Privacy Act of 1974; System of Records, 2677-2681 [2020-28887]
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[FR Doc. 2021–00469 Filed 1–12–21; 8:45 am]
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DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Privacy Act of 1974; System of
Records
National Institutes of Health
(NIH), Department of Health and Human
Services (HHS).
ACTION: Notice of a Modified System of
Records.
AGENCY:
In accordance with the
requirements of the Privacy Act of 1974,
as amended, the Department of Health
and Human Services is updating and
renaming an existing system of records
maintained by the National Institutes of
Health (NIH), 09–25–0165, ‘‘National
Institutes of Health (NIH) Office of Loan
Repayment and Scholarship (OLRS)
Record System, HHS/NIH/OD’’ (to be
renamed ‘‘NIH Loan Repayment
Records’’). In a separate Notice of
Proposed Rulemaking (NPRM)
published elsewhere in today’s Federal
Register, HHS/NIH is proposing to
exempt a subset of records in the system
of records from certain requirements of
the Privacy Act, based on subsection
(k)(5) of the Privacy Act.
DATES: The comment period for this
modified System of Records Notice
(SORN) is co-extensive with the 60-day
comment period provided in the
companion NPRM also published in
today’s Federal Register. Written
comments on the SORN should be
submitted on or before March 15, 2021.
The modified SORN will be applicable
when the proposed exemptions are
made effective by publication of a Final
Rule, which will not occur until after
the 60-day comment period ends and
any comments received on the NPRM
(or on this SORN) have been addressed.
ADDRESSES: You may submit comments,
identified by the Privacy Act System of
Records Number (09–25–0165), by any
of the following methods: Email:
privacy@mail.nih.gov and include
Privacy Act System of Record (PA SOR)
number (09–25–0165) in the subject line
of the message. Phone: (301) 402–6201.
Fax: (301) 402–0169. Mail or handdelivery: NIH Privacy Act Officer, Office
of Management Assessment, National
Institutes of Health, 6011 Executive
Blvd., Suite 601, MSC 7669, Rockville,
MD 20852. Comments received will be
available for public inspection at this
same address from 9 a.m. to 3 p.m.,
Monday through Friday, except federal
SUMMARY:
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holidays. Please call 301–496–4606 for
an appointment.
FOR FURTHER INFORMATION CONTACT:
General questions about the proposed
modified system of records may be
submitted to Celeste Dade-Vinson, NIH
Privacy Act Officer, Office of
Management Assessment, Office of the
Director, National Institutes of Health
(NIH), 6011 Executive Blvd., Suite 601,
MSC 7669, Rockville, MD 20852, or
telephone 301 402–6201.
SUPPLEMENTARY INFORMATION: This
system of records (hereafter referred to
as the ‘‘NIH Loan Repayment Records’’),
covers records maintained in a
particular NIH information technology
(IT) system managed by NIH’s Division
of Loan Repayment (DLR) that are used
to manage and evaluate the intramural
and extramural educational Loan
Repayment Programs (LRP) at NIH. As
of the date of this publication, there are
eight such programs that provide
student loan repayments for qualified
individuals who agree to conduct
biomedical and behavioral research;
recipients include NIH employee
researchers as well as scientists
conducting research at non-profit
organizations outside NIH. Scholarship
program records at NIH are now covered
by the following NIH SORNs, so are
omitted from modified SORN 09–25–
0165:
• 09–25–0014—Clinical Research:
Student Records, HHS/NIH/OD/OIR/
OE
• 09–25–0108—Personnel: Guest
Researchers, Special Volunteers, and
Scientists Emeriti, HHS/NIH/OHRM
• 09–25–0140—International Scientific
Researchers in Intramural
Laboratories, ORS/DIRS
• 09–25–0158—Administration Records
of Applicants and Awardees of the
Intramural Research Training Awards
Program, HHS/NIH/OD/OE
The System of Records Notice (SORN)
for System 09–25–0165 has been
reformatted in accordance with OMB
Circular A–108 and updated with these
changes:
• System name. The system name has
been changed from ‘‘National Institutes
of Health (NIH) Office of Loan
Repayment and Scholarship Records
system, HHS/NIH/OD’’ to ‘‘NIH Loan
Repayment Records.’’
• Throughout the SORN. References
to scholarship program records have
been omitted; for example, the
abbreviation ‘‘LRSPs’’ is now ‘‘LRPs.’’
• System Location and System
Manager. Office names and addresses
have been updated.
• Authority. This section has been
updated to remove all authorities
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previously cited, except 42 U.S.C. 288–
1 and 288–2, and to cite 31 U.S.C. 7701
as authorizing collection of applicants’
social security numbers (SSNs).
• Purposes. The purpose descriptions
have been reorganized, so that the three
purposes in the previously published
SORN are now within the first purpose
description in the modified SORN. The
first purpose description is now more
detailed. Two new purposes have been
added to indicate that records are used
to evaluate the long-term impact of the
LRP on scientists’ research career
development and to execute LRP
ambassador and alumni activities.
• Categories of Individuals. This
section now includes more categories of
individuals. In addition to loan
applicants and awardees, it now also
includes appointees to the LRP
ambassador program, alumni of the LRP,
and NIH staff. A note has been added at
the end of this section explaining that
reviewers who make recommendations
to DLR about applicants for loan
repayment are not included as subject
individuals because their personal
identifiers are not used to retrieve
records in this system of records.
• Categories of Records. Information
compiled in the NIH Loan Repayment
system remains the same, but the
records description in the SORN is now
separated into two categories of records
(award information and pre-award
information) and arranged to indicate
whether one or both categories apply to
each type of individual. A sentence has
been added to clarify the scope of the
SORN, so that it does not duplicate
related SORNs.
• Routine Uses.
Æ No substantive changes were made
to the first three routine uses.
Æ Routine use 4 (authorizing
disclosures to contractors and
subcontractors) has been revised to
include additional recipients—
consultants, volunteers, awardees, and
other agencies engaged by HHS—and to
describe more broadly the purposes for
which they might be engaged by HHS
and require access to records in this
system of records. The previous
description was limited to ‘‘collecting,
compiling, aggregating, analyzing, or
refining records in the system.’’
Æ Routine use 5’s language has been
updated for clarity, but the scope has
not been substantively changed.
Æ Routine use 6 still authorizes
disclosures to the National Student
Clearinghouse, but no longer covers
disclosures to consumer reporting
agencies for purposes of vetting loan
applications, because such disclosures
are inapplicable to this system of
records.
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Æ Debt collection related routine uses
(numbered 7 through 15 in the
previously published SORN) and a
separate section titled ‘‘Disclosure to
Consumer Reporting Agencies’’ have
been deleted because they are no longer
applicable to this system of records.
Æ The routine use that was numbered
as 16 in the previously published SORN
(authorizing disclosures to officials or
representatives of grantee institutions) is
now numbered as 7 in the modified
SORN and has not been changed.
Æ The routine use that was numbered
as 17 in the previously published SORN
(pertaining to the scholarship programs)
is no longer relevant to this system of
records and has been deleted.
Æ The routine use that was numbered
as 18 in the previously-published SORN
(authorizing disclosures to HHS
contractors and subcontractors for the
purpose of recruiting, screening, and
matching health professionals for NIH
employment in qualified research
positions under the loan and
scholarship programs) is now
encompassed within the scope of
revised routine use 4.
Æ Routine uses 8 through 11 are new.
Æ The two breach response-related
routine uses which were added by a
partial modification published at 83 FR
6591 (Feb. 14, 2018) are now numbered
as 12 and 13.
• Storage. This section has been
updated to provide examples of
electronic media currently used for
storage such as mobile or portable
storage devices like laptops, smart
phones, and DVDs, and to omit
microfiche, tape, and discs.
• Retrieval. This section has been
updated to include an additional
personal identifier, NIH Electronic
Research Administration (eRA)
Commons identification number, which
can be used to retrieve records about
individuals registered in Commons (an
online interface where signing officials,
principal investigators, trainees and
Postdoctoral researchers at institutions/
organizations can access and share
administrative information relating to
research grants).
• Retention. This section has been
updated to identify National Archives
and Records Administration (NARA)
General Records Schedules 1.1.010 and
2.4.090, instead of an NIH records
control schedule, as the applicable
disposition authority. The disposition
periods and practices remain the same,
except that two additional retention
periods have been added: ‘‘Grantee
applicant case files are destroyed six
years after disapproval or withdrawal of
the associated application’’ and ‘‘NIH is
authorized to retain electronic records
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of applicants until the agency’s business
needs cease, to help facilitate follow up
assessment regardless of award status.’’
• Safeguards. This section has been
updated to reflect current safeguards.
• Exemptions. This section now
reflects that the system of records is
exempt from the access, amendment,
and accounting of disclosures
requirements of the Privacy Act to the
extent that compliance with those
requirements would reveal the identity
of a source who furnished information
to the Federal Government under an
express promise that the identity of the
source would be held in confidence.
The exemptions protect reviewers who
make recommendations to DLR about
loan repayment applicants from being
subject to threats, bribery, intimidation,
retaliation, and any other form of
improper influence that may cause bias
during the review and award processes.
Reviewers include peer reviewers,
referees, and other recommenders.
Because these changes are significant,
a report on the modified system of
records has been sent to the Office of
Management and Budget (OMB) and
Congress in accordance with 5 U.S.C.
552a(r).
Dated: November 19, 2020.
Alfred Johnson,
Deputy Director for Management, National
Institutes of Health.
SYSTEM NAME AND NUMBER:
NIH Loan Repayment Records, 09–
25–0165.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Division of Loan Repayment, Office of
Extramural Research, Office of the
Director (OD), National Institutes of
Health (NIH), 6700B Rockledge Drive,
Suite 2300, Bethesda, MD, 20892.
SYSTEM MANAGER(S):
Director, Division of Loan Repayment,
Office of Extramural Research, Office of
the Director, National Institutes of
Health, 6700B Rockledge Drive, Suite
2300, Bethesda, MD, 20892. Telephone
number: 866–849–4047. Email: lrp@
nih.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The legal authority to maintain these
records is 42 U.S.C. 288–1 and 288–2.
Section 7701 of Title 31 U.S.C.
authorizes collection of Social Security
Numbers.
PURPOSE(S) OF THE SYSTEM:
The records are used by NIH’s
Division of Loan Repayment for the
following purposes:
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(1) To manage intramural and
extramural educational Loan Repayment
Programs (LRPs) at NIH; specifically to:
• Identify and select applicants for
the NIH LRPs;
• Verify applicants’ information and
program eligibility;
• Select LRP awardees and
administer their LRP contracts or
awards, including checking research
service verifications (receiving
institutional certifications that awardees
are performing the research project/
work proposed in their application),
continued employment, and continued
financial and program eligibility; and
• Monitor loan repayment activities,
such as payment tracking, payment
verifications, loan statuses, and loan
default.
(2) To evaluate the LRP programmatic
goals and the long-term impact of the
LRP on scientists’ research career
development.
(3) To execute LRP ambassador and
alumni activities, the three goals of
which are to a) advocate to interested
parties about the benefits of choosing a
biomedical research career, b) advise
current and future potential LRP
applicants and policy makers regarding
the benefits of the LRP, and c) mentor
current and future potential LRP
applicants regarding strategies for
applying to the LRP.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
The records are about the following
categories of individuals (these are the
only individuals whose personal
identifiers are used to retrieve records
from this system of records):
1. Applicants for, or awardees of, the
NIH Loan Repayment Programs (LRPs).
2. Applicants for, or appointees as,
ambassador of the NIH LRP.
3. Alumni of the NIH LRP.
Reviewers who provide materials and
recommendations to DLR about
applicants are not included as subject
individuals, because records are not
retrieved by their names or other
personal identifiers.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system includes a variety of preaward and award management records
that contain information needed to
process applications and manage loan
repayment awards across the award
lifecycle. Listed below are the categories
of individuals mentioned above,
matched with the records collected
about them:
1. Applicants to the NIH LRP—preaward information;
2. Awardees of NIH LRPs—pre-award
and post-award information;
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3. LRP applicants and awardees as
appointees to the LRP ambassador
program—pre-award and post-award
information;
4. Appointees to the LRP ambassador
program or LRP Ambassadors–
professional description and contact
information;
5. Alumni of the NIH LRP—pre-award
and post-award information.
Note that NIH may maintain some of
the same records in more than one IT
system and has opted to create a
separate SORN for each IT system. This
SORN covers records in the NIH IT
system managed by NIH’s Division of
Loan Repayment.
Pre-award information includes the
(1) LRP application and (2) associated
forms. It consists of name; address;
Social Security Numbers; NIH
Commons ID Number; non-LRP-program
service pay-back obligations;
employment data; personal,
professional, and demographic
background information; academic and
research descriptions and progress
reports (which can include related data,
correspondence, and professional
performance information such as
continuing education, performance
awards, and adverse or disciplinary
actions); financial data including
account names and financial account
numbers, loan balances, deferment,
forbearance, and payment status
information; commercial credit reports;
recommendation letters; and peer
review-related information such as
application scores, reviewer critiques,
summary statements, and express
promises of confidentiality to reviewers
who render scores or critiques.
Award management information
consists of items such as (1)
certifications and verifications of
continued employment status; (2)
financial information such as obligated
award amounts, awardee financial
reports, ongoing loan balances, loan
repayment tracking and verifications,
and any financial or credit information
that represents a change from that
reported in the application that occurs
during the award or contract; (3)
quarterly research service certifications;
and (4) any change in award/contract
management or status.
RECORD SOURCE CATEGORIES:
Information included in this system of
records is collected directly from the
applicants and awardees, and from
reviewers, mentors, supervisors,
institutional business officials,
participating lending and loan servicing
institutions, educational and awardee
institutions, other federal agencies,
consumer reporting agencies, credit
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bureaus, the National Student
Clearinghouse, third parties that provide
references concerning applicants, and
commercial residential address
databases which are used to find or
verify current home addresses.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
Records about an individual may be
disclosed from this system of records to
parties outside HHS, without the
individual’s prior written consent, for
the following purposes:
1. To a congressional office from the
record of an individual in response to
an inquiry from the congressional office
made at the written request of the
individual.
2. To the Department of Justice (DOJ)
or to a court or other adjudicative body
in litigation or other proceedings when:
• HHS or any component thereof or
another participating agency; or
• any employee of HHS or of another
participating agency in the employee’s
official capacity; or
• any employee of HHS in the
employee’s individual capacity where
the DOJ, HHS, or participating agency
has agreed to represent the employee; or
• the United States, if it is a party to
or has a direct and substantial interest
in the proceeding and the disclosure of
such records is deemed by HHS to be
relevant and necessary to the
proceeding.
3. When a record on its face, or in
conjunction with other records,
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program statute, or by regulation, rule,
or order issued pursuant thereto,
disclosure may be made to the
appropriate public authority, whether
federal, foreign, state, local, tribal, or
otherwise responsible for enforcing,
investigating, or prosecuting the
violation or charged with enforcing or
implementing the statute, rule,
regulation, or order issued pursuant
thereto.
4. To appropriate federal agencies and
HHS contractors, awardees, consultants,
or volunteers who have been engaged by
HHS to assist in the accomplishment of
an HHS function relating to the
purposes of this system of records and
that need to have access to the records
in order to assist HHS in performing the
activity. Any contractor will be required
to comply with the Privacy Act of 1974,
as amended.
5. To present and former employers,
references listed on applications and
associated forms, other references, and
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educational institutions to evaluate an
individual’s professional and academic
accomplishments, plans, performance,
credentials, and educational
background, and to determine if an
applicant is suitable for participation in
a LRP.
6. To the National Student
Clearinghouse using the Loan Locator
internet System or similar system to
assist in the verification of loan data
submitted by LRP applicants.
Disclosures are limited to the
applicant’s name, address, social
security number, and other information
necessary to identify the applicant;
locate all student loans; verify payment
addresses; identify the funding being
sought or amount and status of the debt;
and identify the program under which
the applicant or claim is being
processed.
7. To institution officials or
representatives that serve in a
supervisory role to the awardee to
support the review of an LRP
application, or to carry out performance
or administration under the terms and
conditions of the LRP award, or to
monitor, manage, and resolve problems
that might arise in performance or
administration of the LRP contract.
8. To the National Archives and
Records Administration (NARA) in
records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
9. To a federal, state, local or tribal
agency in response to its request in
connection with the hiring or retention
of an employee, the issuance or
retention of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance or retention of a license,
grant, cooperative agreement, loan
repayment, or other benefit by the
requesting agency, to the extent that the
record is relevant and necessary to the
requesting agency’s decision in the
matter. The other agency or licensing
organization may then make a request
supported by the written consent of the
individual for further information if it
so chooses. HHS will not make an initial
disclosure unless the information has
been determined to be sufficiently
reliable to support a referral to another
office within the agency or to another
federal agency for criminal, civil,
administrative, personnel, or regulatory
action.
10. To qualified experts, not within
the definition of agency employees as
prescribed in agency regulations or
policies, to obtain their opinions on
applications for loans or other awards as
part of the peer review process.
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11. To the Department of the Treasury
(Treasury) for purposes of verifying
payment eligibility affecting loan
reimbursement payments, including
under a computer matching agreement
between HHS and Treasury for
disbursement-related purposes
authorized by 31 U.S.C. 3321 note and
Executive Order 13520, if the matching
program requires data from this system
of records.
12. To appropriate agencies, entities,
and persons when (1) HHS suspects or
has confirmed that there has been a
breach of the system of records; (2) HHS
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, HHS
(including its information systems,
programs, and operations), the federal
government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with HHS’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
13. To another federal agency or
federal entity, when HHS determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
federal government, or national security,
resulting from a suspected or confirmed
breach.
NIH may also disclose information
about an individual, without the
individual’s prior written consent, from
this system of records to parties outside
HHS for any of the purposes authorized
directly in the Privacy Act at 5 U.S.C.
552a(b)(2) and (b)(4)–(11).
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records are stored in various
electronic media (secure servers and
mobile/portable storage devices, such as
laptops, tablets, Universal Serial Bus
(USB) drives, media cards, portable hard
drives, smart phones, Compact Disc
(CD)s and Digital Versatile Disc (DVD)s)
and in paper form.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrieved by the subject
individual’s name, social security
number, loan repayment number, or
NIH eRA Commons ID number for LRP
awardees.
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POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records are retained and disposed of
under the authority of NARA General
Records Schedules 1.1.010, Financial
transactions records related to
procuring goods and services, paying
bills, collecting debts, and accounting;
and 2.4.090, Incentive package records.
Participant case files are transferred to
a federal records center one year after
closeout and destroyed five years later.
Closeout is the process by which it is
determined that all applicable
administrative actions and
disbursements of benefits have been
completed by the NIH’s DLR and that all
service obligations have been completed
by the participant. NIH staff case files
are destroyed three years after
disapproval or withdrawal of the
application. Applicant case files are
destroyed six years after disapproval or
withdrawal of the application. In
accordance with both NARA General
Records Schedules 1.1.010 and 2.4.090,
NIH may retain certain electronic
records about applicants indefinitely,
until the agency’s business needs cease,
to help facilitate follow up assessment
of applicants regardless of their award
status.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Measures to prevent unauthorized
disclosures are implemented as
appropriate for each location or form of
storage and for the types of records
maintained. Safeguards conform to the
HHS Information Security and Privacy
Program, https://www.hhs.gov/ocio/
securityprivacy/. Site(s)
implement personnel and procedural
safeguards such as the following:
Authorized Users: Access is strictly
limited according to the principle of
least privilege which means giving a
user only those privileges which are
essential to that user’s work.
Administrative Safeguards: Controls
to ensure proper protection of
information and information technology
systems include the completion of a
Security Assessment and Authorization
(SA&A), a Privacy Impact Assessment
(PIA), and completion of annual NIH
Information Security and Privacy
Awareness training. The SA&A consists
of a Security Categorization, eAuthentication Risk Assessment,
System Security Plan, evidence of
Security Control Testing, Plan of Action
and Milestones, Contingency Plan, and
evidence of Contingency Plan Testing.
When the design, development, or
operation of a system of records about
individuals is required to accomplish an
agency function, DLR includes the
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applicable Privacy Act Federal
Acquisition Regulation (FAR) clauses in
the solicitations and contracts.
Physical Safeguards: Controls to
secure the data and protect paper and
electronic records, buildings, and
related infrastructure against threats
associated with their physical
environment include the use of the HHS
Employee ID or badge number and NIH
key cards, security guards, cipher locks,
biometrics, and closed-circuit TV. Paper
records are secured in locked file
cabinets, offices and facilities.
Electronic media are kept on secure
servers or computer systems.
Technical Safeguards: Controls
executed by the computer system are
employed to minimize the possibility of
unauthorized access, use, or
dissemination of the data in the system.
Examples include user identification,
password protection, firewalls, virtual
private network, encryption, intrusion
detection system, common access cards,
smart cards, biometrics and public key
infrastructure.
RECORD ACCESS PROCEDURES:
This system of records is exempt from
access under the Privacy Act to the
extent that providing access to a subject
individual would reveal the identity of
a source who furnished information to
the Federal Government under an
express promise that the identity of the
source would be held in confidence.
However, DLR will consider all access
requests addressed to the System
Manager. To request access to a record
about you, write to the System Manager
at the address identified above, and
reasonably specify the record contents
sought. The request should include (a)
your full name, (b) your address, (c) the
approximate date(s) the information was
collected, (d) the type(s) of information
collected, and (e) the office(s) or
official(s) responsible for the collection
of information. You may also request an
accounting of disclosures, if any, that
have been made of any records
maintained about you.
You must verify your identity by
providing either (a) a notarization of
your signed request or (b) a written
statement certifying under penalty of
perjury that you are the individual who
you claim to be, and that you
understand that the knowing and willful
request for a record pertaining to an
individual under false pretenses is a
criminal offense under the Privacy Act,
subject to a fine of up to five thousand
dollars.
This system of records is exempt from
the amendment provisions of the
18:08 Jan 12, 2021
Jkt 253001
NOTIFICATION PROCEDURES:
This system of records is not exempt
from the notification provisions of the
Privacy Act. To request notification of
whether this system of records contains
a record about you, you must make a
written request to System Manager
identified above, provide the same
information required for an access
request, verify your identity in the
manner required for an access request,
and include the name and number of
this system of records.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
The records in this system of records
constitute investigatory material
compiled solely for the purpose of
determining suitability, eligibility, or
qualifications for federal contracts
pursuant to 5 U.S.C. 552a(k)(5). The
system of records is exempt from the
access, amendment, and accounting of
disclosures requirements of the Privacy
Act, at 5 U.S.C. 552a(c)(3) and (d)(1)
through (4), to the extent that
compliance with those requirements
would reveal the identity of a source
who furnished information to the
Federal Government under an express
promise that the identity of the source
would be held in confidence.
HISTORY:
67 FR 6043 (Feb. 8, 2002), 83 FR 6591
(Feb. 14, 2018).
[FR Doc. 2020–28887 Filed 1–12–21; 8:45 am]
CONTESTING RECORD PROCEDURES:
VerDate Sep<11>2014
Privacy Act to the extent that
responding to an amendment request
would reveal the identity of a source
who furnished information to the
Federal Government under an express
promise that the identity of the source
would be held in confidence. However,
DLR will consider all amendment
requests addressed to the System
Manager. To contest information in a
record about you, write to the System
Manager identified above, provide the
same information required for an access
request, and verify your identity in the
manner required for an access request.
Reasonably identify the record and
specify the information contested, state
the corrective action sought and the
reason(s) for requesting the correction,
and include any supporting
documentation. The right to contest
records is limited to information that is
factually inaccurate, incomplete,
irrelevant, or untimely (obsolete).
BILLING CODE 4140–01–P
PO 00000
Frm 00045
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2681
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
National Institutes of Health
Center for Scientific Review; Notice of
Closed Meetings
Pursuant to section 10(d) of the
Federal Advisory Committee Act, as
amended, notice is hereby given of the
following meetings.
The meetings will be closed to the
public in accordance with the
provisions set forth in sections
552b(c)(4) and 552b(c)(6), Title 5 U.S.C.,
as amended. The grant applications and
the discussions could disclose
confidential trade secrets or commercial
property such as patentable material,
and personal information concerning
individuals associated with the grant
applications, the disclosure of which
would constitute a clearly unwarranted
invasion of personal privacy.
Name of Committee: Integrative,
Functional and Cognitive Neuroscience
Integrated Review Group; Neurotoxicology
and Alcohol Study Section.
Date: February 11–12, 2021.
Time: 10:00 a.m. to 5:00 p.m.
Agenda: To review and evaluate grant
applications.
Place: National Institutes of Health,
Rockledge II, 6701 Rockledge Drive,
Bethesda, MD 20892 (Virtual Meeting).
Contact Person: Sepandarmaz Aschrafi,
Ph.D., Scientific Review Officer, Center for
Scientific Review, National Institutes of
Health, 6701 Rockledge Drive, Room 4040D,
Bethesda, MD 20892, (301) 451–4251,
Armaz.aschrafi@nih.gov.
Name of Committee: Surgical Sciences,
Biomedical Imaging and Bioengineering
Integrated Review Group; Imaging Probes and
Contrast Agents Study Section.
Date: February 11–12, 2021.
Time: 10:00 a.m. to 6:00 p.m.
Agenda: To review and evaluate grant
applications.
Place: National Institutes of Health,
Rockledge II, 6701 Rockledge Drive,
Bethesda, MD 20892 (Virtual Meeting).
Contact Person: Donald Scott Wright,
Ph.D., Scientific Review Officer, Center for
Scientific Review, National Institutes of
Health, 6701 Rockledge Drive, Room 5108,
MSC 7854, Bethesda, MD 20892, (301) 435–
8363, wrightds@csr.nih.gov.
Name of Committee: Endocrinology,
Metabolism, Nutrition and Reproductive
Sciences Integrated Review Group; Human
Studies of Diabetes and Obesity Study
Section.
Date: February 11–12, 2021.
Time: 10:00 a.m. to 6:00 p.m.
Agenda: To review and evaluate grant
applications.
Place: National Institutes of Health,
Rockledge II, 6701 Rockledge Drive,
Bethesda, MD 20892 (Virtual Meeting).
Contact Person: Hui Chen, MD, Scientific
Review Officer, Center for Scientific Review,
E:\FR\FM\13JAN1.SGM
13JAN1
Agencies
[Federal Register Volume 86, Number 8 (Wednesday, January 13, 2021)]
[Notices]
[Pages 2677-2681]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-28887]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Privacy Act of 1974; System of Records
AGENCY: National Institutes of Health (NIH), Department of Health and
Human Services (HHS).
ACTION: Notice of a Modified System of Records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, the Department of Health and Human Services is
updating and renaming an existing system of records maintained by the
National Institutes of Health (NIH), 09-25-0165, ``National Institutes
of Health (NIH) Office of Loan Repayment and Scholarship (OLRS) Record
System, HHS/NIH/OD'' (to be renamed ``NIH Loan Repayment Records''). In
a separate Notice of Proposed Rulemaking (NPRM) published elsewhere in
today's Federal Register, HHS/NIH is proposing to exempt a subset of
records in the system of records from certain requirements of the
Privacy Act, based on subsection (k)(5) of the Privacy Act.
DATES: The comment period for this modified System of Records Notice
(SORN) is co-extensive with the 60-day comment period provided in the
companion NPRM also published in today's Federal Register. Written
comments on the SORN should be submitted on or before March 15, 2021.
The modified SORN will be applicable when the proposed exemptions are
made effective by publication of a Final Rule, which will not occur
until after the 60-day comment period ends and any comments received on
the NPRM (or on this SORN) have been addressed.
ADDRESSES: You may submit comments, identified by the Privacy Act
System of Records Number (09-25-0165), by any of the following methods:
Email: [email protected] and include Privacy Act System of Record
(PA SOR) number (09-25-0165) in the subject line of the message. Phone:
(301) 402-6201. Fax: (301) 402-0169. Mail or hand-delivery: NIH Privacy
Act Officer, Office of Management Assessment, National Institutes of
Health, 6011 Executive Blvd., Suite 601, MSC 7669, Rockville, MD 20852.
Comments received will be available for public inspection at this same
address from 9 a.m. to 3 p.m., Monday through Friday, except federal
holidays. Please call 301-496-4606 for an appointment.
FOR FURTHER INFORMATION CONTACT: General questions about the proposed
modified system of records may be submitted to Celeste Dade-Vinson, NIH
Privacy Act Officer, Office of Management Assessment, Office of the
Director, National Institutes of Health (NIH), 6011 Executive Blvd.,
Suite 601, MSC 7669, Rockville, MD 20852, or telephone 301 402-6201.
SUPPLEMENTARY INFORMATION: This system of records (hereafter referred
to as the ``NIH Loan Repayment Records''), covers records maintained in
a particular NIH information technology (IT) system managed by NIH's
Division of Loan Repayment (DLR) that are used to manage and evaluate
the intramural and extramural educational Loan Repayment Programs (LRP)
at NIH. As of the date of this publication, there are eight such
programs that provide student loan repayments for qualified individuals
who agree to conduct biomedical and behavioral research; recipients
include NIH employee researchers as well as scientists conducting
research at non-profit organizations outside NIH. Scholarship program
records at NIH are now covered by the following NIH SORNs, so are
omitted from modified SORN 09-25-0165:
09-25-0014--Clinical Research: Student Records, HHS/NIH/OD/
OIR/OE
09-25-0108--Personnel: Guest Researchers, Special Volunteers,
and Scientists Emeriti, HHS/NIH/OHRM
09-25-0140--International Scientific Researchers in Intramural
Laboratories, ORS/DIRS
09-25-0158--Administration Records of Applicants and Awardees
of the Intramural Research Training Awards Program, HHS/NIH/OD/OE
The System of Records Notice (SORN) for System 09-25-0165 has been
reformatted in accordance with OMB Circular A-108 and updated with
these changes:
System name. The system name has been changed from
``National Institutes of Health (NIH) Office of Loan Repayment and
Scholarship Records system, HHS/NIH/OD'' to ``NIH Loan Repayment
Records.''
Throughout the SORN. References to scholarship program
records have been omitted; for example, the abbreviation ``LRSPs'' is
now ``LRPs.''
System Location and System Manager. Office names and
addresses have been updated.
Authority. This section has been updated to remove all
authorities
[[Page 2678]]
previously cited, except 42 U.S.C. 288-1 and 288-2, and to cite 31
U.S.C. 7701 as authorizing collection of applicants' social security
numbers (SSNs).
Purposes. The purpose descriptions have been reorganized,
so that the three purposes in the previously published SORN are now
within the first purpose description in the modified SORN. The first
purpose description is now more detailed. Two new purposes have been
added to indicate that records are used to evaluate the long-term
impact of the LRP on scientists' research career development and to
execute LRP ambassador and alumni activities.
Categories of Individuals. This section now includes more
categories of individuals. In addition to loan applicants and awardees,
it now also includes appointees to the LRP ambassador program, alumni
of the LRP, and NIH staff. A note has been added at the end of this
section explaining that reviewers who make recommendations to DLR about
applicants for loan repayment are not included as subject individuals
because their personal identifiers are not used to retrieve records in
this system of records.
Categories of Records. Information compiled in the NIH
Loan Repayment system remains the same, but the records description in
the SORN is now separated into two categories of records (award
information and pre-award information) and arranged to indicate whether
one or both categories apply to each type of individual. A sentence has
been added to clarify the scope of the SORN, so that it does not
duplicate related SORNs.
Routine Uses.
[cir] No substantive changes were made to the first three routine
uses.
[cir] Routine use 4 (authorizing disclosures to contractors and
subcontractors) has been revised to include additional recipients--
consultants, volunteers, awardees, and other agencies engaged by HHS--
and to describe more broadly the purposes for which they might be
engaged by HHS and require access to records in this system of records.
The previous description was limited to ``collecting, compiling,
aggregating, analyzing, or refining records in the system.''
[cir] Routine use 5's language has been updated for clarity, but
the scope has not been substantively changed.
[cir] Routine use 6 still authorizes disclosures to the National
Student Clearinghouse, but no longer covers disclosures to consumer
reporting agencies for purposes of vetting loan applications, because
such disclosures are inapplicable to this system of records.
[cir] Debt collection related routine uses (numbered 7 through 15
in the previously published SORN) and a separate section titled
``Disclosure to Consumer Reporting Agencies'' have been deleted because
they are no longer applicable to this system of records.
[cir] The routine use that was numbered as 16 in the previously
published SORN (authorizing disclosures to officials or representatives
of grantee institutions) is now numbered as 7 in the modified SORN and
has not been changed.
[cir] The routine use that was numbered as 17 in the previously
published SORN (pertaining to the scholarship programs) is no longer
relevant to this system of records and has been deleted.
[cir] The routine use that was numbered as 18 in the previously-
published SORN (authorizing disclosures to HHS contractors and
subcontractors for the purpose of recruiting, screening, and matching
health professionals for NIH employment in qualified research positions
under the loan and scholarship programs) is now encompassed within the
scope of revised routine use 4.
[cir] Routine uses 8 through 11 are new.
[cir] The two breach response-related routine uses which were added
by a partial modification published at 83 FR 6591 (Feb. 14, 2018) are
now numbered as 12 and 13.
Storage. This section has been updated to provide examples
of electronic media currently used for storage such as mobile or
portable storage devices like laptops, smart phones, and DVDs, and to
omit microfiche, tape, and discs.
Retrieval. This section has been updated to include an
additional personal identifier, NIH Electronic Research Administration
(eRA) Commons identification number, which can be used to retrieve
records about individuals registered in Commons (an online interface
where signing officials, principal investigators, trainees and
Postdoctoral researchers at institutions/organizations can access and
share administrative information relating to research grants).
Retention. This section has been updated to identify
National Archives and Records Administration (NARA) General Records
Schedules 1.1.010 and 2.4.090, instead of an NIH records control
schedule, as the applicable disposition authority. The disposition
periods and practices remain the same, except that two additional
retention periods have been added: ``Grantee applicant case files are
destroyed six years after disapproval or withdrawal of the associated
application'' and ``NIH is authorized to retain electronic records of
applicants until the agency's business needs cease, to help facilitate
follow up assessment regardless of award status.''
Safeguards. This section has been updated to reflect
current safeguards.
Exemptions. This section now reflects that the system of
records is exempt from the access, amendment, and accounting of
disclosures requirements of the Privacy Act to the extent that
compliance with those requirements would reveal the identity of a
source who furnished information to the Federal Government under an
express promise that the identity of the source would be held in
confidence. The exemptions protect reviewers who make recommendations
to DLR about loan repayment applicants from being subject to threats,
bribery, intimidation, retaliation, and any other form of improper
influence that may cause bias during the review and award processes.
Reviewers include peer reviewers, referees, and other recommenders.
Because these changes are significant, a report on the modified
system of records has been sent to the Office of Management and Budget
(OMB) and Congress in accordance with 5 U.S.C. 552a(r).
Dated: November 19, 2020.
Alfred Johnson,
Deputy Director for Management, National Institutes of Health.
SYSTEM NAME AND NUMBER:
NIH Loan Repayment Records, 09-25-0165.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Division of Loan Repayment, Office of Extramural Research, Office
of the Director (OD), National Institutes of Health (NIH), 6700B
Rockledge Drive, Suite 2300, Bethesda, MD, 20892.
SYSTEM MANAGER(S):
Director, Division of Loan Repayment, Office of Extramural
Research, Office of the Director, National Institutes of Health, 6700B
Rockledge Drive, Suite 2300, Bethesda, MD, 20892. Telephone number:
866-849-4047. Email: [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The legal authority to maintain these records is 42 U.S.C. 288-1
and 288-2. Section 7701 of Title 31 U.S.C. authorizes collection of
Social Security Numbers.
PURPOSE(S) OF THE SYSTEM:
The records are used by NIH's Division of Loan Repayment for the
following purposes:
[[Page 2679]]
(1) To manage intramural and extramural educational Loan Repayment
Programs (LRPs) at NIH; specifically to:
Identify and select applicants for the NIH LRPs;
Verify applicants' information and program eligibility;
Select LRP awardees and administer their LRP contracts or
awards, including checking research service verifications (receiving
institutional certifications that awardees are performing the research
project/work proposed in their application), continued employment, and
continued financial and program eligibility; and
Monitor loan repayment activities, such as payment
tracking, payment verifications, loan statuses, and loan default.
(2) To evaluate the LRP programmatic goals and the long-term impact
of the LRP on scientists' research career development.
(3) To execute LRP ambassador and alumni activities, the three
goals of which are to a) advocate to interested parties about the
benefits of choosing a biomedical research career, b) advise current
and future potential LRP applicants and policy makers regarding the
benefits of the LRP, and c) mentor current and future potential LRP
applicants regarding strategies for applying to the LRP.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The records are about the following categories of individuals
(these are the only individuals whose personal identifiers are used to
retrieve records from this system of records):
1. Applicants for, or awardees of, the NIH Loan Repayment Programs
(LRPs).
2. Applicants for, or appointees as, ambassador of the NIH LRP.
3. Alumni of the NIH LRP.
Reviewers who provide materials and recommendations to DLR about
applicants are not included as subject individuals, because records are
not retrieved by their names or other personal identifiers.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system includes a variety of pre-award and award management
records that contain information needed to process applications and
manage loan repayment awards across the award lifecycle. Listed below
are the categories of individuals mentioned above, matched with the
records collected about them:
1. Applicants to the NIH LRP--pre-award information;
2. Awardees of NIH LRPs--pre-award and post-award information;
3. LRP applicants and awardees as appointees to the LRP ambassador
program--pre-award and post-award information;
4. Appointees to the LRP ambassador program or LRP Ambassadors-
professional description and contact information;
5. Alumni of the NIH LRP--pre-award and post-award information.
Note that NIH may maintain some of the same records in more than
one IT system and has opted to create a separate SORN for each IT
system. This SORN covers records in the NIH IT system managed by NIH's
Division of Loan Repayment.
Pre-award information includes the (1) LRP application and (2)
associated forms. It consists of name; address; Social Security
Numbers; NIH Commons ID Number; non-LRP-program service pay-back
obligations; employment data; personal, professional, and demographic
background information; academic and research descriptions and progress
reports (which can include related data, correspondence, and
professional performance information such as continuing education,
performance awards, and adverse or disciplinary actions); financial
data including account names and financial account numbers, loan
balances, deferment, forbearance, and payment status information;
commercial credit reports; recommendation letters; and peer review-
related information such as application scores, reviewer critiques,
summary statements, and express promises of confidentiality to
reviewers who render scores or critiques.
Award management information consists of items such as (1)
certifications and verifications of continued employment status; (2)
financial information such as obligated award amounts, awardee
financial reports, ongoing loan balances, loan repayment tracking and
verifications, and any financial or credit information that represents
a change from that reported in the application that occurs during the
award or contract; (3) quarterly research service certifications; and
(4) any change in award/contract management or status.
RECORD SOURCE CATEGORIES:
Information included in this system of records is collected
directly from the applicants and awardees, and from reviewers, mentors,
supervisors, institutional business officials, participating lending
and loan servicing institutions, educational and awardee institutions,
other federal agencies, consumer reporting agencies, credit bureaus,
the National Student Clearinghouse, third parties that provide
references concerning applicants, and commercial residential address
databases which are used to find or verify current home addresses.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Records about an individual may be disclosed from this system of
records to parties outside HHS, without the individual's prior written
consent, for the following purposes:
1. To a congressional office from the record of an individual in
response to an inquiry from the congressional office made at the
written request of the individual.
2. To the Department of Justice (DOJ) or to a court or other
adjudicative body in litigation or other proceedings when:
HHS or any component thereof or another participating
agency; or
any employee of HHS or of another participating agency in
the employee's official capacity; or
any employee of HHS in the employee's individual capacity
where the DOJ, HHS, or participating agency has agreed to represent the
employee; or
the United States, if it is a party to or has a direct and
substantial interest in the proceeding and the disclosure of such
records is deemed by HHS to be relevant and necessary to the
proceeding.
3. When a record on its face, or in conjunction with other records,
indicates a violation or potential violation of law, whether civil,
criminal, or regulatory in nature, and whether arising by general
statute or particular program statute, or by regulation, rule, or order
issued pursuant thereto, disclosure may be made to the appropriate
public authority, whether federal, foreign, state, local, tribal, or
otherwise responsible for enforcing, investigating, or prosecuting the
violation or charged with enforcing or implementing the statute, rule,
regulation, or order issued pursuant thereto.
4. To appropriate federal agencies and HHS contractors, awardees,
consultants, or volunteers who have been engaged by HHS to assist in
the accomplishment of an HHS function relating to the purposes of this
system of records and that need to have access to the records in order
to assist HHS in performing the activity. Any contractor will be
required to comply with the Privacy Act of 1974, as amended.
5. To present and former employers, references listed on
applications and associated forms, other references, and
[[Page 2680]]
educational institutions to evaluate an individual's professional and
academic accomplishments, plans, performance, credentials, and
educational background, and to determine if an applicant is suitable
for participation in a LRP.
6. To the National Student Clearinghouse using the Loan Locator
internet System or similar system to assist in the verification of loan
data submitted by LRP applicants. Disclosures are limited to the
applicant's name, address, social security number, and other
information necessary to identify the applicant; locate all student
loans; verify payment addresses; identify the funding being sought or
amount and status of the debt; and identify the program under which the
applicant or claim is being processed.
7. To institution officials or representatives that serve in a
supervisory role to the awardee to support the review of an LRP
application, or to carry out performance or administration under the
terms and conditions of the LRP award, or to monitor, manage, and
resolve problems that might arise in performance or administration of
the LRP contract.
8. To the National Archives and Records Administration (NARA) in
records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
9. To a federal, state, local or tribal agency in response to its
request in connection with the hiring or retention of an employee, the
issuance or retention of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance or retention of a license, grant, cooperative agreement, loan
repayment, or other benefit by the requesting agency, to the extent
that the record is relevant and necessary to the requesting agency's
decision in the matter. The other agency or licensing organization may
then make a request supported by the written consent of the individual
for further information if it so chooses. HHS will not make an initial
disclosure unless the information has been determined to be
sufficiently reliable to support a referral to another office within
the agency or to another federal agency for criminal, civil,
administrative, personnel, or regulatory action.
10. To qualified experts, not within the definition of agency
employees as prescribed in agency regulations or policies, to obtain
their opinions on applications for loans or other awards as part of the
peer review process.
11. To the Department of the Treasury (Treasury) for purposes of
verifying payment eligibility affecting loan reimbursement payments,
including under a computer matching agreement between HHS and Treasury
for disbursement-related purposes authorized by 31 U.S.C. 3321 note and
Executive Order 13520, if the matching program requires data from this
system of records.
12. To appropriate agencies, entities, and persons when (1) HHS
suspects or has confirmed that there has been a breach of the system of
records; (2) HHS has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, HHS (including
its information systems, programs, and operations), the federal
government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with HHS's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
13. To another federal agency or federal entity, when HHS
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the federal government, or national security, resulting from a
suspected or confirmed breach.
NIH may also disclose information about an individual, without the
individual's prior written consent, from this system of records to
parties outside HHS for any of the purposes authorized directly in the
Privacy Act at 5 U.S.C. 552a(b)(2) and (b)(4)-(11).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are stored in various electronic media (secure servers and
mobile/portable storage devices, such as laptops, tablets, Universal
Serial Bus (USB) drives, media cards, portable hard drives, smart
phones, Compact Disc (CD)s and Digital Versatile Disc (DVD)s) and in
paper form.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by the subject individual's name, social
security number, loan repayment number, or NIH eRA Commons ID number
for LRP awardees.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained and disposed of under the authority of NARA
General Records Schedules 1.1.010, Financial transactions records
related to procuring goods and services, paying bills, collecting
debts, and accounting; and 2.4.090, Incentive package records.
Participant case files are transferred to a federal records center one
year after closeout and destroyed five years later. Closeout is the
process by which it is determined that all applicable administrative
actions and disbursements of benefits have been completed by the NIH's
DLR and that all service obligations have been completed by the
participant. NIH staff case files are destroyed three years after
disapproval or withdrawal of the application. Applicant case files are
destroyed six years after disapproval or withdrawal of the application.
In accordance with both NARA General Records Schedules 1.1.010 and
2.4.090, NIH may retain certain electronic records about applicants
indefinitely, until the agency's business needs cease, to help
facilitate follow up assessment of applicants regardless of their award
status.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Measures to prevent unauthorized disclosures are implemented as
appropriate for each location or form of storage and for the types of
records maintained. Safeguards conform to the HHS Information Security
and Privacy Program, https://www.hhs.gov/ocio/securityprivacy/. Site(s) implement personnel and procedural safeguards such
as the following:
Authorized Users: Access is strictly limited according to the
principle of least privilege which means giving a user only those
privileges which are essential to that user's work.
Administrative Safeguards: Controls to ensure proper protection of
information and information technology systems include the completion
of a Security Assessment and Authorization (SA&A), a Privacy Impact
Assessment (PIA), and completion of annual NIH Information Security and
Privacy Awareness training. The SA&A consists of a Security
Categorization, e-Authentication Risk Assessment, System Security Plan,
evidence of Security Control Testing, Plan of Action and Milestones,
Contingency Plan, and evidence of Contingency Plan Testing. When the
design, development, or operation of a system of records about
individuals is required to accomplish an agency function, DLR includes
the
[[Page 2681]]
applicable Privacy Act Federal Acquisition Regulation (FAR) clauses in
the solicitations and contracts.
Physical Safeguards: Controls to secure the data and protect paper
and electronic records, buildings, and related infrastructure against
threats associated with their physical environment include the use of
the HHS Employee ID or badge number and NIH key cards, security guards,
cipher locks, biometrics, and closed-circuit TV. Paper records are
secured in locked file cabinets, offices and facilities. Electronic
media are kept on secure servers or computer systems.
Technical Safeguards: Controls executed by the computer system are
employed to minimize the possibility of unauthorized access, use, or
dissemination of the data in the system. Examples include user
identification, password protection, firewalls, virtual private
network, encryption, intrusion detection system, common access cards,
smart cards, biometrics and public key infrastructure.
RECORD ACCESS PROCEDURES:
This system of records is exempt from access under the Privacy Act
to the extent that providing access to a subject individual would
reveal the identity of a source who furnished information to the
Federal Government under an express promise that the identity of the
source would be held in confidence. However, DLR will consider all
access requests addressed to the System Manager. To request access to a
record about you, write to the System Manager at the address identified
above, and reasonably specify the record contents sought. The request
should include (a) your full name, (b) your address, (c) the
approximate date(s) the information was collected, (d) the type(s) of
information collected, and (e) the office(s) or official(s) responsible
for the collection of information. You may also request an accounting
of disclosures, if any, that have been made of any records maintained
about you.
You must verify your identity by providing either (a) a
notarization of your signed request or (b) a written statement
certifying under penalty of perjury that you are the individual who you
claim to be, and that you understand that the knowing and willful
request for a record pertaining to an individual under false pretenses
is a criminal offense under the Privacy Act, subject to a fine of up to
five thousand dollars.
CONTESTING RECORD PROCEDURES:
This system of records is exempt from the amendment provisions of
the Privacy Act to the extent that responding to an amendment request
would reveal the identity of a source who furnished information to the
Federal Government under an express promise that the identity of the
source would be held in confidence. However, DLR will consider all
amendment requests addressed to the System Manager. To contest
information in a record about you, write to the System Manager
identified above, provide the same information required for an access
request, and verify your identity in the manner required for an access
request. Reasonably identify the record and specify the information
contested, state the corrective action sought and the reason(s) for
requesting the correction, and include any supporting documentation.
The right to contest records is limited to information that is
factually inaccurate, incomplete, irrelevant, or untimely (obsolete).
NOTIFICATION PROCEDURES:
This system of records is not exempt from the notification
provisions of the Privacy Act. To request notification of whether this
system of records contains a record about you, you must make a written
request to System Manager identified above, provide the same
information required for an access request, verify your identity in the
manner required for an access request, and include the name and number
of this system of records.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
The records in this system of records constitute investigatory
material compiled solely for the purpose of determining suitability,
eligibility, or qualifications for federal contracts pursuant to 5
U.S.C. 552a(k)(5). The system of records is exempt from the access,
amendment, and accounting of disclosures requirements of the Privacy
Act, at 5 U.S.C. 552a(c)(3) and (d)(1) through (4), to the extent that
compliance with those requirements would reveal the identity of a
source who furnished information to the Federal Government under an
express promise that the identity of the source would be held in
confidence.
HISTORY:
67 FR 6043 (Feb. 8, 2002), 83 FR 6591 (Feb. 14, 2018).
[FR Doc. 2020-28887 Filed 1-12-21; 8:45 am]
BILLING CODE 4140-01-P