Privacy Act of 1974; System of Records, 6377-6380 [2021-01259]
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Federal Register / Vol. 86, No. 12 / Thursday, January 21, 2021 / Notices
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The NRC will post all comment
submissions at https://
www.regulations.gov as well as enter the
comment submissions into ADAMS.
The NRC does not routinely edit
comment submissions to remove
identifying or contact information.
If you are requesting or aggregating
comments from other persons for
submission to the OMB, then you
should inform those persons not to
include identifying or contact
information that they do not want to be
publicly disclosed in their comment
submission. Your request should state
that comment submissions are not
routinely edited to remove such
information before making the comment
submissions available to the public or
entering the comment into ADAMS.
II. Background
Under the provisions of the
Paperwork Reduction Act of 1995 (44
U.S.C. Chapter 35), the NRC recently
submitted a request for renewal of an
existing collection of information to the
Office of Management and Budget
(OMB) for review. The information
collection is entitled, ‘‘Collection of
Operator Simulator Training Data.’’ The
NRC hereby informs potential
respondents that an agency may not
conduct or sponsor, and that a person is
not required to respond to, a collection
of information unless it displays a
currently valid OMB control number.
The NRC published a Federal
Register notice with a 60-day comment
period on this information collection on
September 11, 2020, (85 FR 56277).
1. The title of the information
collection: Collection of Operator
Simulator Training Data.
2. OMB approval number: 3150–0234.
3. Type of submission: Extension.
4. The form number if applicable: Not
applicable.
5. How often the collection is required
or requested: Six per year.
6. Who will be required or asked to
respond: All holders of, or applicants
for, a power reactor operating license
under part 50 of title 10 of the Code of
Federal Regulations (10 CFR),
‘‘Domestic Licensing of Production and
Utilization Facilities,’’ except those that
have certified that they have
permanently ceased operations and
have permanently removed all fuel from
the reactor vessel. All holders of, or
applicants for, a power reactor
combined license under 10 CFR part 52,
‘‘Licenses, Certifications, and Approvals
for Nuclear Power Plants.’’
7. The estimated number of annual
responses: 32.
8. The estimated number of annual
respondents: 5.
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9. An estimate of the total number of
hours needed annually to comply with
the information collection requirement
or request: 148.
10. Abstract: This information
collection request is to the holders of, or
applicants for, a power reactor operating
license under 10 CFR part 50,
‘‘Domestic Licensing of Production and
Utilization Facilities,’’ except those that
have certified that they have
permanently ceased operations and
have permanently removed all fuel from
the reactor vessel, and the holders of, or
applicants for, a power reactor
combined license under 10 CFR part 52,
‘‘Licenses, Certifications, and Approvals
for Nuclear Power Plants.’’
This information collection is for the
specified licensees to use the NRC
developed Scenario Authoring,
Characterization and Debriefing
Application (SACADA) software for
their operator simulator training. The
SACADA system was developed to
collect licensed operator simulator
training data to inform human reliability
analysis (HRA) and to facilitate operator
simulator training. The SACADA
software can be used to author the
simulation scenarios, facilitate the post
simulation debriefing on crew
performance, guide performance
analysis, and generate various types of
reports. The information entered into
the SACADA database can be used to
improve simulator training effectiveness
and HRA.
The South Texas Project Nuclear
Operating Company has used the
software for its operator simulator
training since 2012 and highly regards
the software. The NRC welcomes more
licensees to partner with the NRC to use
the software. The licensees’
participation in the information
collection is voluntary. In the
partnership, the NRC provides the
SACADA software license, training, and
technical support to the participating
licensees, and the participating
licensees grant NRC access to analyze
the data to improve the NRC’s HRA
techniques. An agreement will be
developed to specify the details. To
participate in the information
collection, the licensee will notify the
NRC contact that it is interested in
evaluating the software. Then the NRC
will provide additional information
including an onsite briefing. If the
licensee thinks the SACADA software
could be beneficial, the NRC will
provide a training session, the software
license, and technical support for the
licensee to pilot the use of the software
in its simulator training. After the pilot
study, the licensee will decide whether
or not to partner with the NRC on the
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information collection. Either party can
terminate the agreement at any time.
Dated: January 14, 2021.
For the Nuclear Regulatory Commission.
David C. Cullison,
NRC Clearance Officer, Office of the Chief
Information Officer.
[FR Doc. 2021–01203 Filed 1–19–21; 8:45 am]
BILLING CODE 7590–01–P
OFFICE OF PERSONNEL
MANAGEMENT
Privacy Act of 1974; System of
Records
U.S. Office of Personnel
Management, Healthcare and Insurance.
ACTION: Notice of New System of
Records.
AGENCY:
In accordance with the
Privacy Act of 1974, the Office of
Personnel Management (OPM) proposes
to establish a new system of records
titled ‘‘OPM/Central–23 FEHB Program
Enrollment Records.’’ This system of
records will contain information about
enrollees and their family members,
who are or have been covered under the
Federal Employees Health Benefits
(FEHB) Program. This newly established
system of records will be included in
OPM’s inventory of record systems.
DATES: Please submit comments on or
before February 22, 2021. This new
system is effective upon today’s
publication in the Federal Register,
with the exception of the routine uses,
which are effective February 25, 2021.
ADDRESSES: You may submit written
comments by one of the following
methods:
• Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
All submissions received must include
the agency name and docket number for
this Federal Register document. The
general policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
• Mail: Padma Shah, Senior Policy
Analyst, Healthcare and Insurance,
Office of Personnel Management, Suite
3468, 1900 E Street NW, Washington,
DC 20415.
FOR FURTHER INFORMATION CONTACT: For
general questions, please contact Padma
Shah, 202–606–2128. For privacy
questions, please contact Kellie
SUMMARY:
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Federal Register / Vol. 86, No. 12 / Thursday, January 21, 2021 / Notices
Cosgrove Riley, Chief Privacy Officer,
202–606–2308.
In
accordance with the Privacy Act of
1974, 5 U.S.C. 552a, the Office of
Personnel Management proposes to
establish a new system of records titled
‘‘OPM/Central–23, FEHB Program
Enrollment Records.’’ This system of
records is being established to support
OPM’s administration of the Federal
Employees Health Benefits (FEHB)
Program and will contain information
about enrollees and their family
members, who are or have been covered
under the FEHB Program. The records
are used for business processes related
to eligibility verification, enrollment
transactions, enrollment reconciliation,
and premium collection; and to support
the evaluation of the effectiveness of the
FEHB Program through statistical
analysis, policy planning, and reporting.
To effectuate these purposes, OPM also
uses contracts and interagency
agreements.
Established in 1960 through the
Federal Employees Health Benefits Act
of 1959, 5 U.S.C. 8901 et seq., the FEHB
Program is the largest employersponsored group health insurance
program in the world, covering over 8
million individuals. Covered
individuals, as defined in 5 CFR
890.101, include employees of the
Federal government, annuitants,
members of their families, former
spouses, and miscellaneous groups,
enumerated in 5 U.S.C. 8901; United
States Postal Service employees and
annuitants, pursuant to 39 U.S.C. 1005;
tribal employees, pursuant to 25 U.S.C.
1647b; and separated employees and
former dependents who are eligible for
Temporary Continuation of Coverage
under 5 U.S.C. 8905a.
Eligible individuals may elect to
enroll or change enrollment in the FEHB
Program through a Health Benefits
Election Form (i.e., either the SF–2809
or OPM 2809 form) or an electronic
alternative, which records information
about themselves and their family
members. Information is also collected
through agencies via the Notice of
Change in Health Benefits Enrollment
(SF 2810). These paper or electronic
instruments are submitted to the
appropriate employing offices, as
defined in 5 CFR 890.101 and then
forwarded to FEHB Carriers; electronic
transactions are processed through
OPM’s FEHB Data Hub (see below).
Enrollees have opportunities to enroll or
change enrollment upon entry on duty,
other qualifying life events (QLEs) such
as marriage or the birth of a child, and
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SUPPLEMENTARY INFORMATION:
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during the annual Federal Benefits
Open Season.
Records about covered individuals
under the FEHB Program are currently
managed within four information
technology systems. First, the Health
Insurance Data Warehouse (HIDW),
when fully developed, will host a
Master Enrollment Index (MEI) of all
covered individuals under the FEHB
Program. Second, the FEHB Data Hub
serves various purposes including
receipt of electronic enrollment
transactions from agencies, posting
enrollment data to a server for secure
distribution to the FEHB Carriers, and
transferring quarterly enrollment data
from the Carriers to the Centralized
Enrollment Reconciliation
Clearinghouse System (CLER). Third,
OPM has an interagency agreement with
the U.S. Department of Agriculture’s
National Finance Center (NFC) to
develop and maintain CLER, which
receives quarterly enrollment data from
agencies and FEHB Carriers to facilitate
reconciliation and reporting. Finally,
OPM has another interagency agreement
with NFC to develop and maintain the
Tribal Insurance Processing System
(TIPS), which collects enrollment data
and premium payments from tribal
employers.
While OPM is responsible for overall
FEHB Program administration, the
enrollment records in this system of
records are obtained from a variety of
sources, including other systems of
records. For example, enrollment
records may be maintained by
employing agencies and in individuals’
official personnel folders, where they
are part of the OPM/Government–1
General Personnel Records system of
records. Likewise, records concerning
annuitants’ FEHB enrollment may be
maintained by OPM Retirement Services
in individual annuitants’ files as part of
the currently titled OPM/Central–1 Civil
Service Retirement and Insurance
system of records (OPM/Central–1). A
note has been added to the SORN to
clarify that although some enrollment
records continue to be maintained in
other systems of records, Central–23
becomes the official, first line source for
enrollment records.
The records contained in this new
system of records to date have been
included in OPM/Central–1. However,
OPM’s organizational structure and its
retirement and insurance programs have
evolved over time and OPM has
determined that OPM/Central–1 no
longer provides the public with the
most informative notice regarding the
system of records, nor adequately
facilitates individuals’ ability to exercise
their rights under the Privacy Act and
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OPM’s ability to respond effectively.
Accordingly, OPM is in the process of
regrouping the records currently
contained in OPM/Central–1 and
publishing corresponding systems of
records notices. Additional systems of
records notices related to other record
sets currently encompassed in OPM/
Central–1 will be published in the
future.
FEHB Program enrollment records
will now be maintained in the system of
records known as OPM/Central–23
FEHB Program Enrollment Records.
This newly established system of
records will be included in OPM’s
inventory of records systems. In
accordance with 5 U.S.C. 552a(r), OPM
has provided a report of this system of
records to the Office of Management and
Budget and to Congress.
Office of Personnel Management.
Alexys Stanley,
Regulatory Affairs Analyst.
SYSTEM NAME AND NUMBER:
FEHB Program Enrollment Records,
OPM/Central–23
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Healthcare and Insurance, Office of
Personnel Management, 1900 E Street
NW, Washington, DC 20415, is
responsible for this system of records.
The records are maintained at OPM’s
data center in Macon, Georgia and
through an interagency agreement with
the U.S. Department of Agriculture’s
National Finance Center in New
Orleans, Louisiana.
SYSTEM MANAGER:
Director, Healthcare and Insurance,
Office of Personnel Management, 1900 E
Street NW, Washington, DC 20415.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapter 89, Health Insurance;
25 U.S.C. 1647b, (Tribal) Access to
Federal Insurance; 39 U.S.C. 1005,
Applicability of Laws Relating to
Federal Employees; and 5 CFR part 890.
PURPOSES OF THE SYSTEM:
The purpose of this system of records
is to support the administration of the
Federal Employees Health Benefits
(FEHB) Program, including business
processes related to eligibility
verification, enrollment transactions,
enrollment reconciliation, and premium
collection; and to support the evaluation
of the effectiveness of the FEHB
Program through auditing, statistical
analysis, policy planning, and reporting.
To effectuate these purposes, OPM also
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uses contracts and interagency
agreements.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Enrollees (defined in 5 CFR 890.101)
and their family members, who are or
have been covered under the FEHB
Program.
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CATEGORIES OF RECORDS IN THE SYSTEM:
a. Full name, including any former
names;
b. Social Security number, or other
current or previous unique
identification number(s);
c. Date of birth;
d. Date of death;
e. Sex;
f. Relationship code of any covered
family member(s) to enrollee;
g. Mailing address;
h. Indicator for non-deliverable
mailing address;
i. Date mailing address information
was last processed;
j. Marital status;
k. Email address;
l. Enrollee’s employment status;
m. Enrollee’s employing office,
including name and Personnel Office
Identifier;
n. Enrollee’s payroll office number;
o. Event code indicating the
qualifying life event which permitted
enrollment, a change in enrollment, or
enrollment cancellation;
p. Transaction code indicating the
most recent action that resulted in the
creation or change of enrollment;
q. Date enrollment record was
processed;
r. FEHB enrollment code, indicating
plan, plan option, and enrollment type
(Self Only, Self Plus One, or Self and
Family);
s. Group insurance account identifier;
t. Effective date of FEHB coverage and
any change in coverage;
u. Agency payroll office effective date;
v. Agency payroll office enrollment
match code;
w. Code indicating the reason a family
member’s eligibility became effective;
x. End date of FEHB coverage,
including possible 31-day extension;
y. Reason code for FEHB coverage
termination;
z. Retirement claim number;
aa. Date employee retired;
bb. Date enrollee is reemployed by the
Federal government;
cc. Medicare status, forms of Medicare
coverage, and Medicare Beneficiary
Identifier (formerly Medicare Claim
Number);
dd. Other insurance, including name
and policy number;
ee. Information related to tribal bank
accounts in which FEHB premiums are
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maintained for monthly withdrawal;
and
ff. Information necessary to verify
family member eligibility, including but
not limited to marriage certificates, birth
certificates, and other information as set
forth in OPM guidance.
RECORD SOURCE CATEGORIES:
Records are obtained from employing
agencies and retirement systems, FEHB
Carriers, shared service centers, the
Centers for Medicare and Medicaid
Services, Official Personnel Folders,
retirement records and indirectly from
individuals who participate in the FEHB
Program. Note: With the establishment
of this SORN, although enrollment
records may continue to be maintained
in other systems of records, Central–23
becomes the official, first line source for
enrollment records.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside OPM as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
a. To the Department of Justice,
including Offices of the U.S. Attorneys;
another federal agency conducting
litigation or in proceedings before any
court, adjudicative, or administrative
body; another party in litigation before
a court, adjudicative, or administrative
body; or to a court, adjudicative, or
administrative body. Such disclosure is
permitted only when it is relevant or
necessary to the litigation or proceeding
and one of the following is a party to the
litigation or has an interest in such
litigation:
(1) OPM, or any component thereof;
(2) Any employee or former employee
of OPM in his or her official capacity;
(3) Any employee or former employee
of OPM in his or her individual capacity
where the Department of Justice or OPM
has agreed to represent the employee;
(4) The United States, a Federal
agency, or another party in litigation
before a court, adjudicative, or
administrative body, upon the OPM
General Counsel’s approval, pursuant to
5 CFR part 295 or otherwise.
b. To the appropriate Federal, State,
or local agency responsible for
investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation,
or order, when a record, either on its
face or in conjunction with other
information, indicates or is relevant to
a violation or potential violation of civil
or criminal law or regulation.
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6379
c. To a member of Congress from the
record of an individual in response to
an inquiry made at the request of the
individual to whom the record pertains.
d. To the National Archives and
Records Administration (NARA) for
records management inspections being
conducted under the authority of 44
U.S.C. 2904 and 2906.
e. To appropriate agencies, entities,
and persons when (1) OPM suspects or
has confirmed that there has been a
breach of the system of records, (2) OPM
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, OPM
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with OPM’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
f. To another Federal agency or
Federal entity, when OPM determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
g. To contractors, grantees, experts,
consultants, or volunteers performing or
working on a contract, service, grant,
cooperative agreement, or other
assignment for OPM when necessary to
accomplish an agency function related
to this system of records. Individuals
provided information under this routine
use are subject to the same Privacy Act
requirements and limitations on
disclosure as are applicable to OPM
employees.
h. To employing offices, shared
service centers, and FEHB Carriers,
information necessary to identify,
reconcile, and audit enrollment in a
plan; to verify eligibility for or coverage
under the FEHB Program; to verify
eligibility for payment of a claim for
health benefits; and to carry out
coordination of benefits.
i. To any source, including employing
offices, from which additional
information is requested relevant to
OPM determination on an individual’s
eligibility for or enrollment in the FEHB
Program, to the extent necessary to
identify the individual and the type of
information requested.
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j. To an official of another Federal
agency, information needed in the
performance of official duties related to
reconciling or reconstructing data files;
compiling descriptive statistics; and/or
making analytical studies to support the
function for which the records were
collected and maintained.
k. To a spouse or dependent child (or
court-appointed guardian thereof) of an
FEHB enrollee whether the enrollee has
made enrollment changes, including
changing FEHB plans; cancelling or
suspending FEHB enrollment; and
changing from a Self and Family to a
Self Plus One or Self Only health
benefits enrollment, or from a Self Plus
One to Self Only health benefits
enrollment.
l. To provide an official of another
Federal agency information needed in
the performance of official duties
related to federal employee health
benefits counseling, customer service, or
operational readiness.
m. To the following recipients,
information needed to conduct an
analytical study of benefits being paid
under the FEHB Program or the
recipient’s benefits program(s): Federal,
State, or local agencies.
n. To the following recipients,
information needed to adjudicate a
claim for benefits under the FEHB
Program or the recipient’s benefits
program(s): Federal, State, local, or
agencies.
o. To another Federal or non-Federal
entity, information needed to verify
enrollment information through the use
of computer matching agreements under
the Privacy Act of 1974, as amended (5
U.S.C. 552a).
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
These records in this system of
records are stored electronically on
OPM’s servers hosted at an OPM data
center and at the U.S. Department of
Agriculture’s National Finance Center.
Access to the electronic systems is
restricted to authorized users with a
need to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
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These records in this system of
records are retrieved primarily by name
and Social Security number, but may be
retrieved by any personal identifier.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
A records retention schedule will be
established with NARA for the records
about covered individuals in this system
of records and, until it is finalized,
records will be treated as permanent.
Once that schedule is established, the
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method(s) for disposing of records that
are no longer be eligible for retention
will be established.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Records in this system are protected
from unauthorized access and misuse
through various administrative,
technical and physical security
measures. OPM security measures are in
compliance with the Federal
Information Security Modernization Act
of 2014 (Pub. L. 113–203), associated
OMB policies, and applicable standards
and guidance from the National Institute
of Standards and Technology (NIST).
RECORD ACCESS PROCEDURES:
Individuals seeking notification of
and access to their records in this
system of records may do so by
submitting a request in writing to the
Office of Personnel Management, Office
of Privacy and Information
Management—FOIA, 1900 E Street NW,
Washington, DC 20415–7900 or by
emailing foia@opm.gov; ATTN:
Healthcare and Insurance. Individuals
must furnish the following information
for their records to be located:
1. Full name, including any former
name.
2. Date of birth.
3. Social Security Number.
4. Name and address of employing
agency or retirement system.
5. Reasonable specification of the
requested information.
6. The address to which the
information should be sent.
7. Signature.
Individuals requesting access must
also comply with OPM’s Privacy Act
regulations regarding verification of
identity and access to records (5 CFR
297).
Enrollees who request access to their
records will have access to the entirety
of their record, to include information
about all covered individuals who are
part of their enrollment record. Family
members of the enrollee who request
access to their records may have access
only to their own information and not
to that of the enrollee or other covered
family members.
CONTESTING RECORD PROCEDURES:
Individuals wishing to request
amendment of records about them may
do so by writing to the Office of
Personnel Management, Office of
Privacy and Information Management—
FOIA, 1900 E Street NW, Washington,
DC 20415–7900 or by emailing foia@
opm.gov; ATTN: Healthcare and
Insurance. Requests for amendment of
records should include the words
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‘‘PRIVACY ACT AMENDMENT
REQUEST’’ in capital letters at the top
of the request letter; if emailed include
those words in the subject line.
Individuals must furnish the following
information for their records to be
located:
1. Full name, including any former
name, and address.
2. Date of birth.
3. Social Security Number.
4. Name and address of employing
agency or retirement system.
5. Precise identification of the
information to be amended.
6. Signature.
Individuals requesting amendment
must also comply with OPM’s Privacy
Act regulations regarding verification of
identity and access to records (5 CFR
297).
OPM may refer amendment requests
to employing agencies, retirement
systems, and FEHB Carriers because
they may be the ultimate source of
FEHB enrollment records.
NOTIFICATION PROCEDURES:
See ‘‘Record Access Procedure.’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
OPM/Central–1, ‘‘Civil Service
Retirement and Insurance Records’’, 73
FR 15013 (March 20, 2008), 80 FR 74815
(November 30, 2015).
[FR Doc. 2021–01259 Filed 1–19–21; 8:45 am]
BILLING CODE 6325–XX–P
OFFICE OF PERSONNEL
MANAGEMENT
Submission for Review: 3206–0140,
Representative Payee Application (RI
20–7) and Information Necessary for a
Competency Determination (RI 30–3)
Office of Personnel
Management.
ACTION: 30-Day notice and request for
comments.
AGENCY:
Retirement Services, Office of
Personnel Management (OPM) offers the
general public and other federal
agencies the opportunity to comment on
a revised information collection request
(ICR), RI 20–7 [Representative Payee
Application] and RI 30–3 [Information
for a Competency Determination].
DATES: Comments are encouraged and
will be accepted until February 22,
2021.
SUMMARY:
Interested persons are
invited to submit written comments on
the proposed information collection to
ADDRESSES:
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Agencies
[Federal Register Volume 86, Number 12 (Thursday, January 21, 2021)]
[Notices]
[Pages 6377-6380]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2021-01259]
=======================================================================
-----------------------------------------------------------------------
OFFICE OF PERSONNEL MANAGEMENT
Privacy Act of 1974; System of Records
AGENCY: U.S. Office of Personnel Management, Healthcare and Insurance.
ACTION: Notice of New System of Records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Office of
Personnel Management (OPM) proposes to establish a new system of
records titled ``OPM/Central-23 FEHB Program Enrollment Records.'' This
system of records will contain information about enrollees and their
family members, who are or have been covered under the Federal
Employees Health Benefits (FEHB) Program. This newly established system
of records will be included in OPM's inventory of record systems.
DATES: Please submit comments on or before February 22, 2021. This new
system is effective upon today's publication in the Federal Register,
with the exception of the routine uses, which are effective February
25, 2021.
ADDRESSES: You may submit written comments by one of the following
methods:
Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments. All submissions
received must include the agency name and docket number for this
Federal Register document. The general policy for comments and other
submissions from members of the public is to make these submissions
available for public viewing at https://www.regulations.gov as they are
received without change, including any personal identifiers or contact
information.
Mail: Padma Shah, Senior Policy Analyst, Healthcare and
Insurance, Office of Personnel Management, Suite 3468, 1900 E Street
NW, Washington, DC 20415.
FOR FURTHER INFORMATION CONTACT: For general questions, please contact
Padma Shah, 202-606-2128. For privacy questions, please contact Kellie
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Cosgrove Riley, Chief Privacy Officer, 202-606-2308.
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
5 U.S.C. 552a, the Office of Personnel Management proposes to establish
a new system of records titled ``OPM/Central-23, FEHB Program
Enrollment Records.'' This system of records is being established to
support OPM's administration of the Federal Employees Health Benefits
(FEHB) Program and will contain information about enrollees and their
family members, who are or have been covered under the FEHB Program.
The records are used for business processes related to eligibility
verification, enrollment transactions, enrollment reconciliation, and
premium collection; and to support the evaluation of the effectiveness
of the FEHB Program through statistical analysis, policy planning, and
reporting. To effectuate these purposes, OPM also uses contracts and
interagency agreements.
Established in 1960 through the Federal Employees Health Benefits
Act of 1959, 5 U.S.C. 8901 et seq., the FEHB Program is the largest
employer-sponsored group health insurance program in the world,
covering over 8 million individuals. Covered individuals, as defined in
5 CFR 890.101, include employees of the Federal government, annuitants,
members of their families, former spouses, and miscellaneous groups,
enumerated in 5 U.S.C. 8901; United States Postal Service employees and
annuitants, pursuant to 39 U.S.C. 1005; tribal employees, pursuant to
25 U.S.C. 1647b; and separated employees and former dependents who are
eligible for Temporary Continuation of Coverage under 5 U.S.C. 8905a.
Eligible individuals may elect to enroll or change enrollment in
the FEHB Program through a Health Benefits Election Form (i.e., either
the SF-2809 or OPM 2809 form) or an electronic alternative, which
records information about themselves and their family members.
Information is also collected through agencies via the Notice of Change
in Health Benefits Enrollment (SF 2810). These paper or electronic
instruments are submitted to the appropriate employing offices, as
defined in 5 CFR 890.101 and then forwarded to FEHB Carriers;
electronic transactions are processed through OPM's FEHB Data Hub (see
below). Enrollees have opportunities to enroll or change enrollment
upon entry on duty, other qualifying life events (QLEs) such as
marriage or the birth of a child, and during the annual Federal
Benefits Open Season.
Records about covered individuals under the FEHB Program are
currently managed within four information technology systems. First,
the Health Insurance Data Warehouse (HIDW), when fully developed, will
host a Master Enrollment Index (MEI) of all covered individuals under
the FEHB Program. Second, the FEHB Data Hub serves various purposes
including receipt of electronic enrollment transactions from agencies,
posting enrollment data to a server for secure distribution to the FEHB
Carriers, and transferring quarterly enrollment data from the Carriers
to the Centralized Enrollment Reconciliation Clearinghouse System
(CLER). Third, OPM has an interagency agreement with the U.S.
Department of Agriculture's National Finance Center (NFC) to develop
and maintain CLER, which receives quarterly enrollment data from
agencies and FEHB Carriers to facilitate reconciliation and reporting.
Finally, OPM has another interagency agreement with NFC to develop and
maintain the Tribal Insurance Processing System (TIPS), which collects
enrollment data and premium payments from tribal employers.
While OPM is responsible for overall FEHB Program administration,
the enrollment records in this system of records are obtained from a
variety of sources, including other systems of records. For example,
enrollment records may be maintained by employing agencies and in
individuals' official personnel folders, where they are part of the
OPM/Government-1 General Personnel Records system of records. Likewise,
records concerning annuitants' FEHB enrollment may be maintained by OPM
Retirement Services in individual annuitants' files as part of the
currently titled OPM/Central-1 Civil Service Retirement and Insurance
system of records (OPM/Central-1). A note has been added to the SORN to
clarify that although some enrollment records continue to be maintained
in other systems of records, Central-23 becomes the official, first
line source for enrollment records.
The records contained in this new system of records to date have
been included in OPM/Central-1. However, OPM's organizational structure
and its retirement and insurance programs have evolved over time and
OPM has determined that OPM/Central-1 no longer provides the public
with the most informative notice regarding the system of records, nor
adequately facilitates individuals' ability to exercise their rights
under the Privacy Act and OPM's ability to respond effectively.
Accordingly, OPM is in the process of regrouping the records currently
contained in OPM/Central-1 and publishing corresponding systems of
records notices. Additional systems of records notices related to other
record sets currently encompassed in OPM/Central-1 will be published in
the future.
FEHB Program enrollment records will now be maintained in the
system of records known as OPM/Central-23 FEHB Program Enrollment
Records. This newly established system of records will be included in
OPM's inventory of records systems. In accordance with 5 U.S.C.
552a(r), OPM has provided a report of this system of records to the
Office of Management and Budget and to Congress.
Office of Personnel Management.
Alexys Stanley,
Regulatory Affairs Analyst.
SYSTEM NAME AND NUMBER:
FEHB Program Enrollment Records, OPM/Central-23
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Healthcare and Insurance, Office of Personnel Management, 1900 E
Street NW, Washington, DC 20415, is responsible for this system of
records. The records are maintained at OPM's data center in Macon,
Georgia and through an interagency agreement with the U.S. Department
of Agriculture's National Finance Center in New Orleans, Louisiana.
SYSTEM MANAGER:
Director, Healthcare and Insurance, Office of Personnel Management,
1900 E Street NW, Washington, DC 20415.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapter 89, Health Insurance; 25 U.S.C. 1647b, (Tribal)
Access to Federal Insurance; 39 U.S.C. 1005, Applicability of Laws
Relating to Federal Employees; and 5 CFR part 890.
PURPOSES OF THE SYSTEM:
The purpose of this system of records is to support the
administration of the Federal Employees Health Benefits (FEHB) Program,
including business processes related to eligibility verification,
enrollment transactions, enrollment reconciliation, and premium
collection; and to support the evaluation of the effectiveness of the
FEHB Program through auditing, statistical analysis, policy planning,
and reporting. To effectuate these purposes, OPM also
[[Page 6379]]
uses contracts and interagency agreements.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Enrollees (defined in 5 CFR 890.101) and their family members, who
are or have been covered under the FEHB Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
a. Full name, including any former names;
b. Social Security number, or other current or previous unique
identification number(s);
c. Date of birth;
d. Date of death;
e. Sex;
f. Relationship code of any covered family member(s) to enrollee;
g. Mailing address;
h. Indicator for non-deliverable mailing address;
i. Date mailing address information was last processed;
j. Marital status;
k. Email address;
l. Enrollee's employment status;
m. Enrollee's employing office, including name and Personnel Office
Identifier;
n. Enrollee's payroll office number;
o. Event code indicating the qualifying life event which permitted
enrollment, a change in enrollment, or enrollment cancellation;
p. Transaction code indicating the most recent action that resulted
in the creation or change of enrollment;
q. Date enrollment record was processed;
r. FEHB enrollment code, indicating plan, plan option, and
enrollment type (Self Only, Self Plus One, or Self and Family);
s. Group insurance account identifier;
t. Effective date of FEHB coverage and any change in coverage;
u. Agency payroll office effective date;
v. Agency payroll office enrollment match code;
w. Code indicating the reason a family member's eligibility became
effective;
x. End date of FEHB coverage, including possible 31-day extension;
y. Reason code for FEHB coverage termination;
z. Retirement claim number;
aa. Date employee retired;
bb. Date enrollee is reemployed by the Federal government;
cc. Medicare status, forms of Medicare coverage, and Medicare
Beneficiary Identifier (formerly Medicare Claim Number);
dd. Other insurance, including name and policy number;
ee. Information related to tribal bank accounts in which FEHB
premiums are maintained for monthly withdrawal; and
ff. Information necessary to verify family member eligibility,
including but not limited to marriage certificates, birth certificates,
and other information as set forth in OPM guidance.
RECORD SOURCE CATEGORIES:
Records are obtained from employing agencies and retirement
systems, FEHB Carriers, shared service centers, the Centers for
Medicare and Medicaid Services, Official Personnel Folders, retirement
records and indirectly from individuals who participate in the FEHB
Program. Note: With the establishment of this SORN, although enrollment
records may continue to be maintained in other systems of records,
Central-23 becomes the official, first line source for enrollment
records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside OPM as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
a. To the Department of Justice, including Offices of the U.S.
Attorneys; another federal agency conducting litigation or in
proceedings before any court, adjudicative, or administrative body;
another party in litigation before a court, adjudicative, or
administrative body; or to a court, adjudicative, or administrative
body. Such disclosure is permitted only when it is relevant or
necessary to the litigation or proceeding and one of the following is a
party to the litigation or has an interest in such litigation:
(1) OPM, or any component thereof;
(2) Any employee or former employee of OPM in his or her official
capacity;
(3) Any employee or former employee of OPM in his or her individual
capacity where the Department of Justice or OPM has agreed to represent
the employee;
(4) The United States, a Federal agency, or another party in
litigation before a court, adjudicative, or administrative body, upon
the OPM General Counsel's approval, pursuant to 5 CFR part 295 or
otherwise.
b. To the appropriate Federal, State, or local agency responsible
for investigating, prosecuting, enforcing, or implementing a statute,
rule, regulation, or order, when a record, either on its face or in
conjunction with other information, indicates or is relevant to a
violation or potential violation of civil or criminal law or
regulation.
c. To a member of Congress from the record of an individual in
response to an inquiry made at the request of the individual to whom
the record pertains.
d. To the National Archives and Records Administration (NARA) for
records management inspections being conducted under the authority of
44 U.S.C. 2904 and 2906.
e. To appropriate agencies, entities, and persons when (1) OPM
suspects or has confirmed that there has been a breach of the system of
records, (2) OPM has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, OPM (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with OPM's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
f. To another Federal agency or Federal entity, when OPM determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in (1) responding to a suspected
or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
g. To contractors, grantees, experts, consultants, or volunteers
performing or working on a contract, service, grant, cooperative
agreement, or other assignment for OPM when necessary to accomplish an
agency function related to this system of records. Individuals provided
information under this routine use are subject to the same Privacy Act
requirements and limitations on disclosure as are applicable to OPM
employees.
h. To employing offices, shared service centers, and FEHB Carriers,
information necessary to identify, reconcile, and audit enrollment in a
plan; to verify eligibility for or coverage under the FEHB Program; to
verify eligibility for payment of a claim for health benefits; and to
carry out coordination of benefits.
i. To any source, including employing offices, from which
additional information is requested relevant to OPM determination on an
individual's eligibility for or enrollment in the FEHB Program, to the
extent necessary to identify the individual and the type of information
requested.
[[Page 6380]]
j. To an official of another Federal agency, information needed in
the performance of official duties related to reconciling or
reconstructing data files; compiling descriptive statistics; and/or
making analytical studies to support the function for which the records
were collected and maintained.
k. To a spouse or dependent child (or court-appointed guardian
thereof) of an FEHB enrollee whether the enrollee has made enrollment
changes, including changing FEHB plans; cancelling or suspending FEHB
enrollment; and changing from a Self and Family to a Self Plus One or
Self Only health benefits enrollment, or from a Self Plus One to Self
Only health benefits enrollment.
l. To provide an official of another Federal agency information
needed in the performance of official duties related to federal
employee health benefits counseling, customer service, or operational
readiness.
m. To the following recipients, information needed to conduct an
analytical study of benefits being paid under the FEHB Program or the
recipient's benefits program(s): Federal, State, or local agencies.
n. To the following recipients, information needed to adjudicate a
claim for benefits under the FEHB Program or the recipient's benefits
program(s): Federal, State, local, or agencies.
o. To another Federal or non-Federal entity, information needed to
verify enrollment information through the use of computer matching
agreements under the Privacy Act of 1974, as amended (5 U.S.C. 552a).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
These records in this system of records are stored electronically
on OPM's servers hosted at an OPM data center and at the U.S.
Department of Agriculture's National Finance Center. Access to the
electronic systems is restricted to authorized users with a need to
know.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
These records in this system of records are retrieved primarily by
name and Social Security number, but may be retrieved by any personal
identifier.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
A records retention schedule will be established with NARA for the
records about covered individuals in this system of records and, until
it is finalized, records will be treated as permanent. Once that
schedule is established, the method(s) for disposing of records that
are no longer be eligible for retention will be established.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records in this system are protected from unauthorized access and
misuse through various administrative, technical and physical security
measures. OPM security measures are in compliance with the Federal
Information Security Modernization Act of 2014 (Pub. L. 113-203),
associated OMB policies, and applicable standards and guidance from the
National Institute of Standards and Technology (NIST).
RECORD ACCESS PROCEDURES:
Individuals seeking notification of and access to their records in
this system of records may do so by submitting a request in writing to
the Office of Personnel Management, Office of Privacy and Information
Management--FOIA, 1900 E Street NW, Washington, DC 20415-7900 or by
emailing [email protected]; ATTN: Healthcare and Insurance. Individuals must
furnish the following information for their records to be located:
1. Full name, including any former name.
2. Date of birth.
3. Social Security Number.
4. Name and address of employing agency or retirement system.
5. Reasonable specification of the requested information.
6. The address to which the information should be sent.
7. Signature.
Individuals requesting access must also comply with OPM's Privacy
Act regulations regarding verification of identity and access to
records (5 CFR 297).
Enrollees who request access to their records will have access to
the entirety of their record, to include information about all covered
individuals who are part of their enrollment record. Family members of
the enrollee who request access to their records may have access only
to their own information and not to that of the enrollee or other
covered family members.
CONTESTING RECORD PROCEDURES:
Individuals wishing to request amendment of records about them may
do so by writing to the Office of Personnel Management, Office of
Privacy and Information Management--FOIA, 1900 E Street NW, Washington,
DC 20415-7900 or by emailing [email protected]; ATTN: Healthcare and
Insurance. Requests for amendment of records should include the words
``PRIVACY ACT AMENDMENT REQUEST'' in capital letters at the top of the
request letter; if emailed include those words in the subject line.
Individuals must furnish the following information for their records to
be located:
1. Full name, including any former name, and address.
2. Date of birth.
3. Social Security Number.
4. Name and address of employing agency or retirement system.
5. Precise identification of the information to be amended.
6. Signature.
Individuals requesting amendment must also comply with OPM's
Privacy Act regulations regarding verification of identity and access
to records (5 CFR 297).
OPM may refer amendment requests to employing agencies, retirement
systems, and FEHB Carriers because they may be the ultimate source of
FEHB enrollment records.
NOTIFICATION PROCEDURES:
See ``Record Access Procedure.''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
OPM/Central-1, ``Civil Service Retirement and Insurance Records'',
73 FR 15013 (March 20, 2008), 80 FR 74815 (November 30, 2015).
[FR Doc. 2021-01259 Filed 1-19-21; 8:45 am]
BILLING CODE 6325-XX-P