Privacy Act of 1974; System of Records, 10949-10952 [2021-03582]

Download as PDF Federal Register / Vol. 86, No. 34 / Tuesday, February 23, 2021 / Notices Filed Date: 2/16/21. Accession Number: 20210216–5201. Comments Due: 5 p.m. ET 3/1/21. Docket Numbers: RP21–493–000. Applicants: Viking Gas Transmission Company. Description: § 4(d) Rate Filing: Negotiated Rate PAL Agreement—World Fuel VR1048 Extension to be effective 2/12/2021. Filed Date: 2/16/21. Accession Number: 20210216–5217. Comments Due: 5 p.m. ET 3/1/21. Docket Numbers: RP21–494–000. Applicants: Viking Gas Transmission Company. Description: § 4(d) Rate Filing: Negotiated Rate PAL Agreement—World Fuel VR1050 & VR1051 to be effective 2/13/2021. Filed Date: 2/16/21. Accession Number: 20210216–5257. Comments Due: 5 p.m. ET 3/1/21. Docket Numbers: RP21–495–000. Applicants: Midwestern Gas Transmission Company. Description: § 4(d) Rate Filing: Negotiated Rate PAL Agreement— Exelon Generation Company, LLC to be effective 2/14/2021. Filed Date: 2/16/21. Accession Number: 20210216–5272. Comments Due: 5 p.m. ET 3/1/21. The filings are accessible in the Commission’s eLibrary system (https:// elibrary.ferc.gov/idmws/search/ fercgensearch.asp) by querying the docket number. Any person desiring to intervene or protest in any of the above proceedings must file in accordance with Rules 211 and 214 of the Commission’s Regulations (18 CFR 385.211 and 385.214) on or before 5:00 p.m. Eastern time on the specified comment date. Protests may be considered, but intervention is necessary to become a party to the proceeding. eFiling is encouraged. More detailed information relating to filing requirements, interventions, protests, service, and qualifying facilities filings can be found at: http://www.ferc.gov/docs-filing/ efiling/filing-req.pdf. For other information, call (866) 208–3676 (toll free). For TTY, call (202) 502–8659. Dated: February 17, 2021. Nathaniel J. Davis, Sr., Deputy Secretary. [FR Doc. 2021–03673 Filed 2–22–21; 8:45 am] BILLING CODE 6717–01–P VerDate Sep<11>2014 18:36 Feb 22, 2021 Jkt 253001 ENVIRONMENTAL PROTECTION AGENCY [FRL–10019–64–OMS] Privacy Act of 1974; System of Records Office of Mission Support (OMS), Environmental Protection Agency (EPA). ACTION: Notice of a new system of records. AGENCY: The U.S. Environmental Protection Agency’s (EPA), Office of Acquisition Solutions is giving notice that it proposes to create a new system of records pursuant to the provisions of the Privacy Act of 1974. Environmental Protection Agency’s Acquisition System (EAS) is an automated contract writing and management system with configurable workflow used to initiate, award, modify and track acquisition actions for the procurement of goods and services. DATES: Persons wishing to comment on this system of records notice must do so by March 25, 2021. New routine uses for this new system of records will be effective March 25, 2021. ADDRESSES: Submit your comments, identified by Docket ID No. EPA–HQ– OMS–2020–0210, by one of the following methods: Regulations.gov: www.regulations.gov. Follow the online instructions for submitting comments. Email: oei.docket@epa.gov. Fax: 202–566–1752. Mail: OMS Docket, Environmental Protection Agency, Mail Code: 2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460. Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are only accepted during the Docket’s normal hours of operation, and special arrangements should be made for deliveries of boxed information. Instructions: Direct your comments to Docket ID No. EPA–HQ–OMS–2020– 0210. The EPA policy is that all comments received will be included in the public docket without change and may be made available online at www.regulations.gov, including any personal information provided, unless the comment includes information claimed to be Controlled Unclassified Information (CUI) or other information for which disclosure is restricted by statute. Do not submit information that you consider to be CUI or otherwise protected through www.regulations.gov. The www.regulations.gov website is an SUMMARY: PO 00000 Frm 00031 Fmt 4703 Sfmt 4703 10949 ‘‘anonymous access’’ system for EPA, which means the EPA will not know your identity or contact information unless you provide it in the body of your comment. Each agency determines submission requirements within their own internal processes and standards. EPA has no requirement to include personal information. If you send an email comment directly to the EPA without going through www.regulations.gov your email address will be automatically captured and included as part of the comment that is placed in the public docket and made available on the internet. If you submit an electronic comment, the EPA recommends that you include your name and other contact information in the body of your comment. If the EPA cannot read your comment due to technical difficulties and cannot contact you for clarification, the EPA may not be able to consider your comment. Electronic files should avoid the use of special characters, any form of encryption, and be free of any defects or viruses. For additional information about the EPA public docket, visit the EPA Docket Center homepage at http:// www.epa.gov/epahome/dockets.htm. Docket: All documents in the docket are listed in the www.regulations.gov index. Although listed in the index, some information is not publicly available, e.g., CUI or other information for which disclosure is restricted by statute. Certain other material, such as copyrighted material, will be publicly available only in hard copy. Publicly available docket materials are available either electronically in www.regulations.gov or in hard copy at the OMS Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave. NW, Washington, DC 20460. Temporary Hours During COVID–19 Out of an abundance of caution for members of the public and our staff, the EPA Docket Center and Reading Room are closed to the public, with limited exceptions, to reduce the risk of transmitting COVID–19.Our Docket Center staff will continue to provide remote customer service via email, phone, and webform. We encourage the public to submit comments via https:// www.regulations.gov/ or email, as there may be a delay in processing mailand faxes. Hand deliveries and couriers may be received by scheduled appointment only. For further information on EPA Docket Center services and the current status, please visit us online at https:// www.epa.gov/dockets. The telephone number for the Public Reading Room is (202) 566–1744, and the telephone E:\FR\FM\23FEN1.SGM 23FEN1 10950 Federal Register / Vol. 86, No. 34 / Tuesday, February 23, 2021 / Notices number for the OMS Docket is (202) 566–1752. FOR FURTHER INFORMATION CONTACT: Please submit questions to Victor Rodriguez, rodriguez.victor@epa.gov at 202–564–2212 or Richard Belles, belles.richard@epa.gov at 202–564– 4339. EAS is built using a commercial off the shelf product called PRISM that includes a purchase request form and workflow. EAS identifies employees who initiate acquisition actions or are assigned to work on these actions and includes those employees’ Personally Identifiable Information (PII). EAS contains employee first name, last name, work email, work telephone number, and Local Area Network User Identification. This information is collected and used for internal EPA communication purposes and approval routing of the acquisition action. Privacy information is protected by limiting EAS access to authenticated users. Authentication is controlled using the agency’s central authentication security controls. SUPPLEMENTARY INFORMATION: SYSTEM NAME AND NUMBER: EPA Acquisition System (EAS), EPA– 86. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Office of Acquisition Solutions, Environmental Protection Agency, Ronald Reagan Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460 and at the National Computer Center (NCC), 109 T.W. Alexander Drive RTP, NC 27711 for hosting. SYSTEM MANAGER: Kimberly Patrick, patrick.kimberly@ epa.gov, 202–566–2605, Director, Office of Acquisition Solutions, Environmental Protection Agency, Ronald Reagan Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Executive Order 12072 (Aug. 16, 1978); Federal Property and Administrative Services Act of 1949, 40 U.S.C. 121; Office of Federal Procurement Policy Act of 1974 41 U.S.C. 1702. PURPOSE(S) OF THE SYSTEM: EPA uses EAS to initiate, award, modify and track acquisition actions. EAS identifies employees who initiate acquisition actions or are assigned to work on these actions. Specifically, the system tracks the requisitioner, contract official, contract specialist, and VerDate Sep<11>2014 18:36 Feb 22, 2021 Jkt 253001 approving officials for each acquisition action. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Categories of individuals covered are EPA employees, that are the: (a) EPA Project Officer, i.e., the individual who is responsible for the review and evaluation of the application or proposal and the monitoring of a resulting contract acquisition; (b) EPA Program Official, i.e., the individual who is responsible for review and approval of applications or proposals for funding; (c) EPA Budget Official, i.e., the individual who is responsible for certifying availability of funds for approved applications or proposals; (d) EPA Contracting Officer or Contract Specialist, i.e., individuals who are responsible for awarding and administering contracts and (e) EPA Merit/Peer Reviewers, i.e., individuals who provide a written review or evaluation of the application or proposal to the EPA Project Officer. CATEGORIES OF RECORDS IN THE SYSTEM: EAS collects employee first name, last name, work email, work telephone, EPA employee ID and LAN User ID information. The system also collects other information required for the tracking or approval of a contract action including contract proposals, technical reviews by a peer reviewer, records of contract awards, financial data, and other information. EAS also collects Vendor Contact information including Vendor Code, Legal Name, Data Universal Numbering System (DUNS) ID (a 9 character identifier used for identifying the Vendor), Cage Code (used to provide a standardized method of identifying a given facility at a specific location), address, phone number, fax number, and email address. RECORD SOURCE CATEGORIES: EAS collects EPA employee information from EPA’s directory service. Contract proposals and vendor information is collected directly from the user via the federal government’s System for Award Management (SAM). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: The following new or modified routine uses apply to this system because the use of the record is necessary for the efficient conduct of the government. The routine uses for this system are compatible with the purpose for which their records are collected. The information may be disclosed to and for the following EPA General Routine Uses, published at 73 FR 2245: PO 00000 Frm 00032 Fmt 4703 Sfmt 4703 A, B, C, D, E, F, G, H, I, J and K. Routine uses L, and M apply in accordance with OMB M–17–12. A. Disclosure for Law Enforcement Purposes. Information may be disclosed to the appropriate Federal, State, local, tribal, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, if the information is relevant to a violation or potential violation of civil or criminal law or regulation within the jurisdiction of the receiving entity. B. Disclosure Incident to Requesting Information. Information may be disclosed to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose of the request, and to identify the type of information requested), when necessary to obtain information relevant to an agency decision concerning retention of an employee or other personnel action (other than hiring), retention of a security clearance, the letting of a contract, or the issuance or retention of a grant, or other benefit. C. Disclosure to Requesting Agency. Disclosure may be made to a Federal, State, local, foreign, or tribal or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action. D. Disclosure to Office of Management and Budget. Information may be disclosed to the Office of Management and Budget at any stage in the legislative coordination and clearance process in connection with private relief legislation as set forth in OMB Circular No. A–19. E. Disclosure to Congressional Offices. Information may be disclosed to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual. F. Disclosure to Department of Justice. Information may be disclosed to the Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body E:\FR\FM\23FEN1.SGM 23FEN1 Federal Register / Vol. 86, No. 34 / Tuesday, February 23, 2021 / Notices before which the Agency is authorized to appear, when: 1. The Agency, or any component thereof; 2. Any employee of the Agency in his or her official capacity; 3. Any employee of the Agency in his or her individual capacity where the Department of Justice or the Agency have agreed to represent the employee; or 4. The United States, if the Agency determines that litigation is likely to affect the Agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or the Agency is deemed by the Agency to be relevant and necessary to the litigation provided, however, that in each case it has been determined that the disclosure is compatible with the purpose for which the records were collected. G. Disclosure to the National Archives. Information may be disclosed to the National Archives and Records Administration in records management inspections. H. Disclosure to Contractors, Grantees, and Others. Information may be disclosed to contractors, grantees, consultants, or volunteers performing or working on a contract, service, grant, cooperative agreement, job, or other activity for the Agency and who have a need to have access to the information in the performance of their duties or activities for the Agency. When appropriate, recipients will be required to comply with the requirements of the Privacy Act of 1974 as provided in 5 U.S.C. 552a(m). I. Disclosures for Administrative Claims, Complaints and Appeals. Information from this system of records may be disclosed to an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator or other person properly engaged in investigation or settlement of an administrative grievance, complaint, claim, or appeal filed by an employee, but only to the extent that the information is relevant and necessary to the proceeding. Agencies that may obtain information under this routine use include, but are not limited to, the Office of Personnel Management, Office of Special Counsel, Merit Systems Protection Board, Federal Labor Relations Authority, Equal Employment Opportunity Commission, and Office of Government Ethics. J. Disclosure to the Office of Personnel Management. Information from this system of records may be disclosed to the Office of Personnel Management VerDate Sep<11>2014 18:36 Feb 22, 2021 Jkt 253001 pursuant to that agency’s responsibility for evaluation and oversight of Federal personnel management. K. Disclosure in Connection with Litigation. Information from this system of records may be disclosed in connection with litigation or settlement discussions regarding claims by or against the Agency, including public filing with a court, to the extent that disclosure of the information is relevant and necessary to the litigation or discussions and except where court orders are otherwise required under section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11). L. Disclosure to Persons or Entities in Response to an Actual or Suspected Breach of Personally Identifiable Information. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that there has been a breach of the system of records, (2) the Agency has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Agency (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Agency’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. M. Disclosure to assist another agency in its efforts to respond to a breach. To another Federal agency or Federal entity, when the Agency determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: These records are maintained electronically on computer storage devices such as computer tapes and disks. The computer storage devices are located at EPA, Office of Acquisition Solutions, 1200 Pennsylvania Ave. NW, Washington, DC 20460. Backups will be maintained at disaster recovery sites, located at EPA Potomac Yards South (PYS) Data Center, 2777 Crystal Drive, Arlington, VA 22202 and EPA’s National Computing Data Center (NCC), 109 T.W. Alexander Drive, Durham, NC 27709. Computer records are PO 00000 Frm 00033 Fmt 4703 Sfmt 4703 10951 maintained in a secure, password protected environment. Access to computer records is limited to those who have a need to know. All EAS user accounts are assigned permissions as needed based on their job functions. Permission level assignments will allow users access only to those functions for which they are authorized. All records are maintained in secure, accesscontrolled areas or buildings. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records are retrieved by the first name and last name of EPA employee, User ID, or Vendor ID (DUNS codes) associated with contracts. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: EPA will retain and dispose of EAS records in accordance with the National Archives and Records Administration General Records Schedule, and EPA Records Schedule 055. EAS records are retained for at least 6 years after contract closeout for non-Superfund actions, and 30 years after contract closeout for Superfund site actions. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Security controls used to protect Personally Identifiable Information in EPA Acquisition System (EAS) are commensurate with those required for an information system rated moderate for confidentiality, integrity, and availability, as prescribed in NIST Special Publication, 800–53, ‘‘Recommended Security Controls for Federal Information Systems,’’ Revision 4. ADMINISTRATIVE SAFEGUARDS: EPA personnel are required to complete annual agency Information Security and Privacy training. EPA personnel are instructed to lock their computers when they leave their desks. TECHNICAL SAFEGUARDS: Electronic records are maintained in a secure, password protected electronic system. EAS access is limited to authorized, authenticated users. All of the system’s electronic communication utilizes Transport Layer Security (TLS) secure communication protocol for all transactions. PHYSICAL SAFEGUARDS: All records are maintained in secure, access-controlled areas or buildings. Paper records are maintained in locked file cabinets. RECORD ACCESS PROCEDURES: Individuals seeking access to information in this system of records E:\FR\FM\23FEN1.SGM 23FEN1 10952 Federal Register / Vol. 86, No. 34 / Tuesday, February 23, 2021 / Notices about themselves are required to provide adequate identification (e.g., driver’s license, military identification card, employee badge or identification card). Additional identity verification procedures may be required, as warranted. Requests must meet the requirements of EPA regulations that implement the Privacy Act of 1974, at 40 CFR part 16. CONTESTING RECORD PROCEDURES: Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA’s Privacy Act regulations at 40 CFR part 16. NOTIFICATION PROCEDURE: Any individual who wants to know whether this system of records contains a record about themselves, should make a written request to the Attn: Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Ave. NW, Washington, DC 20460, privacy@epa.gov. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: None. Vaughn Noga, Senior Agency Official for Privacy. [FR Doc. 2021–03582 Filed 2–22–21; 8:45 am] BILLING CODE 6560–50–P ENVIRONMENTAL PROTECTION AGENCY [EPA–HQ–OEI–2006–0037; FRL—10019–01– OMS] Proposed Information Collection Request; Comment Request; Exchange Network Grants Progress Reports (Renewal) Environmental Protection Agency (EPA). ACTION: Notice. AGENCY: The Environmental Protection Agency (EPA) is planning to submit an information collection request (ICR), ‘‘Exchange Network Grants Progress Reports (Renewal)’’ (EPA ICR No. 2207.08, OMB Control No. 2025–0006) to the Office of Management and Budget (OMB) for review and approval in accordance with the Paperwork Reduction Act. Before doing so, EPA is soliciting public comments on specific aspects of the proposed information collection as described below. This is a proposed extension of the ICR, which is currently approved through September 30, 2021. An Agency may not conduct SUMMARY: VerDate Sep<11>2014 18:36 Feb 22, 2021 Jkt 253001 or sponsor and a person is not required to respond to a collection of information unless it displays a currently valid OMB control number. DATES: Comments must be submitted on or before April 26, 2021. ADDRESSES: Submit your comments, referencing Docket ID No. EPA–HQ– OEI–2006–0037; FRL—9982–33–OEI online using www.regulations.gov (our preferred method), by email to oira_ submission@omb.eop.gov, or by mail to: EPA Docket Center, Environmental Protection Agency, Mail Code 28221T, 1200 Pennsylvania Ave. NW, Washington, DC 20460. EPA’s policy is that all comments received will be included in the public docket without change including any personal information provided, unless the comment includes profanity, threats, information claimed to be Confidential Business Information (CBI) or other information whose disclosure is restricted by statute. FOR FURTHER INFORMATION CONTACT: Edward Mixon or Dipti Singh, Information Exchange Services Division, Office of Information Management, Office of Mission Support (2823T), Environmental Protection Agency, 1200 Pennsylvania Ave. NW, Washington, DC 20460; telephone number: 202–566– 2142 or 202–566–0739 respectively; email address: mixon.edward@epa.gov or singh.dipti@epa.gov. SUPPLEMENTARY INFORMATION: Supporting documents which explain in detail the information that the EPA will be collecting are available in the public docket for this ICR. The docket can be viewed online at www.regulations.gov or in person at the EPA Docket Center, WJC West, Room 3334, 1301 Constitution Ave. NW, Washington, DC. The telephone number for the Docket Center is 202–566–1744. For additional information about EPA’s public docket, visit http://www.epa.gov/dockets. Pursuant to section 3506(c)(2)(A) of the PRA, EPA is soliciting comments and information to enable it to: (i) Eevaluate whether the proposed collection of information is necessary for the proper performance of the functions of the Agency, including whether the information will have practical utility; (ii) evaluate the accuracy of the Agency’s estimate of the burden of the proposed collection of information, including the validity of the methodology and assumptions used; (iii) enhance the quality, utility, and clarity of the information to be collected; and (iv) minimize the burden of the collection of information on those who are to respond, including through the use of appropriate automated PO 00000 Frm 00034 Fmt 4703 Sfmt 4703 electronic, mechanical, or other technological collection techniques or other forms of information technology, e.g., permitting electronic submission of responses. EPA will consider the comments received and amend the ICR as appropriate. The final ICR package will then be submitted to OMB for review and approval. At that time, EPA will issue another Federal Register notice to announce the submission of the ICR to OMB and the opportunity to submit additional comments to OMB. Abstract: Under the U.S. EPA National Environmental Information Exchange Network (NEIEN) Grant Program, EPA collects information from the NEIEN grantees on assistance agreements that EPA has awarded. Specifically, for each project, EPA proposes to have grantees submit semiannual reports on the progress and current status of each goal and output, completion dates for outputs, and any problems encountered. This information will help EPA ensure projects are on schedule to meet their goals and produce high quality environmental results. New award recipients will complete one Quality Assurance Reporting Form for each award. This form provides a simple means for grant recipients to describe how quality will be addressed throughout their projects. Additionally, the Quality Assurance Reporting Form is derived from guidelines provided in the NEIEN 2020 Grant Solicitation Notice. Form Numbers: EPA Form 5300–26 (Semi-Annual Progress Report Form) and EPA Form 5300–27 (Quality Assurance Reporting Form). Respondents/affected entities: State, tribal, and territorial environmental government offices. Respondent’s obligation to respond: Required to obtain or retain benefits (2 CFR part 200 and 2 CFR part 1500). Estimated number of respondents: 149 total per year. Frequency of response: Twice per year for the Semi-Annual Progress Report Form; one time per grant for the Quality Assurance Reporting Form. Total estimated burden: 258.5 hours (per year). Burden is defined at 5 CFR 1320.03(b). Total estimated cost: $15,765.91 (per year), includes $0 annualized capital or operation & maintenance costs. Changes in Estimates: There is a decrease of 21.5 hours in the total estimated respondent burden compared with the ICR currently approved by OMB. This slight decrease in the burden is due to a reduction in the open Exchange Network Grants (from 172 to 149) that are expected to be active per year during the period of this ICR. The E:\FR\FM\23FEN1.SGM 23FEN1

Agencies

[Federal Register Volume 86, Number 34 (Tuesday, February 23, 2021)]
[Notices]
[Pages 10949-10952]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-03582]


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ENVIRONMENTAL PROTECTION AGENCY

[FRL-10019-64-OMS]


Privacy Act of 1974; System of Records

AGENCY: Office of Mission Support (OMS), Environmental Protection 
Agency (EPA).

ACTION: Notice of a new system of records.

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SUMMARY: The U.S. Environmental Protection Agency's (EPA), Office of 
Acquisition Solutions is giving notice that it proposes to create a new 
system of records pursuant to the provisions of the Privacy Act of 
1974. Environmental Protection Agency's Acquisition System (EAS) is an 
automated contract writing and management system with configurable 
workflow used to initiate, award, modify and track acquisition actions 
for the procurement of goods and services.

DATES: Persons wishing to comment on this system of records notice must 
do so by March 25, 2021. New routine uses for this new system of 
records will be effective March 25, 2021.

ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OMS-2020-0210, by one of the following methods:
    Regulations.gov: www.regulations.gov. Follow the online 
instructions for submitting comments.
    Email: [email protected].
    Fax: 202-566-1752.
    Mail: OMS Docket, Environmental Protection Agency, Mail Code: 
2822T, 1200 Pennsylvania Ave. NW, Washington, DC 20460.
    Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334, 
1301 Constitution Ave. NW, Washington, DC 20460. Such deliveries are 
only accepted during the Docket's normal hours of operation, and 
special arrangements should be made for deliveries of boxed 
information.
    Instructions: Direct your comments to Docket ID No. EPA-HQ-OMS-
2020-0210. The EPA policy is that all comments received will be 
included in the public docket without change and may be made available 
online at www.regulations.gov, including any personal information 
provided, unless the comment includes information claimed to be 
Controlled Unclassified Information (CUI) or other information for 
which disclosure is restricted by statute. Do not submit information 
that you consider to be CUI or otherwise protected through 
www.regulations.gov. The www.regulations.gov website is an ``anonymous 
access'' system for EPA, which means the EPA will not know your 
identity or contact information unless you provide it in the body of 
your comment. Each agency determines submission requirements within 
their own internal processes and standards. EPA has no requirement to 
include personal information. If you send an email comment directly to 
the EPA without going through www.regulations.gov your email address 
will be automatically captured and included as part of the comment that 
is placed in the public docket and made available on the internet. If 
you submit an electronic comment, the EPA recommends that you include 
your name and other contact information in the body of your comment. If 
the EPA cannot read your comment due to technical difficulties and 
cannot contact you for clarification, the EPA may not be able to 
consider your comment. Electronic files should avoid the use of special 
characters, any form of encryption, and be free of any defects or 
viruses. For additional information about the EPA public docket, visit 
the EPA Docket Center homepage at http://www.epa.gov/epahome/dockets.htm.
    Docket: All documents in the docket are listed in the 
www.regulations.gov index. Although listed in the index, some 
information is not publicly available, e.g., CUI or other information 
for which disclosure is restricted by statute. Certain other material, 
such as copyrighted material, will be publicly available only in hard 
copy. Publicly available docket materials are available either 
electronically in www.regulations.gov or in hard copy at the OMS 
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave. 
NW, Washington, DC 20460.

Temporary Hours During COVID-19

    Out of an abundance of caution for members of the public and our 
staff, the EPA Docket Center and Reading Room are closed to the public, 
with limited exceptions, to reduce the risk of transmitting COVID-
19.Our Docket Center staff will continue to provide remote customer 
service via email, phone, and webform. We encourage the public to 
submit comments via https://www.regulations.gov/ or email, as there may 
be a delay in processing mailand faxes. Hand deliveries and couriers 
may be received by scheduled appointment only. For further information 
on EPA Docket Center services and the current status, please visit us 
online at https://www.epa.gov/dockets. The telephone number for the 
Public Reading Room is (202) 566-1744, and the telephone

[[Page 10950]]

number for the OMS Docket is (202) 566-1752.

FOR FURTHER INFORMATION CONTACT: Please submit questions to Victor 
Rodriguez, [email protected] at 202-564-2212 or Richard Belles, 
[email protected] at 202-564-4339.

SUPPLEMENTARY INFORMATION: EAS is built using a commercial off the 
shelf product called PRISM that includes a purchase request form and 
workflow. EAS identifies employees who initiate acquisition actions or 
are assigned to work on these actions and includes those employees' 
Personally Identifiable Information (PII). EAS contains employee first 
name, last name, work email, work telephone number, and Local Area 
Network User Identification. This information is collected and used for 
internal EPA communication purposes and approval routing of the 
acquisition action. Privacy information is protected by limiting EAS 
access to authenticated users. Authentication is controlled using the 
agency's central authentication security controls.

SYSTEM NAME AND NUMBER:
    EPA Acquisition System (EAS), EPA-86.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Acquisition Solutions, Environmental Protection Agency, 
Ronald Reagan Building, 1200 Pennsylvania Avenue NW, Washington, DC 
20460 and at the National Computer Center (NCC), 109 T.W. Alexander 
Drive RTP, NC 27711 for hosting.

SYSTEM MANAGER:
    Kimberly Patrick, [email protected], 202-566-2605, Director, 
Office of Acquisition Solutions, Environmental Protection Agency, 
Ronald Reagan Building, 1200 Pennsylvania Avenue NW, Washington, DC 
20460.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 12072 (Aug. 16, 1978); Federal Property and 
Administrative Services Act of 1949, 40 U.S.C. 121; Office of Federal 
Procurement Policy Act of 1974 41 U.S.C. 1702.

PURPOSE(S) OF THE SYSTEM:
    EPA uses EAS to initiate, award, modify and track acquisition 
actions. EAS identifies employees who initiate acquisition actions or 
are assigned to work on these actions. Specifically, the system tracks 
the requisitioner, contract official, contract specialist, and 
approving officials for each acquisition action.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Categories of individuals covered are EPA employees, that are the: 
(a) EPA Project Officer, i.e., the individual who is responsible for 
the review and evaluation of the application or proposal and the 
monitoring of a resulting contract acquisition; (b) EPA Program 
Official, i.e., the individual who is responsible for review and 
approval of applications or proposals for funding; (c) EPA Budget 
Official, i.e., the individual who is responsible for certifying 
availability of funds for approved applications or proposals; (d) EPA 
Contracting Officer or Contract Specialist, i.e., individuals who are 
responsible for awarding and administering contracts and (e) EPA Merit/
Peer Reviewers, i.e., individuals who provide a written review or 
evaluation of the application or proposal to the EPA Project Officer.

CATEGORIES OF RECORDS IN THE SYSTEM:
    EAS collects employee first name, last name, work email, work 
telephone, EPA employee ID and LAN User ID information. The system also 
collects other information required for the tracking or approval of a 
contract action including contract proposals, technical reviews by a 
peer reviewer, records of contract awards, financial data, and other 
information. EAS also collects Vendor Contact information including 
Vendor Code, Legal Name, Data Universal Numbering System (DUNS) ID (a 9 
character identifier used for identifying the Vendor), Cage Code (used 
to provide a standardized method of identifying a given facility at a 
specific location), address, phone number, fax number, and email 
address.

RECORD SOURCE CATEGORIES:
    EAS collects EPA employee information from EPA's directory service. 
Contract proposals and vendor information is collected directly from 
the user via the federal government's System for Award Management 
(SAM).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    The following new or modified routine uses apply to this system 
because the use of the record is necessary for the efficient conduct of 
the government. The routine uses for this system are compatible with 
the purpose for which their records are collected. The information may 
be disclosed to and for the following EPA General Routine Uses, 
published at 73 FR 2245: A, B, C, D, E, F, G, H, I, J and K. Routine 
uses L, and M apply in accordance with OMB M-17-12.
    A. Disclosure for Law Enforcement Purposes. Information may be 
disclosed to the appropriate Federal, State, local, tribal, or foreign 
agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, if the information 
is relevant to a violation or potential violation of civil or criminal 
law or regulation within the jurisdiction of the receiving entity.
    B. Disclosure Incident to Requesting Information. Information may 
be disclosed to any source from which additional information is 
requested (to the extent necessary to identify the individual, inform 
the source of the purpose of the request, and to identify the type of 
information requested), when necessary to obtain information relevant 
to an agency decision concerning retention of an employee or other 
personnel action (other than hiring), retention of a security 
clearance, the letting of a contract, or the issuance or retention of a 
grant, or other benefit.
    C. Disclosure to Requesting Agency. Disclosure may be made to a 
Federal, State, local, foreign, or tribal or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire record if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action.
    D. Disclosure to Office of Management and Budget. Information may 
be disclosed to the Office of Management and Budget at any stage in the 
legislative coordination and clearance process in connection with 
private relief legislation as set forth in OMB Circular No. A-19.
    E. Disclosure to Congressional Offices. Information may be 
disclosed to a congressional office from the record of an individual in 
response to an inquiry from the congressional office made at the 
request of the individual.
    F. Disclosure to Department of Justice. Information may be 
disclosed to the Department of Justice, or in a proceeding before a 
court, adjudicative body, or other administrative body

[[Page 10951]]

before which the Agency is authorized to appear, when:
    1. The Agency, or any component thereof;
    2. Any employee of the Agency in his or her official capacity;
    3. Any employee of the Agency in his or her individual capacity 
where the Department of Justice or the Agency have agreed to represent 
the employee; or
    4. The United States, if the Agency determines that litigation is 
likely to affect the Agency or any of its components, is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice or the Agency is deemed by the 
Agency to be relevant and necessary to the litigation provided, 
however, that in each case it has been determined that the disclosure 
is compatible with the purpose for which the records were collected.
    G. Disclosure to the National Archives. Information may be 
disclosed to the National Archives and Records Administration in 
records management inspections.
    H. Disclosure to Contractors, Grantees, and Others. Information may 
be disclosed to contractors, grantees, consultants, or volunteers 
performing or working on a contract, service, grant, cooperative 
agreement, job, or other activity for the Agency and who have a need to 
have access to the information in the performance of their duties or 
activities for the Agency. When appropriate, recipients will be 
required to comply with the requirements of the Privacy Act of 1974 as 
provided in 5 U.S.C. 552a(m).
    I. Disclosures for Administrative Claims, Complaints and Appeals. 
Information from this system of records may be disclosed to an 
authorized appeal grievance examiner, formal complaints examiner, equal 
employment opportunity investigator, arbitrator or other person 
properly engaged in investigation or settlement of an administrative 
grievance, complaint, claim, or appeal filed by an employee, but only 
to the extent that the information is relevant and necessary to the 
proceeding. Agencies that may obtain information under this routine use 
include, but are not limited to, the Office of Personnel Management, 
Office of Special Counsel, Merit Systems Protection Board, Federal 
Labor Relations Authority, Equal Employment Opportunity Commission, and 
Office of Government Ethics.
    J. Disclosure to the Office of Personnel Management. Information 
from this system of records may be disclosed to the Office of Personnel 
Management pursuant to that agency's responsibility for evaluation and 
oversight of Federal personnel management.
    K. Disclosure in Connection with Litigation. Information from this 
system of records may be disclosed in connection with litigation or 
settlement discussions regarding claims by or against the Agency, 
including public filing with a court, to the extent that disclosure of 
the information is relevant and necessary to the litigation or 
discussions and except where court orders are otherwise required under 
section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).
    L. Disclosure to Persons or Entities in Response to an Actual or 
Suspected Breach of Personally Identifiable Information. To appropriate 
agencies, entities, and persons when (1) the Agency suspects or has 
confirmed that there has been a breach of the system of records, (2) 
the Agency has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, the Agency 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Agency's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    M. Disclosure to assist another agency in its efforts to respond to 
a breach. To another Federal agency or Federal entity, when the Agency 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    These records are maintained electronically on computer storage 
devices such as computer tapes and disks. The computer storage devices 
are located at EPA, Office of Acquisition Solutions, 1200 Pennsylvania 
Ave. NW, Washington, DC 20460. Backups will be maintained at disaster 
recovery sites, located at EPA Potomac Yards South (PYS) Data Center, 
2777 Crystal Drive, Arlington, VA 22202 and EPA's National Computing 
Data Center (NCC), 109 T.W. Alexander Drive, Durham, NC 27709. Computer 
records are maintained in a secure, password protected environment. 
Access to computer records is limited to those who have a need to know. 
All EAS user accounts are assigned permissions as needed based on their 
job functions. Permission level assignments will allow users access 
only to those functions for which they are authorized. All records are 
maintained in secure, access-controlled areas or buildings.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by the first name and last name of EPA 
employee, User ID, or Vendor ID (DUNS codes) associated with contracts.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    EPA will retain and dispose of EAS records in accordance with the 
National Archives and Records Administration General Records Schedule, 
and EPA Records Schedule 055. EAS records are retained for at least 6 
years after contract closeout for non-Superfund actions, and 30 years 
after contract closeout for Superfund site actions.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Security controls used to protect Personally Identifiable 
Information in EPA Acquisition System (EAS) are commensurate with those 
required for an information system rated moderate for confidentiality, 
integrity, and availability, as prescribed in NIST Special Publication, 
800-53, ``Recommended Security Controls for Federal Information 
Systems,'' Revision 4.

ADMINISTRATIVE SAFEGUARDS:
    EPA personnel are required to complete annual agency Information 
Security and Privacy training. EPA personnel are instructed to lock 
their computers when they leave their desks.

TECHNICAL SAFEGUARDS:
    Electronic records are maintained in a secure, password protected 
electronic system. EAS access is limited to authorized, authenticated 
users. All of the system's electronic communication utilizes Transport 
Layer Security (TLS) secure communication protocol for all 
transactions.

PHYSICAL SAFEGUARDS:
    All records are maintained in secure, access-controlled areas or 
buildings.
    Paper records are maintained in locked file cabinets.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information in this system of records

[[Page 10952]]

about themselves are required to provide adequate identification (e.g., 
driver's license, military identification card, employee badge or 
identification card). Additional identity verification procedures may 
be required, as warranted. Requests must meet the requirements of EPA 
regulations that implement the Privacy Act of 1974, at 40 CFR part 16.

CONTESTING RECORD PROCEDURES:
    Requests for correction or amendment must identify the record to be 
changed and the corrective action sought. Complete EPA Privacy Act 
procedures are described in EPA's Privacy Act regulations at 40 CFR 
part 16.

NOTIFICATION PROCEDURE:
    Any individual who wants to know whether this system of records 
contains a record about themselves, should make a written request to 
the Attn: Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Ave. NW, 
Washington, DC 20460, [email protected].

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2021-03582 Filed 2-22-21; 8:45 am]
BILLING CODE 6560-50-P