Submission for OMB Review; Monitoring and Compliance for ORR Care Provider Facilities (0970-0564), 48707-48710 [2021-18660]
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Federal Register / Vol. 86, No. 166 / Tuesday, August 31, 2021 / Notices
with comprehensive reviews
approximately every 5 years. CDC is
currently planning for the next update
of the US MEC and US SPR and will
consider public comments when
determining the scope of the guidance
update. CDC is seeking feedback from
health care providers, professional
organizations, community-based
organizations, organizations that seek to
improve reproductive health, patient
advocacy groups, and the public.
The current US MEC may be found at
the Supplementary Materials tab of the
docket and at https://www.cdc.gov/
reproductivehealth/contraception/
mmwr/mec/summary.html. The current
US SPR may be found at the
Supplementary Materials tab of the
docket and at https://www.cdc.gov/
reproductivehealth/contraception/
mmwr/spr/summary.html.
References
1. Daniels K, Abma JC. Current contraceptive
status among women aged 15–49: United
States, 2017–2019. NCHS Data Brief
2020:388;1–8.
2. Zapata LB, Pazol K, Curtis KM et al. Need
for contraceptive services among women
of reproductive age—45 jurisdictions,
United States, 2017–2019. MMWR Morb
Mortal Wkly Rep 2021;70:910–15.
3. Marcell AV, Gibbs SE, Choiriyyah I et al.
National needs of family planning among
US men aged 15 to 44 years. Am J Public
Health 2016:106;733–9.
4. Curtis KM, Tepper NK, Jatlaoui TC, et al.
U.S. medical eligibility criteria for
contraceptive Use, 2016. MMWR
Recomm Rep 2016;65(RR–3):1–103.
5. Curtis KM, Jatlaoui TC, Tepper NK, et al.
U.S. selected practice recommendations
for contraceptive use, 2016. MMWR
Recomm Rep 2016;65(RR–4):1–66.
Sandra Cashman,
Executive Secretary, Centers for Disease
Control and Prevention.
[FR Doc. 2021–18769 Filed 8–30–21; 8:45 am]
BILLING CODE 4163–18–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Administration for Children and
Families
khammond on DSKJM1Z7X2PROD with NOTICES
Submission for OMB Review;
Monitoring and Compliance for ORR
Care Provider Facilities (0970–0564)
Office of Refugee Resettlement,
Administration for Children and
Families, Department of Health and
Human Services.
ACTION: Request for public comment.
AGENCY:
The Office of Refugee
Resettlement (ORR), Administration for
Children and Families (ACF), U.S.
SUMMARY:
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20:08 Aug 30, 2021
Jkt 253001
Department of Health and Human
Services (HHS), is proposing to continue
to collect information that will allow the
Unaccompanied Children (UC) Program
to monitor its care provider facilities for
compliance with federal and state laws
and regulations, licensing and
accreditation standards, ORR policies
and procedures, and child welfare
standards. These information
collections were originally approved
under emergency approval for 6 months.
This request is to continue data
collection.
DATES: Comments due within 30 days of
publication. OMB is required to make a
decision concerning the collection of
information between 30 and 60 days
after publication of this document in the
Federal Register. Therefore, a comment
is best assured of having its full effect
if OMB receives it within 30 days of
publication.
ADDRESSES: Written comments and
recommendations for the proposed
information collection should be sent
within 30 days of publication of this
notice to www.reginfo.gov/public/do/
PRAMain. Find this particular
information collection by selecting
‘‘Currently under 30-day Review—Open
for Public Comments’’ or by using the
search function.
SUPPLEMENTARY INFORMATION:
Description: ORR received several
comments on this information
collection in response to the Federal
Register Notice published on
January 21, 2021, (86 FR 6340) and has
provided responses to those comments
in its final submission to OMB. UC Path
is critical to program operations and it
is important that rollout of the new
system not be delayed. Therefore, the
below description details what will be
included in the initial launch of the UC
Path case management system and
revisions based on public comments
will be made after initial launch. ORR
plans to conduct a deliberative review
of commenters’ suggestions and
concerns and submit a request for
revisions to this information collection
request in January 2022. The upcoming
information collection request will also
include revisions based on feedback
from UC Path system users (i.e., ORR
grantee, contractor, and federal staff).
The components of this information
request include:
1. Corrective Action Report (Form M–
1): This instrument is used by ORR
Monitoring Team staff (includes federal
and contractor staff), ORR Federal Field
Specialists, and ORR Project Officers to
document care provider noncompliance with minimum standards
for the care and timely release of UC;
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Sfmt 4703
48707
federal and state laws and regulations;
licensing standards; ORR policies and
procedures; and child welfare
standards. Care providers respond to
each corrective action cited by ORR staff
by entering a detail corrective action
plan into the instrument and attaching
any relevant supporting documents.
Then, ORR staff document when each
corrective action plan is completed to
ORR’s satisfaction and enter a final
determination.
2. FFS Compliance and Safety Site
Visit Report (Form M–3A): This
instrument is used by ORR Federal
Field Specialists to document site visit
observations and interview responses.
3. Out-of-Network Site Visit Report
(Form M–3B): This instrument is used
by ORR Federal Field Specialists to
document site visit observations and
interview responses for out-of-network
providers.
Checklists for a Child-Friendly
Environment
These instruments are used by care
providers on a voluntary basis to help
ensure compliance with ORR policies
and procedures related to maintaining a
safe, child-friendly environment. ORR
may also ask care providers to complete
the checklist prior to a site visit.
4. Checklist for a Child-Friendly
Environment—Care Provider
Facility (Form M–4A)
5. Checklist for a Child-Friendly
Environment—Individual Foster
Home (Form M–4B)
Incident Reviews
These instruments are used by ORR
care provider staff to provide
information to ORR on allegations of
sexual abuse or sexual harassment that
occurred in ORR care that were
investigated by local child protective
services, state licensing, local law
enforcement, the HHS Office of the
Inspector General, and/or the Federal
Bureau of Investigation. Care providers
submit the instrument to ORR’s
Prevention of Sexual Abuse Team for
review. Incident reviews help ensure
that care providers have appropriate
protective measures in place to prevent
a similar incident from occurring again.
6. UC Incident Review (Form M–5A):
This instrument is completed for
allegations of sexual abuse or sexual
harassment that occurred in ORR care
between two children. Changed the full
name of the form from ‘‘Sexual Abuse
and Sexual Harassment UAC Incident
Review’’ to ‘‘PSA UC Incident Review.’’
7. Adult Incident Review (Form M–
5B): This instrument is completed for
allegations of sexual abuse, sexual
harassment, or inappropriate sexual
E:\FR\FM\31AUN1.SGM
31AUN1
48708
Federal Register / Vol. 86, No. 166 / Tuesday, August 31, 2021 / Notices
behavior that occurred in ORR care
between a child and an adult. Changed
the full name of the form from ‘‘Sexual
Abuse and Sexual Harassment Adult
Incident Review’’ to ‘‘PSA Adult
Incident Review.’’
Site Visit Guides
These instruments are completed by
care provider staff as part of the premonitoring process for biennial site
visits and provide ORR Monitoring
Team staff with information and
supporting documents related to the
overall functioning and oversight of the
care provider program. There are
separate instruments tailored
specifically for monitoring of long term
foster care (LTFC) programs, home
study and post-release service (HS/PRS)
providers, and/or voluntary agencies
(primary grantees for LTFC and
transitional foster care sub-grantees).
12. Site Visit Guide (Form M–7A)
13. Remote Monitoring Site Visit Guide
(Form M–7B)
14. Long Term Foster Care Site Visit
Guide (Form M–7C)
15. Long Term Foster Care Remote Site
Visit Guide (Form M–7D)
16. Home Study and Post-Release
Services Site Visit Guide (Form M–
7E)
17. Voluntary Agency Site Visit Guide
(Form M–7F)
khammond on DSKJM1Z7X2PROD with NOTICES
Personnel File Checklists
These instruments are completed by
care provider staff and ORR Monitoring
Team staff (includes federal and
contractor staff) during biennial site
visits to ensure that programs are
meeting ORR policies and procedures
related to the maintenance of personnel
files. There are separate instruments
tailored specifically for HS/PRS
provider files and LTFC parent files.
25. Personnel File Checklist (Form M–
10A)
26. Supplement to Personnel File
Checklist (Form M–10B)
27. Home Study and Post-Release
Services Personnel File Checklist
(Form M–10C)
28. Long Term Foster Care Foster Parent
Checklist (Form M–10D)
Program Staff Questionnaires
These instruments are used by ORR
Monitoring Team staff (includes federal
and contractor staff) during biennial site
visits to interview and document
responses from various care provider
program staff.
29. Program Director Questionnaire
(Form M–11A)
30. Long Term Foster Care Program
Director Questionnaire (Form M–
11B)
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31. Clinician Questionnaire (Form M–
11C)
32. Long Term Foster Care Clinician
Questionnaire (Form M–11D)
33. Case Manager Questionnaire (Form
M–11E)
34. Long Term Foster Care Case
Manager Questionnaire (Form M–
11F)
35. Education Staff Questionnaire (Form
M–11G)
36. Long Term Foster Care Education
Questionnaire (Form M–11H)
37. Medical Coordinator Questionnaire
(Form M–11I)
38. Youth Care Worker Questionnaire
(Form M–11J)
39. Prevention of Sexual Abuse
Compliance Manager Staff
Questionnaire (Form M–11K)
40. Secure Detention Officer
Questionnaire (Form M–11L)
41. Long Term Foster Care Home Finder
Questionnaire (Form M–11M)
42. Long Term Foster Care Independent
Living Life Skills Staff
Questionnaire (Form M–11N)
43. Long Term Foster Care Foster Parent
Questionnaire (Form M–11O)
Child Questionnaires
These instruments are used by ORR
Monitoring Team staff (includes federal
and contractor staff) during biennial site
visits to interview and document
responses from UC.
44. UC Questionnaire—Ages 6–12 Years
Old (Form M–12A)
45. UC Questionnaire—Ages 13 and
Older (Form M–12B)
46. Long Term Foster Care Client
Questionnaire (Form M–12C)
47. Secure Client Questionnaire (Form
M–12D)
48. UC Questionnaire—Ages 5 and
Under (Form M–12E)
Service Provider Questionnaires
These instruments are used by ORR
Monitoring Team staff (includes federal
and contractor staff) during biennial site
visits to interview and document
responses from various service
providers.
49. Home Study and Post-Release
Services Director Questionnaire
(Form M–11A)
50. Home Study and Post-Release
Services Caseworker Questionnaire
(Form M–13B)
51. Legal Service Provider
Questionnaire (Form M–13C)
52. Long Term Foster Care Legal Service
Provider Questionnaire (Form M–
13D)
53. Case Coordinator Questionnaire
(Form M–13E)
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Monitoring Visit Planning
These instruments are used by ORR
Monitoring Team staff (includes federal
and contractor staff) to plan and track
biennial site visits for each fiscal year.
These forms will be housed in ORR’s
new database, UC Path.
54. Monitoring Visit (Form M–14)
55. Monitoring Schedule (Form M–15)
Proposed revisions:
• Replace the term ‘‘unaccompanied
alien child (UAC)’’ with
‘‘unaccompanied child (UC)’’
throughout the instruments in this
collection. Note that the screenshots of
UC Path instruments attached to this
memo do not reflect this change because
it has not yet been developed in the
system. However, the revision in
terminology will be made before the
system is launched.
• UC Incident Review (Form M–
5A)—Changed the full name of the form
from ‘‘Sexual Abuse and Sexual
Harassment UAC Incident Review’’ to
‘‘PSA UC Incident Review.’’
• Adult Incident Review (Form M–
5B)—Changed the full name of the form
from ‘‘Sexual Abuse and Sexual
Harassment Adult Incident Review’’ to
‘‘PSA Adult Incident Review.’’
• UC Questionnaires (Forms M–12A,
M–12B, and M–12E)—Add a new
version of the questionnaire designed
for children ages 5 and under. Translate
all three versions of the questionnaire
into Spanish.
• Secure Client Questionnaire (Form
M–12D)—Reformat the form, update the
directions, and re-phrased some of the
questions so that they are in line with
ORR’s other child questionnaires (Forms
M12–A to M–12C).
• Shelter Site Visit Guide (Form
(Form M–7A)—Revised question 6 in
the ‘‘Background Checks’’ section to
request a background check list for all
staff, not just staff hired within the past
2 years. The average burden minutes per
response was increased from 12 hours to
13 hours for respondents and from 28
hours to 29 hours for federal and
contractor monitors.
• Remove the following instruments
from the information collection. These
instruments will be completed by
federal staff as part of their normal job
duties and by less than 10 contractor
staff. Therefore, they are no longer
subject to PRA requirements.
Æ Monitoring Notes (Form M–6A)
Æ Remote Monitoring Notes (Form
M–6B)
Æ Long Term Foster Care Monitoring
Notes (Form M–6C)
Æ Long Term Foster Care Remote
Monitoring Notes (Form M–6D)
Æ UC Case File Checklist (Form M–
8A)
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Æ Long Term Foster Care Case File
Checklist (Form M–8B)
Æ Home Study and Post-Release
Services Case File Checklist (Form M–
8C)
Æ Secure and Staff Secure Addendum
to Case File Checklist (Form M–8D)
Æ On-Site Monitoring Checklist (Form
M–9A)
Æ Foster Home On-Site Monitoring
Checklist (Form M–9B)
Æ Post-Release Services Home
Observation (Form M–9C)
Respondents: ORR grantee and
contractor staff, foster parents, and UC.
Annual Burden Estimates
ESTIMATED BURDEN HOURS AND OPPORTUNITY COSTS FOR RESPONDENTS
Annual
number of
responses per
respondent
Annual
number of
respondents
Information collection title
Average
burden hours
per response
Annual total
burden hours
Corrective Action Report (Form M–1) .............................................................
FFS Compliance and Safety Site Visit Report (Form M–3A) ..........................
Out-of-Network Site Visit Report (Form M–3B) ...............................................
Checklist for a Child-Friendly Environment (Form M–4) .................................
Incident Reviews (Forms M–5A to M–5B) .......................................................
Site Visit and Remote Monitoring Site Visit Guides (Forms M–7A to M–7B)
LTFC Site Visit and LTFC Remote Monitoring Site Visit Guides (Forms M–
7C to M–7D) .................................................................................................
HS/PRS Site Visit Guide (Form M–7E) ...........................................................
Voluntary Agency Site Visit Guide (Form M–7F) ............................................
Program Staff Questionnaires (Form M–11A–K) ............................................
Secure Detention Officer Questionnaire (Form M–11L) ..................................
Long Term Foster Care Home Finder Questionnaire (Form M–11M) ............
Long Term Foster Care Independent Living Life Skills Staff Questionnaire
(Form M–11N) ..............................................................................................
Long Term Foster Care Foster Parent Questionnaire (Form M–11O) ...........
UC Questionnaires (Forms M–12A, M–12B, and M–12E) ..............................
Long Term Foster Care Client Questionnaire (M–12C) ..................................
Secure Client Questionnaire (Form M–12D) ...................................................
Home Study and Post-Release Services Director Questionnaire (Form M–
13A) ..............................................................................................................
Home Study and Post-Release Services Caseworker Questionnaire (Form
M–13B) .........................................................................................................
Legal Service Provider Questionnaire (Form M–13C) ....................................
Long Term Foster Care Legal Service Provider Questionnaire (Form M–
13D) ..............................................................................................................
Case Coordinator Questionnaire (Form M–13E) .............................................
216
216
24
216
216
93
0.5
12.0
5.0
12.0
0.3
1.0
5.00
1.00
1.00
0.25
1.50
13.00
540.00
2,592.00
120.00
648.00
97.20
1,209.00
15
30
5
756
1
15
1.0
1.0
1.0
1.0
1.0
1.0
6.00
6.00
8.00
1.00
1.00
1.00
90.00
180.00
40.00
756.00
1.00
15.00
15
30
460
75
5
1.0
1.0
1.0
1.0
1.0
1.00
0.75
0.50
0.50
0.50
15.00
22.50
230.00
37.50
2.50
30
1.0
1.00
30.00
90
93
1.0
1.0
1.00
1.00
90.00
93.00
15
108
1.0
1.0
0.75
1.00
11.25
108.00
Estimated Annual Burden Hours Total .....................................................
........................
........................
........................
6,927.95
ESTIMATED BURDEN HOURS AND OPPORTUNITY COSTS FOR CONTRACTOR MONITORS
khammond on DSKJM1Z7X2PROD with NOTICES
Corrective Action Report (Form M–1) .............................................................
Site Visit and Remote Monitoring Site Visit Guides (Forms M–7A to M–7B)
LTFC Site Visit and LTFC Remote Monitoring Site Visit Guides (Forms M–
7C to M–7D) .................................................................................................
HS/PRS Site Visit Guide (Form M–7E) ...........................................................
Voluntary Agency Site Visit Guide (Form M–7F) ............................................
Personnel File Checklist (Form M–10A) ..........................................................
Supplement to Personnel File Checklist (Form M–10B) .................................
Home Study and Post-Release Services Personnel File Checklist (Form M–
10C) ..............................................................................................................
Long Term Foster Care Foster Parent Checklist (Form M–10D) ...................
Program Staff Questionnaires (Form M–11A–K) ............................................
Secure Detention Officer Questionnaire (Form M–11L) ..................................
Long Term Foster Care Home Finder Questionnaire (Form M–11M) ............
Long Term Foster Care Independent Living Life Skills Staff Questionnaire
(Form M–11N) ..............................................................................................
Long Term Foster Care Foster Parent Questionnaire (Form M–11O) ...........
UC Questionnaires (Forms M–12A, M–12B, and M–12E) ..............................
Long Term Foster Care Client Questionnaire (M–12C) ..................................
Secure Client Questionnaire (Form M–12D) ...................................................
Home Study and Post-Release Services Director Questionnaire (Form M–
13A) ..............................................................................................................
Home Study and Post-Release Services Caseworker Questionnaire (Form
M–13B) .........................................................................................................
Legal Service Provider Questionnaire (Form M–13C) ....................................
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Annual
number of
responses per
respondent
Annual
number of
respondents
Information collection title
Frm 00051
Fmt 4703
Sfmt 4703
Average
burden hours
per response
Annual total
burden hours
4
4
25.0
7.0
22.00
29.00
2,200.00
812.00
4
4
4
4
4
1.0
2.0
0.4
31.0
54.0
21.00
21.00
28.00
1.00
1.00
84.00
168.00
44.80
124.00
216.00
4
4
4
4
4
6.0
2.0
54.0
0.1
1.0
1.00
0.50
1.00
1.00
1.00
24.00
4.00
216.00
0.40
4.00
4
4
4
4
4
1.0
2.0
33.0
5.0
0.4
1.00
0.75
0.50
0.50
0.50
4.00
6.00
66.00
10.00
0.80
4
2.0
0.50
4.00
4
4
6.0
7.0
1.00
1.00
24.00
28.00
E:\FR\FM\31AUN1.SGM
31AUN1
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Federal Register / Vol. 86, No. 166 / Tuesday, August 31, 2021 / Notices
ESTIMATED BURDEN HOURS AND OPPORTUNITY COSTS FOR CONTRACTOR MONITORS—Continued
Average
burden hours
per response
Annual total
burden hours
Long Term Foster Care Legal Service Provider Questionnaire (Form M–
13D) ..............................................................................................................
Case Coordinator Questionnaire (Form M–13E) .............................................
Monitoring Visit (Form M–14) ..........................................................................
Monitoring Schedule (Form M–15) ..................................................................
4
4
4
4
1.0
8.0
8.0
0.3
0.75
1.00
0.50
0.33
3.00
32.00
16.00
0.40
Estimated Annual Burden Hours Total .....................................................
........................
........................
........................
4,091.40
Authority: 6 U.S.C. 279; 8 U.S.C.
1232; Flores v. Reno Settlement
Agreement, No. CV85–4544–RJK (C.D.
Cal. 1996).
Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2021–18660 Filed 8–30–21; 8:45 am]
BILLING CODE 4184–45–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Administration for Children and
Families
Submission for OMB Review; Legal
Services for Unaccompanied Children
(0970–0565)
Office of Refugee Resettlement,
Administration for Children and
Families, Department of Health and
Human Services.
ACTION: Request for public comment.
AGENCY:
The Office of Refugee
Resettlement (ORR), Administration for
Children and Families (ACF), U.S.
Department of Health and Human
Services (HHS), is proposing to continue
to collect information that will allow the
Unaccompanied Children (UC) Program
to provide legal services to UC. These
information collections were originally
approved under emergency approval for
6 months. This request is to continue
data collection. This is a time sensitive
request because all of these forms are
already in use and must continue to be
in use in order for the UC Program to
meet its statutory obligations.
DATES: Comments due within 30 days of
publication. OMB is required to make a
decision concerning the collection of
information between 30 and 60 days
after publication of this document in the
Federal Register. Therefore, a comment
is best assured of having its full effect
if OMB receives it within 30 days of
publication.
SUMMARY:
khammond on DSKJM1Z7X2PROD with NOTICES
Annual
number of
responses per
respondent
Annual
number of
respondents
Information collection title
Written comments and
recommendations for the proposed
ADDRESSES:
VerDate Sep<11>2014
20:08 Aug 30, 2021
Jkt 253001
information collection should be sent
within 30 days of publication of this
notice to www.reginfo.gov/public/do/
PRAMain. Find this particular
information collection by selecting
‘‘Currently under 30-day Review—Open
for Public Comments’’ or by using the
search function. This is a time sensitive
request because many of these forms are
already in use and must continue to be
in use in order for the UC Program to
meet its statutory obligations.
SUPPLEMENTARY INFORMATION:
Description: ORR received several
comments on this information
collection in response to the Federal
Register Notice published on February
18, 2021, (86 FR 10082) and has
provided responses to those comments
in its final submission to OMB. UC Path
is critical to program operations, and it
is important that rollout of the new
system not be delayed. Therefore, the
below description details what will be
included in the initial launch of the UC
Path case management system and
revisions based on public comments
will be made after initial launch. ORR
plans to conduct a deliberative review
of commenters’ suggestions and
concerns and submit a request for
revisions to this information collection
request in January 2022. The upcoming
information collection request will also
include revisions based on feedback
from UC Path system users (i.e., ORR
grantee, contractor, and federal staff).
The components of this information
request include:
1. Legal Service Provider List for UC
in ORR Care (Form LRG–5/5s): This
instrument is provided to UC by their
case manager. The instrument contains
a list of legal services providers
available to UC. UC initial and sign the
instrument upon admission and release
of ORR custody to acknowledge receipt
of documents contained in ORR’s Legal
Resource Guide.
2. Request for a Flores Bond Hearing
(Form LRG–7/7s): This instrument is
provided to UC placed by their case
manager. The instrument is always
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Fmt 4703
Sfmt 4703
provided to UC placed in a restrictive
setting (secure, staff secure, and
residential treatment center facilities)
and to UC placed in other types of
facilities upon request. UC may use this
instrument to request or withdraw a
request for a Flores bond hearing.
3. Motion to Request a Bond
Hearing—Secure or Staff Secure
Custody (Form LRG–8A): This
instrument is completed by case
managers upon receipt of a Request for
a Flores Bond Hearing for a UC in
secure or staff secure custody and
provided to ORR. ORR files the motion
with the local immigration court.
4. Motion to Request a Bond
Hearing—Non-Secure Custody (Form
LRG–8B): This instrument is completed
by case managers upon receipt of a
Request for a Flores Bond Hearing for a
UC placed in a non-secure program (e.g.,
shelter, foster care) and provided to
ORR. ORR files the motion with the
local immigration court.
5. Request for Specific Consent to
Juvenile Court Jurisdiction (Form L–1):
This instrument is used by legal service
providers and attorneys of record to
request specific consent from ORR in
cases where they are seeking Special
Immigrant Juvenile legal relief for their
UC client and are also seeking to invoke
the jurisdiction of a state court to
determine or alter the UC’s custody
status or placement.
6. Specific Consent Request Case
Summary (Form L–2): This instrument
is completed by ORR Federal Field
Specialists (FFS) when ORR receives a
request for specific consent. FFS
provide case information that will allow
the ORR Director to make an informed
decision on whether to grant specific
consent.
7. Notice of Attorney Representation
(Form L–3): This instrument is
completed by attorneys of record for UC
to notify ORR of the purpose of legal
representation and the representation
timeframe. ORR uses this instrument to
ensure that case updates are provided to
attorneys of record. This instrument
may also be used by attorneys of record
E:\FR\FM\31AUN1.SGM
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]]>Agencies
[Federal Register Volume 86, Number 166 (Tuesday, August 31, 2021)]
[Notices]
[Pages 48707-48710]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-18660]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Submission for OMB Review; Monitoring and Compliance for ORR Care
Provider Facilities (0970-0564)
AGENCY: Office of Refugee Resettlement, Administration for Children and
Families, Department of Health and Human Services.
ACTION: Request for public comment.
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SUMMARY: The Office of Refugee Resettlement (ORR), Administration for
Children and Families (ACF), U.S. Department of Health and Human
Services (HHS), is proposing to continue to collect information that
will allow the Unaccompanied Children (UC) Program to monitor its care
provider facilities for compliance with federal and state laws and
regulations, licensing and accreditation standards, ORR policies and
procedures, and child welfare standards. These information collections
were originally approved under emergency approval for 6 months. This
request is to continue data collection.
DATES: Comments due within 30 days of publication. OMB is required to
make a decision concerning the collection of information between 30 and
60 days after publication of this document in the Federal Register.
Therefore, a comment is best assured of having its full effect if OMB
receives it within 30 days of publication.
ADDRESSES: Written comments and recommendations for the proposed
information collection should be sent within 30 days of publication of
this notice to www.reginfo.gov/public/do/PRAMain. Find this particular
information collection by selecting ``Currently under 30-day Review--
Open for Public Comments'' or by using the search function.
SUPPLEMENTARY INFORMATION:
Description: ORR received several comments on this information
collection in response to the Federal Register Notice published on
January 21, 2021, (86 FR 6340) and has provided responses to those
comments in its final submission to OMB. UC Path is critical to program
operations and it is important that rollout of the new system not be
delayed. Therefore, the below description details what will be included
in the initial launch of the UC Path case management system and
revisions based on public comments will be made after initial launch.
ORR plans to conduct a deliberative review of commenters' suggestions
and concerns and submit a request for revisions to this information
collection request in January 2022. The upcoming information collection
request will also include revisions based on feedback from UC Path
system users (i.e., ORR grantee, contractor, and federal staff).
The components of this information request include:
1. Corrective Action Report (Form M-1): This instrument is used by
ORR Monitoring Team staff (includes federal and contractor staff), ORR
Federal Field Specialists, and ORR Project Officers to document care
provider non-compliance with minimum standards for the care and timely
release of UC; federal and state laws and regulations; licensing
standards; ORR policies and procedures; and child welfare standards.
Care providers respond to each corrective action cited by ORR staff by
entering a detail corrective action plan into the instrument and
attaching any relevant supporting documents. Then, ORR staff document
when each corrective action plan is completed to ORR's satisfaction and
enter a final determination.
2. FFS Compliance and Safety Site Visit Report (Form M-3A): This
instrument is used by ORR Federal Field Specialists to document site
visit observations and interview responses.
3. Out-of-Network Site Visit Report (Form M-3B): This instrument is
used by ORR Federal Field Specialists to document site visit
observations and interview responses for out-of-network providers.
Checklists for a Child-Friendly Environment
These instruments are used by care providers on a voluntary basis
to help ensure compliance with ORR policies and procedures related to
maintaining a safe, child-friendly environment. ORR may also ask care
providers to complete the checklist prior to a site visit.
4. Checklist for a Child-Friendly Environment--Care Provider Facility
(Form M-4A)
5. Checklist for a Child-Friendly Environment--Individual Foster Home
(Form M-4B)
Incident Reviews
These instruments are used by ORR care provider staff to provide
information to ORR on allegations of sexual abuse or sexual harassment
that occurred in ORR care that were investigated by local child
protective services, state licensing, local law enforcement, the HHS
Office of the Inspector General, and/or the Federal Bureau of
Investigation. Care providers submit the instrument to ORR's Prevention
of Sexual Abuse Team for review. Incident reviews help ensure that care
providers have appropriate protective measures in place to prevent a
similar incident from occurring again.
6. UC Incident Review (Form M-5A): This instrument is completed for
allegations of sexual abuse or sexual harassment that occurred in ORR
care between two children. Changed the full name of the form from
``Sexual Abuse and Sexual Harassment UAC Incident Review'' to ``PSA UC
Incident Review.''
7. Adult Incident Review (Form M-5B): This instrument is completed
for allegations of sexual abuse, sexual harassment, or inappropriate
sexual
[[Page 48708]]
behavior that occurred in ORR care between a child and an adult.
Changed the full name of the form from ``Sexual Abuse and Sexual
Harassment Adult Incident Review'' to ``PSA Adult Incident Review.''
Site Visit Guides
These instruments are completed by care provider staff as part of
the pre-monitoring process for biennial site visits and provide ORR
Monitoring Team staff with information and supporting documents related
to the overall functioning and oversight of the care provider program.
There are separate instruments tailored specifically for monitoring of
long term foster care (LTFC) programs, home study and post-release
service (HS/PRS) providers, and/or voluntary agencies (primary grantees
for LTFC and transitional foster care sub-grantees).
12. Site Visit Guide (Form M-7A)
13. Remote Monitoring Site Visit Guide (Form M-7B)
14. Long Term Foster Care Site Visit Guide (Form M-7C)
15. Long Term Foster Care Remote Site Visit Guide (Form M-7D)
16. Home Study and Post-Release Services Site Visit Guide (Form M-7E)
17. Voluntary Agency Site Visit Guide (Form M-7F)
Personnel File Checklists
These instruments are completed by care provider staff and ORR
Monitoring Team staff (includes federal and contractor staff) during
biennial site visits to ensure that programs are meeting ORR policies
and procedures related to the maintenance of personnel files. There are
separate instruments tailored specifically for HS/PRS provider files
and LTFC parent files.
25. Personnel File Checklist (Form M-10A)
26. Supplement to Personnel File Checklist (Form M-10B)
27. Home Study and Post-Release Services Personnel File Checklist (Form
M-10C)
28. Long Term Foster Care Foster Parent Checklist (Form M-10D)
Program Staff Questionnaires
These instruments are used by ORR Monitoring Team staff (includes
federal and contractor staff) during biennial site visits to interview
and document responses from various care provider program staff.
29. Program Director Questionnaire (Form M-11A)
30. Long Term Foster Care Program Director Questionnaire (Form M-11B)
31. Clinician Questionnaire (Form M-11C)
32. Long Term Foster Care Clinician Questionnaire (Form M-11D)
33. Case Manager Questionnaire (Form M-11E)
34. Long Term Foster Care Case Manager Questionnaire (Form M-11F)
35. Education Staff Questionnaire (Form M-11G)
36. Long Term Foster Care Education Questionnaire (Form M-11H)
37. Medical Coordinator Questionnaire (Form M-11I)
38. Youth Care Worker Questionnaire (Form M-11J)
39. Prevention of Sexual Abuse Compliance Manager Staff Questionnaire
(Form M-11K)
40. Secure Detention Officer Questionnaire (Form M-11L)
41. Long Term Foster Care Home Finder Questionnaire (Form M-11M)
42. Long Term Foster Care Independent Living Life Skills Staff
Questionnaire (Form M-11N)
43. Long Term Foster Care Foster Parent Questionnaire (Form M-11O)
Child Questionnaires
These instruments are used by ORR Monitoring Team staff (includes
federal and contractor staff) during biennial site visits to interview
and document responses from UC.
44. UC Questionnaire--Ages 6-12 Years Old (Form M-12A)
45. UC Questionnaire--Ages 13 and Older (Form M-12B)
46. Long Term Foster Care Client Questionnaire (Form M-12C)
47. Secure Client Questionnaire (Form M-12D)
48. UC Questionnaire--Ages 5 and Under (Form M-12E)
Service Provider Questionnaires
These instruments are used by ORR Monitoring Team staff (includes
federal and contractor staff) during biennial site visits to interview
and document responses from various service providers.
49. Home Study and Post-Release Services Director Questionnaire (Form
M-11A)
50. Home Study and Post-Release Services Caseworker Questionnaire (Form
M-13B)
51. Legal Service Provider Questionnaire (Form M-13C)
52. Long Term Foster Care Legal Service Provider Questionnaire (Form M-
13D)
53. Case Coordinator Questionnaire (Form M-13E)
Monitoring Visit Planning
These instruments are used by ORR Monitoring Team staff (includes
federal and contractor staff) to plan and track biennial site visits
for each fiscal year. These forms will be housed in ORR's new database,
UC Path.
54. Monitoring Visit (Form M-14)
55. Monitoring Schedule (Form M-15)
Proposed revisions:
Replace the term ``unaccompanied alien child (UAC)'' with
``unaccompanied child (UC)'' throughout the instruments in this
collection. Note that the screenshots of UC Path instruments attached
to this memo do not reflect this change because it has not yet been
developed in the system. However, the revision in terminology will be
made before the system is launched.
UC Incident Review (Form M-5A)--Changed the full name of
the form from ``Sexual Abuse and Sexual Harassment UAC Incident
Review'' to ``PSA UC Incident Review.''
Adult Incident Review (Form M-5B)--Changed the full name
of the form from ``Sexual Abuse and Sexual Harassment Adult Incident
Review'' to ``PSA Adult Incident Review.''
UC Questionnaires (Forms M-12A, M-12B, and M-12E)--Add a
new version of the questionnaire designed for children ages 5 and
under. Translate all three versions of the questionnaire into Spanish.
Secure Client Questionnaire (Form M-12D)--Reformat the
form, update the directions, and re-phrased some of the questions so
that they are in line with ORR's other child questionnaires (Forms M12-
A to M-12C).
Shelter Site Visit Guide (Form (Form M-7A)--Revised
question 6 in the ``Background Checks'' section to request a background
check list for all staff, not just staff hired within the past 2 years.
The average burden minutes per response was increased from 12 hours to
13 hours for respondents and from 28 hours to 29 hours for federal and
contractor monitors.
Remove the following instruments from the information
collection. These instruments will be completed by federal staff as
part of their normal job duties and by less than 10 contractor staff.
Therefore, they are no longer subject to PRA requirements.
[cir] Monitoring Notes (Form M-6A)
[cir] Remote Monitoring Notes (Form M-6B)
[cir] Long Term Foster Care Monitoring Notes (Form M-6C)
[cir] Long Term Foster Care Remote Monitoring Notes (Form M-6D)
[cir] UC Case File Checklist (Form M-8A)
[[Page 48709]]
[cir] Long Term Foster Care Case File Checklist (Form M-8B)
[cir] Home Study and Post-Release Services Case File Checklist
(Form M-8C)
[cir] Secure and Staff Secure Addendum to Case File Checklist (Form
M-8D)
[cir] On-Site Monitoring Checklist (Form M-9A)
[cir] Foster Home On-Site Monitoring Checklist (Form M-9B)
[cir] Post-Release Services Home Observation (Form M-9C)
Respondents: ORR grantee and contractor staff, foster parents, and
UC.
Annual Burden Estimates
Estimated Burden Hours and Opportunity Costs for Respondents
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Annual number Average burden
Information collection title Annual number of responses hours per Annual total
of respondents per respondent response burden hours
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Corrective Action Report (Form M-1)............. 216 0.5 5.00 540.00
FFS Compliance and Safety Site Visit Report 216 12.0 1.00 2,592.00
(Form M-3A)....................................
Out-of-Network Site Visit Report (Form M-3B).... 24 5.0 1.00 120.00
Checklist for a Child-Friendly Environment (Form 216 12.0 0.25 648.00
M-4)...........................................
Incident Reviews (Forms M-5A to M-5B)........... 216 0.3 1.50 97.20
Site Visit and Remote Monitoring Site Visit 93 1.0 13.00 1,209.00
Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site 15 1.0 6.00 90.00
Visit Guides (Forms M-7C to M-7D)..............
HS/PRS Site Visit Guide (Form M-7E)............. 30 1.0 6.00 180.00
Voluntary Agency Site Visit Guide (Form M-7F)... 5 1.0 8.00 40.00
Program Staff Questionnaires (Form M-11A-K)..... 756 1.0 1.00 756.00
Secure Detention Officer Questionnaire (Form M- 1 1.0 1.00 1.00
11L)...........................................
Long Term Foster Care Home Finder Questionnaire 15 1.0 1.00 15.00
(Form M-11M)...................................
Long Term Foster Care Independent Living Life 15 1.0 1.00 15.00
Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent 30 1.0 0.75 22.50
Questionnaire (Form M-11O).....................
UC Questionnaires (Forms M-12A, M-12B, and M- 460 1.0 0.50 230.00
12E)...........................................
Long Term Foster Care Client Questionnaire (M- 75 1.0 0.50 37.50
12C)...........................................
Secure Client Questionnaire (Form M-12D)........ 5 1.0 0.50 2.50
Home Study and Post-Release Services Director 30 1.0 1.00 30.00
Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker 90 1.0 1.00 90.00
Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M- 93 1.0 1.00 93.00
13C)...........................................
Long Term Foster Care Legal Service Provider 15 1.0 0.75 11.25
Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E)..... 108 1.0 1.00 108.00
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Estimated Annual Burden Hours Total......... .............. .............. .............. 6,927.95
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Estimated Burden Hours and Opportunity Costs for Contractor Monitors
----------------------------------------------------------------------------------------------------------------
Annual number Average burden
Information collection title Annual number of responses hours per Annual total
of respondents per respondent response burden hours
----------------------------------------------------------------------------------------------------------------
Corrective Action Report (Form M-1)............. 4 25.0 22.00 2,200.00
Site Visit and Remote Monitoring Site Visit 4 7.0 29.00 812.00
Guides (Forms M-7A to M-7B)....................
LTFC Site Visit and LTFC Remote Monitoring Site 4 1.0 21.00 84.00
Visit Guides (Forms M-7C to M-7D)..............
HS/PRS Site Visit Guide (Form M-7E)............. 4 2.0 21.00 168.00
Voluntary Agency Site Visit Guide (Form M-7F)... 4 0.4 28.00 44.80
Personnel File Checklist (Form M-10A)........... 4 31.0 1.00 124.00
Supplement to Personnel File Checklist (Form M- 4 54.0 1.00 216.00
10B)...........................................
Home Study and Post-Release Services Personnel 4 6.0 1.00 24.00
File Checklist (Form M-10C)....................
Long Term Foster Care Foster Parent Checklist 4 2.0 0.50 4.00
(Form M-10D)...................................
Program Staff Questionnaires (Form M-11A-K)..... 4 54.0 1.00 216.00
Secure Detention Officer Questionnaire (Form M- 4 0.1 1.00 0.40
11L)...........................................
Long Term Foster Care Home Finder Questionnaire 4 1.0 1.00 4.00
(Form M-11M)...................................
Long Term Foster Care Independent Living Life 4 1.0 1.00 4.00
Skills Staff Questionnaire (Form M-11N)........
Long Term Foster Care Foster Parent 4 2.0 0.75 6.00
Questionnaire (Form M-11O).....................
UC Questionnaires (Forms M-12A, M-12B, and M- 4 33.0 0.50 66.00
12E)...........................................
Long Term Foster Care Client Questionnaire (M- 4 5.0 0.50 10.00
12C)...........................................
Secure Client Questionnaire (Form M-12D)........ 4 0.4 0.50 0.80
Home Study and Post-Release Services Director 4 2.0 0.50 4.00
Questionnaire (Form M-13A).....................
Home Study and Post-Release Services Caseworker 4 6.0 1.00 24.00
Questionnaire (Form M-13B).....................
Legal Service Provider Questionnaire (Form M- 4 7.0 1.00 28.00
13C)...........................................
[[Page 48710]]
Long Term Foster Care Legal Service Provider 4 1.0 0.75 3.00
Questionnaire (Form M-13D).....................
Case Coordinator Questionnaire (Form M-13E)..... 4 8.0 1.00 32.00
Monitoring Visit (Form M-14).................... 4 8.0 0.50 16.00
Monitoring Schedule (Form M-15)................. 4 0.3 0.33 0.40
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Estimated Annual Burden Hours Total......... .............. .............. .............. 4,091.40
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Authority: 6 U.S.C. 279; 8 U.S.C. 1232; Flores v. Reno Settlement
Agreement, No. CV85-4544-RJK (C.D. Cal. 1996).
Mary B. Jones,
ACF/OPRE Certifying Officer.
[FR Doc. 2021-18660 Filed 8-30-21; 8:45 am]
BILLING CODE 4184-45-P
