Privacy Act of 1974 System of Records Notice, 19078-19080 [2021-07363]
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19078
Federal Register / Vol. 86, No. 68 / Monday, April 12, 2021 / Notices
You
may obtain a copy of the information
collection and supporting documents
from the Agency Clearance Office at
Curtis.Rich@sba.gov; (202) 205–7030, or
from www.reginfo.gov/public/do/
PRAMain
FOR FURTHER INFORMATION CONTACT:
SBA has
authority under 15 U.S.C. 634(b) and 31
U.S.C. 3711 to compromise and settle
debts owed to the Agency by borrowers
or guarantors in SBA’s loan programs.
The financial information provided by
debtors on SBA Form 770 is a
prerequisite to such compromise or
settlement. SBA uses the information in
making a determination regarding the
repayment and or compromise of the
debts and other liquidation proceedings,
including litigation by the Agency and/
or the Department of Justice..
SUPPLEMENTARY INFORMATION:
Solicitation of Public Comments
Comments may be submitted on (a)
whether the collection of information is
necessary for the agency to properly
perform its functions; (b) whether the
burden estimates are accurate; (c)
whether there are ways to minimize the
burden, including through the use of
automated techniques or other forms of
information technology; and (d) whether
there are ways to enhance the quality,
utility, and clarity of the information.
OMB Control Number: 3245–0012.
Title: Financial Statement of Debtor.
SBA Form Number: SBA Form 770.
Description of Respondents: Debtors
in SBA Loan Program.
Estimated Number of Respondents:
5,000.
Estimated Annual Responses: 5,000.
Estimated Annual Hour Burden:
5,000.
Curtis Rich,
Management Analyst.
[FR Doc. 2021–07421 Filed 4–9–21; 8:45 am]
BILLING CODE 8026–03–P
SMALL BUSINESS ADMINISTRATION
Privacy Act of 1974 System of Records
Notice
U.S. Small Business
Administration.
ACTION: Notice of a modified system of
records.
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AGENCY:
The U.S. Small Business
Administration (SBA) proposes to
modify its system of records titled,
Servicing and Contracts System/
Minority Enterprise Development
Headquarters Repository (SBA 30), to its
inventory of records systems subject to
the Privacy Act of 1974 as amended.
SUMMARY:
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Publication of this notice complies with
the Privacy Act and the Office of
Management and Budget (OMB)
Circulars A–108 and A–130 requirement
for agencies to publish a notice in the
Federal Register whenever the agency
establishes a new, modified or rescinds
a system of records. System of Records
Notice (SORN) Servicing and Contracts
System/Minority Enterprise
Development Headquarters Repository,
(SBA 30), includes modifying: System
title, system location, contact
information, authority, purpose,
categories of individuals, categories of
records, record source categories,
routine use, storage, retention, retrieval
safeguards, record access, contesting,
and notification procedures. SBA 30 has
expanded the scope of its system of
records with additional applications
serving a unique purpose for carrying
out the mission of the SBA Office of
Government Contracting and Business
Development. To complement its
expanded purpose, the modified system
of record new title, Government
Contracting and Business Development,
(SBA 30).
DATES: Submit comments on or before
May 12, 2021. This revised system will
be effective upon publication.
ADDRESSES: You may submit comments
on this notice by any of the following
methods: Federal e-Rulemaking Portal:
https://www.regulations.gov. Follow the
instructions for submitting comments.
Mail/Hand Delivery/Courier: Submit
written comments to: Dr. Francis
Spampinato, Office of Government
Contracting and Business Development,
U.S. Small Business Administration,
409 3rd Street SW, Suite 6300,
Washington, DC 20416.
FOR FURTHER INFORMATION CONTACT:
General questions, please contact Hilary
F. Cronin, Office of Government
Contracting and Business Development,
U.S. Small Business Administration,
409 3rd Street SW, Suite 6300,
Washington, DC 20416 or via email
Hilary.Cronin@sba.gov, telephone (202)
205–7055.
For Privacy related matters, please
contact Keith A. Bluestein, Chief
Information Officer/Senior Agency
Official for Privacy, Office of the Chief
Information Officer, U.S. Small Business
Administration, 409 3rd Street SW,
Suite 4000, Washington, DC 20416 or
via email to Privacyofficer@sba.gov.
SUPPLEMENTARY INFORMATION: The
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, embodies fair information
practice principles in a statutory
framework governing the means by
which Federal agencies collect,
maintain, use, and disseminate
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individuals’ personal information. The
Privacy Act applies to records about
individuals that are maintained in a
‘‘system of records.’’ A system of
records is a group of any records under
the control of a Federal agency from
which information is retrieved by the
name of an individual or by a number,
symbol or another identifier assigned to
the individual. The Privacy Act requires
each Federal agency to publish in the
Federal Register a System of Records
Notice (SORN) identifying and
describing each system of records the
agency maintains, the purposes for
which the Agency uses the Personally
Identifiable Information (PII) in the
system, the routine uses for which the
Agency discloses such information
outside the Agency, and how
individuals can exercise their rights
related to their PII information.
The modified Privacy Act system of
records for titled, Servicing and
Contracts System/Minority Enterprise
Development Headquarters Repository,
newly titled Government Contracting
and Business Development (GCBD),
(SBA 30) will be used by small business,
SBA personnel and overseen by Office
of Government Contracting and
Business Development. SBA 30 collects
personal, business and financial
information to determine if applicants
are eligible and if current participants
are compliant with statutory and
regulatory requirements for continued
eligibility for participation in the
following government programs: 8(a)
Business Development Program,
ASMPP, WOSB Federal Contracting
Program and HUBZone. Multiple SBA
IT systems/applications are used to
certify the participants on an SBA
platform.
Certify.sba.gov is a certification
management system used for elements
of initial certification and continuing
eligibility functions for the 8(a) Business
Development program and ASMPP. Its
primary component is a custom
developed application which includes
an interface for small businesses to
manage their eligibility documents and
applications for various contracting
programs, as well as workflows for SBA
staff and other government support staff.
Beta.Certify is a certification
management system used for elements
of initial certification and continuing
eligibility functions for the WOSB
Program. Its primary component is a
custom developed application which
includes an interface for small
businesses to manage their eligibility
documents and applications for various
contracting programs, as well as
workflows for SBA staff and other
government support staff. HUBZone
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Federal Register / Vol. 86, No. 68 / Monday, April 12, 2021 / Notices
Certification Tracking System (HCTS) is
a certification management system used
for elements of initial certification and
continuing eligibility for the HUBZone
program. The modification of SBA 30
will not have any undue impact on the
privacy of individuals and its use is
compatible with collection.
SYSTEM NAME AND NUMBER:
Government Contracting and Business
Development System, SBA 30.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
SBA Headquarters, 409 3rd Street SW,
Washington, DC 20416.
SYSTEM MANAGER(S):
Hilary F. Cronin, Office of
Government Contracting and Business
Development, U.S. Small Business
Administration, 409 3rd Street SW,
Suite 6300, Washington, DC 20416.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
15 U.S.C. 636 (j); 15 U.S.C. 637; 15
U.S.C. 657 a (a); Public Law, 105–13,
111 Stat 26275 (15 U.S.C. 631); and 13
CFR 125.9.
PURPOSES OF THE SYSTEM:
To collect personal, business, and
financial information used to determine
eligibility of applicants and current
participants in the Agency’s
certification program to include but not
limited to: 8(a) Business Development
Program, All Small Mentor Prote´ge´
Program (ASMPP), Women-Owned
Small Business (WOSB) Federal
Contracting Program and Historically
Underutilized Business Zone
(HUBZone) programs.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Applicants and program participants
in SBA’s 8(a) Business Development
program, ASMPP Program, WOSB
Federal Contracting Program, and
HUBZone Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal, business, and financial
information.
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RECORD SOURCE CATEGORIES:
Small business applicants or
participants in the 8(a) Business
Development program, ASMPP
Program, HUBZone Program, and WOSB
Program.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
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21:37 Apr 09, 2021
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552a(b) of the Privacy Act, all or a
portion of the information contained in
this system may be disclosed to
authorized entities, as is determined to
be relevant and necessary, outside SBA
as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
A. To the Department of Justice (DOJ),
including offices of the U.S Attorneys,
or other Federal agency conducting
litigation or in proceedings before any
court, adjudicative, or administrative
body, when it is deemed by the SBA to
be relevant or necessary to the litigation
or the SBA has an interest in such
litigation when any of the following are
a party to the litigation or have an
interest in the litigation: (1) Any
employee or former employee of the
SBA in his or her official capacity; (2)
Any employee or former employee of
the SBA in his or her individual
capacity when DOJ or SBA has agreed
to represent the employee or a party to
the litigation or have an interest in the
litigation; or (3) The United States or
any agency thereof.
B. To a Congressional office from the
record of an individual in response to
an inquiry from that Congressional
office made at the request of the
individual. The member’s access rights
are no greater than those of the
individual.
C. To the National Archives and
Records Administration (NARA) or
General Services Administration (GSA)
pursuant to records management
inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
D. To an agency or organization,
including the SBA’s Office of Inspector
General, for the purpose of performing
audit or oversight operations as
authorized by law, but only such
information as is necessary and relevant
to such audit or oversight function.
E. To appropriate agencies, entities,
and persons when (1) SBA suspects or
has confirmed that there has been a
breach of the system of records, (2) SBA
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, SBA
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with SBA’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
F. To another Federal agency or
Federal entity, when SBA determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
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19079
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
G. To another agency or agent of a
Government jurisdiction within or
under the control of the U.S., lawfully
engaged in national security or
homeland defense when disclosure is
undertaken for intelligence,
counterintelligence activities (as defined
by 50 U.S.C. 3003(3)), counterterrorism,
homeland security, or related law
enforcement purposes, as authorized by
U.S. law or Executive Order.
H. To SBA employees, contractors,
grantees, and experts who have been
engaged by SBA to assist in the
performance and performance
improvement of a service related to this
system of records and who need access
to the records to perform this activity.
Recipients of these records shall be
required to comply with the
requirements of the Privacy Act of 1974,
as amended, 5 U.S.C. Sec. 552a.
I. To SBA employees, contractors, and
other regulators for regulatory purposes.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Information is stored electronically
and is protected through the
implementation of multi-factor access
controls, user permissions, event
logging, and monitoring. External media
are further protected using encryption.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrieved by name of
individual, business name, and Data
Universal Numbering System.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records are maintained in accordance
with latest edition SBA Standard
Operating Procedure (SOP) series 00 41,
schedules Records Management Records
4.1 and Agency Accountability Records
5.7. Records maintained as part of the
General Records Schedules (GRS) are
disposed of in accordance with
applicable SBA policies.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Access and use are limited to persons
with official need to know. Users are
evaluated on a recurring basis to ensure
need-to-know still exists. Safeguards are
implemented in accordance with the
Federal Information Security
Modernization Act of 2014 (FISMA) and
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Federal Register / Vol. 86, No. 68 / Monday, April 12, 2021 / Notices
are evaluated on a recurring basis to
ensure desired operation.
DEPARTMENT OF STATE
RECORD ACCESS PROCEDURES:
Certification Under Section 1704(A)(2)
of the Sudan Claims Resolution Act
Relating to the Receipt of Funds for
Settlement of Claims Against Sudan
[Public Notice: 11401]
Individuals wishing to request access
to records about them should submit a
Privacy Act request to the SBA Chief,
Freedom of Information and Privacy Act
Office, U.S. Small Business
Administration, 409 Third St. SW,
Eighth Floor Washington, DC 20416 or
FOIA@sba.gov. Individuals must
provide their full name, mailing
address, personal email address,
telephone number, and a detailed
description of the records being
requested. Individuals requesting access
must also follow SBA’s Privacy Act
regulations regarding verification of
identity and access to records (13 CFR
part 102 subpart B).
CONTESTING RECORD PROCEDURES:
Individuals wishing to contest
information contained in records about
them should submit a Privacy Act
request to the SBA Chief, Freedom of
Information and Privacy Act Office, U.S.
Small Business Administration, 409
Third St. SW, Eighth Floor, Washington,
DC 20416 or FOIA@sba.gov. Individuals
must provide their full name, mailing
address, personal email address,
telephone number, and a detailed
description of the records being
requested. Requesting individuals must
follow SBA’s Privacy Act regulations
regarding verification of identity and
access to records (13 CFR part 102
subpart B).
NOTIFICATION PROCEDURES:
Individuals may make record
inquiries in person or in writing to the
Systems Manager through the SBA
Chief, Freedom of Information and
Privacy Act Office, U.S. Small Business
Administration, 409 Third St. SW,
Eighth Floor, Washington, DC 20416 or
FOIA@sba.gov.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
By virtue of the authority vested in
me as Secretary of State, including
pursuant to section 1704(a)(2) of the
Sudan Claims Resolution Act (Title
XVII, Division FF, Pub. L. 116–260) (the
‘‘Act’’), I hereby certify that:
(A) The August 12, 1993, designation
of Sudan as a state sponsor of terrorism
has been formally rescinded;
(B) Sudan has made final payments
with respect to the private settlement of
the claims of victims of the U.S.S. COLE
attack; and
(C) the United States Government has
received funds pursuant to the United
States-Sudan Claims Settlement
Agreement that are sufficient to ensure:
(i) Payment of the agreed private
settlement amount for the death of a
citizen of the United States who was an
employee of the United States Agency
for International Development in Sudan
on January 1, 2008;
(ii) meaningful compensation for
claims of citizens of the United States
(other than individuals described in
section 1707(a)(1) of the Act) for
wrongful death or physical injury in
cases arising out of the August 7, 1998,
bombings of the United States embassies
located in Nairobi, Kenya, and Dar es
Salaam, Tanzania; and
(iii) funds for compensation through a
fair process to address compensation for
terrorism-related claims of foreign
nationals for wrongful death or physical
injury arising out of the events referred
to in clause (ii).
This certification shall be published
in the Federal Register and shall be
transmitted, along with the
accompanying Memorandum of
Justification, to the appropriate
congressional committees.
Dated: March 20, 2021.
Antony J. Blinken,
Secretary of State.
[FR Doc. 2021–07474 Filed 4–9–21; 8:45 am]
BILLING CODE 4710–08–P
HISTORY:
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[FR Doc. 2004–54823, Vol. 69, No. 175]
Hilary F. Cronin,
Director of Technology Solutions, Office of
Government Contracting and Business
Development.
[FR Doc. 2021–07363 Filed 4–9–21; 8:45 am]
BILLING CODE 8026–03–P
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DEPARTMENT OF STATE
[Public Notice 11399]
Notice of Public Meeting in Preparation
for the International Maritime
Organization FAL 45 Meeting
The Department of State will conduct
a public meeting at 9:00 a.m. on
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Tuesday, May 25, 2021, by way of
teleconference. The primary purpose of
this meeting is to prepare for the forty
fifth session of the International
Maritime Organization’s (IMO)
Facilitation Committee (FAL 45) to be
held virtually from Tuesday, June 1, to
Friday, June 4, 2021, and on Monday,
June 7, 2021. Members of the public
may participate up to the capacity of the
teleconference phone line, which will
handle 500 participants. To access the
teleconference line, participants should
call (202) 475–4000 and use Participant
Code: 115 550 18#.
The agenda items to be considered at
FAL 45 include:
—Decisions of other IMO bodies
—Consideration and adoption of
proposed amendments to the
Convention
—Review and update of the annex of the
FAL Convention
—Application of single-window concept
—Review and revision of the IMO
Compendium on Facilitation and
Electronic Business, including
additional e-business solutions
—Developing guidance for
authentication, integrity and
confidentiality of content for the
purpose of exchange via a maritime
single window
—Consideration of descriptions of
Maritime Services in the context of enavigation
—Development of guidelines for
harmonized communication and
electronic exchange of operational
data
—Development of amendments to the
Recommendations on the
establishment of National Facilitation
Committees (FAL.5/Circ.2)
— Developments of guidelines on
creating a tool to measure domestic
implementation of the FAL
Convention
—Unsafe mixed migration by sea
—Consideration and analysis of reports
and information on persons rescued at
sea and stowaways
—Guidance to address maritime
corruption
—Regulatory scoping exercise for the
use of Maritime Autonomous Surface
Ships (MASS)
—Technical cooperation activities
related to facilitation of maritime
traffic relations with other
organizations
—Application of the Committee’s
procedures on organization and
method of work
—Work program
—Any other business
Please note: the IMO may adjust the
FAL 45 agenda to accommodate the
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]]>Agencies
[Federal Register Volume 86, Number 68 (Monday, April 12, 2021)]
[Notices]
[Pages 19078-19080]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-07363]
-----------------------------------------------------------------------
SMALL BUSINESS ADMINISTRATION
Privacy Act of 1974 System of Records Notice
AGENCY: U.S. Small Business Administration.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: The U.S. Small Business Administration (SBA) proposes to
modify its system of records titled, Servicing and Contracts System/
Minority Enterprise Development Headquarters Repository (SBA 30), to
its inventory of records systems subject to the Privacy Act of 1974 as
amended. Publication of this notice complies with the Privacy Act and
the Office of Management and Budget (OMB) Circulars A-108 and A-130
requirement for agencies to publish a notice in the Federal Register
whenever the agency establishes a new, modified or rescinds a system of
records. System of Records Notice (SORN) Servicing and Contracts
System/Minority Enterprise Development Headquarters Repository, (SBA
30), includes modifying: System title, system location, contact
information, authority, purpose, categories of individuals, categories
of records, record source categories, routine use, storage, retention,
retrieval safeguards, record access, contesting, and notification
procedures. SBA 30 has expanded the scope of its system of records with
additional applications serving a unique purpose for carrying out the
mission of the SBA Office of Government Contracting and Business
Development. To complement its expanded purpose, the modified system of
record new title, Government Contracting and Business Development, (SBA
30).
DATES: Submit comments on or before May 12, 2021. This revised system
will be effective upon publication.
ADDRESSES: You may submit comments on this notice by any of the
following methods: Federal e-Rulemaking Portal: https://www.regulations.gov. Follow the instructions for submitting comments.
Mail/Hand Delivery/Courier: Submit written comments to: Dr. Francis
Spampinato, Office of Government Contracting and Business Development,
U.S. Small Business Administration, 409 3rd Street SW, Suite 6300,
Washington, DC 20416.
FOR FURTHER INFORMATION CONTACT: General questions, please contact
Hilary F. Cronin, Office of Government Contracting and Business
Development, U.S. Small Business Administration, 409 3rd Street SW,
Suite 6300, Washington, DC 20416 or via email [email protected],
telephone (202) 205-7055.
For Privacy related matters, please contact Keith A. Bluestein,
Chief Information Officer/Senior Agency Official for Privacy, Office of
the Chief Information Officer, U.S. Small Business Administration, 409
3rd Street SW, Suite 4000, Washington, DC 20416 or via email to
[email protected].
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974 (5 U.S.C. 552a), as
amended, embodies fair information practice principles in a statutory
framework governing the means by which Federal agencies collect,
maintain, use, and disseminate individuals' personal information. The
Privacy Act applies to records about individuals that are maintained in
a ``system of records.'' A system of records is a group of any records
under the control of a Federal agency from which information is
retrieved by the name of an individual or by a number, symbol or
another identifier assigned to the individual. The Privacy Act requires
each Federal agency to publish in the Federal Register a System of
Records Notice (SORN) identifying and describing each system of records
the agency maintains, the purposes for which the Agency uses the
Personally Identifiable Information (PII) in the system, the routine
uses for which the Agency discloses such information outside the
Agency, and how individuals can exercise their rights related to their
PII information.
The modified Privacy Act system of records for titled, Servicing
and Contracts System/Minority Enterprise Development Headquarters
Repository, newly titled Government Contracting and Business
Development (GCBD), (SBA 30) will be used by small business, SBA
personnel and overseen by Office of Government Contracting and Business
Development. SBA 30 collects personal, business and financial
information to determine if applicants are eligible and if current
participants are compliant with statutory and regulatory requirements
for continued eligibility for participation in the following government
programs: 8(a) Business Development Program, ASMPP, WOSB Federal
Contracting Program and HUBZone. Multiple SBA IT systems/applications
are used to certify the participants on an SBA platform.
Certify.sba.gov is a certification management system used for
elements of initial certification and continuing eligibility functions
for the 8(a) Business Development program and ASMPP. Its primary
component is a custom developed application which includes an interface
for small businesses to manage their eligibility documents and
applications for various contracting programs, as well as workflows for
SBA staff and other government support staff. Beta.Certify is a
certification management system used for elements of initial
certification and continuing eligibility functions for the WOSB
Program. Its primary component is a custom developed application which
includes an interface for small businesses to manage their eligibility
documents and applications for various contracting programs, as well as
workflows for SBA staff and other government support staff. HUBZone
[[Page 19079]]
Certification Tracking System (HCTS) is a certification management
system used for elements of initial certification and continuing
eligibility for the HUBZone program. The modification of SBA 30 will
not have any undue impact on the privacy of individuals and its use is
compatible with collection.
SYSTEM NAME AND NUMBER:
Government Contracting and Business Development System, SBA 30.
SYSTEM CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
SBA Headquarters, 409 3rd Street SW, Washington, DC 20416.
SYSTEM MANAGER(S):
Hilary F. Cronin, Office of Government Contracting and Business
Development, U.S. Small Business Administration, 409 3rd Street SW,
Suite 6300, Washington, DC 20416.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
15 U.S.C. 636 (j); 15 U.S.C. 637; 15 U.S.C. 657 a (a); Public Law,
105-13, 111 Stat 26275 (15 U.S.C. 631); and 13 CFR 125.9.
PURPOSES OF THE SYSTEM:
To collect personal, business, and financial information used to
determine eligibility of applicants and current participants in the
Agency's certification program to include but not limited to: 8(a)
Business Development Program, All Small Mentor Prot[eacute]g[eacute]
Program (ASMPP), Women-Owned Small Business (WOSB) Federal Contracting
Program and Historically Underutilized Business Zone (HUBZone)
programs.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants and program participants in SBA's 8(a) Business
Development program, ASMPP Program, WOSB Federal Contracting Program,
and HUBZone Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personal, business, and financial information.
RECORD SOURCE CATEGORIES:
Small business applicants or participants in the 8(a) Business
Development program, ASMPP Program, HUBZone Program, and WOSB Program.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the information
contained in this system may be disclosed to authorized entities, as is
determined to be relevant and necessary, outside SBA as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To the Department of Justice (DOJ), including offices of the U.S
Attorneys, or other Federal agency conducting litigation or in
proceedings before any court, adjudicative, or administrative body,
when it is deemed by the SBA to be relevant or necessary to the
litigation or the SBA has an interest in such litigation when any of
the following are a party to the litigation or have an interest in the
litigation: (1) Any employee or former employee of the SBA in his or
her official capacity; (2) Any employee or former employee of the SBA
in his or her individual capacity when DOJ or SBA has agreed to
represent the employee or a party to the litigation or have an interest
in the litigation; or (3) The United States or any agency thereof.
B. To a Congressional office from the record of an individual in
response to an inquiry from that Congressional office made at the
request of the individual. The member's access rights are no greater
than those of the individual.
C. To the National Archives and Records Administration (NARA) or
General Services Administration (GSA) pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and
2906.
D. To an agency or organization, including the SBA's Office of
Inspector General, for the purpose of performing audit or oversight
operations as authorized by law, but only such information as is
necessary and relevant to such audit or oversight function.
E. To appropriate agencies, entities, and persons when (1) SBA
suspects or has confirmed that there has been a breach of the system of
records, (2) SBA has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, SBA (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with SBA's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
F. To another Federal agency or Federal entity, when SBA determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in (1) responding to a suspected
or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
G. To another agency or agent of a Government jurisdiction within
or under the control of the U.S., lawfully engaged in national security
or homeland defense when disclosure is undertaken for intelligence,
counterintelligence activities (as defined by 50 U.S.C. 3003(3)),
counterterrorism, homeland security, or related law enforcement
purposes, as authorized by U.S. law or Executive Order.
H. To SBA employees, contractors, grantees, and experts who have
been engaged by SBA to assist in the performance and performance
improvement of a service related to this system of records and who need
access to the records to perform this activity. Recipients of these
records shall be required to comply with the requirements of the
Privacy Act of 1974, as amended, 5 U.S.C. Sec. 552a.
I. To SBA employees, contractors, and other regulators for
regulatory purposes.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Information is stored electronically and is protected through the
implementation of multi-factor access controls, user permissions, event
logging, and monitoring. External media are further protected using
encryption.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by name of individual, business name, and
Data Universal Numbering System.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are maintained in accordance with latest edition SBA
Standard Operating Procedure (SOP) series 00 41, schedules Records
Management Records 4.1 and Agency Accountability Records 5.7. Records
maintained as part of the General Records Schedules (GRS) are disposed
of in accordance with applicable SBA policies.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access and use are limited to persons with official need to know.
Users are evaluated on a recurring basis to ensure need-to-know still
exists. Safeguards are implemented in accordance with the Federal
Information Security Modernization Act of 2014 (FISMA) and
[[Page 19080]]
are evaluated on a recurring basis to ensure desired operation.
RECORD ACCESS PROCEDURES:
Individuals wishing to request access to records about them should
submit a Privacy Act request to the SBA Chief, Freedom of Information
and Privacy Act Office, U.S. Small Business Administration, 409 Third
St. SW, Eighth Floor Washington, DC 20416 or [email protected]. Individuals
must provide their full name, mailing address, personal email address,
telephone number, and a detailed description of the records being
requested. Individuals requesting access must also follow SBA's Privacy
Act regulations regarding verification of identity and access to
records (13 CFR part 102 subpart B).
CONTESTING RECORD PROCEDURES:
Individuals wishing to contest information contained in records
about them should submit a Privacy Act request to the SBA Chief,
Freedom of Information and Privacy Act Office, U.S. Small Business
Administration, 409 Third St. SW, Eighth Floor, Washington, DC 20416 or
[email protected]. Individuals must provide their full name, mailing
address, personal email address, telephone number, and a detailed
description of the records being requested. Requesting individuals must
follow SBA's Privacy Act regulations regarding verification of identity
and access to records (13 CFR part 102 subpart B).
NOTIFICATION PROCEDURES:
Individuals may make record inquiries in person or in writing to
the Systems Manager through the SBA Chief, Freedom of Information and
Privacy Act Office, U.S. Small Business Administration, 409 Third St.
SW, Eighth Floor, Washington, DC 20416 or [email protected].
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
[FR Doc. 2004-54823, Vol. 69, No. 175]
Hilary F. Cronin,
Director of Technology Solutions, Office of Government Contracting and
Business Development.
[FR Doc. 2021-07363 Filed 4-9-21; 8:45 am]
BILLING CODE 8026-03-P
