Privacy Act of 1974; System of Records, 36124-36127 [2021-14609]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 86, Number 128 (Thursday, July 8, 2021)]
[Notices]
[Pages 36124-36127]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-14609]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2021-OS-0057]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary (OSD), Department of Defense (DoD).

ACTION: Notice of a modified system of records.

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SUMMARY: The OSD is modifying a system of records, originally titled 
``Spouse Education and Career Opportunities (SECO) Program, DPR 46,'' 
to rename it ``Military Spouse Education and Career Opportunities 
(SECO) and Career Advancement Account Scholarship (MyCAA) Programs,'' 
DPR 46, and make other changes. This system of records is being 
modified to include records of the Military Spouse Career Advancement 
Accounts Scholarship Program. The SECO and MyCAA Programs make 
resources and tools available to help military spouses with career 
exploration and discovery, career education and training, employment 
readiness, and career connections at any point within the military 
spouse's career.

DATES: This system of records is effective upon publication; however, 
comments on the Routine Uses will be accepted on or before August 9, 
2021. The Routine Uses are effective at the close of the comment 
period.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: DoD cannot receive written comments at this time due to the 
COVID-19 pandemic. Comments should be sent electronically to the docket 
listed above.
    Instructions: All submissions received must include the agency name 
and

[[Page 36125]]

docket number for this Federal Register document. The general policy 
for comments and other submissions from members of the public is to 
make these submissions available for public viewing on the internet at 
https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Justin (JK) Kinnaman, 4000 Defense 
Pentagon, 5E604, Washington, DC 20301-4000, [email protected] or (703) 571-0104.

SUPPLEMENTARY INFORMATION:

I. Background

    This system of records supports the SECO and MyCAA Programs, which 
make resources and tools available to help military spouses with career 
exploration and discovery, career education and training, employment 
readiness, and career connections at any point within the military 
spouse's career. The DoD SECO Program, with the addition of the MyCAA 
Program, will assist military spouses in pursuing licenses, 
certificates, certifications or Associate's degrees (excluding 
Associate's degrees in general studies, liberal arts, and 
interdisciplinary studies that do not have a concentration) necessary 
for gainful employment in high demand, high-growth portable career 
fields and occupations. The system allows the spouse to build a profile 
including their contact information, education, and employment data. 
The system allows the spouse to save information over time to easily 
prepopulate it into tools such as resume builders and career and 
education planning resources. Records in this system may also be used 
as a management tool for statistical analysis, tracking, reporting, 
evaluating program effectiveness, conducting research, and for surveys 
to inform departmental decisions on military support and benefits 
policy.
    Subject to public comment, the DoD proposes to update this SORN to 
add the standard DoD routine uses (routine uses A through I) and to 
allow for additional disclosures outside DoD related to the purpose of 
this system of records. Additionally, the following sections of the DPR 
46 SORN are also being changed: System name, system location, 
authority, purpose, categories of records, record source categories, 
retrieval of records, retention and disposal of records, safeguards, 
contesting records, notification procedures, and history.
    DoD SORNs have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or at the 
Defense Privacy, Civil Liberties, and Transparency Division (DPCLTD) 
website at https://dpcld.defense.gov/Privacy/.

II. Privacy Act

    Under the Privacy Act, a ``system of records'' is a group of 
records under the control of an agency from which information is 
retrieved by the name of an individual or by some identifying number, 
symbol, or other identifying particular assigned to the individual. In 
the Privacy Act, an individual is defined as a U.S. citizen or lawful 
permanent resident.
    In accordance with 5 U.S.C. 552a(r) and Office of Management and 
Budget (OMB) Circular No. A-108, DPCLTD has provided a report of this 
system of records to the OMB and to Congress.

    Dated: June 28, 2021.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

SYSTEM NAME AND NUMBER:
    Military Spouse Education and Career Opportunities (SECO) and 
Career Advancement Account Scholarship (MyCAA) Programs, DPR 46.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Centers (DECC) Montgomery, 401 East Moore Drive, Maxwell Air 
Force Base, AL 36114-3000. Information may also be stored within a 
government-certified cloud, in accordance with policy established by 
the Department's Chief Information Officer (CIO), 6000 Defense 
Pentagon, Washington, DC 20301-6000.

SYSTEM MANAGER(S):
    Director, Military Community Support Programs, SECO Program 
Manager, Military Community and Family Policy (MC&FP), 4800 Mark Center 
Drive, Alexandria, VA 22350-2300; email: [email protected], phone: 
571-372-5314.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10 U.S.C. 1144, Employment Assistance, Job Training 
Assistance, and Other Transitional Services: Department Of Labor; 10 
U.S.C. 1782, Surveys of Military Families; 10 U.S.C. 1784, Employment 
opportunities for military spouses; 10 U.S.C. 1784a, Education and 
training opportunities for military spouses to expand employment and 
portable career opportunities; E.O. 13607, Establishing Principles of 
Excellence for Educational Institutions Serving Service members, 
Veterans, Spouses, and Other Family Members; and DoD Instruction 
1342.22, Military Family Readiness.

PURPOSE OF THE SYSTEM:
    A. To support the operation of the SECO program, which is the 
primary source of education, career, employment counseling, and 
scholarship financial assistance for all military spouses, and the SECO 
website, which delivers the resources and tools necessary to assist 
military spouses with career exploration/discovery, career education 
and training, employment readiness, and career connections.
    B. To support the operation of the MyCAA program, which provides a 
record of educational endeavors and progress of military spouses 
participating in education services and manages tuition assistance 
scholarship, tracks enrollments and funding, and facilitates 
communication with participants.
    C. To support statistical analysis, tracking, reporting, program 
effectiveness evaluations, research, and surveys to inform departmental 
decisions on military support and benefits policy.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Participating spouses of members of the United States Armed Forces 
(military spouses).

CATEGORIES OF RECORDS IN THE SYSTEM:
    A. Concerning the military spouse: Name, DoD ID number, date of 
birth, gender, contact information such as address, email address, and 
phone numbers; years as military spouse; previous work experience, 
education, certificates and licenses; skills, abilities, and 
competencies, user account information and any unique identifying user 
number assigned to the military spouse. Information about program-
related activity such as education training plan, career goal, and 
course/educational institution enrollment and status information; 
financial assistance information; academic evaluations and/or 
transcripts from schools, and education test results from testing 
agencies.
    B. Concerning the military sponsor: Name, pay grade, current 
projected date of separation, branch of service, service eligibility, 
permanent change of station location, and time in service.

[[Page 36126]]

RECORD SOURCE CATEGORIES:
    The military spouse and/or sponsor; transcripts and/or evaluations 
from schools and test results from testing agencies; the Defense 
Enrollment Eligibility Reporting System (DEERS).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government when 
necessary to accomplish an agency function related to this system of 
records.
    B. To the appropriate federal, state, local, territorial, tribal, 
or foreign, or international law enforcement authority or other 
appropriate entity where a record, either alone or in conjunction with 
other information, indicates a violation or potential violation of law, 
whether criminal, civil, or regulatory in nature.
    C. To any component of the Department of Justice for the purpose of 
representing the DoD, or its components, officers, employees, or 
members in pending or potential litigation to which the record is 
pertinent.
    D. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body or official, when the DoD or other 
Agency representing the DoD determines that the records are relevant 
and necessary to the proceeding; or in an appropriate proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant to the proceeding.
    E. To the National Archives and Records Administration for the 
purpose of records management inspections conducted under authority of 
44 U.S.C. 2904 and 2906.
    F. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    G. To appropriate agencies, entities, and persons when (1) the DoD 
suspects or confirms a breach of the system of records; (2) the DoD 
determines as a result of the suspected or confirmed breach there is a 
risk of harm to individuals, the DoD (including its information 
systems, programs, and operations), the Federal Government, or national 
security; and (3) the disclosure made to such agencies, entities, and 
persons is reasonably necessary to assist in connection with the DoD's 
efforts to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    H. To another Federal agency or Federal entity, when the DoD 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    I. To such recipients and under such circumstances and procedures 
as are mandated by Federal statute or treaty.
    J. To authorized DoD contractors and grantees for the purpose of 
supporting research studies concerned with the education of military 
spouses participating in DoD-funded spousal education programs in non-
identifiable form.
    K. To civilian educational institutions where the participant is 
enrolled, for the purposes of ensuring correct enrollment and billing 
information.
    L. To the Department of Veterans Affairs, to the Department of 
Education, Consumer Financial Protection Bureau, and the Department of 
Justice for the purpose of ensuring prospective students are provided 
appropriate information regarding their options under, eligibility for, 
and costs associated with Federal military and veterans' educational 
benefits programs.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic storage media. Electronic 
records may be stored in agency-owned cloud environments; or in vendor 
Cloud Service Offerings certified under the Federal Risk and 
Authorization Management Program (FedRAMP).

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information in this system may be retrieved by name, DoD ID number, 
or MyCAA profile number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    A. SECO user accounts and records are deleted after 3 consecutive 
years of inactivity.
    B. MyCAA records are destroyed 10 years after notification of 
separation, retirement, or discharge of the spouse's sponsor/service 
member.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Unauthorized access to records is low due to the system being 
hosted on a DoD Risk Management Framework lifecycle cybersecurity 
infrastructure. Electronic records are maintained on a military 
installation in a secure building in a controlled area accessible only 
to authorized personnel. Physical entry is restricted by the use of 
locks and passwords and administrative procedures which are changed 
periodically. The system is designed with access controls, 
comprehensive intrusion detection, and virus protection. Access to 
personally identifiable information is role based and restricted to 
those requiring the data in the performance of their official duties 
and upon completing annual information assurance and privacy training. 
Records are encrypted during transmission to protect session 
information and at rest. Encrypted random tokens are implemented to 
protect against session hijacking attempts.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to their records should follow the 
procedures in 32 CFR part 310. Individuals should address written 
inquires to the Office of the Secretary of Defense/Joint Staff Freedom 
of Information Act Requester Service Center, 1155 Defense Pentagon, 
Washington, DC 20301-1155. Signed, written requests should include the 
individual's full name, DoD ID number, current address, and telephone 
number and this system of records notice number. In addition, the 
requester must provide either a notarized signature or an unsworn 
declaration made in accordance with 28 U.S.C. 1746, in the following 
format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
    The DoD rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
310.

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NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in this system should follow the instructions 
for Record Access Procedures above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    May 21, 2018; 83 FR 23438.

[FR Doc. 2021-14609 Filed 7-7-21; 8:45 am]
BILLING CODE 5001-06-P