Privacy Act of 1974; System of Records, 10949-10952 [2021-03582]
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Federal Register / Vol. 86, No. 34 / Tuesday, February 23, 2021 / Notices
Filed Date: 2/16/21.
Accession Number: 20210216–5201.
Comments Due: 5 p.m. ET 3/1/21.
Docket Numbers: RP21–493–000.
Applicants: Viking Gas Transmission
Company.
Description: § 4(d) Rate Filing:
Negotiated Rate PAL Agreement—World
Fuel VR1048 Extension to be effective
2/12/2021.
Filed Date: 2/16/21.
Accession Number: 20210216–5217.
Comments Due: 5 p.m. ET 3/1/21.
Docket Numbers: RP21–494–000.
Applicants: Viking Gas Transmission
Company.
Description: § 4(d) Rate Filing:
Negotiated Rate PAL Agreement—World
Fuel VR1050 & VR1051 to be effective
2/13/2021.
Filed Date: 2/16/21.
Accession Number: 20210216–5257.
Comments Due: 5 p.m. ET 3/1/21.
Docket Numbers: RP21–495–000.
Applicants: Midwestern Gas
Transmission Company.
Description: § 4(d) Rate Filing:
Negotiated Rate PAL Agreement—
Exelon Generation Company, LLC to be
effective 2/14/2021.
Filed Date: 2/16/21.
Accession Number: 20210216–5272.
Comments Due: 5 p.m. ET 3/1/21.
The filings are accessible in the
Commission’s eLibrary system (https://
elibrary.ferc.gov/idmws/search/
fercgensearch.asp) by querying the
docket number.
Any person desiring to intervene or
protest in any of the above proceedings
must file in accordance with Rules 211
and 214 of the Commission’s
Regulations (18 CFR 385.211 and
385.214) on or before 5:00 p.m. Eastern
time on the specified comment date.
Protests may be considered, but
intervention is necessary to become a
party to the proceeding.
eFiling is encouraged. More detailed
information relating to filing
requirements, interventions, protests,
service, and qualifying facilities filings
can be found at:
https://www.ferc.gov/docs-filing/
efiling/filing-req.pdf. For other
information, call (866) 208–3676 (toll
free). For TTY, call (202) 502–8659.
Dated: February 17, 2021.
Nathaniel J. Davis, Sr.,
Deputy Secretary.
[FR Doc. 2021–03673 Filed 2–22–21; 8:45 am]
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ENVIRONMENTAL PROTECTION
AGENCY
[FRL–10019–64–OMS]
Privacy Act of 1974; System of
Records
Office of Mission Support
(OMS), Environmental Protection
Agency (EPA).
ACTION: Notice of a new system of
records.
AGENCY:
The U.S. Environmental
Protection Agency’s (EPA), Office of
Acquisition Solutions is giving notice
that it proposes to create a new system
of records pursuant to the provisions of
the Privacy Act of 1974. Environmental
Protection Agency’s Acquisition System
(EAS) is an automated contract writing
and management system with
configurable workflow used to initiate,
award, modify and track acquisition
actions for the procurement of goods
and services.
DATES: Persons wishing to comment on
this system of records notice must do so
by March 25, 2021. New routine uses for
this new system of records will be
effective March 25, 2021.
ADDRESSES: Submit your comments,
identified by Docket ID No. EPA–HQ–
OMS–2020–0210, by one of the
following methods:
Regulations.gov: www.regulations.gov.
Follow the online instructions for
submitting comments.
Email: oei.docket@epa.gov.
Fax: 202–566–1752.
Mail: OMS Docket, Environmental
Protection Agency, Mail Code: 2822T,
1200 Pennsylvania Ave. NW,
Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/DC,
WJC West Building, Room 3334, 1301
Constitution Ave. NW, Washington, DC
20460. Such deliveries are only
accepted during the Docket’s normal
hours of operation, and special
arrangements should be made for
deliveries of boxed information.
Instructions: Direct your comments to
Docket ID No. EPA–HQ–OMS–2020–
0210. The EPA policy is that all
comments received will be included in
the public docket without change and
may be made available online at
www.regulations.gov, including any
personal information provided, unless
the comment includes information
claimed to be Controlled Unclassified
Information (CUI) or other information
for which disclosure is restricted by
statute. Do not submit information that
you consider to be CUI or otherwise
protected through www.regulations.gov.
The www.regulations.gov website is an
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‘‘anonymous access’’ system for EPA,
which means the EPA will not know
your identity or contact information
unless you provide it in the body of
your comment. Each agency determines
submission requirements within their
own internal processes and standards.
EPA has no requirement to include
personal information. If you send an
email comment directly to the EPA
without going through
www.regulations.gov your email address
will be automatically captured and
included as part of the comment that is
placed in the public docket and made
available on the internet. If you submit
an electronic comment, the EPA
recommends that you include your
name and other contact information in
the body of your comment. If the EPA
cannot read your comment due to
technical difficulties and cannot contact
you for clarification, the EPA may not
be able to consider your comment.
Electronic files should avoid the use of
special characters, any form of
encryption, and be free of any defects or
viruses. For additional information
about the EPA public docket, visit the
EPA Docket Center homepage at https://
www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket
are listed in the www.regulations.gov
index. Although listed in the index,
some information is not publicly
available, e.g., CUI or other information
for which disclosure is restricted by
statute. Certain other material, such as
copyrighted material, will be publicly
available only in hard copy. Publicly
available docket materials are available
either electronically in
www.regulations.gov or in hard copy at
the OMS Docket, EPA/DC, WJC West
Building, Room 3334, 1301 Constitution
Ave. NW, Washington, DC 20460.
Temporary Hours During COVID–19
Out of an abundance of caution for
members of the public and our staff, the
EPA Docket Center and Reading Room
are closed to the public, with limited
exceptions, to reduce the risk of
transmitting COVID–19.Our Docket
Center staff will continue to provide
remote customer service via email,
phone, and webform. We encourage the
public to submit comments via https://
www.regulations.gov/ or email, as there
may be a delay in processing mailand
faxes. Hand deliveries and couriers may
be received by scheduled appointment
only. For further information on EPA
Docket Center services and the current
status, please visit us online at https://
www.epa.gov/dockets. The telephone
number for the Public Reading Room is
(202) 566–1744, and the telephone
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number for the OMS Docket is (202)
566–1752.
FOR FURTHER INFORMATION CONTACT:
Please submit questions to Victor
Rodriguez, rodriguez.victor@epa.gov at
202–564–2212 or Richard Belles,
belles.richard@epa.gov at 202–564–
4339.
EAS is
built using a commercial off the shelf
product called PRISM that includes a
purchase request form and workflow.
EAS identifies employees who initiate
acquisition actions or are assigned to
work on these actions and includes
those employees’ Personally Identifiable
Information (PII). EAS contains
employee first name, last name, work
email, work telephone number, and
Local Area Network User Identification.
This information is collected and used
for internal EPA communication
purposes and approval routing of the
acquisition action. Privacy information
is protected by limiting EAS access to
authenticated users. Authentication is
controlled using the agency’s central
authentication security controls.
SUPPLEMENTARY INFORMATION:
SYSTEM NAME AND NUMBER:
EPA Acquisition System (EAS), EPA–
86.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of Acquisition Solutions,
Environmental Protection Agency,
Ronald Reagan Building, 1200
Pennsylvania Avenue NW, Washington,
DC 20460 and at the National Computer
Center (NCC), 109 T.W. Alexander Drive
RTP, NC 27711 for hosting.
SYSTEM MANAGER:
Kimberly Patrick, patrick.kimberly@
epa.gov, 202–566–2605, Director, Office
of Acquisition Solutions, Environmental
Protection Agency, Ronald Reagan
Building, 1200 Pennsylvania Avenue
NW, Washington, DC 20460.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 12072 (Aug. 16,
1978); Federal Property and
Administrative Services Act of 1949, 40
U.S.C. 121; Office of Federal
Procurement Policy Act of 1974 41
U.S.C. 1702.
PURPOSE(S) OF THE SYSTEM:
EPA uses EAS to initiate, award,
modify and track acquisition actions.
EAS identifies employees who initiate
acquisition actions or are assigned to
work on these actions. Specifically, the
system tracks the requisitioner, contract
official, contract specialist, and
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approving officials for each acquisition
action.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Categories of individuals covered are
EPA employees, that are the: (a) EPA
Project Officer, i.e., the individual who
is responsible for the review and
evaluation of the application or
proposal and the monitoring of a
resulting contract acquisition; (b) EPA
Program Official, i.e., the individual
who is responsible for review and
approval of applications or proposals for
funding; (c) EPA Budget Official, i.e.,
the individual who is responsible for
certifying availability of funds for
approved applications or proposals; (d)
EPA Contracting Officer or Contract
Specialist, i.e., individuals who are
responsible for awarding and
administering contracts and (e) EPA
Merit/Peer Reviewers, i.e., individuals
who provide a written review or
evaluation of the application or
proposal to the EPA Project Officer.
CATEGORIES OF RECORDS IN THE SYSTEM:
EAS collects employee first name, last
name, work email, work telephone, EPA
employee ID and LAN User ID
information. The system also collects
other information required for the
tracking or approval of a contract action
including contract proposals, technical
reviews by a peer reviewer, records of
contract awards, financial data, and
other information. EAS also collects
Vendor Contact information including
Vendor Code, Legal Name, Data
Universal Numbering System (DUNS) ID
(a 9 character identifier used for
identifying the Vendor), Cage Code
(used to provide a standardized method
of identifying a given facility at a
specific location), address, phone
number, fax number, and email address.
RECORD SOURCE CATEGORIES:
EAS collects EPA employee
information from EPA’s directory
service. Contract proposals and vendor
information is collected directly from
the user via the federal government’s
System for Award Management (SAM).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
The following new or modified
routine uses apply to this system
because the use of the record is
necessary for the efficient conduct of the
government. The routine uses for this
system are compatible with the purpose
for which their records are collected.
The information may be disclosed to
and for the following EPA General
Routine Uses, published at 73 FR 2245:
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A, B, C, D, E, F, G, H, I, J and K. Routine
uses L, and M apply in accordance with
OMB M–17–12.
A. Disclosure for Law Enforcement
Purposes. Information may be disclosed
to the appropriate Federal, State, local,
tribal, or foreign agency responsible for
investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation,
or order, if the information is relevant
to a violation or potential violation of
civil or criminal law or regulation
within the jurisdiction of the receiving
entity.
B. Disclosure Incident to Requesting
Information. Information may be
disclosed to any source from which
additional information is requested (to
the extent necessary to identify the
individual, inform the source of the
purpose of the request, and to identify
the type of information requested),
when necessary to obtain information
relevant to an agency decision
concerning retention of an employee or
other personnel action (other than
hiring), retention of a security clearance,
the letting of a contract, or the issuance
or retention of a grant, or other benefit.
C. Disclosure to Requesting Agency.
Disclosure may be made to a Federal,
State, local, foreign, or tribal or other
public authority of the fact that this
system of records contains information
relevant to the retention of an employee,
the retention of a security clearance, the
letting of a contract, or the issuance or
retention of a license, grant, or other
benefit. The other agency or licensing
organization may then make a request
supported by the written consent of the
individual for the entire record if it so
chooses. No disclosure will be made
unless the information has been
determined to be sufficiently reliable to
support a referral to another office
within the agency or to another Federal
agency for criminal, civil,
administrative, personnel, or regulatory
action.
D. Disclosure to Office of Management
and Budget. Information may be
disclosed to the Office of Management
and Budget at any stage in the
legislative coordination and clearance
process in connection with private relief
legislation as set forth in OMB Circular
No. A–19.
E. Disclosure to Congressional Offices.
Information may be disclosed to a
congressional office from the record of
an individual in response to an inquiry
from the congressional office made at
the request of the individual.
F. Disclosure to Department of Justice.
Information may be disclosed to the
Department of Justice, or in a
proceeding before a court, adjudicative
body, or other administrative body
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before which the Agency is authorized
to appear, when:
1. The Agency, or any component
thereof;
2. Any employee of the Agency in his
or her official capacity;
3. Any employee of the Agency in his
or her individual capacity where the
Department of Justice or the Agency
have agreed to represent the employee;
or
4. The United States, if the Agency
determines that litigation is likely to
affect the Agency or any of its
components, is a party to litigation or
has an interest in such litigation, and
the use of such records by the
Department of Justice or the Agency is
deemed by the Agency to be relevant
and necessary to the litigation provided,
however, that in each case it has been
determined that the disclosure is
compatible with the purpose for which
the records were collected.
G. Disclosure to the National
Archives. Information may be disclosed
to the National Archives and Records
Administration in records management
inspections.
H. Disclosure to Contractors,
Grantees, and Others. Information may
be disclosed to contractors, grantees,
consultants, or volunteers performing or
working on a contract, service, grant,
cooperative agreement, job, or other
activity for the Agency and who have a
need to have access to the information
in the performance of their duties or
activities for the Agency. When
appropriate, recipients will be required
to comply with the requirements of the
Privacy Act of 1974 as provided in 5
U.S.C. 552a(m).
I. Disclosures for Administrative
Claims, Complaints and Appeals.
Information from this system of records
may be disclosed to an authorized
appeal grievance examiner, formal
complaints examiner, equal
employment opportunity investigator,
arbitrator or other person properly
engaged in investigation or settlement of
an administrative grievance, complaint,
claim, or appeal filed by an employee,
but only to the extent that the
information is relevant and necessary to
the proceeding. Agencies that may
obtain information under this routine
use include, but are not limited to, the
Office of Personnel Management, Office
of Special Counsel, Merit Systems
Protection Board, Federal Labor
Relations Authority, Equal Employment
Opportunity Commission, and Office of
Government Ethics.
J. Disclosure to the Office of Personnel
Management. Information from this
system of records may be disclosed to
the Office of Personnel Management
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pursuant to that agency’s responsibility
for evaluation and oversight of Federal
personnel management.
K. Disclosure in Connection with
Litigation. Information from this system
of records may be disclosed in
connection with litigation or settlement
discussions regarding claims by or
against the Agency, including public
filing with a court, to the extent that
disclosure of the information is relevant
and necessary to the litigation or
discussions and except where court
orders are otherwise required under
section (b)(11) of the Privacy Act of
1974, 5 U.S.C. 552a(b)(11).
L. Disclosure to Persons or Entities in
Response to an Actual or Suspected
Breach of Personally Identifiable
Information. To appropriate agencies,
entities, and persons when (1) the
Agency suspects or has confirmed that
there has been a breach of the system of
records, (2) the Agency has determined
that as a result of the suspected or
confirmed breach there is a risk of harm
to individuals, the Agency (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Agency’s efforts
to respond to the suspected or
confirmed breach or to prevent,
minimize, or remedy such harm.
M. Disclosure to assist another agency
in its efforts to respond to a breach. To
another Federal agency or Federal
entity, when the Agency determines that
information from this system of records
is reasonably necessary to assist the
recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
These records are maintained
electronically on computer storage
devices such as computer tapes and
disks. The computer storage devices are
located at EPA, Office of Acquisition
Solutions, 1200 Pennsylvania Ave. NW,
Washington, DC 20460. Backups will be
maintained at disaster recovery sites,
located at EPA Potomac Yards South
(PYS) Data Center, 2777 Crystal Drive,
Arlington, VA 22202 and EPA’s
National Computing Data Center (NCC),
109 T.W. Alexander Drive, Durham, NC
27709. Computer records are
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10951
maintained in a secure, password
protected environment. Access to
computer records is limited to those
who have a need to know. All EAS user
accounts are assigned permissions as
needed based on their job functions.
Permission level assignments will allow
users access only to those functions for
which they are authorized. All records
are maintained in secure, accesscontrolled areas or buildings.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrieved by the first
name and last name of EPA employee,
User ID, or Vendor ID (DUNS codes)
associated with contracts.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
EPA will retain and dispose of EAS
records in accordance with the National
Archives and Records Administration
General Records Schedule, and EPA
Records Schedule 055. EAS records are
retained for at least 6 years after contract
closeout for non-Superfund actions, and
30 years after contract closeout for
Superfund site actions.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Security controls used to protect
Personally Identifiable Information in
EPA Acquisition System (EAS) are
commensurate with those required for
an information system rated moderate
for confidentiality, integrity, and
availability, as prescribed in NIST
Special Publication, 800–53,
‘‘Recommended Security Controls for
Federal Information Systems,’’ Revision
4.
ADMINISTRATIVE SAFEGUARDS:
EPA personnel are required to
complete annual agency Information
Security and Privacy training. EPA
personnel are instructed to lock their
computers when they leave their desks.
TECHNICAL SAFEGUARDS:
Electronic records are maintained in a
secure, password protected electronic
system. EAS access is limited to
authorized, authenticated users. All of
the system’s electronic communication
utilizes Transport Layer Security (TLS)
secure communication protocol for all
transactions.
PHYSICAL SAFEGUARDS:
All records are maintained in secure,
access-controlled areas or buildings.
Paper records are maintained in
locked file cabinets.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information in this system of records
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about themselves are required to
provide adequate identification (e.g.,
driver’s license, military identification
card, employee badge or identification
card). Additional identity verification
procedures may be required, as
warranted. Requests must meet the
requirements of EPA regulations that
implement the Privacy Act of 1974, at
40 CFR part 16.
CONTESTING RECORD PROCEDURES:
Requests for correction or amendment
must identify the record to be changed
and the corrective action sought.
Complete EPA Privacy Act procedures
are described in EPA’s Privacy Act
regulations at 40 CFR part 16.
NOTIFICATION PROCEDURE:
Any individual who wants to know
whether this system of records contains
a record about themselves, should make
a written request to the Attn: Agency
Privacy Officer, MC 2831T, 1200
Pennsylvania Ave. NW, Washington, DC
20460, privacy@epa.gov.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2021–03582 Filed 2–22–21; 8:45 am]
BILLING CODE 6560–50–P
ENVIRONMENTAL PROTECTION
AGENCY
[EPA–HQ–OEI–2006–0037; FRL—10019–01–
OMS]
Proposed Information Collection
Request; Comment Request;
Exchange Network Grants Progress
Reports (Renewal)
Environmental Protection
Agency (EPA).
ACTION: Notice.
AGENCY:
The Environmental Protection
Agency (EPA) is planning to submit an
information collection request (ICR),
‘‘Exchange Network Grants Progress
Reports (Renewal)’’ (EPA ICR No.
2207.08, OMB Control No. 2025–0006)
to the Office of Management and Budget
(OMB) for review and approval in
accordance with the Paperwork
Reduction Act. Before doing so, EPA is
soliciting public comments on specific
aspects of the proposed information
collection as described below. This is a
proposed extension of the ICR, which is
currently approved through September
30, 2021. An Agency may not conduct
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or sponsor and a person is not required
to respond to a collection of information
unless it displays a currently valid OMB
control number.
DATES: Comments must be submitted on
or before April 26, 2021.
ADDRESSES: Submit your comments,
referencing Docket ID No. EPA–HQ–
OEI–2006–0037; FRL—9982–33–OEI
online using www.regulations.gov (our
preferred method), by email to oira_
submission@omb.eop.gov, or by mail to:
EPA Docket Center, Environmental
Protection Agency, Mail Code 28221T,
1200 Pennsylvania Ave. NW,
Washington, DC 20460.
EPA’s policy is that all comments
received will be included in the public
docket without change including any
personal information provided, unless
the comment includes profanity, threats,
information claimed to be Confidential
Business Information (CBI) or other
information whose disclosure is
restricted by statute.
FOR FURTHER INFORMATION CONTACT:
Edward Mixon or Dipti Singh,
Information Exchange Services Division,
Office of Information Management,
Office of Mission Support (2823T),
Environmental Protection Agency, 1200
Pennsylvania Ave. NW, Washington, DC
20460; telephone number: 202–566–
2142 or 202–566–0739 respectively;
email address: mixon.edward@epa.gov
or singh.dipti@epa.gov.
SUPPLEMENTARY INFORMATION:
Supporting documents which explain in
detail the information that the EPA will
be collecting are available in the public
docket for this ICR. The docket can be
viewed online at www.regulations.gov
or in person at the EPA Docket Center,
WJC West, Room 3334, 1301
Constitution Ave. NW, Washington, DC.
The telephone number for the Docket
Center is 202–566–1744. For additional
information about EPA’s public docket,
visit https://www.epa.gov/dockets.
Pursuant to section 3506(c)(2)(A) of
the PRA, EPA is soliciting comments
and information to enable it to: (i)
Eevaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the Agency, including
whether the information will have
practical utility; (ii) evaluate the
accuracy of the Agency’s estimate of the
burden of the proposed collection of
information, including the validity of
the methodology and assumptions used;
(iii) enhance the quality, utility, and
clarity of the information to be
collected; and (iv) minimize the burden
of the collection of information on those
who are to respond, including through
the use of appropriate automated
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electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses. EPA will consider the
comments received and amend the ICR
as appropriate. The final ICR package
will then be submitted to OMB for
review and approval. At that time, EPA
will issue another Federal Register
notice to announce the submission of
the ICR to OMB and the opportunity to
submit additional comments to OMB.
Abstract: Under the U.S. EPA
National Environmental Information
Exchange Network (NEIEN) Grant
Program, EPA collects information from
the NEIEN grantees on assistance
agreements that EPA has awarded.
Specifically, for each project, EPA
proposes to have grantees submit semiannual reports on the progress and
current status of each goal and output,
completion dates for outputs, and any
problems encountered. This information
will help EPA ensure projects are on
schedule to meet their goals and
produce high quality environmental
results. New award recipients will
complete one Quality Assurance
Reporting Form for each award. This
form provides a simple means for grant
recipients to describe how quality will
be addressed throughout their projects.
Additionally, the Quality Assurance
Reporting Form is derived from
guidelines provided in the NEIEN 2020
Grant Solicitation Notice.
Form Numbers: EPA Form 5300–26
(Semi-Annual Progress Report Form)
and EPA Form 5300–27 (Quality
Assurance Reporting Form).
Respondents/affected entities: State,
tribal, and territorial environmental
government offices.
Respondent’s obligation to respond:
Required to obtain or retain benefits (2
CFR part 200 and 2 CFR part 1500).
Estimated number of respondents:
149 total per year.
Frequency of response: Twice per year
for the Semi-Annual Progress Report
Form; one time per grant for the Quality
Assurance Reporting Form.
Total estimated burden: 258.5 hours
(per year). Burden is defined at 5 CFR
1320.03(b).
Total estimated cost: $15,765.91 (per
year), includes $0 annualized capital or
operation & maintenance costs.
Changes in Estimates: There is a
decrease of 21.5 hours in the total
estimated respondent burden compared
with the ICR currently approved by
OMB. This slight decrease in the burden
is due to a reduction in the open
Exchange Network Grants (from 172 to
149) that are expected to be active per
year during the period of this ICR. The
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Agencies
[Federal Register Volume 86, Number 34 (Tuesday, February 23, 2021)]
[Notices]
[Pages 10949-10952]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-03582]
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ENVIRONMENTAL PROTECTION AGENCY
[FRL-10019-64-OMS]
Privacy Act of 1974; System of Records
AGENCY: Office of Mission Support (OMS), Environmental Protection
Agency (EPA).
ACTION: Notice of a new system of records.
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SUMMARY: The U.S. Environmental Protection Agency's (EPA), Office of
Acquisition Solutions is giving notice that it proposes to create a new
system of records pursuant to the provisions of the Privacy Act of
1974. Environmental Protection Agency's Acquisition System (EAS) is an
automated contract writing and management system with configurable
workflow used to initiate, award, modify and track acquisition actions
for the procurement of goods and services.
DATES: Persons wishing to comment on this system of records notice must
do so by March 25, 2021. New routine uses for this new system of
records will be effective March 25, 2021.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OMS-2020-0210, by one of the following methods:
Regulations.gov: www.regulations.gov. Follow the online
instructions for submitting comments.
Email: [email protected].
Fax: 202-566-1752.
Mail: OMS Docket, Environmental Protection Agency, Mail Code:
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334,
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are
only accepted during the Docket's normal hours of operation, and
special arrangements should be made for deliveries of boxed
information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OMS-
2020-0210. The EPA policy is that all comments received will be
included in the public docket without change and may be made available
online at www.regulations.gov, including any personal information
provided, unless the comment includes information claimed to be
Controlled Unclassified Information (CUI) or other information for
which disclosure is restricted by statute. Do not submit information
that you consider to be CUI or otherwise protected through
www.regulations.gov. The www.regulations.gov website is an ``anonymous
access'' system for EPA, which means the EPA will not know your
identity or contact information unless you provide it in the body of
your comment. Each agency determines submission requirements within
their own internal processes and standards. EPA has no requirement to
include personal information. If you send an email comment directly to
the EPA without going through www.regulations.gov your email address
will be automatically captured and included as part of the comment that
is placed in the public docket and made available on the internet. If
you submit an electronic comment, the EPA recommends that you include
your name and other contact information in the body of your comment. If
the EPA cannot read your comment due to technical difficulties and
cannot contact you for clarification, the EPA may not be able to
consider your comment. Electronic files should avoid the use of special
characters, any form of encryption, and be free of any defects or
viruses. For additional information about the EPA public docket, visit
the EPA Docket Center homepage at https://www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket are listed in the
www.regulations.gov index. Although listed in the index, some
information is not publicly available, e.g., CUI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in www.regulations.gov or in hard copy at the OMS
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave.
NW, Washington, DC 20460.
Temporary Hours During COVID-19
Out of an abundance of caution for members of the public and our
staff, the EPA Docket Center and Reading Room are closed to the public,
with limited exceptions, to reduce the risk of transmitting COVID-
19.Our Docket Center staff will continue to provide remote customer
service via email, phone, and webform. We encourage the public to
submit comments via https://www.regulations.gov/ or email, as there may
be a delay in processing mailand faxes. Hand deliveries and couriers
may be received by scheduled appointment only. For further information
on EPA Docket Center services and the current status, please visit us
online at https://www.epa.gov/dockets. The telephone number for the
Public Reading Room is (202) 566-1744, and the telephone
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number for the OMS Docket is (202) 566-1752.
FOR FURTHER INFORMATION CONTACT: Please submit questions to Victor
Rodriguez, [email protected] at 202-564-2212 or Richard Belles,
[email protected] at 202-564-4339.
SUPPLEMENTARY INFORMATION: EAS is built using a commercial off the
shelf product called PRISM that includes a purchase request form and
workflow. EAS identifies employees who initiate acquisition actions or
are assigned to work on these actions and includes those employees'
Personally Identifiable Information (PII). EAS contains employee first
name, last name, work email, work telephone number, and Local Area
Network User Identification. This information is collected and used for
internal EPA communication purposes and approval routing of the
acquisition action. Privacy information is protected by limiting EAS
access to authenticated users. Authentication is controlled using the
agency's central authentication security controls.
SYSTEM NAME AND NUMBER:
EPA Acquisition System (EAS), EPA-86.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of Acquisition Solutions, Environmental Protection Agency,
Ronald Reagan Building, 1200 Pennsylvania Avenue NW, Washington, DC
20460 and at the National Computer Center (NCC), 109 T.W. Alexander
Drive RTP, NC 27711 for hosting.
SYSTEM MANAGER:
Kimberly Patrick, [email protected], 202-566-2605, Director,
Office of Acquisition Solutions, Environmental Protection Agency,
Ronald Reagan Building, 1200 Pennsylvania Avenue NW, Washington, DC
20460.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order 12072 (Aug. 16, 1978); Federal Property and
Administrative Services Act of 1949, 40 U.S.C. 121; Office of Federal
Procurement Policy Act of 1974 41 U.S.C. 1702.
PURPOSE(S) OF THE SYSTEM:
EPA uses EAS to initiate, award, modify and track acquisition
actions. EAS identifies employees who initiate acquisition actions or
are assigned to work on these actions. Specifically, the system tracks
the requisitioner, contract official, contract specialist, and
approving officials for each acquisition action.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Categories of individuals covered are EPA employees, that are the:
(a) EPA Project Officer, i.e., the individual who is responsible for
the review and evaluation of the application or proposal and the
monitoring of a resulting contract acquisition; (b) EPA Program
Official, i.e., the individual who is responsible for review and
approval of applications or proposals for funding; (c) EPA Budget
Official, i.e., the individual who is responsible for certifying
availability of funds for approved applications or proposals; (d) EPA
Contracting Officer or Contract Specialist, i.e., individuals who are
responsible for awarding and administering contracts and (e) EPA Merit/
Peer Reviewers, i.e., individuals who provide a written review or
evaluation of the application or proposal to the EPA Project Officer.
CATEGORIES OF RECORDS IN THE SYSTEM:
EAS collects employee first name, last name, work email, work
telephone, EPA employee ID and LAN User ID information. The system also
collects other information required for the tracking or approval of a
contract action including contract proposals, technical reviews by a
peer reviewer, records of contract awards, financial data, and other
information. EAS also collects Vendor Contact information including
Vendor Code, Legal Name, Data Universal Numbering System (DUNS) ID (a 9
character identifier used for identifying the Vendor), Cage Code (used
to provide a standardized method of identifying a given facility at a
specific location), address, phone number, fax number, and email
address.
RECORD SOURCE CATEGORIES:
EAS collects EPA employee information from EPA's directory service.
Contract proposals and vendor information is collected directly from
the user via the federal government's System for Award Management
(SAM).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The following new or modified routine uses apply to this system
because the use of the record is necessary for the efficient conduct of
the government. The routine uses for this system are compatible with
the purpose for which their records are collected. The information may
be disclosed to and for the following EPA General Routine Uses,
published at 73 FR 2245: A, B, C, D, E, F, G, H, I, J and K. Routine
uses L, and M apply in accordance with OMB M-17-12.
A. Disclosure for Law Enforcement Purposes. Information may be
disclosed to the appropriate Federal, State, local, tribal, or foreign
agency responsible for investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation, or order, if the information
is relevant to a violation or potential violation of civil or criminal
law or regulation within the jurisdiction of the receiving entity.
B. Disclosure Incident to Requesting Information. Information may
be disclosed to any source from which additional information is
requested (to the extent necessary to identify the individual, inform
the source of the purpose of the request, and to identify the type of
information requested), when necessary to obtain information relevant
to an agency decision concerning retention of an employee or other
personnel action (other than hiring), retention of a security
clearance, the letting of a contract, or the issuance or retention of a
grant, or other benefit.
C. Disclosure to Requesting Agency. Disclosure may be made to a
Federal, State, local, foreign, or tribal or other public authority of
the fact that this system of records contains information relevant to
the retention of an employee, the retention of a security clearance,
the letting of a contract, or the issuance or retention of a license,
grant, or other benefit. The other agency or licensing organization may
then make a request supported by the written consent of the individual
for the entire record if it so chooses. No disclosure will be made
unless the information has been determined to be sufficiently reliable
to support a referral to another office within the agency or to another
Federal agency for criminal, civil, administrative, personnel, or
regulatory action.
D. Disclosure to Office of Management and Budget. Information may
be disclosed to the Office of Management and Budget at any stage in the
legislative coordination and clearance process in connection with
private relief legislation as set forth in OMB Circular No. A-19.
E. Disclosure to Congressional Offices. Information may be
disclosed to a congressional office from the record of an individual in
response to an inquiry from the congressional office made at the
request of the individual.
F. Disclosure to Department of Justice. Information may be
disclosed to the Department of Justice, or in a proceeding before a
court, adjudicative body, or other administrative body
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before which the Agency is authorized to appear, when:
1. The Agency, or any component thereof;
2. Any employee of the Agency in his or her official capacity;
3. Any employee of the Agency in his or her individual capacity
where the Department of Justice or the Agency have agreed to represent
the employee; or
4. The United States, if the Agency determines that litigation is
likely to affect the Agency or any of its components, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice or the Agency is deemed by the
Agency to be relevant and necessary to the litigation provided,
however, that in each case it has been determined that the disclosure
is compatible with the purpose for which the records were collected.
G. Disclosure to the National Archives. Information may be
disclosed to the National Archives and Records Administration in
records management inspections.
H. Disclosure to Contractors, Grantees, and Others. Information may
be disclosed to contractors, grantees, consultants, or volunteers
performing or working on a contract, service, grant, cooperative
agreement, job, or other activity for the Agency and who have a need to
have access to the information in the performance of their duties or
activities for the Agency. When appropriate, recipients will be
required to comply with the requirements of the Privacy Act of 1974 as
provided in 5 U.S.C. 552a(m).
I. Disclosures for Administrative Claims, Complaints and Appeals.
Information from this system of records may be disclosed to an
authorized appeal grievance examiner, formal complaints examiner, equal
employment opportunity investigator, arbitrator or other person
properly engaged in investigation or settlement of an administrative
grievance, complaint, claim, or appeal filed by an employee, but only
to the extent that the information is relevant and necessary to the
proceeding. Agencies that may obtain information under this routine use
include, but are not limited to, the Office of Personnel Management,
Office of Special Counsel, Merit Systems Protection Board, Federal
Labor Relations Authority, Equal Employment Opportunity Commission, and
Office of Government Ethics.
J. Disclosure to the Office of Personnel Management. Information
from this system of records may be disclosed to the Office of Personnel
Management pursuant to that agency's responsibility for evaluation and
oversight of Federal personnel management.
K. Disclosure in Connection with Litigation. Information from this
system of records may be disclosed in connection with litigation or
settlement discussions regarding claims by or against the Agency,
including public filing with a court, to the extent that disclosure of
the information is relevant and necessary to the litigation or
discussions and except where court orders are otherwise required under
section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).
L. Disclosure to Persons or Entities in Response to an Actual or
Suspected Breach of Personally Identifiable Information. To appropriate
agencies, entities, and persons when (1) the Agency suspects or has
confirmed that there has been a breach of the system of records, (2)
the Agency has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Agency
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Agency's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
M. Disclosure to assist another agency in its efforts to respond to
a breach. To another Federal agency or Federal entity, when the Agency
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records are maintained electronically on computer storage
devices such as computer tapes and disks. The computer storage devices
are located at EPA, Office of Acquisition Solutions, 1200 Pennsylvania
Ave. NW, Washington, DC 20460. Backups will be maintained at disaster
recovery sites, located at EPA Potomac Yards South (PYS) Data Center,
2777 Crystal Drive, Arlington, VA 22202 and EPA's National Computing
Data Center (NCC), 109 T.W. Alexander Drive, Durham, NC 27709. Computer
records are maintained in a secure, password protected environment.
Access to computer records is limited to those who have a need to know.
All EAS user accounts are assigned permissions as needed based on their
job functions. Permission level assignments will allow users access
only to those functions for which they are authorized. All records are
maintained in secure, access-controlled areas or buildings.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by the first name and last name of EPA
employee, User ID, or Vendor ID (DUNS codes) associated with contracts.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
EPA will retain and dispose of EAS records in accordance with the
National Archives and Records Administration General Records Schedule,
and EPA Records Schedule 055. EAS records are retained for at least 6
years after contract closeout for non-Superfund actions, and 30 years
after contract closeout for Superfund site actions.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Security controls used to protect Personally Identifiable
Information in EPA Acquisition System (EAS) are commensurate with those
required for an information system rated moderate for confidentiality,
integrity, and availability, as prescribed in NIST Special Publication,
800-53, ``Recommended Security Controls for Federal Information
Systems,'' Revision 4.
ADMINISTRATIVE SAFEGUARDS:
EPA personnel are required to complete annual agency Information
Security and Privacy training. EPA personnel are instructed to lock
their computers when they leave their desks.
TECHNICAL SAFEGUARDS:
Electronic records are maintained in a secure, password protected
electronic system. EAS access is limited to authorized, authenticated
users. All of the system's electronic communication utilizes Transport
Layer Security (TLS) secure communication protocol for all
transactions.
PHYSICAL SAFEGUARDS:
All records are maintained in secure, access-controlled areas or
buildings.
Paper records are maintained in locked file cabinets.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information in this system of records
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about themselves are required to provide adequate identification (e.g.,
driver's license, military identification card, employee badge or
identification card). Additional identity verification procedures may
be required, as warranted. Requests must meet the requirements of EPA
regulations that implement the Privacy Act of 1974, at 40 CFR part 16.
CONTESTING RECORD PROCEDURES:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are described in EPA's Privacy Act regulations at 40 CFR
part 16.
NOTIFICATION PROCEDURE:
Any individual who wants to know whether this system of records
contains a record about themselves, should make a written request to
the Attn: Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Ave. NW,
Washington, DC 20460, [email protected].
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2021-03582 Filed 2-22-21; 8:45 am]
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