Privacy Act of 1974; System of Records, 26033-26035 [2021-10040]
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Federal Register / Vol. 86, No. 90 / Wednesday, May 12, 2021 / Notices
by the Administrator of the Office of
Information and Regulatory Affairs as a
significant energy action.
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XII. Compliance With the National
Environmental Policy Act (NEPA) for
the National Pollutant Discharge
Elimination System (NPDES) General
Permit for Discharges From
Construction Activities
Pursuant to the National
Environmental Policy Act (NEPA) (42
U.S.C. 4321–4307h), the Council on
Environmental Quality’s NEPA
regulations (40 CFR part 15), and EPA’s
regulations for implementing NEPA (40
CFR part 6), EPA has determined that
the 2022 reissuance of the CGP is
eligible for a categorical exclusion
requiring documentation under 40 CFR
6.204(a)(1)(iv). This category includes
‘‘actions involving reissuance of a
NPDES permit for a new source
providing the conclusions of the
original NEPA document are still valid,
there will be no degradation of the
receiving waters, and the permit
conditions do not change or are more
environmentally protective.’’ EPA
completed an Environmental
Assessment/Finding of No Significant
Impact (EA/FONSI) for the 2012 CGP.
The analysis and conclusions regarding
the potential environmental impacts,
reasonable alternatives, and potential
mitigation included in the EA/FONSI
are still valid for the 2022 reissuance of
the CGP because the proposed permit
conditions are either the same or more
environmentally protective. Actions
may be categorically excluded if the
action fits within a category of action
that is eligible for exclusion and the
proposed action does not involve any
extraordinary circumstances. EPA has
reviewed the proposed action and
determined that the 2022 reissuance of
the CGP does not involve any
extraordinary circumstances listed in
6.204(b)(1) through (10). EPA made a
similar determination for the 2017 CGP.
Prior to the issuance of the final 2022
CGP, the EPA Responsible Official will
document the application of the
categorical exclusion and will make it
available to the public on EPA’s website
at https://cdxnodengn.epa.gov/cdxenepa-public/action/nepa/search. If
new information or changes to the
proposed permit involve or relate to at
least one of the extraordinary
circumstances or otherwise indicate that
the permit may not meet the criteria for
categorical exclusion, EPA will prepare
an EA or Environmental Impact
Statement (EIS).
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Authority: Clean Water Act, 33 U.S.C. 1251
et seq.
Deborah Szaro,
Acting Regional Administrator, EPA Region
1.
Javier Laureano,
Director, Water Division, EPA Region 2.
Carmen Guerrero-Perez,
Director, Caribbean Environmental Protection
Division, EPA Region 2.
Leslie Gillespie-Marthaler,
Deputy Director, Water Division, EPA Region
3.
Jeaneanne Gettle,
Director, Water Division, EPA Region 4.
Tera Fong,
Director, Water Division, EPA Region 5.
Charles Maguire,
Deputy Director, Water Division, EPA Region
6.
Jeffery Robichaud,
Director, Water Division, EPA Region 7.
Humberto Garcia,
Acting Director, Water Division, EPA Region
8.
Toma´s Torres,
Director, Water Division, EPA Region 9.
Daniel D. Opalski,
Director, Water Division, EPA Region 10.
[FR Doc. 2021–09961 Filed 5–11–21; 8:45 am]
BILLING CODE 6560–50–P
ENVIRONMENTAL PROTECTION
AGENCY
[FRL–10021–56–OCFO]
Privacy Act of 1974; System of
Records
Office of the Chief Financial
Officer, Environmental Protection
Agency (EPA).
ACTION: Notice of a new system of
records.
AGENCY:
The U.S. Environmental
Protection Agency’s (EPA) Office of the
Controller is giving notice that it
proposes to create a new system of
records pursuant to the provisions of the
Privacy Act of 1974. MoveLINQS
Relocation Software was created to
assist in the processing of relocation
related expenses for government
employees. Originally published under
EPA SORN–29, which also covers EPA
travel, other accounts payable, and
accounts receivable files, the EPA
proposes this new SORN to transition
MoveLINQS from its prior location to a
separate Microsoft Azure Government
Cloud. The MoveLINQS system
provides the capability to allow external
relocation customers (EPA employees)
to enter and update their own relocation
requests. In order to make payments on
SUMMARY:
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26033
behalf of the requestor, certain
information is collected due to IRS
requirements. This information is
collected via a form that is submitted by
the requestor and contains the
requestor’s name, Social Security
Number (SSN), address, email address,
spouse’s name, filing status (for tax
purposes), and children’s names and
dates of birth (DOB).
DATES: Persons wishing to comment on
this system of records notice must do so
by June 11, 2021. New routine uses for
this new system of records will be
effective June 11, 2021.
ADDRESSES: Submit your comments,
identified by Docket ID No. EPA–HQ–
OMS–2021–0143, by one of the
following methods:
Regulations.gov: www.regulations.gov.
Follow the online instructions for
submitting comments.
Email: docket_oms@epa.gov.
Fax: 202–566–1752.
Mail: OMS Docket, Environmental
Protection Agency, Mail Code: 2822T,
1200 Pennsylvania Ave. NW,
Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/DC,
WJC West Building, Room 3334, 1301
Constitution Ave. NW, Washington, DC
20460. Such deliveries are only
accepted during the Docket’s normal
hours of operation, and special
arrangements should be made for
deliveries of boxed information.
Instructions: Direct your comments to
Docket ID No. EPA–HQ–OMS–2021–
0143. The EPA policy is that all
comments received will be included in
the public docket without change and
may be made available online at
www.regulations.gov, including any
personal information provided, unless
the comment includes information
claimed to be Controlled Unclassified
Information (CUI) or other information
for which disclosure is restricted by
statute. Do not submit information that
you consider to be CUI or otherwise
protected through www.regulations.gov.
The www.regulations.gov website is an
‘‘anonymous access’’ system for the
EPA, which means the EPA will not
know your identity or contact
information unless you provide it in the
body of your comment. If you send an
email comment directly to the EPA
without going through
www.regulations.gov your email address
will be automatically captured and
included as part of the comment that is
placed in the public docket and made
available on the internet. If you submit
an electronic comment, the EPA
recommends that you include your
name and other contact information in
the body of your comment. If the EPA
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12MYN1
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26034
Federal Register / Vol. 86, No. 90 / Wednesday, May 12, 2021 / Notices
cannot read your comment due to
technical difficulties and cannot contact
you for clarification, the EPA may not
be able to consider your comment.
Electronic files should avoid the use of
special characters, any form of
encryption, and be free of any defects or
viruses. For additional information
about the EPA public docket, visit the
EPA Docket Center homepage at https://
www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket
are listed in the www.regulations.gov
index. Although listed in the index,
some information is not publicly
available, e.g., CUI or other information
for which disclosure is restricted by
statute. Certain other material, such as
copyrighted material, will be publicly
available only in hard copy. Publicly
available docket materials are available
either electronically in
www.regulations.gov or in hard copy at
the OMS Docket, EPA/DC, WJC West
Building, Room 3334, 1301 Constitution
Ave. NW, Washington. DC 20460. The
Public Reading Room is open from 8:30
a.m. to 4:30 p.m., Monday through
Friday excluding legal holidays. The
telephone number for the Public
Reading Room is (202) 566–1744, and
the telephone number for the OMS
Docket is (202) 566–1752.
Out of an abundance of caution for
members of the public and our staff, the
EPA Docket Center and Reading Room
are closed to the public, with limited
exceptions, to reduce the risk of
transmitting COVID–19. Our Docket
Center staff will continue to provide
remote customer service via email,
phone, and webform. We encourage the
public to submit comments via https://
www.regulations.gov/ or email, as there
may be a delay in processing mail and
faxes. Hand deliveries and couriers may
be received by scheduled appointment
only. For further information on EPA
Docket Center services and the current
status, please visit us online at https://
www.epa.gov/dockets.
FOR FURTHER INFORMATION CONTACT:
Rhonda Gerdsen, Business Development
and Services Branch; Gerdsen.Rhonda@
epa.gov; 1–513–487–2028.
SUPPLEMENTARY INFORMATION:
MoveLINQS Relocation Software is an
EPA major information system (MIS)
that was originally published under the
EPA–29 SORN, which also covers EPA
travel, other accounts payable, and
accounts receivable files. Relocation
request data was tracked and
coordinated by an EPA-hosted version
of the MoveLINQS software. The EPA
now proposes this new SORN to reflect
a relocation of the MoveLINQS software
from an EPA-hosted environment into a
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separate FedRAMP Government Cloud
environment (Microsoft Azure) under
the Software as a Service (SaaS)
platform. The EPA utilizes the
MoveLINQS application to help manage
the Federal Employee Relocation Center
(FERC), where they process employee
relocation moves for the EPA.
SYSTEM NAME AND NUMBER:
MoveLINQS; EPA–87
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
101 Herbert Drive, Boydton, Va.
23917; Microsoft Azure Government
Cloud (Azure-Va).
SYSTEM MANAGER(S):
William E. Wiggins Jr., Branch Chief,
Business Development & Services
Branch (BDSB), EPA’s Federal
Employee Relocation Center (FERC),
Wiggins.William@epa.gov, (513) 487–
2013, 26 W Martin Luther King Dr.,
Cincinnati, OH 45268.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5753; 5 CFR part 575, subpart
B.
PURPOSE(S) OF THE SYSTEM:
MoveLINQS, is an EPA major
information system (MIS). It was
originally published under the EPA–29
SORN, which also covers EPA travel,
other accounts payable, and accounts
receivable files. However, the EPA
proposes to move the MoveLINQS
application to a separate Microsoft
Azure Government Cloud under the
new SORN EPA–87. The EPA utilizes
MoveLINQS to help manage the BDSB
Federal Employee Relocation Center,
where they process employee relocation
moves for the EPA.
CATEGORIES OF INDIVIDUALS COVERED BY
SYSTEM:
Federal employees and their family
members who are eligible for moverelated reimbursements will be covered.
CATEGORIES OF RECORDS IN THE SYSTEM:
SSN, name, address, email address,
children’s names and DOB, spouse’s
name, filing status (for tax purposes).
RECORD SOURCE CATEGORIES:
The employees are the source of
information.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
MoveLINQS is used internally to
maintain and store pertinent employee
and relocation expense data. It uses its
features and flexible controls to
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automate and streamline the permanent
change of station (PCS) travel cost
management process, eliminating errors
and simplifying the enforcement of
complex federal policy throughout the
Agency. General routine uses D, E, F, G,
K, L, and M apply to this system.
Records may also be disclosed: 1. To the
Office of Management and Budget, and
Department of Treasury for paying taxes
on relocation expenses; and 2. to
provide information to contracted
agencies of the EPA for the purposes of
relocation. This information may
contain monthly reports such as taxes
that were paid, invoices and travel
authorizations that were obligated. The
routine uses below are both related to
and compatible with the original
purpose for which the information was
collected. The following general routine
uses apply to this system (73 FR 2245):
D. Disclosure to Office of Management
and Budget: Information may be
disclosed to the Office of Management
and Budget at any stage in the
legislative coordination and clearance
process in connection with private relief
legislation as set forth in OMB Circular
No. A–19.
E. Disclosure to Congressional Offices:
Information may be disclosed to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of the individual.
F. Disclosure to Department of Justice:
Information may be disclosed to the
Department of Justice, or in a
proceeding before a court, adjudicative
body, or other administrative body
before which the Agency is authorized
to appear, when:
1. The Agency, or any component
thereof;
2. Any employee of the Agency in his
or her official capacity;
3. Any employee of the Agency in his
or her individual capacity where the
Department of Justice or the Agency
have agreed to represent the employee;
or
4. The United States, if the Agency
determines that litigation is likely to
affect the Agency or any of its
components,
Is a party to litigation or has an
interest in such litigation, and the use
of such records by the Department of
Justice or the Agency is deemed by the
Agency to be relevant and necessary to
the litigation provided, however, that in
each case it has been determined that
the disclosure is compatible with the
purpose for which the records were
collected.
G. Disclosure to the National
Archives: Information may be disclosed
to the National Archives and Records
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Federal Register / Vol. 86, No. 90 / Wednesday, May 12, 2021 / Notices
Administration in records management
inspections.
K. Disclosure in Connection With
Litigation: Information from this system
of records may be disclosed in
connection with litigation or settlement
discussions regarding claims by or
against the Agency, including public
filing with a court, to the extent that
disclosure of the information is relevant
and necessary to the litigation or
discussions and except where court
orders are otherwise required under
section (b)(11) of the Privacy Act of
1974, 5 U.S.C. 552a(b)(11).
The two routine uses below (L and M)
are required by OMB Memorandum M–
17–12.
L. Disclosure to Persons or Entities in
Response to an Actual of or Suspected
Breach of Personally Identifiable
Information: To appropriate agencies,
entities, and persons when (1) the
Agency suspects or has confirmed that
there has been a breach of the system of
records, (2) the Agency has determined
that as a result of the suspected or
confirmed breach there is a risk of harm
to individuals, the Agency (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Agency’s efforts
to respond to the suspected or
confirmed breach or to prevent,
minimize, or remedy such harm.
M. Disclosure to Assist Another
Agency in Its Efforts to Respond to a
Breach of Personally Identifiable
Information: To another Federal agency
or Federal entity, when the Agency
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs, and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
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POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records are maintained electronically
on computer storage devices such as
servers and cloud storage. The computer
storage devices are located at the EPA;
MoveLINQS backups will be maintained
at a disaster recovery site designated by
Microsoft Azure Government. Computer
records are maintained in a secure
password protected environment.
Access to computer records is limited to
those who have a need to know.
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Permission level assignments will allow
users access only to those functions for
which they are authorized. All records
are maintained in secure, accesscontrolled areas or buildings.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Retrieval of computer records is
limited to those who have a need to
know. Currently requestors (end users)
do not have access to records using the
MoveLINQS system. All users are
required to have appropriate permission
levels assigned before accessing the
system. The permission levels are
determined by the type of user. The
MoveLINQS system is the only method
of retrieval. Users input the information
themselves and only authorized users
can access.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
MoveLINQS is listed on EPA Records
Control Schedule 0089 under Chief
Financial Officer as Relocation Expense
Management System. The disposition is
to close when no longer needed for
current agency business and destroy
immediately after file closure.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Security controls used to protect
personal sensitive data in MoveLINQS
are commensurate with those required
for an information system rated
moderate for confidentiality, integrity,
and availability, as prescribed in NIST
Special Publication, 800–53,
‘‘Recommended Security Controls for
Federal Information Systems,’’ Revision
4. Administrative controls include the
policies and procedures governing the
agency program and systems operated
within, background investigations for
privileged users and rules of behavior.
Technical controls include role-based,
user access controls, and data
encryption. All MoveLINQS servers and
software are stored in the Microsoft
Azure Va. Datacenter. All security
measures for the physical space are the
responsibility of Microsoft. Microsoft
Azure Government must in addition
adhere to FedRAMP regulations and
policies set forth by the Joint
Authorization Board, which is the
primary authority and decision-making
board that ensures FedRAMP Cloud
System compliance.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information in this system of records
about themselves are required to
provide adequate identification (e.g.,
driver’s license, military identification
card, employee badge or identification
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26035
card). Additional identity verification
procedures may be required, as
warranted. Requests must meet the
requirements of EPA regulations that
implement the Privacy Act of 1974, at
40 CFR part 16.
CONTESTING RECORDS PROCEDURES:
Requests for correction or amendment
must identify the record to be changed
and the corrective action sought.
Complete EPA Privacy Act procedures
are described in the EPA’s Privacy Act
regulations at 40 CFR part 16.
NOTIFICATION PROCEDURE:
Any individual who wants to know
whether this system of records contains
a record about him or her, should make
a written request to the EPA Attn:
Agency Privacy Officer, MC 2831T,
1200 Pennsylvania Ave. NW,
Washington, DC 20460, privacy@
epa.gov.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
67 FR 8255—Posted on February 22,
2002—The EPA provided notice that it
proposed to establish a new system of
records, the EPA Travel, Other Accounts
Payable, and Accounts Receivable Files.
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2021–10040 Filed 5–11–21; 8:45 am]
BILLING CODE 6560–50–P
FEDERAL COMMUNICATIONS
COMMISSION
[OMB 3060–0874; FRS 25345]
Information Collections Being
Reviewed by the Federal
Communications Commission
Federal Communications
Commission.
ACTION: Notice and request for
comments.
AGENCY:
As part of its continuing effort
to reduce paperwork burdens, and as
required by the Paperwork Reduction
Act of 1995 (PRA), the Federal
Communications Commission (FCC or
Commission) invites the general public
and other Federal agencies to take this
opportunity to comment on the
following information collection(s).
Comments are requested concerning:
Whether the proposed collection of
information is necessary for the proper
performance of the functions of the
Commission, including whether the
information shall have practical utility;
the accuracy of the Commission’s
SUMMARY:
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]]>Agencies
[Federal Register Volume 86, Number 90 (Wednesday, May 12, 2021)]
[Notices]
[Pages 26033-26035]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-10040]
-----------------------------------------------------------------------
ENVIRONMENTAL PROTECTION AGENCY
[FRL-10021-56-OCFO]
Privacy Act of 1974; System of Records
AGENCY: Office of the Chief Financial Officer, Environmental Protection
Agency (EPA).
ACTION: Notice of a new system of records.
-----------------------------------------------------------------------
SUMMARY: The U.S. Environmental Protection Agency's (EPA) Office of the
Controller is giving notice that it proposes to create a new system of
records pursuant to the provisions of the Privacy Act of 1974.
MoveLINQS Relocation Software was created to assist in the processing
of relocation related expenses for government employees. Originally
published under EPA SORN-29, which also covers EPA travel, other
accounts payable, and accounts receivable files, the EPA proposes this
new SORN to transition MoveLINQS from its prior location to a separate
Microsoft Azure Government Cloud. The MoveLINQS system provides the
capability to allow external relocation customers (EPA employees) to
enter and update their own relocation requests. In order to make
payments on behalf of the requestor, certain information is collected
due to IRS requirements. This information is collected via a form that
is submitted by the requestor and contains the requestor's name, Social
Security Number (SSN), address, email address, spouse's name, filing
status (for tax purposes), and children's names and dates of birth
(DOB).
DATES: Persons wishing to comment on this system of records notice must
do so by June 11, 2021. New routine uses for this new system of records
will be effective June 11, 2021.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OMS-2021-0143, by one of the following methods:
Regulations.gov: www.regulations.gov. Follow the online
instructions for submitting comments.
Email: [email protected].
Fax: 202-566-1752.
Mail: OMS Docket, Environmental Protection Agency, Mail Code:
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334,
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are
only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OMS-
2021-0143. The EPA policy is that all comments received will be
included in the public docket without change and may be made available
online at www.regulations.gov, including any personal information
provided, unless the comment includes information claimed to be
Controlled Unclassified Information (CUI) or other information for
which disclosure is restricted by statute. Do not submit information
that you consider to be CUI or otherwise protected through
www.regulations.gov. The www.regulations.gov website is an ``anonymous
access'' system for the EPA, which means the EPA will not know your
identity or contact information unless you provide it in the body of
your comment. If you send an email comment directly to the EPA without
going through www.regulations.gov your email address will be
automatically captured and included as part of the comment that is
placed in the public docket and made available on the internet. If you
submit an electronic comment, the EPA recommends that you include your
name and other contact information in the body of your comment. If the
EPA
[[Page 26034]]
cannot read your comment due to technical difficulties and cannot
contact you for clarification, the EPA may not be able to consider your
comment. Electronic files should avoid the use of special characters,
any form of encryption, and be free of any defects or viruses. For
additional information about the EPA public docket, visit the EPA
Docket Center homepage at https://www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket are listed in the
www.regulations.gov index. Although listed in the index, some
information is not publicly available, e.g., CUI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in www.regulations.gov or in hard copy at the OMS
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave.
NW, Washington. DC 20460. The Public Reading Room is open from 8:30
a.m. to 4:30 p.m., Monday through Friday excluding legal holidays. The
telephone number for the Public Reading Room is (202) 566-1744, and the
telephone number for the OMS Docket is (202) 566-1752.
Out of an abundance of caution for members of the public and our
staff, the EPA Docket Center and Reading Room are closed to the public,
with limited exceptions, to reduce the risk of transmitting COVID-19.
Our Docket Center staff will continue to provide remote customer
service via email, phone, and webform. We encourage the public to
submit comments via https://www.regulations.gov/ or email, as there may
be a delay in processing mail and faxes. Hand deliveries and couriers
may be received by scheduled appointment only. For further information
on EPA Docket Center services and the current status, please visit us
online at https://www.epa.gov/dockets.
FOR FURTHER INFORMATION CONTACT: Rhonda Gerdsen, Business Development
and Services Branch; [email protected]; 1-513-487-2028.
SUPPLEMENTARY INFORMATION: MoveLINQS Relocation Software is an EPA
major information system (MIS) that was originally published under the
EPA-29 SORN, which also covers EPA travel, other accounts payable, and
accounts receivable files. Relocation request data was tracked and
coordinated by an EPA-hosted version of the MoveLINQS software. The EPA
now proposes this new SORN to reflect a relocation of the MoveLINQS
software from an EPA-hosted environment into a separate FedRAMP
Government Cloud environment (Microsoft Azure) under the Software as a
Service (SaaS) platform. The EPA utilizes the MoveLINQS application to
help manage the Federal Employee Relocation Center (FERC), where they
process employee relocation moves for the EPA.
SYSTEM NAME AND NUMBER:
MoveLINQS; EPA-87
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
101 Herbert Drive, Boydton, Va. 23917; Microsoft Azure Government
Cloud (Azure-Va).
SYSTEM MANAGER(S):
William E. Wiggins Jr., Branch Chief, Business Development &
Services Branch (BDSB), EPA's Federal Employee Relocation Center
(FERC), [email protected], (513) 487-2013, 26 W Martin Luther
King Dr., Cincinnati, OH 45268.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5753; 5 CFR part 575, subpart B.
PURPOSE(S) OF THE SYSTEM:
MoveLINQS, is an EPA major information system (MIS). It was
originally published under the EPA-29 SORN, which also covers EPA
travel, other accounts payable, and accounts receivable files. However,
the EPA proposes to move the MoveLINQS application to a separate
Microsoft Azure Government Cloud under the new SORN EPA-87. The EPA
utilizes MoveLINQS to help manage the BDSB Federal Employee Relocation
Center, where they process employee relocation moves for the EPA.
CATEGORIES OF INDIVIDUALS COVERED BY SYSTEM:
Federal employees and their family members who are eligible for
move-related reimbursements will be covered.
CATEGORIES OF RECORDS IN THE SYSTEM:
SSN, name, address, email address, children's names and DOB,
spouse's name, filing status (for tax purposes).
RECORD SOURCE CATEGORIES:
The employees are the source of information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
MoveLINQS is used internally to maintain and store pertinent
employee and relocation expense data. It uses its features and flexible
controls to automate and streamline the permanent change of station
(PCS) travel cost management process, eliminating errors and
simplifying the enforcement of complex federal policy throughout the
Agency. General routine uses D, E, F, G, K, L, and M apply to this
system. Records may also be disclosed: 1. To the Office of Management
and Budget, and Department of Treasury for paying taxes on relocation
expenses; and 2. to provide information to contracted agencies of the
EPA for the purposes of relocation. This information may contain
monthly reports such as taxes that were paid, invoices and travel
authorizations that were obligated. The routine uses below are both
related to and compatible with the original purpose for which the
information was collected. The following general routine uses apply to
this system (73 FR 2245):
D. Disclosure to Office of Management and Budget: Information may
be disclosed to the Office of Management and Budget at any stage in the
legislative coordination and clearance process in connection with
private relief legislation as set forth in OMB Circular No. A-19.
E. Disclosure to Congressional Offices: Information may be
disclosed to a congressional office from the record of an individual in
response to an inquiry from the congressional office made at the
request of the individual.
F. Disclosure to Department of Justice: Information may be
disclosed to the Department of Justice, or in a proceeding before a
court, adjudicative body, or other administrative body before which the
Agency is authorized to appear, when:
1. The Agency, or any component thereof;
2. Any employee of the Agency in his or her official capacity;
3. Any employee of the Agency in his or her individual capacity
where the Department of Justice or the Agency have agreed to represent
the employee; or
4. The United States, if the Agency determines that litigation is
likely to affect the Agency or any of its components,
Is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice or the Agency is
deemed by the Agency to be relevant and necessary to the litigation
provided, however, that in each case it has been determined that the
disclosure is compatible with the purpose for which the records were
collected.
G. Disclosure to the National Archives: Information may be
disclosed to the National Archives and Records
[[Page 26035]]
Administration in records management inspections.
K. Disclosure in Connection With Litigation: Information from this
system of records may be disclosed in connection with litigation or
settlement discussions regarding claims by or against the Agency,
including public filing with a court, to the extent that disclosure of
the information is relevant and necessary to the litigation or
discussions and except where court orders are otherwise required under
section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).
The two routine uses below (L and M) are required by OMB Memorandum
M-17-12.
L. Disclosure to Persons or Entities in Response to an Actual of or
Suspected Breach of Personally Identifiable Information: To appropriate
agencies, entities, and persons when (1) the Agency suspects or has
confirmed that there has been a breach of the system of records, (2)
the Agency has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Agency
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Agency's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
M. Disclosure to Assist Another Agency in Its Efforts to Respond to
a Breach of Personally Identifiable Information: To another Federal
agency or Federal entity, when the Agency determines that information
from this system of records is reasonably necessary to assist the
recipient agency or entity in (1) responding to a suspected or
confirmed breach or (2) preventing, minimizing, or remedying the risk
of harm to individuals, the recipient agency or entity (including its
information systems, programs, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained electronically on computer storage devices
such as servers and cloud storage. The computer storage devices are
located at the EPA; MoveLINQS backups will be maintained at a disaster
recovery site designated by Microsoft Azure Government. Computer
records are maintained in a secure password protected environment.
Access to computer records is limited to those who have a need to know.
Permission level assignments will allow users access only to those
functions for which they are authorized. All records are maintained in
secure, access-controlled areas or buildings.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Retrieval of computer records is limited to those who have a need
to know. Currently requestors (end users) do not have access to records
using the MoveLINQS system. All users are required to have appropriate
permission levels assigned before accessing the system. The permission
levels are determined by the type of user. The MoveLINQS system is the
only method of retrieval. Users input the information themselves and
only authorized users can access.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
MoveLINQS is listed on EPA Records Control Schedule 0089 under
Chief Financial Officer as Relocation Expense Management System. The
disposition is to close when no longer needed for current agency
business and destroy immediately after file closure.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Security controls used to protect personal sensitive data in
MoveLINQS are commensurate with those required for an information
system rated moderate for confidentiality, integrity, and availability,
as prescribed in NIST Special Publication, 800-53, ``Recommended
Security Controls for Federal Information Systems,'' Revision 4.
Administrative controls include the policies and procedures governing
the agency program and systems operated within, background
investigations for privileged users and rules of behavior. Technical
controls include role-based, user access controls, and data encryption.
All MoveLINQS servers and software are stored in the Microsoft Azure
Va. Datacenter. All security measures for the physical space are the
responsibility of Microsoft. Microsoft Azure Government must in
addition adhere to FedRAMP regulations and policies set forth by the
Joint Authorization Board, which is the primary authority and decision-
making board that ensures FedRAMP Cloud System compliance.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information in this system of records
about themselves are required to provide adequate identification (e.g.,
driver's license, military identification card, employee badge or
identification card). Additional identity verification procedures may
be required, as warranted. Requests must meet the requirements of EPA
regulations that implement the Privacy Act of 1974, at 40 CFR part 16.
CONTESTING RECORDS PROCEDURES:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are described in the EPA's Privacy Act regulations at 40 CFR
part 16.
NOTIFICATION PROCEDURE:
Any individual who wants to know whether this system of records
contains a record about him or her, should make a written request to
the EPA Attn: Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Ave.
NW, Washington, DC 20460, [email protected].
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
67 FR 8255--Posted on February 22, 2002--The EPA provided notice
that it proposed to establish a new system of records, the EPA Travel,
Other Accounts Payable, and Accounts Receivable Files.
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2021-10040 Filed 5-11-21; 8:45 am]
BILLING CODE 6560-50-P
