Privacy Act of 1974; System of Records, 46281-46287 [2021-17250]
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Federal Register / Vol. 86, No. 157 / Wednesday, August 18, 2021 / Notices
(Public Representative). Section II also
establishes comment deadline(s)
pertaining to each request.
The public portions of the Postal
Service’s request(s) can be accessed via
the Commission’s website (https://
www.prc.gov). Non-public portions of
the Postal Service’s request(s), if any,
can be accessed through compliance
with the requirements of 39 CFR
3011.301.1
The Commission invites comments on
whether the Postal Service’s request(s)
in the captioned docket(s) are consistent
with the policies of title 39. For
request(s) that the Postal Service states
concern market dominant product(s),
applicable statutory and regulatory
requirements include 39 U.S.C. 3622, 39
U.S.C. 3642, 39 CFR part 3030, and 39
CFR part 3040, subpart B. For request(s)
that the Postal Service states concern
competitive product(s), applicable
statutory and regulatory requirements
include 39 U.S.C. 3632, 39 U.S.C. 3633,
39 U.S.C. 3642, 39 CFR part 3035, and
39 CFR part 3040, subpart B. Comment
deadline(s) for each request appear in
section II.
II. Docketed Proceeding(s)
1. Docket No(s): CP2020–234; Filing
Title: Notice of the United States Postal
Service of Filing Modification One to
Global Reseller Expedited Package 2
Negotiated Service Agreement; Filing
Acceptance Date: August 12, 2021;
Filing Authority: 39 CFR 3035.105;
Public Representative: Gregory Stanton;
Comments Due: August 20, 2021.
This Notice will be published in the
Federal Register.
Erica A. Barker,
Secretary.
[FR Doc. 2021–17695 Filed 8–17–21; 8:45 am]
BILLING CODE 7710–FW–P
POSTAL SERVICE
Privacy Act of 1974; System of
Records
Postal ServiceTM.
ACTION: Notice of modified systems of
records.
AGENCY:
The United States Postal
Service® (Postal Service) is proposing to
modify several General Privacy Act
Systems of Records (SOR) to support
improved communication efforts within
USPS Human Resources employee
applications or systems, to sponsor and
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SUMMARY:
1 See Docket No. RM2018–3, Order Adopting
Final Rules Relating to Non-Public Information,
June 27, 2018, Attachment A at 19–22 (Order No.
4679).
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support a voluntary wellness challenge
and program initiative for employees to
promote fitness and health, and to
reflect recent organizational changes.
DATES: These revisions will become
effective without further notice on
September 17, 2021, unless, in response
to comments received on or before that
date result in a contrary determination.
ADDRESSES: Comments may be
submitted via email to the Privacy and
Records Management Office, United
States Postal Service Headquarters
(privacy@usps.gov). To facilitate public
inspection, arrangements to view copies
of any written comments received will
be made upon request.
FOR FURTHER INFORMATION CONTACT:
Janine Castorina, Chief Privacy and
Records Management Officer, Privacy
and Records Management Office, 202–
268–3069 or privacy@usps.gov.
SUPPLEMENTARY INFORMATION: This
notice is in accordance with the Privacy
Act requirement that agencies publish
their systems of records in the Federal
Register when there is a revision,
change, or addition, or when the agency
establishes a new system of records. The
Postal Service is proposing revisions to
existing systems of records (SOR) to
facilitate improved employee
communication efforts, to support a
voluntary wellness challenge and
program initiative for employees, and to
update system manager titles consistent
with the current organizational structure
of the Postal Service.
I. Background
The Postal Service utilizes a modern
integrated Human Resources technology
system to help optimize, manage, and
develop the Postal Service workforce to
meet identified business needs. It
contains modules for learning,
succession planning, performance
evaluation, compensation, recruiting/
on-boarding and analytical reporting.
The Postal Service is also developing
a voluntary wellness initiative to assist
participating employees in achieving
their individual wellness goals. The
voluntary wellness challenges and
programs initiative is designed to
provide motivation and enhanced
engagement to participating employees
that have expressed interest in
improving their health or achieving
wellness goals through the use of
individual or team challenges and
related wellness programs.
The wellness initiative will track and
report challenge activities and
summarize outcomes during each
program cycle period using anonymous
designations for individual employees.
For example, participant alias names
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46281
will be used in all wellness program
dashboard participant input and activity
reporting to protect the privacy of
individuals. In addition, at the end of
each program cycle, top tier final results
and/or random prize winners (when
applicable) will be reported only after
obtaining individual employee
permission.
II. Rationale for Changes to USPS
Privacy Act Systems of Records
The Postal Service is proposing
modifications to USPS SOR 100.000,
General Personnel Records, USPS SOR
100.100, Recruiting, Examining, and
Placement Records, USPS SOR 100.300,
Employee Development and Training
Records and USPS SOR 100.400,
Personnel Compensation and Payroll
Records to facilitate improved
communication to employees. Human
Resources requires the need to capture
and store an employee’s personal email
and phone number for both pre-hire and
after the effective date of the
appointment in order to:
Communicate relevant Human
Resource information to employees.
Communicate with employees about
human resource related topics,
employment, and gather feedback
through surveys. Communicate with
employees regarding training
assignments and requirements both
prior to and after effective date of
employment or placement.
New purposes are also being added to
SOR 100.300, Employee Development
and Training Records to reflect
enhanced capabilities and functionality
for the USPS career learning and
development portal. This portal
provides a collaborative employee
forum that promotes information
sharing and cross-functional
participation. Opportunities are also
provided for sharpening professional
skills and abilities, along with personal
development.
New purposes are being added to SOR
100.400, Personnel Compensation and
Payroll Records, in support of both
improved communication efforts and
the Voluntary Wellness Challenge and
Program initiative described above. In
addition, Categories of Records, Source
Record Categories and Retention time
for records related to the Wellness
Challenge and Program participation are
being modified to support the initiative
and align with two new purposes for
program administration, along with
tracking activities and reporting
summary results.
Finally, the Postal Service is
proposing administrative changes for
system managers within the four SORs
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Federal Register / Vol. 86, No. 157 / Wednesday, August 18, 2021 / Notices
included in this Federal Register Notice
to reflect recent organizational changes.
III. Description of the Modified Systems
of Records
Pursuant to 5 U.S.C. 552a(e)(11),
interested persons are invited to submit
written data, views, or arguments on
this proposal. A report of the proposed
revisions to these SORs has been sent to
Congress and to the Office of
Management and Budget for their
evaluations. The Postal Service does not
expect that these modified systems of
records will have any adverse effect on
individual privacy rights. Accordingly,
for the reasons stated above, the Postal
Service proposes revisions to these four
systems of records as follows:
SYSTEM NAME AND NUMBER:
USPS 100.000 General Personnel
Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
All USPS facilities and personnel
offices; Integrated Business Solutions
Services Centers; National Personnel
Records Center; Human Resources
Information Systems; Human Resources
Shared Services Center; Headquarters;
Computer Operations Service Centers;
and contractor sites.
SYSTEM MANAGER(S) AND ADDRESS:
Vice President, Human Resources,
United States Postal Service, 475
L’Enfant Plaza SW, Washington, DC
20260.
39 U.S.C. 401, 410, 1001, 1005, and
1206.
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PURPOSE(S) OF THE SYSTEM:
1. To determine suitability for
employment.
2. To provide managers, HR
personnel, and medical officers with
information for recruiting and
recommending appointment of qualified
individuals.
3. To facilitate communication
between the Postal Service and
individual employees, new hires and
applicants, including current and
former employees.
4. To share relevant information and
topics about the Postal Service with
individual employees, new hires and
applicants, including current and
former employees.
5. To gather voluntary feedback from
individual employees, new hires and
applicants, including current and
former employees.
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Jkt 253001
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Current and former USPS employees,
retirees, new hires, applicants for
employment, and potential applicants
with candidate profiles.
1. Preemployment investigation
records are retained 10 years from the
date the individual is initially found
suitable for employment, or 10 years
from the date action was taken to deny
or terminate employment.
2. Candidate information and
Candidate Identification Number are
retained for a minimum of 2 years.
Vacancy files, including applicant/
employee name, identification number,
posting/vacancy number, and
information supplied by applicant/
employee in response to the vacancy
posting, are retained 5 years.
Employment registers are retained 10
years. Certain forms related to a
successful applicant are filed in the
electronic Official Personnel Folder as
permanent records.
3. Paper examining answer sheets are
retained 6 months; and computer media
copies are retained 10 years. Scanned
Maintenance Selection System forms are
retained 10 years, and related hiring
lists are retained 5 years.
Records existing on paper are
destroyed by burning, pulping, or
shredding. Records existing on
computer storage media are destroyed
according to the applicable USPS media
sanitization practice.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Current and former USPS
employee’s information, retirees, new
hires, applicants, and potential
applicants with candidate profiles:
Name(s), Social Security Number(s),
Candidate Identification Number,
Employee Identification Number, date(s)
of birth, postal assignment or vacancy/
job posting history information, work
contact information, home address(es)
and phone number(s), SMS text message
number, personal email address, finance
number(s), duty location, and pay
location.
2. Pre-employment investigation
information: Records compiled by
USPS, including criminal, employment,
military, and driving records; drug
screening and medical assessment
results. Also includes Special Agency
Check with Inquiries (SACI) and
National Agency Check with Inquiry
(NACI): Investigative records requested
by USPS and compiled by the Office of
Personnel Management (OPM) for newly
hired employees, including postal
inspectors’ investigative reports.
3. Recruiting, examining, and
placement information: Records related
to candidate profiles, applications, test
results, interview documentation, and
suitability screening.
RECORD SOURCE CATEGORIES:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Applicants; potential applicants with
candidate profiles; OPM; police,
driving, and military records; former
employers and named references;
medical service providers; school
officials; other federal agencies; and
state divisions of vocational
rehabilitation counselors.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9.
apply.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Automated database, computer
storage media, digital files, and paper
files.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Paper records, computers, and
computer storage media are located in
controlled-access areas under
supervision of program personnel.
Access to these areas is limited to
authorized personnel, who must be
identified with a badge.
Access to records is limited to
individuals whose official duties require
such access. Contractors and licensees
are subject to contract controls and
unannounced on-site audits and
inspections.
Computers are protected by
mechanical locks, card key systems, or
other physical access control methods.
The use of computer systems is
regulated with installed security
software, computer logon
identifications, and operating system
controls including access controls,
terminal and transaction logging, and
file management software.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
RECORD ACCESS PROCEDURES:
By applicant or employee name,
Social Security Number, Candidate
Identification Number, Employee
Identification Number, duty or pay
location, or posting/vacancy to which
application was made.
Requests for access must be made in
accordance with the Notification
Procedure above and USPS Privacy Act
regulations regarding access to records
and verification of identity under 39
CFR 266.5.
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Federal Register / Vol. 86, No. 157 / Wednesday, August 18, 2021 / Notices
CONTESTING RECORD PROCEDURES:
See Notification Procedures below
and Record Access Procedures above.
NOTIFICATION PROCEDURES:
Individuals wanting to know if
information about them is maintained in
this system must address inquiries to
Human Resources Shared Services
Center, P.O. Box 970400, Greensboro,
NC 27497–0400. Inquiries must include
full name, Candidate Identification
Number (as provided during the
application process) or Employee
Identification Number, name and
address of facility where last employed,
and dates of USPS employment or date
of application.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(j) and (k),
USPS has established regulations at 39
CFR 266.9 that exempt records in this
system depending on their purpose.
2. To provide managers, HR
personnel, and medical officers with
information for recruiting and
recommending appointment of qualified
individuals.
3. To administer the USPS fleet card
program used to purchase commercial
fuel and oil, maintenance repair,
polishing and washing, servicing,
shuttling, and towing.
4. To facilitate communication
between the Postal Service and
individual employees, new hires and
applicants, including current and
former employees.
5. To share relevant information and
topics about the Postal Service with
individual employees, new hires and
applicants, including current and
former employees.
6. To gather voluntary feedback from
individual employees, new hires and
applicants, including current and
former employees.
HISTORY:
February 25, 2019, 84 FR 6022;
January 26, 2018, 83 FR 3777; July 19,
2013, 78 FR 43247; February 22, 2013,
78 FR 12368; June 17, 2011, 76 FR
35483; April 29, 2005, 70 FR 22516.
*
*
*
*
*
Attorney, Federal Compliance.
Current and former USPS employees,
new hires, applicants for employment,
and potential applicants with candidate
profiles.
CATEGORIES OF RECORDS IN THE SYSTEM:
driving, and military records; former
employers and named references;
medical service providers; school
officials; other federal agencies; and
state divisions of vocational
rehabilitation counselors.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9.
apply.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Automated database, computer
storage media, and paper.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
By applicant or employee name,
Social Security Number, Candidate
Identification Number, Employee
Identification Number, duty or pay
location, or posting/vacancy to which
application was made, and Fleet Card
Personal Identification Number (PIN).
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
1. Pre-employment investigation
records are retained 10 years from the
date the individual is initially found
suitable for employment, or 10 years
from the date action was taken to deny
or terminate employment.
2. Candidate information and
Candidate Identification Number are
retained for a minimum of 2 years.
Vacancy files, including applicant/
employee name, identification number,
posting/vacancy number, and
information supplied by applicant/
employee in response to the vacancy
posting, are retained 5 years.
Employment registers are retained 10
years. Certain forms related to a
successful applicant are filed in the
electronic Official Personnel Folder as
permanent records.
3. Paper examining answer sheets are
retained 6 months; and computer media
copies are retained 10 years. Scanned
Maintenance Selection System forms are
retained 10 years, and related hiring
lists are retained 5 years.
4. Records pertaining to the USPS fuel
fleet card purchase program are retained
for 10 years.
Records existing on paper are
destroyed by burning, pulping, or
shredding. Records existing on
computer storage media are destroyed
according to the applicable USPS media
sanitization practice.
39 U.S.C. 401, 410, 1001, 1005, and
1206.
1. Applicant, potential applicants
with candidate profiles, and employee
information: Name(s), Social Security
Number(s), Candidate Identification
Number, Employee Identification
Number, date(s) of birth, postal
assignment or vacancy/job posting
history information, work contact
information, home address(es) and
phone number(s), SMS text message
number, personal email address, finance
number(s), duty location, pay location,
and Fuel Purchase Fleet Card Personal
Identification Number (PIN).
2. Pre-employment investigation
information: Records compiled by
USPS, including criminal, employment,
military, and driving records; drug
screening and medical assessment
results. Also includes Special Agency
Check with Inquiries (SACI) and
National Agency Check with Inquiry
(NACI): Investigative records requested
by USPS and compiled by the Office of
Personnel Management (OPM) for newly
hired employees, including postal
inspectors’ investigative reports.
3. Recruiting, examining, and
placement information: Records related
to candidate profiles, applications, test
results, interview documentation, and
suitability screening.
PURPOSE(S) OF THE SYSTEM:
RECORD SOURCE CATEGORIES:
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
1. To determine suitability for
employment.
Applicants; potential applicants with
candidate profiles; OPM; police,
Paper records, computers, and
computer storage media are located in
SYSTEM NAME AND NUMBER:
USPS 100.100 Recruiting, Examining,
and Placement Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Pre-employment investigation records
are located at USPS Human Resources
(HR) offices and contractor locations,
except for drug screening and medical
examination records, which are
maintained in USPS medical facilities
and designee offices.
Recruiting, examining, and placement
records are located at USPS HR offices,
Headquarters, Human Resources Shared
Services Center, Integrated Business
Solutions Services Centers, the Bolger
Center for Leadership Development, the
National Center for Employee
Development, and contractor locations.
SYSTEM MANAGER(S) AND ADDRESS:
Vice President, Human Resources,
United States Postal Service, 475
L’Enfant Plaza SW, Washington, DC
20260.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
46283
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
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Federal Register / Vol. 86, No. 157 / Wednesday, August 18, 2021 / Notices
controlled-access areas under
supervision of program personnel.
Access to these areas is limited to
authorized personnel, who must be
identified with a badge.
Access to records is limited to
individuals whose official duties require
such access. Contractors and licensees
are subject to contract controls and
unannounced on-site audits and
inspections.
Computers are protected by
mechanical locks, card key systems, or
other physical access control methods.
The use of computer systems is
regulated with installed security
software, computer logon
identifications, and operating system
controls including access controls,
terminal and transaction logging, and
file management software.
RECORD ACCESS PROCEDURES:
Requests for access must be made in
accordance with the Notification
Procedure above and USPS Privacy Act
regulations regarding access to records
and verification of identity under 39
CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and
Record Access Procedures above.
NOTIFICATION PROCEDURES:
Individuals wanting to know if
information about them is maintained in
this system must address inquiries to
Human Resources Shared Services
Center, P.O. Box 970400, Greensboro,
NC 27497–0400. Inquiries must include
full name, Candidate Identification
Number (as provided during the
application process) or Employee
Identification Number, name and
address of facility where last employed,
and dates of USPS employment or date
of application.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
February 25, 2019, 84 FR 6022; July
19, 2013, 78 FR 43247; June 17, 2011,
76 FR 35483; April 29, 2005, 70 FR
22516.
*
*
*
*
*
Attorney, Federal Compliance.
jbell on DSKJLSW7X2PROD with NOTICES
SYSTEM NAME AND NUMBER:
USPS 100.300 Employee
Development and Training Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Management training centers,
Integrated Business Solutions Services
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17:34 Aug 17, 2021
Jkt 253001
Centers, other USPS facilities where
career development and training records
are stored, and contractor sites.
SYSTEM MANAGER(S) AND ADDRESS:
Vice President, Human Resources,
United States Postal Service, 475
L’Enfant Plaza SW, Washington, DC
20260.
Vice President, Organization
Development, United States Postal
Service, 475 L’Enfant Plaza SW,
Washington DC 20260.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 410, 1001, 1005, and
1206.
PURPOSE(S) OF THE SYSTEM:
1. To provide managers, supervisors,
and training and development
professionals with decision-making
information for employee career
development, succession planning,
training, and assignment.
2. To make and track employee job
assignments, to place employees in new
positions, and to assist in career
planning and training in general.
3. To provide statistics for personnel
and workload management.
4. To provide employees with an
online platform that supports individual
and career development.
5. To facilitate voluntary information
sharing through an enhanced employee
profile tool that highlights individual
education, knowledge and experience.
6. To provide employees with
convenient and flexible online learning
options.
7. To create a forum that promotes a
culture for participation in voluntary
career development activities and
opportunities.
8. To create a readily available source
of information about current employee
talents, skills, and abilities.
9. To communicate with and provide
notification to individuals about
training assignments and requirements,
both prior to and after effective date of
employment or placement.
10. To facilitate communication
between the Postal Service and
individual employees, new hires and
applicants, including current and
former employees.
11. To share relevant information and
topics about the Postal Service with
individual employees, new hires and
applicants, including current and
former employees.
12. To request and gather voluntary
feedback from individual employees,
new hires and applicants, including
current and former employees.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former USPS employees,
new hires and applicants.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Employee information: Name,
Social Security Number, Employee
Identification Number, phone
number(s), SMS text message number,
personal email address, demographic
information, photograph, years of
service, retirement eligibility, postal
assignment information, work contact
information, finance number(s), duty
location, and pay location.
2. Employee development and
training information: Records related to
career development, work history,
assessments, skills bank participation,
USPS- and non-USPS–sponsored
training, examinations, evaluations of
training, and USPS lodging when a
discrepancy report is filed against the
student about unauthorized activities
while occupying the room.
RECORD SOURCE CATEGORIES:
Employees; employees’ supervisor or
manager; and other systems of records.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9.
apply.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Automated database, computer
storage media, digital files, and paper
files.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
By employee name, Social Security
Number, or Employee Identification
Number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
1. Training records are retained 5
years. Training-related travel records are
retained 1 year.
2. Records related to succession
planning and individual development
planning are retained 10 years.
3. Examination records are retained 1
year after employee separation.
4. Skills bank records are retained up
to 2 years.
Records existing on paper are
destroyed by burning, pulping, or
shredding. Records existing on
computer storage media are destroyed
according to the applicable USPS media
sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Paper records, computers, and
computer storage media are located in
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Federal Register / Vol. 86, No. 157 / Wednesday, August 18, 2021 / Notices
controlled-access areas under
supervision of program personnel.
Access to these areas is limited to
authorized personnel, who must be
identified with a badge.
Access to records is limited to
individuals whose official duties require
such access. Contractors and licensees
are subject to contract controls and
unannounced on-site audits and
inspections.
Computers are protected by
mechanical locks, card key systems, or
other physical access control methods.
The use of computer systems is
regulated with installed security
software, computer logon
identifications, and operating system
controls including access controls,
terminal and transaction logging, and
file management software.
RECORD ACCESS PROCEDURES:
Requests for access must be made in
accordance with the Notification
Procedure above and USPS Privacy Act
regulations regarding access to records
and verification of identity under 39
CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedures below
and Record Access Procedures above.
NOTIFICATION PROCEDURES:
Individuals wanting to know if
information about them is maintained in
this system must address inquiries to
the facility head where currently or last
employed. Headquarters employees
must submit inquiries to Corporate
Personnel Management, 475 L’Enfant
Plaza SW, Washington, DC 20260.
Inquiries must include full name, Social
Security Number or Employee
Identification Number, name and
address of facility where last employed,
and dates of USPS employment.
jbell on DSKJLSW7X2PROD with NOTICES
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(j) and (k),
USPS has established regulations at 39
CFR 266.9 that exempt records in this
system depending on their purpose. The
USPS has also claimed exemption from
certain provisions of the Act for several
of its other systems of records at 39 CFR
266.9. To the extent that copies of
exempted records from those other
systems are incorporated into this
system, the exemptions applicable to
the original primary system continue to
apply to the incorporated records.
HISTORY:
July 19, 2013, 78 FR 43247; June 17,
2011, 76 FR 35483; April 29, 2005, 70
FR 22516.
*
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17:34 Aug 17, 2021
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Attorney, Federal Compliance.
SYSTEM NAME AND NUMBER:
USPS 100.400 Personnel
Compensation and Payroll Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
USPS Area and District Human
Resources offices, the Human Resources
Shared Services Center, Integrated
Business Solutions Services Centers,
Computer Operations Services Centers,
Accounting Services Centers, other area
and district facilities, USPS
Headquarters, contractor sites, and all
organizational units.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Postmaster General and Chief
Human Resources Officer, United States
Postal Service, 475 L’Enfant Plaza SW,
Washington, DC 20260.
Vice President, Human Resources,
United States Postal Service, 475
L’Enfant Plaza SW, Washington, DC
20260.
Vice President, Controller, United
States Postal Service, 475 L’Enfant Plaza
SW, Washington, DC 20260.
46285
polishing and washing, servicing,
shuttling, and towing.
12. To develop and administer
voluntary wellness challenges and
programs to support individual
employee wellness goals.
13. To track and summarize voluntary
wellness challenge activities during
each program cycle for individual
employees and employee team
participants
14. To facilitate communication
between the Postal Service and current
and former employees.
15. To share relevant information and
topics about the Postal Service with
current and former employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
1. Current and former USPS
employees and postmaster relief/leave
replacement employees.
2. Current and former employees’
family members, beneficiaries, and
former spouses who apply and qualify
for benefits.
3. An agent or survivor of an
employee who makes a claim for loss or
damage to personal property.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM:
39 U.S.C. 401, 409, 410, 1001, 1003,
1004, 1005, and 1206; and 29 U.S.C.
2601 et seq.
1. Employee and family member
information: Name(s), Social Security
Number(s), Employee Identification
Number, ACE ID, date(s) of birth, postal
assignment information, work contact
information, home address(es) and
phone number(s), SMS text message
number, personal email address, finance
number(s), occupation code, occupation
title, duty location, and pay location,
and Fuel Purchase Fleet Card Personal
Identification Number (PIN).
2. Compensation and payroll
information: Records related to payroll,
annual salary, hourly rate, Rate
Schedule Code (RSC) or pay type,
payments, deductions, compensation,
and benefits; uniform items purchased;
proposals and decisions under monetary
awards; suggestion programs and
contests; injury compensation; monetary
claims for personal property loss or
damage; and garnishment of wages.
3. Voluntary Employee Wellness
Participant Challenge and Program
Tracking and Reporting Activities: Type
of wellness activity or program,
wellness activities and points tracked
and reported, self-selected alias names
for participants, department or team
name, work duty location, gender,
weight, reporting of top tier final results
and/or prize winners by wellness
challenge or program with employee
permission.
PURPOSE(S) OF THE SYSTEM:
1. To support all necessary
compensation and payroll activities and
related management functions.
2. To generate lists of employee
information for home mailings, dues
membership, and other personnel
support functions.
3. To generate retirement eligibility
information and analysis of employees
in various salary ranges.
4. To administer the purchase of
uniforms.
5. To administer monetary awards
programs and employee contests.
6. To detect improper payment related
to injury compensation claims.
7. To adjudicate employee claims for
loss or damage to their personal
property in connection with or incident
to their postal duties.
8. To process garnishment of
employee wages.
9. To support statistical research and
reporting.
10. To generate W–2 and 1095–C
information for use with external thirdparty tax preparation services at the
request of the individual employee.
11. To administer the USPS fleet card
program used to purchase commercial
fuel and oil, maintenance repair,
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Federal Register / Vol. 86, No. 157 / Wednesday, August 18, 2021 / Notices
RECORD SOURCE CATEGORIES:
Employees; employees’ supervisor or
manager; other systems of records;
claimants or their survivors or agents
who make monetary claims; witnesses;
investigative sources; courts; and
insurance companies.
Voluntary employee wellness
participant challenge and program
initiative records.
jbell on DSKJLSW7X2PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9.
apply. In addition:
(a) Records pertaining to financial
institutions and to nonfederal insurance
carriers and benefits providers elected
by an employee may be disclosed for the
purposes of salary payment or
allotments, eligibility determination,
claims, and payment of benefits.
(b) Records pertaining to supervisors
and postmasters may be disclosed to
supervisory and other managerial
organizations recognized by USPS.
(c) Records pertaining to recipients of
monetary awards may be disclosed to
the news media when the information is
of news interest and consistent with the
public’s right to know.
(d) Disclosure of records about current
or former Postal Service employees may
be made to requesting states under an
approved computer matching program
to determine employee participation in,
and eligibility under, unemployment
insurance programs administered by the
states (and by those states to local
governments), to improve program
integrity, and to collect debts and
overpayments owed to those
governments and their components.
(e) Disclosure of records about current
or former Postal Service employees may
be made to requesting federal agencies
or nonfederal entities under approved
computer matching programs to make a
determination of employee participation
in, and eligibility under, particular
benefit programs administered by those
agencies or entities or by USPS; to
improve program integrity; to collect
debts and overpayments owed under
those programs and to provide
employees with due process rights prior
to initiating any salary offset; and to
identify those employees who are absent
parents owing child support obligations
and to collect debts owed as a result.
(f) Disclosure of records about current
or former Postal Service employees may
be made, upon request, to the
Department of Defense (DoD) under
approved computer matching programs
to identify Postal Service employees
who are ready reservists for the
purposes of updating DoD’s listings of
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17:34 Aug 17, 2021
Jkt 253001
ready reservists and to report reserve
status information to USPS and the
Congress; and to identify retired
military employees who are subject to
restrictions under the Dual
Compensation Act and to take
subsequent actions to reduce military
retired pay or collect debts and
overpayments.
(g) Disclosure of records may be made
to the Internal Revenue Service under
approved computer matching programs
to identify current or former Postal
Service employees who owe delinquent
federal taxes or returns and to collect
the unpaid taxes by levy on the salary
of those individuals pursuant to Internal
Revenue Code; and to make a
determination as to the proper reporting
of income tax purposes of an employee’s
wages, expenses, compensation,
reimbursement, and taxes withheld and
to take corrective action as warranted.
(h) Disclosure of the records about
current or recently terminated Postal
Service employees may be made to the
Department of Transportation (DOT)
under an approved computer matching
program to identify individuals who
appear in DOT’s National Driver
Register Problem Driver Pointer System.
The matching results are used only to
determine as a general matter whether
commercial license suspension
information within the pointer system
would be beneficial in making
selections of USPS motor vehicle and
tractor-trailer operator personnel and
will not be used for actual selection
decisions.
(i) Disclosure of records about current
or former Postal Service employees may
be made to the Department of Health
and Human Services under an approved
computer matching program for further
release to state child support
enforcement agencies when needed to
locate noncustodial parents, to establish
and/or enforce child support
obligations, and to locate parents who
may be involved in parental kidnapping
or child custody cases.
(j) Disclosure of records about current
or former Postal Service employees may
be made to the Department of the
Treasury under Treasury Offset Program
computer matching to establish the
identity of the employee as an
individual owing a delinquent debt to
another federal agency and to offset the
salary of the employee to repay that
debt.
(k) Disclosure of employment and
wage data records about current Postal
Service employees may be made to the
Bureau of Labor Statistics for use in
their Occupational Employment
Statistics program for the purpose of
developing estimates of the number of
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Frm 00113
Fmt 4703
Sfmt 4703
jobs in certain occupations, and
estimates of the wages paid to them.
(l) Disclosure of W–2 and 1095–C tax
information records to external thirdparty tax preparation services.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Automated database, computer
storage media, digital files, and paper
files.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
By employee name, Social Security
Number, Employee Identification
Number, Fuel Purchase Fleet Card
Personal Identification Number (PIN), or
duty or pay location.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
1. Leave application and
unauthorized overtime records are
retained 3 years. Time and attendance
records (other than payroll) and local
payroll records are retained 3 years.
Automated payroll records are retained
10 years.
2. Uniform allowance case files are
retained 3 years; and automated records
are retained 6 years.
3. Records of monetary awards with a
status that they have been processed,
failed processing, cancelled, or reported
(Service Award Pins, Retirement Service
Awards, Posthumous Service Awards)
are retained 7 years, as payroll records
would have been affected/processed.
Records of award submissions with the
status approved, deleted, or as a draft
are retained 31 days, as payroll records
would not have been affected/
processed.
4. Records of employee-submitted
ideas are maintained for 90 days after
being closed.
5. Injury compensation records are
retained 5 years. Records resulting in
affirmative identifications become part
of a research case file, which if research
determines applicability, become either
part of an investigative case record or a
remuneration case record that is
retained 2 years beyond the
determination.
6. Monetary claims records are
retained 3 years.
7. Automated records of garnishment
cases are retained 6 months. Records
located at a Post Office are retained 3
years.
8. Overtime administrative records are
retained for 7 years.
9. Tax preparation records are limited
to an employee’s previous year’s wages,
tax documentation, and health
insurance coverage as required by the
Affordable Care Act.
E:\FR\FM\18AUN1.SGM
18AUN1
Federal Register / Vol. 86, No. 157 / Wednesday, August 18, 2021 / Notices
10. Records pertaining to the USPS
fuel fleet card purchase program are
retained for 10 years.
11. Records related to voluntary
wellness challenges and programs will
be retained for 30 days after the
conclusion of each challenge or program
cycle.
Records existing on paper are
destroyed by burning, pulping, or
shredding. Records existing on
computer storage media are destroyed
according to the applicable USPS media
sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
jbell on DSKJLSW7X2PROD with NOTICES
Paper records, computers, and
computer storage media are located in
controlled-access areas under
supervision of program personnel.
Access to these areas is limited to
authorized personnel, who must be
identified with a badge.
Access to records is limited to
individuals whose official duties require
such access. Contractors and licensees
are subject to contract controls and
unannounced on-site audits and
inspections.
Computers are protected by
mechanical locks, card key systems, or
other physical access control methods.
The use of computer systems is
regulated with installed security
software, computer logon
identifications, and operating system
controls including access controls,
terminal and transaction logging, and
file management software.
For the voluntary employee wellness
initiative, employees will create their
own profile and enter their own
challenge activity progress. Employees
without access to U.S. Postal Service
computers and employees voluntarily
participating in the weight loss
challenges may opt-in to a manual
process to have their profile created and
entries updated by a designated
wellness challenge coordinator for their
geographic location.
Participant alias names will be used
in all wellness program dashboard
participant input and activity reporting
to protect the privacy of individuals. In
addition, weight loss challenge
dashboards will only display the
percentage of weight loss for the
employee by alias names, rather than
actual weights.
RECORD ACCESS PROCEDURES:
Requests for access must be made in
accordance with the Notification
Procedure above and USPS Privacy Act
regulations regarding access to records
and verification of identity under 39
CFR 266.5.
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17:34 Aug 17, 2021
Jkt 253001
CONTESTING RECORD PROCEDURES:
See Notification Procedure and
Record Access Procedures above.
NOTIFICATION PROCEDURES:
Individuals wanting to know if
information about them is maintained in
this system must address inquiries to
the facility head where currently or last
employed. Headquarters employees
must submit inquiries to Corporate
Personnel Management, 475 L’Enfant
Plaza SW, Washington, DC 20260.
Inquiries must include full name, Social
Security Number or Employee
Identification Number, name and
address of facility where last employed,
and dates of USPS employment.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Records in this system relating to
injury compensation that have been
compiled in reasonable anticipation of a
civil action or proceeding are exempt
from individual access as permitted by
5 U.S.C. 552a(d)(5). The USPS has also
claimed exemption from certain
provisions of the Act for several of its
other systems of records at 39 CFR
266.9. To the extent that copies of
exempted records from those other
systems are incorporated into this
system, the exemptions applicable to
the original primary system continue to
apply to the incorporated records.
HISTORY:
June 15, 2020, 85 FR 29492; February
25, 2019, 84 FR 6022; February 23,
2017, 82 FR 11489; March 2, 2015, 80
FR 11241; June 17, 2011, 76 FR 35483;
April 29, 2005, 70 FR 22516.
Joshua J. Hofer,
Attorney, Ethics & Legal Compliance.
[FR Doc. 2021–17250 Filed 8–17–21; 8:45 am]
BILLING CODE 7710–12–P
SECURITIES AND EXCHANGE
COMMISSION
[Release No. 34–92650; File No. SR–
NYSEArca–2021–29]
Self-Regulatory Organizations; NYSE
Arca, Inc.; Notice of Filing of
Amendment No. 1 and Order Instituting
Proceedings To Determine Whether To
Approve or Disapprove a Proposed
Rule Change, as Modified by
Amendment No. 1, To List and Trade
Shares of ConvexityShares 1x SPIKES
Futures ETF Under NYSE Arca Rule
8.200–E (Trust Issued Receipts)
August 12, 2021.
I. Introduction
On May 13, 2021, NYSE Arca, Inc.
(‘‘NYSE Arca’’ or ‘‘Exchange’’) filed
PO 00000
Frm 00114
Fmt 4703
Sfmt 4703
46287
with the Securities and Exchange
Commission (‘‘Commission’’), pursuant
to Section 19(b)(1) of the Securities
Exchange Act of 1934 (‘‘Act’’ or
‘‘Exchange Act’’) 1 and Rule 19b–4
thereunder,2 a proposed rule change to
list and trade shares (‘‘Shares’’) of the
ConvexityShares 1x SPIKES Futures
ETF (‘‘Fund’’), a series of the
ConvexityShares Trust (‘‘Trust’’), under
NYSE Arca Rule 8.200–E, Commentary
.02 (‘‘Trust Issued Receipts’’). The
proposed rule change was published for
comment in the Federal Register on
May 26, 2021.3 On July 2, 2021,
pursuant to Section 19(b)(2) of the Act,4
the Commission designated a longer
period within which to approve the
proposed rule change, disapprove the
proposed rule change, or institute
proceedings to determine whether to
approve or disapprove the proposed
rule change.5 On July 26, 2021, the
Exchange filed Amendment No. 1 to the
proposed rule change, which replaced
and superseded the proposed rule
change as originally filed.6 The
1 15
U.S.C. 78s(b)(1).
CFR 240.19b–4.
3 See Securities Exchange Act Release No. 91952
(May 20, 2021), 86 FR 28410.
4 15 U.S.C. 78s(b)(2).
5 See Securities Exchange Act Release No. 92321,
86 FR 36173 (July 8, 2021). The Commission
designated August 24, 2021, as the date by which
the Commission shall approve or disapprove, or
institute proceedings to determine whether to
approve or disapprove, the proposed rule change.
6 In Amendment No. 1, the Exchange: (i) Stated
that Teucrium Trading, LLC will be the SubAdviser for the Fund; (ii) represented that neither
the Sponsor nor the Sub-Adviser (as such terms are
defined below) is registered as a broker-dealer or
affiliated with a broker-dealer and made additional
representations with respect to firewalls; (iii) stated
that the Fund will seek investment results, before
fees and expenses, that correspond to the
performance of the Index (as defined below) and
that the Fund will seek to track the Index over time,
not just for a single day; (iv) stated that the Sponsor
or Sub-Adviser determines the type, quantity and
mix of investments that the Sponsor or Sub-Adviser
believes, in combination, should provide exposure
to the Index to seek investment results equal to the
performance of the Index; (v) stated that the
Sponsor or Sub-Adviser may cause the Fund to
invest in VIX Related Positions (as defined below)
if the market for a specific futures contract
experiences emergencies or disruptions or in
situations where the Sponsor or Sub-Adviser deems
it impractical or inadvisable to buy or sell SPIKES
futures contracts; (vi) represented that (a) the Fund
will attempt to limit counterparty risk in uncleared
swap agreements by entering into such agreements
only with counterparties the Sponsor and SubAdviser believes are creditworthy and by limiting
the Fund’s exposure to each counterparty and (b)
the Sponsor and Sub-Adviser will monitor the
creditworthiness of each counterparty and the
Fund’s exposure to each counterparty on an
ongoing basis; (vii) stated that, with respect to
halting trading in the Shares, the Exchange may
consider (a) the extent to which trading is not
occurring in the securities and/or the financial
instruments composing the daily disclosed portfolio
of the Fund; or (b) whether other unusual
2 17
E:\FR\FM\18AUN1.SGM
Continued
18AUN1
]]>Agencies
[Federal Register Volume 86, Number 157 (Wednesday, August 18, 2021)]
[Notices]
[Pages 46281-46287]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-17250]
=======================================================================
-----------------------------------------------------------------------
POSTAL SERVICE
Privacy Act of 1974; System of Records
AGENCY: Postal Service\TM\.
ACTION: Notice of modified systems of records.
-----------------------------------------------------------------------
SUMMARY: The United States Postal Service[supreg] (Postal Service) is
proposing to modify several General Privacy Act Systems of Records
(SOR) to support improved communication efforts within USPS Human
Resources employee applications or systems, to sponsor and support a
voluntary wellness challenge and program initiative for employees to
promote fitness and health, and to reflect recent organizational
changes.
DATES: These revisions will become effective without further notice on
September 17, 2021, unless, in response to comments received on or
before that date result in a contrary determination.
ADDRESSES: Comments may be submitted via email to the Privacy and
Records Management Office, United States Postal Service Headquarters
([email protected]). To facilitate public inspection, arrangements to
view copies of any written comments received will be made upon request.
FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and
Records Management Officer, Privacy and Records Management Office, 202-
268-3069 or [email protected].
SUPPLEMENTARY INFORMATION: This notice is in accordance with the
Privacy Act requirement that agencies publish their systems of records
in the Federal Register when there is a revision, change, or addition,
or when the agency establishes a new system of records. The Postal
Service is proposing revisions to existing systems of records (SOR) to
facilitate improved employee communication efforts, to support a
voluntary wellness challenge and program initiative for employees, and
to update system manager titles consistent with the current
organizational structure of the Postal Service.
I. Background
The Postal Service utilizes a modern integrated Human Resources
technology system to help optimize, manage, and develop the Postal
Service workforce to meet identified business needs. It contains
modules for learning, succession planning, performance evaluation,
compensation, recruiting/on-boarding and analytical reporting.
The Postal Service is also developing a voluntary wellness
initiative to assist participating employees in achieving their
individual wellness goals. The voluntary wellness challenges and
programs initiative is designed to provide motivation and enhanced
engagement to participating employees that have expressed interest in
improving their health or achieving wellness goals through the use of
individual or team challenges and related wellness programs.
The wellness initiative will track and report challenge activities
and summarize outcomes during each program cycle period using anonymous
designations for individual employees. For example, participant alias
names will be used in all wellness program dashboard participant input
and activity reporting to protect the privacy of individuals. In
addition, at the end of each program cycle, top tier final results and/
or random prize winners (when applicable) will be reported only after
obtaining individual employee permission.
II. Rationale for Changes to USPS Privacy Act Systems of Records
The Postal Service is proposing modifications to USPS SOR 100.000,
General Personnel Records, USPS SOR 100.100, Recruiting, Examining, and
Placement Records, USPS SOR 100.300, Employee Development and Training
Records and USPS SOR 100.400, Personnel Compensation and Payroll
Records to facilitate improved communication to employees. Human
Resources requires the need to capture and store an employee's personal
email and phone number for both pre-hire and after the effective date
of the appointment in order to:
Communicate relevant Human Resource information to employees.
Communicate with employees about human resource related topics,
employment, and gather feedback through surveys. Communicate with
employees regarding training assignments and requirements both prior to
and after effective date of employment or placement.
New purposes are also being added to SOR 100.300, Employee
Development and Training Records to reflect enhanced capabilities and
functionality for the USPS career learning and development portal. This
portal provides a collaborative employee forum that promotes
information sharing and cross-functional participation. Opportunities
are also provided for sharpening professional skills and abilities,
along with personal development.
New purposes are being added to SOR 100.400, Personnel Compensation
and Payroll Records, in support of both improved communication efforts
and the Voluntary Wellness Challenge and Program initiative described
above. In addition, Categories of Records, Source Record Categories and
Retention time for records related to the Wellness Challenge and
Program participation are being modified to support the initiative and
align with two new purposes for program administration, along with
tracking activities and reporting summary results.
Finally, the Postal Service is proposing administrative changes for
system managers within the four SORs
[[Page 46282]]
included in this Federal Register Notice to reflect recent
organizational changes.
III. Description of the Modified Systems of Records
Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to
submit written data, views, or arguments on this proposal. A report of
the proposed revisions to these SORs has been sent to Congress and to
the Office of Management and Budget for their evaluations. The Postal
Service does not expect that these modified systems of records will
have any adverse effect on individual privacy rights. Accordingly, for
the reasons stated above, the Postal Service proposes revisions to
these four systems of records as follows:
SYSTEM NAME AND NUMBER:
USPS 100.000 General Personnel Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
All USPS facilities and personnel offices; Integrated Business
Solutions Services Centers; National Personnel Records Center; Human
Resources Information Systems; Human Resources Shared Services Center;
Headquarters; Computer Operations Service Centers; and contractor
sites.
SYSTEM MANAGER(S) AND ADDRESS:
Vice President, Human Resources, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 410, 1001, 1005, and 1206.
PURPOSE(S) OF THE SYSTEM:
1. To determine suitability for employment.
2. To provide managers, HR personnel, and medical officers with
information for recruiting and recommending appointment of qualified
individuals.
3. To facilitate communication between the Postal Service and
individual employees, new hires and applicants, including current and
former employees.
4. To share relevant information and topics about the Postal
Service with individual employees, new hires and applicants, including
current and former employees.
5. To gather voluntary feedback from individual employees, new
hires and applicants, including current and former employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former USPS employees, retirees, new hires, applicants
for employment, and potential applicants with candidate profiles.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Current and former USPS employee's information, retirees, new
hires, applicants, and potential applicants with candidate profiles:
Name(s), Social Security Number(s), Candidate Identification Number,
Employee Identification Number, date(s) of birth, postal assignment or
vacancy/job posting history information, work contact information, home
address(es) and phone number(s), SMS text message number, personal
email address, finance number(s), duty location, and pay location.
2. Pre-employment investigation information: Records compiled by
USPS, including criminal, employment, military, and driving records;
drug screening and medical assessment results. Also includes Special
Agency Check with Inquiries (SACI) and National Agency Check with
Inquiry (NACI): Investigative records requested by USPS and compiled by
the Office of Personnel Management (OPM) for newly hired employees,
including postal inspectors' investigative reports.
3. Recruiting, examining, and placement information: Records
related to candidate profiles, applications, test results, interview
documentation, and suitability screening.
RECORD SOURCE CATEGORIES:
Applicants; potential applicants with candidate profiles; OPM;
police, driving, and military records; former employers and named
references; medical service providers; school officials; other federal
agencies; and state divisions of vocational rehabilitation counselors.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9. apply.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated database, computer storage media, digital files, and
paper files.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
By applicant or employee name, Social Security Number, Candidate
Identification Number, Employee Identification Number, duty or pay
location, or posting/vacancy to which application was made.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
1. Preemployment investigation records are retained 10 years from
the date the individual is initially found suitable for employment, or
10 years from the date action was taken to deny or terminate
employment.
2. Candidate information and Candidate Identification Number are
retained for a minimum of 2 years. Vacancy files, including applicant/
employee name, identification number, posting/vacancy number, and
information supplied by applicant/employee in response to the vacancy
posting, are retained 5 years. Employment registers are retained 10
years. Certain forms related to a successful applicant are filed in the
electronic Official Personnel Folder as permanent records.
3. Paper examining answer sheets are retained 6 months; and
computer media copies are retained 10 years. Scanned Maintenance
Selection System forms are retained 10 years, and related hiring lists
are retained 5 years.
Records existing on paper are destroyed by burning, pulping, or
shredding. Records existing on computer storage media are destroyed
according to the applicable USPS media sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
controlled-access areas under supervision of program personnel. Access
to these areas is limited to authorized personnel, who must be
identified with a badge.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections.
Computers are protected by mechanical locks, card key systems, or
other physical access control methods. The use of computer systems is
regulated with installed security software, computer logon
identifications, and operating system controls including access
controls, terminal and transaction logging, and file management
software.
RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure above and USPS Privacy Act regulations regarding
access to records and verification of identity under 39 CFR 266.5.
[[Page 46283]]
CONTESTING RECORD PROCEDURES:
See Notification Procedures below and Record Access Procedures
above.
NOTIFICATION PROCEDURES:
Individuals wanting to know if information about them is maintained
in this system must address inquiries to Human Resources Shared
Services Center, P.O. Box 970400, Greensboro, NC 27497-0400. Inquiries
must include full name, Candidate Identification Number (as provided
during the application process) or Employee Identification Number, name
and address of facility where last employed, and dates of USPS
employment or date of application.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established
regulations at 39 CFR 266.9 that exempt records in this system
depending on their purpose.
HISTORY:
February 25, 2019, 84 FR 6022; January 26, 2018, 83 FR 3777; July
19, 2013, 78 FR 43247; February 22, 2013, 78 FR 12368; June 17, 2011,
76 FR 35483; April 29, 2005, 70 FR 22516.
* * * * *
Attorney, Federal Compliance.
SYSTEM NAME AND NUMBER:
USPS 100.100 Recruiting, Examining, and Placement Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Pre-employment investigation records are located at USPS Human
Resources (HR) offices and contractor locations, except for drug
screening and medical examination records, which are maintained in USPS
medical facilities and designee offices.
Recruiting, examining, and placement records are located at USPS HR
offices, Headquarters, Human Resources Shared Services Center,
Integrated Business Solutions Services Centers, the Bolger Center for
Leadership Development, the National Center for Employee Development,
and contractor locations.
SYSTEM MANAGER(S) AND ADDRESS:
Vice President, Human Resources, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 410, 1001, 1005, and 1206.
PURPOSE(S) OF THE SYSTEM:
1. To determine suitability for employment.
2. To provide managers, HR personnel, and medical officers with
information for recruiting and recommending appointment of qualified
individuals.
3. To administer the USPS fleet card program used to purchase
commercial fuel and oil, maintenance repair, polishing and washing,
servicing, shuttling, and towing.
4. To facilitate communication between the Postal Service and
individual employees, new hires and applicants, including current and
former employees.
5. To share relevant information and topics about the Postal
Service with individual employees, new hires and applicants, including
current and former employees.
6. To gather voluntary feedback from individual employees, new
hires and applicants, including current and former employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former USPS employees, new hires, applicants for
employment, and potential applicants with candidate profiles.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Applicant, potential applicants with candidate profiles, and
employee information: Name(s), Social Security Number(s), Candidate
Identification Number, Employee Identification Number, date(s) of
birth, postal assignment or vacancy/job posting history information,
work contact information, home address(es) and phone number(s), SMS
text message number, personal email address, finance number(s), duty
location, pay location, and Fuel Purchase Fleet Card Personal
Identification Number (PIN).
2. Pre-employment investigation information: Records compiled by
USPS, including criminal, employment, military, and driving records;
drug screening and medical assessment results. Also includes Special
Agency Check with Inquiries (SACI) and National Agency Check with
Inquiry (NACI): Investigative records requested by USPS and compiled by
the Office of Personnel Management (OPM) for newly hired employees,
including postal inspectors' investigative reports.
3. Recruiting, examining, and placement information: Records
related to candidate profiles, applications, test results, interview
documentation, and suitability screening.
RECORD SOURCE CATEGORIES:
Applicants; potential applicants with candidate profiles; OPM;
police, driving, and military records; former employers and named
references; medical service providers; school officials; other federal
agencies; and state divisions of vocational rehabilitation counselors.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9. apply.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated database, computer storage media, and paper.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
By applicant or employee name, Social Security Number, Candidate
Identification Number, Employee Identification Number, duty or pay
location, or posting/vacancy to which application was made, and Fleet
Card Personal Identification Number (PIN).
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
1. Pre-employment investigation records are retained 10 years from
the date the individual is initially found suitable for employment, or
10 years from the date action was taken to deny or terminate
employment.
2. Candidate information and Candidate Identification Number are
retained for a minimum of 2 years. Vacancy files, including applicant/
employee name, identification number, posting/vacancy number, and
information supplied by applicant/employee in response to the vacancy
posting, are retained 5 years. Employment registers are retained 10
years. Certain forms related to a successful applicant are filed in the
electronic Official Personnel Folder as permanent records.
3. Paper examining answer sheets are retained 6 months; and
computer media copies are retained 10 years. Scanned Maintenance
Selection System forms are retained 10 years, and related hiring lists
are retained 5 years.
4. Records pertaining to the USPS fuel fleet card purchase program
are retained for 10 years.
Records existing on paper are destroyed by burning, pulping, or
shredding. Records existing on computer storage media are destroyed
according to the applicable USPS media sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
[[Page 46284]]
controlled-access areas under supervision of program personnel. Access
to these areas is limited to authorized personnel, who must be
identified with a badge.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections.
Computers are protected by mechanical locks, card key systems, or
other physical access control methods. The use of computer systems is
regulated with installed security software, computer logon
identifications, and operating system controls including access
controls, terminal and transaction logging, and file management
software.
RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure above and USPS Privacy Act regulations regarding
access to records and verification of identity under 39 CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and Record Access Procedures above.
NOTIFICATION PROCEDURES:
Individuals wanting to know if information about them is maintained
in this system must address inquiries to Human Resources Shared
Services Center, P.O. Box 970400, Greensboro, NC 27497-0400. Inquiries
must include full name, Candidate Identification Number (as provided
during the application process) or Employee Identification Number, name
and address of facility where last employed, and dates of USPS
employment or date of application.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
February 25, 2019, 84 FR 6022; July 19, 2013, 78 FR 43247; June 17,
2011, 76 FR 35483; April 29, 2005, 70 FR 22516.
* * * * *
Attorney, Federal Compliance.
SYSTEM NAME AND NUMBER:
USPS 100.300 Employee Development and Training Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Management training centers, Integrated Business Solutions Services
Centers, other USPS facilities where career development and training
records are stored, and contractor sites.
SYSTEM MANAGER(S) AND ADDRESS:
Vice President, Human Resources, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260.
Vice President, Organization Development, United States Postal
Service, 475 L'Enfant Plaza SW, Washington DC 20260.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 410, 1001, 1005, and 1206.
PURPOSE(S) OF THE SYSTEM:
1. To provide managers, supervisors, and training and development
professionals with decision-making information for employee career
development, succession planning, training, and assignment.
2. To make and track employee job assignments, to place employees
in new positions, and to assist in career planning and training in
general.
3. To provide statistics for personnel and workload management.
4. To provide employees with an online platform that supports
individual and career development.
5. To facilitate voluntary information sharing through an enhanced
employee profile tool that highlights individual education, knowledge
and experience.
6. To provide employees with convenient and flexible online
learning options.
7. To create a forum that promotes a culture for participation in
voluntary career development activities and opportunities.
8. To create a readily available source of information about
current employee talents, skills, and abilities.
9. To communicate with and provide notification to individuals
about training assignments and requirements, both prior to and after
effective date of employment or placement.
10. To facilitate communication between the Postal Service and
individual employees, new hires and applicants, including current and
former employees.
11. To share relevant information and topics about the Postal
Service with individual employees, new hires and applicants, including
current and former employees.
12. To request and gather voluntary feedback from individual
employees, new hires and applicants, including current and former
employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former USPS employees, new hires and applicants.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Employee information: Name, Social Security Number, Employee
Identification Number, phone number(s), SMS text message number,
personal email address, demographic information, photograph, years of
service, retirement eligibility, postal assignment information, work
contact information, finance number(s), duty location, and pay
location.
2. Employee development and training information: Records related
to career development, work history, assessments, skills bank
participation, USPS- and non-USPS-sponsored training, examinations,
evaluations of training, and USPS lodging when a discrepancy report is
filed against the student about unauthorized activities while occupying
the room.
RECORD SOURCE CATEGORIES:
Employees; employees' supervisor or manager; and other systems of
records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9. apply.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated database, computer storage media, digital files, and
paper files.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
By employee name, Social Security Number, or Employee
Identification Number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
1. Training records are retained 5 years. Training-related travel
records are retained 1 year.
2. Records related to succession planning and individual
development planning are retained 10 years.
3. Examination records are retained 1 year after employee
separation.
4. Skills bank records are retained up to 2 years.
Records existing on paper are destroyed by burning, pulping, or
shredding. Records existing on computer storage media are destroyed
according to the applicable USPS media sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
[[Page 46285]]
controlled-access areas under supervision of program personnel. Access
to these areas is limited to authorized personnel, who must be
identified with a badge.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections.
Computers are protected by mechanical locks, card key systems, or
other physical access control methods. The use of computer systems is
regulated with installed security software, computer logon
identifications, and operating system controls including access
controls, terminal and transaction logging, and file management
software.
RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure above and USPS Privacy Act regulations regarding
access to records and verification of identity under 39 CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedures below and Record Access Procedures
above.
NOTIFICATION PROCEDURES:
Individuals wanting to know if information about them is maintained
in this system must address inquiries to the facility head where
currently or last employed. Headquarters employees must submit
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza SW,
Washington, DC 20260. Inquiries must include full name, Social Security
Number or Employee Identification Number, name and address of facility
where last employed, and dates of USPS employment.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established
regulations at 39 CFR 266.9 that exempt records in this system
depending on their purpose. The USPS has also claimed exemption from
certain provisions of the Act for several of its other systems of
records at 39 CFR 266.9. To the extent that copies of exempted records
from those other systems are incorporated into this system, the
exemptions applicable to the original primary system continue to apply
to the incorporated records.
HISTORY:
July 19, 2013, 78 FR 43247; June 17, 2011, 76 FR 35483; April 29,
2005, 70 FR 22516.
* * * * *
Attorney, Federal Compliance.
SYSTEM NAME AND NUMBER:
USPS 100.400 Personnel Compensation and Payroll Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
USPS Area and District Human Resources offices, the Human Resources
Shared Services Center, Integrated Business Solutions Services Centers,
Computer Operations Services Centers, Accounting Services Centers,
other area and district facilities, USPS Headquarters, contractor
sites, and all organizational units.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Postmaster General and Chief Human Resources Officer, United
States Postal Service, 475 L'Enfant Plaza SW, Washington, DC 20260.
Vice President, Human Resources, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260.
Vice President, Controller, United States Postal Service, 475
L'Enfant Plaza SW, Washington, DC 20260.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 409, 410, 1001, 1003, 1004, 1005, and 1206; and 29
U.S.C. 2601 et seq.
PURPOSE(S) OF THE SYSTEM:
1. To support all necessary compensation and payroll activities and
related management functions.
2. To generate lists of employee information for home mailings,
dues membership, and other personnel support functions.
3. To generate retirement eligibility information and analysis of
employees in various salary ranges.
4. To administer the purchase of uniforms.
5. To administer monetary awards programs and employee contests.
6. To detect improper payment related to injury compensation
claims.
7. To adjudicate employee claims for loss or damage to their
personal property in connection with or incident to their postal
duties.
8. To process garnishment of employee wages.
9. To support statistical research and reporting.
10. To generate W-2 and 1095-C information for use with external
third-party tax preparation services at the request of the individual
employee.
11. To administer the USPS fleet card program used to purchase
commercial fuel and oil, maintenance repair, polishing and washing,
servicing, shuttling, and towing.
12. To develop and administer voluntary wellness challenges and
programs to support individual employee wellness goals.
13. To track and summarize voluntary wellness challenge activities
during each program cycle for individual employees and employee team
participants
14. To facilitate communication between the Postal Service and
current and former employees.
15. To share relevant information and topics about the Postal
Service with current and former employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
1. Current and former USPS employees and postmaster relief/leave
replacement employees.
2. Current and former employees' family members, beneficiaries, and
former spouses who apply and qualify for benefits.
3. An agent or survivor of an employee who makes a claim for loss
or damage to personal property.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Employee and family member information: Name(s), Social Security
Number(s), Employee Identification Number, ACE ID, date(s) of birth,
postal assignment information, work contact information, home
address(es) and phone number(s), SMS text message number, personal
email address, finance number(s), occupation code, occupation title,
duty location, and pay location, and Fuel Purchase Fleet Card Personal
Identification Number (PIN).
2. Compensation and payroll information: Records related to
payroll, annual salary, hourly rate, Rate Schedule Code (RSC) or pay
type, payments, deductions, compensation, and benefits; uniform items
purchased; proposals and decisions under monetary awards; suggestion
programs and contests; injury compensation; monetary claims for
personal property loss or damage; and garnishment of wages.
3. Voluntary Employee Wellness Participant Challenge and Program
Tracking and Reporting Activities: Type of wellness activity or
program, wellness activities and points tracked and reported, self-
selected alias names for participants, department or team name, work
duty location, gender, weight, reporting of top tier final results and/
or prize winners by wellness challenge or program with employee
permission.
[[Page 46286]]
RECORD SOURCE CATEGORIES:
Employees; employees' supervisor or manager; other systems of
records; claimants or their survivors or agents who make monetary
claims; witnesses; investigative sources; courts; and insurance
companies.
Voluntary employee wellness participant challenge and program
initiative records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 9. apply. In addition:
(a) Records pertaining to financial institutions and to nonfederal
insurance carriers and benefits providers elected by an employee may be
disclosed for the purposes of salary payment or allotments, eligibility
determination, claims, and payment of benefits.
(b) Records pertaining to supervisors and postmasters may be
disclosed to supervisory and other managerial organizations recognized
by USPS.
(c) Records pertaining to recipients of monetary awards may be
disclosed to the news media when the information is of news interest
and consistent with the public's right to know.
(d) Disclosure of records about current or former Postal Service
employees may be made to requesting states under an approved computer
matching program to determine employee participation in, and
eligibility under, unemployment insurance programs administered by the
states (and by those states to local governments), to improve program
integrity, and to collect debts and overpayments owed to those
governments and their components.
(e) Disclosure of records about current or former Postal Service
employees may be made to requesting federal agencies or nonfederal
entities under approved computer matching programs to make a
determination of employee participation in, and eligibility under,
particular benefit programs administered by those agencies or entities
or by USPS; to improve program integrity; to collect debts and
overpayments owed under those programs and to provide employees with
due process rights prior to initiating any salary offset; and to
identify those employees who are absent parents owing child support
obligations and to collect debts owed as a result.
(f) Disclosure of records about current or former Postal Service
employees may be made, upon request, to the Department of Defense (DoD)
under approved computer matching programs to identify Postal Service
employees who are ready reservists for the purposes of updating DoD's
listings of ready reservists and to report reserve status information
to USPS and the Congress; and to identify retired military employees
who are subject to restrictions under the Dual Compensation Act and to
take subsequent actions to reduce military retired pay or collect debts
and overpayments.
(g) Disclosure of records may be made to the Internal Revenue
Service under approved computer matching programs to identify current
or former Postal Service employees who owe delinquent federal taxes or
returns and to collect the unpaid taxes by levy on the salary of those
individuals pursuant to Internal Revenue Code; and to make a
determination as to the proper reporting of income tax purposes of an
employee's wages, expenses, compensation, reimbursement, and taxes
withheld and to take corrective action as warranted.
(h) Disclosure of the records about current or recently terminated
Postal Service employees may be made to the Department of
Transportation (DOT) under an approved computer matching program to
identify individuals who appear in DOT's National Driver Register
Problem Driver Pointer System. The matching results are used only to
determine as a general matter whether commercial license suspension
information within the pointer system would be beneficial in making
selections of USPS motor vehicle and tractor-trailer operator personnel
and will not be used for actual selection decisions.
(i) Disclosure of records about current or former Postal Service
employees may be made to the Department of Health and Human Services
under an approved computer matching program for further release to
state child support enforcement agencies when needed to locate
noncustodial parents, to establish and/or enforce child support
obligations, and to locate parents who may be involved in parental
kidnapping or child custody cases.
(j) Disclosure of records about current or former Postal Service
employees may be made to the Department of the Treasury under Treasury
Offset Program computer matching to establish the identity of the
employee as an individual owing a delinquent debt to another federal
agency and to offset the salary of the employee to repay that debt.
(k) Disclosure of employment and wage data records about current
Postal Service employees may be made to the Bureau of Labor Statistics
for use in their Occupational Employment Statistics program for the
purpose of developing estimates of the number of jobs in certain
occupations, and estimates of the wages paid to them.
(l) Disclosure of W-2 and 1095-C tax information records to
external third-party tax preparation services.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated database, computer storage media, digital files, and
paper files.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
By employee name, Social Security Number, Employee Identification
Number, Fuel Purchase Fleet Card Personal Identification Number (PIN),
or duty or pay location.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
1. Leave application and unauthorized overtime records are retained
3 years. Time and attendance records (other than payroll) and local
payroll records are retained 3 years. Automated payroll records are
retained 10 years.
2. Uniform allowance case files are retained 3 years; and automated
records are retained 6 years.
3. Records of monetary awards with a status that they have been
processed, failed processing, cancelled, or reported (Service Award
Pins, Retirement Service Awards, Posthumous Service Awards) are
retained 7 years, as payroll records would have been affected/
processed. Records of award submissions with the status approved,
deleted, or as a draft are retained 31 days, as payroll records would
not have been affected/processed.
4. Records of employee-submitted ideas are maintained for 90 days
after being closed.
5. Injury compensation records are retained 5 years. Records
resulting in affirmative identifications become part of a research case
file, which if research determines applicability, become either part of
an investigative case record or a remuneration case record that is
retained 2 years beyond the determination.
6. Monetary claims records are retained 3 years.
7. Automated records of garnishment cases are retained 6 months.
Records located at a Post Office are retained 3 years.
8. Overtime administrative records are retained for 7 years.
9. Tax preparation records are limited to an employee's previous
year's wages, tax documentation, and health insurance coverage as
required by the Affordable Care Act.
[[Page 46287]]
10. Records pertaining to the USPS fuel fleet card purchase program
are retained for 10 years.
11. Records related to voluntary wellness challenges and programs
will be retained for 30 days after the conclusion of each challenge or
program cycle.
Records existing on paper are destroyed by burning, pulping, or
shredding. Records existing on computer storage media are destroyed
according to the applicable USPS media sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
controlled-access areas under supervision of program personnel. Access
to these areas is limited to authorized personnel, who must be
identified with a badge.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections.
Computers are protected by mechanical locks, card key systems, or
other physical access control methods. The use of computer systems is
regulated with installed security software, computer logon
identifications, and operating system controls including access
controls, terminal and transaction logging, and file management
software.
For the voluntary employee wellness initiative, employees will
create their own profile and enter their own challenge activity
progress. Employees without access to U.S. Postal Service computers and
employees voluntarily participating in the weight loss challenges may
opt-in to a manual process to have their profile created and entries
updated by a designated wellness challenge coordinator for their
geographic location.
Participant alias names will be used in all wellness program
dashboard participant input and activity reporting to protect the
privacy of individuals. In addition, weight loss challenge dashboards
will only display the percentage of weight loss for the employee by
alias names, rather than actual weights.
RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure above and USPS Privacy Act regulations regarding
access to records and verification of identity under 39 CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and Record Access Procedures above.
NOTIFICATION PROCEDURES:
Individuals wanting to know if information about them is maintained
in this system must address inquiries to the facility head where
currently or last employed. Headquarters employees must submit
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza SW,
Washington, DC 20260. Inquiries must include full name, Social Security
Number or Employee Identification Number, name and address of facility
where last employed, and dates of USPS employment.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Records in this system relating to injury compensation that have
been compiled in reasonable anticipation of a civil action or
proceeding are exempt from individual access as permitted by 5 U.S.C.
552a(d)(5). The USPS has also claimed exemption from certain provisions
of the Act for several of its other systems of records at 39 CFR 266.9.
To the extent that copies of exempted records from those other systems
are incorporated into this system, the exemptions applicable to the
original primary system continue to apply to the incorporated records.
HISTORY:
June 15, 2020, 85 FR 29492; February 25, 2019, 84 FR 6022; February
23, 2017, 82 FR 11489; March 2, 2015, 80 FR 11241; June 17, 2011, 76 FR
35483; April 29, 2005, 70 FR 22516.
Joshua J. Hofer,
Attorney, Ethics & Legal Compliance.
[FR Doc. 2021-17250 Filed 8-17-21; 8:45 am]
BILLING CODE 7710-12-P
