus’s time and attendance
system is not being modified and the
portions of the EPA–1 SORN not
modified here remain unchanged.
The system manager, authority for
maintenance of the system, purpose of
the system, categories of records in the
system, record source categories, routine
uses, and policy and practices for
storage and retrieval are being modified
to reflect the updated usage and
collection.
SYSTEM NAME AND NUMBER:
PeoplePlus; EPA–1.
SYSTEM LOCATION:
U.S. Environmental Protection
Agency, National Computer Center
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50111
(NCC), 109 T.W. Alexander Drive,
Durham, NC 27711.
SYSTEM MANAGER(S):
Michael Clanton, Director, Office of
Technology Solutions; 1200
Pennsylvania Avenue NW, Mail Code
2731R, Washington, DC 20460; email
address: Clanton.Michael@epa.gov;
telephone number: 202 564–1084.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5101 et seq.; 5 U.S.C. 5501
et seq.; 5 U.S.C. 5525 et seq.; 5 U.S.C.
5701 et seq.; 5 U.S.C. 6301 et seq.; 31
U.S.C. 3512; Executive Order 9397 (Nov.
22, 1943); 5 U.S.C. 6362.
PURPOSE(S) OF THE SYSTEM:
As revised herein, PeoplePlus
administers EPA’s time and attendance
by allowing EPA federal employees to
document their time and attendance,
including assigning time reporting and
work codes. This time and attendance
information is exchanged with EPA’s
payroll provider allowing for the
processing of EPA employee payroll.
PeoplePlus also allows EPA employees
to track, request, and cancel various
absence forms, including sick leave,
annual leave, administrative leave, and
time off awards.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former EPA employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
PeoplePlus contains general EPA
employee time and attendance
information. This includes elements
(Hours/Time Reporting Code/Work
Code) associated with bi-weekly time
and attendance and elements (Start-End
Dates/Leave Category/Absence Type/
Duration) related to submitting absence
requests for various types of leave.
PeoplePlus contains employee
information for payroll processing,
including: Names, SSNs, EINs, DOBs,
Addresses, Work Telephone #s, and
Employee IDs.
RECORD SOURCE CATEGORIES:
EPA’s payroll provider, the individual
on whom the record is maintained, and
Agency officials such as managers and
supervisors.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
The routine uses below are both
related to and compatible with the
original purpose for which the
information was collected. The
following routine uses apply to this
system:
A. Disclosure for Law Enforcement
Purposes: Information may be disclosed
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to the appropriate Federal, State, local,
tribal, or foreign agency responsible for
investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation,
or order, if the information is relevant
to a violation or potential violation of
civil or criminal law or regulation
within the jurisdiction of the receiving
entity.
B. Disclosure Incident to Requesting
Information: Information may be
disclosed to any source from which
additional information is requested (to
the extent necessary to identify the
individual, inform the source of the
purpose of the request, and to identify
the type of information requested,)
when necessary to obtain information
relevant to an agency decision
concerning retention of an employee or
other personnel action (other than
hiring,) retention of a security clearance,
the letting of a contract, or the issuance
or retention of a grant, or other benefit.
C. Disclosure to Requesting Agency:
Disclosure may be made to a Federal,
State, local, foreign, or tribal or other
public authority of the fact that this
system of records contains information
relevant to the retention of an employee,
the retention of a security clearance, the
letting of a contract, or the issuance or
retention of a license, grant, or other
benefit. The other agency or licensing
organization may then make a request
supported by the written consent of the
individual for the entire record if it so
chooses. No disclosure will be made
unless the information has been
determined to be sufficiently reliable to
support a referral to another office
within the agency or to another Federal
agency for criminal, civil,
administrative, personnel, or regulatory
action.
D. Disclosure to Office of Management
and Budget: Information may be
disclosed to the Office of Management
and Budget at any stage in the
legislative coordination and clearance
process in connection with private relief
legislation as set forth in OMB Circular
No. A–19.
E. Disclosure to Congressional Offices:
Information may be disclosed to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of the individual.
F. Disclosure to Department of Justice:
Information may be disclosed to the
Department of Justice, or in a
proceeding before a court, adjudicative
body, or other administrative body
before which the Agency is authorized
to appear, when:
1. The Agency, or any component
thereof;
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2. Any employee of the Agency in his
or her official capacity;
3. Any employee of the Agency in his
or her individual capacity where the
Department of Justice or the Agency
have agreed to represent the employee;
or
4. The United States, if the Agency
determines that litigation is likely to
affect the Agency or any of its
components, is a party to litigation or
has an interest in such litigation, and
the use of such records by the
Department of Justice or the Agency is
deemed by the Agency to be relevant
and necessary to the litigation provided,
however, that in each case it has been
determined that the disclosure is
compatible with the purpose for which
the records were collected.
G. Disclosure to the National
Archives: Information may be disclosed
to the National Archives and Records
Administration in records management
inspections.
H. Disclosure to Contractors,
Grantees, and Others: Information may
be disclosed to contractors, grantees,
consultants, or volunteers performing or
working on a contract, service, grant,
cooperative agreement, job, or other
activity for the Agency and who have a
need to have access to the information
in the performance of their duties or
activities for the Agency. When
appropriate, recipients will be required
to comply with the requirements of the
Privacy Act of 1974 as provided in 5
U.S.C. 552a(m).
I. Disclosures for Administrative
Claims, Complaints and Appeals:
Information from this system of records
may be disclosed to an authorized
appeal grievance examiner, formal
complaints examiner, equal
employment opportunity investigator,
arbitrator or other person properly
engaged in investigation or settlement of
an administrative grievance, complaint,
claim, or appeal filed by an employee,
but only to the extent that the
information is relevant and necessary to
the proceeding. Agencies that may
obtain information under this routine
use include, but are not limited to, the
Office of Personnel Management, Office
of Special Counsel, Merit Systems
Protection Board, Federal Labor
Relations Authority, Equal Employment
Opportunity Commission, and Office of
Government Ethics.
J. Disclosure to the Office of Personnel
Management: Information from this
system of records may be disclosed to
the Office of Personnel Management
pursuant to that agency’s responsibility
for evaluation and oversight of Federal
personnel management.
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K. Disclosure in Connection With
Litigation: Information from this system
of records may be disclosed in
connection with litigation or settlement
discussions regarding claims by or
against the Agency, including public
filing with a court, to the extent that
disclosure of the information is relevant
and necessary to the litigation or
discussions and except where court
orders are otherwise required under
section (b)(11) of the Privacy Act of
1974, 5 U.S.C. 552a(b)(11).
The two routine uses below (L and M)
are required by OMB Memorandum M–
17–12.
L. Disclosure to Persons or Entities in
Response to an Actual or Suspected
Breach of Personally Identifiable
Information: To appropriate agencies,
entities, and persons when (1) the
Agency suspects or has confirmed that
there has been a breach of the system of
records, (2) the Agency has determined
that as a result of the suspected or
confirmed breach there is a risk of harm
to individuals, the Agency (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Agency’s efforts
to respond to the suspected or
confirmed breach or to prevent,
minimize, or remedy such harm.
M. Disclosure to Assist Another
Agency in Its Efforts to Respond to a
Breach of Personally Identifiable
Information: To another Federal agency
or Federal entity, when the Agency
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs, and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
N. Disclosure to EPA’s Payroll
Processing Entity: To EPA’s current
payroll provider to process EPA’s
payroll.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
These records are maintained
electronically on servers located at EPA,
NCC.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrieved by the employee
identification number and/or employee
network ID.
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Federal Register / Vol. 86, No. 170 / Tuesday, September 7, 2021 / Notices
NOTIFICATION PROCEDURE:
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
The records contained in this system
of records are covered by EPA record
schedule 300 for purposes of retention
and disposal. Records are maintained
for 3 years.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Security controls used to protect
personally identifiable information (PII)
in PeoplePlus are commensurate with
those required for an information
system rated MODERATE for
confidentiality, integrity, and
availability, as prescribed in National
Institute of Standards and Technology
(NIST) Special Publication, 800–53,
‘‘Security and Privacy Controls for
Federal Information Systems and
Organizations,’’ Revision 5.
1. Administrative Safeguards:
PeoplePlus follows procedures set out
by NIST 800–53 and EPA’s Chief
Information Officer (CIO) Security
Procedures including that EPA
personnel are required to complete
annual agency Information Security and
Privacy training. EPA personnel are
instructed to lock their computers when
they leave their desks.
2. Technical Safeguards: Computer
records are maintained in a secure
password-protected environment.
Access to computer records is limited to
those who have a need to know.
Permission level assignments allow
users access only to those functions for
which they are authorized. Data stored
on the server is encrypted. Backups will
be maintained at a disaster recovery site.
3. Physical Safeguards: All servers are
maintained in secure, access-controlled
areas or buildings.
RECORD ACCESS PROCEDURES:
sradovich on DSKJLST7X2PROD with NOTICES
Individuals seeking access to
information in this system of records
about themselves are required to
provide adequate identification (e.g.,
driver’s license, military identification
card, employee badge, or identification
card). Additional identity verification
procedures may be required, as
warranted. Requests must meet the
requirements of EPA regulations that
implement the Privacy Act of 1974, at
40 CFR part 16.
CONTESTING RECORDS PROCEDURES:
Requests for correction or amendment
must identify the record to be changed
and the corrective action sought.
Complete EPA Privacy Act procedures
are described in EPA’s Privacy Act
regulations at 40 CFR part 16.
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Any individual who wants to know
whether this system of records contains
a record about him or her should make
a written request to the EPA, Attn:
Agency Privacy Officer, MC 2831T,
1200 Pennsylvania Ave. NW,
Washington, DC 20460, privacy@
epa.gov.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
EPA–1, PeoplePlus previously issued
SORN modifications published in the
Federal Register on June 5, 2014 (79 FR
32543), July 9, 2007 (72 FR 37217–
37220), October 10, 2003 (68 FR 58670),
and February 22, 2002 (67 FR 8246).
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2021–19311 Filed 9–3–21; 8:45 am]
BILLING CODE 6560–50–P
ENVIRONMENTAL PROTECTION
AGENCY
[FRL–8883–01–OA]
Request for Nominations for the
Science Advisory Board IRIS
Chloroform (Noncancer; Inhalation)
Review Panel
Environmental Protection
Agency (EPA).
ACTION: Notice.
AGENCY:
The Environmental Protection
Agency (EPA) Science Advisory Board
(SAB) Staff Office requests public
nominations of scientific experts to form
a Panel to review the draft EPA
Integrated Risk Information System
(IRIS) Toxicological Review of
Chloroform (Noncancer; Inhalation).
The draft assessment includes a hazard
identification analysis, which
summarizes the chemical properties,
pharmacokinetics, and health effects
associated with environmental or
occupational exposure, and doseresponse analysis, which characterizes
the quantitative relationship between
chemical exposure and each credible
health hazard. The SAB Chloroform
Review Panel will consider whether the
conclusions found in the EPA’s draft
assessment are clearly presented and
scientifically supported. The Panel will
also be asked to provide
recommendations on how the
assessment may be strengthened.
DATES: Nominations should be
submitted by September 28, 2021 per
the instructions below.
FOR FURTHER INFORMATION CONTACT: Any
member of the public wishing further
SUMMARY:
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50113
information regarding this Notice and
Request for Nominations may contact
Dr. Suhair Shallal, Designated Federal
Officer (DFO), EPA Science Advisory
Board via telephone/voice mail (202)
564–2057, or email at shallal.suhair@
epa.gov. General information
concerning the EPA SAB can be found
at the EPA SAB website at https://
sab.epa.gov.
SUPPLEMENTARY INFORMATION:
Background: The SAB (42 U.S.C. 4365)
is a chartered Federal Advisory
Committee that provides independent
scientific and technical peer review,
advice, and recommendations to the
EPA Administrator on the technical
basis for EPA actions. As a Federal
Advisory Committee, the SAB conducts
business in accordance with the Federal
Advisory Committee Act (FACA) (5
U.S.C. App. 2) and related regulations.
The SAB Staff Office is forming an
expert panel, the SAB Chloroform
Review Panel, under the auspices of the
Chartered SAB. The SAB Chloroform
Review Panel will provide advice
through the chartered SAB. The SAB
and the SAB Chloroform Review Panel
will comply with the provisions of
FACA and all appropriate SAB Staff
Office procedural policies.
The SAB Chloroform Review Panel
will conduct a review of the draft EPA
IRIS Toxicological Review of
Chloroform (Inhalation; Noncancer).
The draft assessment includes a hazard
identification analysis, which
summarizes the chemical properties,
pharmacokinetics, and health effects
associated with environmental or
occupational exposure, and doseresponse analysis, which characterizes
the quantitative relationship between
chemical exposure and each credible
health hazard. The SAB Chloroform
Review Panel will consider whether the
conclusions found in the EPA’s draft
assessment are clearly presented and
scientifically supported. The Panel will
also be asked to provide
recommendations on how the
assessment may be strengthened.
Request for Nominations: The SAB
Staff Office is seeking nominations of
nationally and internationally
recognized scientists with demonstrated
expertise in the following disciplines:
toxicology, specifically inhalation
toxicology/dosimetry, hepatic and
nephrological toxicology; epidemiology;
systematic review; physiologically-based
pharmacokinetic (PBPK) modeling;
carcinogenesis; risk assessment; dose
response analysis.
Process and Deadline for Submitting
Nominations: Any interested person or
organization may nominate qualified
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Agencies
[Federal Register Volume 86, Number 170 (Tuesday, September 7, 2021)]
[Notices]
[Pages 50110-50113]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-19311]
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ENVIRONMENTAL PROTECTION AGENCY
[FRL-8729-01-OMS]
Privacy Act of 1974; System of Records
AGENCY: Office of the Chief Financial Officer (OCFO), Environmental
Protection Agency (EPA).
ACTION: Notice of a modified system of records.
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SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of the
Chief Financial Officer (OCFO), Office of Technology Solutions, is
giving notice that it proposes to modify a system of records pursuant
to the provisions of the Privacy Act of 1974. EPA is making updates to
its system of records, PeoplePlus, EPA-1 and is modifying this system
of records notice to reflect those updates. EPA's Office of Human
Resources (OHR) previously used the EPA-1 PeoplePlus system to
administer several human resources functions, including time and
attendance, payroll, workforce transformation, and entrance on duty
system. The PeoplePlus system will now only be used for time and
attendance, and EPA's OCFO will now manage the system.
DATES: Persons wishing to comment on this system of records notice must
do so by October 7, 2021. New routine uses for this system of records
will be effective October 7, 2021.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2014-0014, by one of the following methods:
Federal eRulemaking Portal: https://www.regulations.gov. Follow the
online instructions for submitting comments.
Email: [email protected]. Include the Docket ID number in the
subject line of the message.
Fax: 202-566-1752.
Mail: OMS Docket, Environmental Protection Agency, Mail Code:
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/D.C., WJC West Building, Room 3334,
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are
only accepted during the Docket's normal hours of operation, and
special
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arrangements should be made for deliveries of boxed information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2014-0014. The EPA's policy is that all comments received will be
included in the public docket without change and may be made available
online at https://www.regulations.gov, including any personal
information provided, unless the comment includes information claimed
to be Controlled Unclassified Information (CUI) or other information
for which disclosure is restricted by statute. Do not submit
information that you consider to be CUI or otherwise protected through
https://www.regulations.gov. The https://www.regulations.gov website is
an ``anonymous access'' system for the EPA, which means the EPA will
not know your identity or contact information. If you submit an
electronic comment, the EPA recommends that you include your name and
other contact information in the body of your comment. If the EPA
cannot read your comment due to technical difficulties and cannot
contact you for clarification, the EPA may not be able to consider your
comment. If you send an email comment directly to the EPA without going
through https://www.regulations.gov, your email address will be
automatically captured and included as part of the comment that is
placed in the public docket and made available on the internet.
Electronic files should avoid the use of special characters, any form
of encryption, and be free of any defects or viruses. For additional
information about the EPA public docket, visit the EPA Docket Center
homepage at https://www.epa.gov/dockets.
Docket: All documents in the docket are listed in the https://www.regulations.gov index. Although listed in the index, some
information is not publicly available, e.g., CUI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in https://www.regulations.gov or in hard copy at the
OMS Docket, EPA/D.C., WJC West Building, Room 3334, 1301 Constitution
Ave. NW, Washington. DC 20460. The Public Reading Room is normally open
from 8:30 a.m. to 4:30 p.m., Monday through Friday excluding legal
holidays. The telephone number for the Public Reading Room is (202)
566-1744, and the telephone number for the OMS Docket is (202) 566-
1752.
Temporary Hours During Covid-19
Out of an abundance of caution for members of the public and our
staff, the EPA Docket Center and Reading Room are closed to the public,
with limited exceptions, to reduce the risk of transmitting COVID-19.
Our Docket Center staff will continue to provide remote customer
service via email, phone, and webform. We encourage the public to
submit comments via https://www.regulations.gov/ or email, as there may
be a delay in processing mail and faxes.
Hand deliveries and couriers may be received by scheduled
appointment only. For further information on EPA Docket Center services
and the current status, please visit us online at https://www.epa.gov/dockets.
FOR FURTHER INFORMATION CONTACT: Michael Clanton, Director, Office of
Technology Solutions; 1200 Pennsylvania Avenue NW, Mail Code 2731R,
Washington, DC 20460; email address: [email protected]; telephone
number: 202 564-1084.
SUPPLEMENTARY INFORMATION: EPA's OHR has been using the PeoplePlus
system to administer payroll, HR processes, and time and attendance.
EPA is removing the following systems/functions from the PeoplePlus
system: Payroll (Federal Personnel Payroll System), Workforce
Transformation, and Tracking System and Entrance on Duty System (WTTS/
EODS)--web-based Human Resources Management Suite (HRMS), and Oracle's
Business Intelligence Enterprise Edition (OBIEE). Specifically, the
Department of the Interior, Interior Business Center will be hosting
the systems/functions.
PeoplePlus will continue to administer EPA's time and attendance,
and EPA is retaining those provisions of the EPA-1 SORN for these
functions. The information maintained in PeoplePlus's time and
attendance system is not being modified and the portions of the EPA-1
SORN not modified here remain unchanged.
The system manager, authority for maintenance of the system,
purpose of the system, categories of records in the system, record
source categories, routine uses, and policy and practices for storage
and retrieval are being modified to reflect the updated usage and
collection.
SYSTEM NAME AND NUMBER:
PeoplePlus; EPA-1.
SYSTEM LOCATION:
U.S. Environmental Protection Agency, National Computer Center
(NCC), 109 T.W. Alexander Drive, Durham, NC 27711.
SYSTEM MANAGER(S):
Michael Clanton, Director, Office of Technology Solutions; 1200
Pennsylvania Avenue NW, Mail Code 2731R, Washington, DC 20460; email
address: [email protected]; telephone number: 202 564-1084.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5101 et seq.; 5 U.S.C. 5501 et seq.; 5 U.S.C. 5525 et
seq.; 5 U.S.C. 5701 et seq.; 5 U.S.C. 6301 et seq.; 31 U.S.C. 3512;
Executive Order 9397 (Nov. 22, 1943); 5 U.S.C. 6362.
PURPOSE(S) OF THE SYSTEM:
As revised herein, PeoplePlus administers EPA's time and attendance
by allowing EPA federal employees to document their time and
attendance, including assigning time reporting and work codes. This
time and attendance information is exchanged with EPA's payroll
provider allowing for the processing of EPA employee payroll.
PeoplePlus also allows EPA employees to track, request, and cancel
various absence forms, including sick leave, annual leave,
administrative leave, and time off awards.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former EPA employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
PeoplePlus contains general EPA employee time and attendance
information. This includes elements (Hours/Time Reporting Code/Work
Code) associated with bi-weekly time and attendance and elements
(Start-End Dates/Leave Category/Absence Type/Duration) related to
submitting absence requests for various types of leave. PeoplePlus
contains employee information for payroll processing, including: Names,
SSNs, EINs, DOBs, Addresses, Work Telephone #s, and Employee IDs.
RECORD SOURCE CATEGORIES:
EPA's payroll provider, the individual on whom the record is
maintained, and Agency officials such as managers and supervisors.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The routine uses below are both related to and compatible with the
original purpose for which the information was collected. The following
routine uses apply to this system:
A. Disclosure for Law Enforcement Purposes: Information may be
disclosed
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to the appropriate Federal, State, local, tribal, or foreign agency
responsible for investigating, prosecuting, enforcing, or implementing
a statute, rule, regulation, or order, if the information is relevant
to a violation or potential violation of civil or criminal law or
regulation within the jurisdiction of the receiving entity.
B. Disclosure Incident to Requesting Information: Information may
be disclosed to any source from which additional information is
requested (to the extent necessary to identify the individual, inform
the source of the purpose of the request, and to identify the type of
information requested,) when necessary to obtain information relevant
to an agency decision concerning retention of an employee or other
personnel action (other than hiring,) retention of a security
clearance, the letting of a contract, or the issuance or retention of a
grant, or other benefit.
C. Disclosure to Requesting Agency: Disclosure may be made to a
Federal, State, local, foreign, or tribal or other public authority of
the fact that this system of records contains information relevant to
the retention of an employee, the retention of a security clearance,
the letting of a contract, or the issuance or retention of a license,
grant, or other benefit. The other agency or licensing organization may
then make a request supported by the written consent of the individual
for the entire record if it so chooses. No disclosure will be made
unless the information has been determined to be sufficiently reliable
to support a referral to another office within the agency or to another
Federal agency for criminal, civil, administrative, personnel, or
regulatory action.
D. Disclosure to Office of Management and Budget: Information may
be disclosed to the Office of Management and Budget at any stage in the
legislative coordination and clearance process in connection with
private relief legislation as set forth in OMB Circular No. A-19.
E. Disclosure to Congressional Offices: Information may be
disclosed to a congressional office from the record of an individual in
response to an inquiry from the congressional office made at the
request of the individual.
F. Disclosure to Department of Justice: Information may be
disclosed to the Department of Justice, or in a proceeding before a
court, adjudicative body, or other administrative body before which the
Agency is authorized to appear, when:
1. The Agency, or any component thereof;
2. Any employee of the Agency in his or her official capacity;
3. Any employee of the Agency in his or her individual capacity
where the Department of Justice or the Agency have agreed to represent
the employee; or
4. The United States, if the Agency determines that litigation is
likely to affect the Agency or any of its components, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice or the Agency is deemed by the
Agency to be relevant and necessary to the litigation provided,
however, that in each case it has been determined that the disclosure
is compatible with the purpose for which the records were collected.
G. Disclosure to the National Archives: Information may be
disclosed to the National Archives and Records Administration in
records management inspections.
H. Disclosure to Contractors, Grantees, and Others: Information may
be disclosed to contractors, grantees, consultants, or volunteers
performing or working on a contract, service, grant, cooperative
agreement, job, or other activity for the Agency and who have a need to
have access to the information in the performance of their duties or
activities for the Agency. When appropriate, recipients will be
required to comply with the requirements of the Privacy Act of 1974 as
provided in 5 U.S.C. 552a(m).
I. Disclosures for Administrative Claims, Complaints and Appeals:
Information from this system of records may be disclosed to an
authorized appeal grievance examiner, formal complaints examiner, equal
employment opportunity investigator, arbitrator or other person
properly engaged in investigation or settlement of an administrative
grievance, complaint, claim, or appeal filed by an employee, but only
to the extent that the information is relevant and necessary to the
proceeding. Agencies that may obtain information under this routine use
include, but are not limited to, the Office of Personnel Management,
Office of Special Counsel, Merit Systems Protection Board, Federal
Labor Relations Authority, Equal Employment Opportunity Commission, and
Office of Government Ethics.
J. Disclosure to the Office of Personnel Management: Information
from this system of records may be disclosed to the Office of Personnel
Management pursuant to that agency's responsibility for evaluation and
oversight of Federal personnel management.
K. Disclosure in Connection With Litigation: Information from this
system of records may be disclosed in connection with litigation or
settlement discussions regarding claims by or against the Agency,
including public filing with a court, to the extent that disclosure of
the information is relevant and necessary to the litigation or
discussions and except where court orders are otherwise required under
section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).
The two routine uses below (L and M) are required by OMB Memorandum
M-17-12.
L. Disclosure to Persons or Entities in Response to an Actual or
Suspected Breach of Personally Identifiable Information: To appropriate
agencies, entities, and persons when (1) the Agency suspects or has
confirmed that there has been a breach of the system of records, (2)
the Agency has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Agency
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Agency's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
M. Disclosure to Assist Another Agency in Its Efforts to Respond to
a Breach of Personally Identifiable Information: To another Federal
agency or Federal entity, when the Agency determines that information
from this system of records is reasonably necessary to assist the
recipient agency or entity in (1) responding to a suspected or
confirmed breach or (2) preventing, minimizing, or remedying the risk
of harm to individuals, the recipient agency or entity (including its
information systems, programs, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach.
N. Disclosure to EPA's Payroll Processing Entity: To EPA's current
payroll provider to process EPA's payroll.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records are maintained electronically on servers located at
EPA, NCC.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by the employee identification number and/or
employee network ID.
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POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The records contained in this system of records are covered by EPA
record schedule 300 for purposes of retention and disposal. Records are
maintained for 3 years.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Security controls used to protect personally identifiable
information (PII) in PeoplePlus are commensurate with those required
for an information system rated MODERATE for confidentiality,
integrity, and availability, as prescribed in National Institute of
Standards and Technology (NIST) Special Publication, 800-53, ``Security
and Privacy Controls for Federal Information Systems and
Organizations,'' Revision 5.
1. Administrative Safeguards: PeoplePlus follows procedures set out
by NIST 800-53 and EPA's Chief Information Officer (CIO) Security
Procedures including that EPA personnel are required to complete annual
agency Information Security and Privacy training. EPA personnel are
instructed to lock their computers when they leave their desks.
2. Technical Safeguards: Computer records are maintained in a
secure password-protected environment. Access to computer records is
limited to those who have a need to know. Permission level assignments
allow users access only to those functions for which they are
authorized. Data stored on the server is encrypted. Backups will be
maintained at a disaster recovery site.
3. Physical Safeguards: All servers are maintained in secure,
access-controlled areas or buildings.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information in this system of records
about themselves are required to provide adequate identification (e.g.,
driver's license, military identification card, employee badge, or
identification card). Additional identity verification procedures may
be required, as warranted. Requests must meet the requirements of EPA
regulations that implement the Privacy Act of 1974, at 40 CFR part 16.
CONTESTING RECORDS PROCEDURES:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are described in EPA's Privacy Act regulations at 40 CFR
part 16.
NOTIFICATION PROCEDURE:
Any individual who wants to know whether this system of records
contains a record about him or her should make a written request to the
EPA, Attn: Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Ave. NW,
Washington, DC 20460, [email protected].
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
EPA-1, PeoplePlus previously issued SORN modifications published in
the Federal Register on June 5, 2014 (79 FR 32543), July 9, 2007 (72 FR
37217-37220), October 10, 2003 (68 FR 58670), and February 22, 2002 (67
FR 8246).
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2021-19311 Filed 9-3-21; 8:45 am]
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