Modified System of Records, 81224-81225 [2020-27514]

Download as PDF 81224 Federal Register / Vol. 85, No. 241 / Tuesday, December 15, 2020 / Notices a negotiated service agreement. This notice informs the public of the filing, invites public comment, and takes other administrative steps. DATES: Comments are due: December 17, 2020. ADDRESSES: Submit comments electronically via the Commission’s Filing Online system at https:// www.prc.gov. Those who cannot submit comments electronically should contact the person identified in the FOR FURTHER INFORMATION CONTACT section by telephone for advice on filing alternatives. FOR FURTHER INFORMATION CONTACT: David A. Trissell, General Counsel, at 202–789–6820. SUPPLEMENTARY INFORMATION: Table of Contents I. Introduction II. Docketed Proceeding(s) I. Introduction The Commission gives notice that the Postal Service filed request(s) for the Commission to consider matters related to negotiated service agreement(s). The request(s) may propose the addition or removal of a negotiated service agreement from the market dominant or the competitive product list, or the modification of an existing product currently appearing on the market dominant or the competitive product list. Section II identifies the docket number(s) associated with each Postal Service request, the title of each Postal Service request, the request’s acceptance date, and the authority cited by the Postal Service for each request. For each request, the Commission appoints an officer of the Commission to represent the interests of the general public in the proceeding, pursuant to 39 U.S.C. 505 (Public Representative). Section II also establishes comment deadline(s) pertaining to each request. The public portions of the Postal Service’s request(s) can be accessed via the Commission’s website (https:// www.prc.gov). Non-public portions of the Postal Service’s request(s), if any, can be accessed through compliance with the requirements of 39 CFR 3011.301.1 The Commission invites comments on whether the Postal Service’s request(s) in the captioned docket(s) are consistent with the policies of title 39. For request(s) that the Postal Service states concern market dominant product(s), 1 See Docket No. RM2018–3, Order Adopting Final Rules Relating to Non-Public Information, June 27, 2018, Attachment A at 19–22 (Order No. 4679). VerDate Sep<11>2014 17:35 Dec 14, 2020 Jkt 253001 applicable statutory and regulatory requirements include 39 U.S.C. 3622, 39 U.S.C. 3642, 39 CFR part 3030, and 39 CFR part 3040, subpart B. For request(s) that the Postal Service states concern competitive product(s), applicable statutory and regulatory requirements include 39 U.S.C. 3632, 39 U.S.C. 3633, 39 U.S.C. 3642, 39 CFR part 3035, and 39 CFR part 3040, subpart B. Comment deadline(s) for each request appear in section II. 1. Docket No(s).: MC2021–43 and CP2021–44; Filing Title: USPS Request to Add Priority Mail Express Contract 86 to Competitive Product List and Notice of Filing Materials Under Seal; Filing Acceptance Date: December 9, 2020; Filing Authority: 39 U.S.C. 3642, 39 CFR 3040.130 through 3040.135, and 39 CFR 3035.105; Public Representative: Kenneth R. Moeller; Comments Due: December 17, 2020. This Notice will be published in the Federal Register. Erica A. Barker, Secretary. [FR Doc. 2020–27516 Filed 12–14–20; 8:45 am] BILLING CODE 7710–FW–P POSTAL SERVICE Modified System of Records Postal Service. Notice of a modified system of AGENCY: ACTION: records. The United States Postal Service® (Postal Service) is proposing to modify a Customer Privacy Act System of Records (SOR) to enhance an ongoing initiative to identify, prevent and mitigate potentially fraudulent activity within the Change-of-Address and Hold Mail processes. DATES: These revisions will become effective without further notice on January 14, 2021, unless, in response to comments received on or before that date result in a contrary determination. ADDRESSES: Comments may be submitted via email to the Privacy and Records Management Office, United States Postal Service Headquarters (privacy@usps.gov). To facilitate public inspection, arrangements to view copies of any written comments received will be made upon request. FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and Records Management Officer, Privacy and Records Management Office, 202– 268–3069 or privacy@usps.gov. SUPPLEMENTARY INFORMATION: This notice is in accordance with the Privacy Act requirement that agencies publish SUMMARY: PO 00000 Frm 00049 Fmt 4703 Sfmt 4703 their systems of records in the Federal Register when there is a revision, change, or addition, or when the agency establishes a new system of records. The Postal Service is proposing revisions to an existing system of records (SOR) to support and enhance the Address Mapping Directory initiative, previously referred to as the Address Matching Database initiative. USPS SOR 800.050, was implemented on January 4, 2019, to facilitate the detection and prevention of fraudulent Change-of-Address and Hold Mail service requests. I. Background In a continuing effort to enhance the security of mailing and shipping services, the Postal Service utilizes an Address Mapping Directory to identify, prevent and mitigate potentially fraudulent activity within the Changeof-Address and Hold Mail processes. With the exception of Change-ofAddress requests subject to protective court orders, the Address Mapping Directory initiative sends an email notification to customers who submit a Change-of-Address request or a Hold Mail request. The Address Mapping Directory initiative enhances the confidentiality and privacy of mail and package delivery services by improving the security of both the Change-ofAddress and Hold Mail processes. The Address Mapping Directory also protects Postal Service customers from becoming potential victims of mail fraud and identity theft. Other policies that ensure the security and confidentiality of personal information are described below in the Safeguards section of this SOR. II. Rationale for Changes to USPS Privacy Act Systems of Records The Postal Service currently maintains the Address Mapping Directory (AMD), previously referred to as the Address Matching Database, to detect and prevent potential fraud for Change-of-Address (COA) and Hold Mail service requests, through address mapping comparisons and cross-checks between multiple Postal Service customer systems. In order to enhance the accuracy and functionality of address mapping comparisons and cross-checks, the Postal Service is proposing to modify SOR 800.050 Address Matching for Mail Fraud Detection and Prevention, to revise the System Name, include customer names, options selected for type of move by customers, and online user information in the Categories of Records, to reduce retention time for records, and to provide a more descriptive version of E:\FR\FM\15DEN1.SGM 15DEN1 Federal Register / Vol. 85, No. 241 / Tuesday, December 15, 2020 / Notices existing purpose 5, to promote transparency. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: III. Description of the Modified System of Records Customers requesting Change-ofAddress mail forwarding services or Hold Mail services. Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to submit written data, views, or arguments on this proposal. A report of the proposed revisions to this SOR has been sent to Congress and to the Office of Management and Budget for their evaluations. The Postal Service does not expect this modified system of records to have any adverse effect on individual privacy rights. Accordingly, for the reasons stated above, the Postal Service proposes revisions to this system of records as follows: SYSTEM NAME AND NUMBER: USPS 800.050, Address Mapping Directory for Mail Fraud Detection and Prevention. CATEGORIES OF RECORDS IN THE SYSTEM: 1. Customer information: For Changeof-Address requests, customer name(s), including first name, middle name or initial, last name and suffix, old and new address, email address(es), options selected for type of move (individual, family, or business) and (permanent), telephone numbers and device identification; for Hold Mail requests, customer name(s), including first name, middle name or initial, last name and suffix, address, email address(es), and telephone numbers. 2. Online user information: Device identification, internet Protocol (IP) address. RECORD SOURCE CATEGORIES: SYSTEM LOCATION: Individual customers requesting Change-of-Address, mail forwarding, or Hold Mail services and other USPS Products, Services and features from USPS customer systems. USPS National Customer Support Center (NCSC) and USPS IT Eagan Host Computing Services Center. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: SECURITY CLASSIFICATION: None. Standard routine uses 1. through 7, 10 and 11. apply. SYSTEM MANAGER(S) AND ADDRESS: Vice President, Product Innovation, United States Postal Service, 475 L’Enfant Plaza SW, Washington, DC 20260. STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: POLICIES AND PRACTICES FOR STORAGE OF RECORDS: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 18 U.S.C. 1341, 1343 and 3061; 39 U.S.C. 401, 403, 404, 3003 and 3005. 1. To enhance the customer experience by improving the security of Change-of-Address (COA) and Hold Mail processes. 2. To protect USPS customers from becoming potential victims of mail fraud and identity theft. 3. To identify and mitigate potential fraud in the COA and Hold Mail processes. 4. To verify a customer’s identity when applying for COA and Hold Mail services. 5. To facilitate mail fraud detection and prevention for COA and Hold Mail service requests through address mapping comparisons and cross-checks between multiple USPS customer systems. 6. To facilitate the provision of accurate and reliable mail and package delivery services. 17:35 Dec 14, 2020 Jkt 253001 Retrieval is accomplished by a computer-based system, using one or more of the following elements: By customer name(s), ZIP Code(s), address, telephone number, email address, device identification and/or IP address. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: COA and Hold Mail records are retained in an electronic database for 5 years from the effective date. Electronic records existing on computer storage media are destroyed according to the applicable USPS media sanitization practice. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Electronic records, computers, and computer storage media are located in controlled-access areas under supervision of program personnel. Access to records is limited to individuals whose official duties require PO 00000 Frm 00050 Fmt 4703 Sfmt 4703 such access. Contractors and licensees are subject to contract controls and unannounced on-site audits and inspections. Computers are protected by mechanical locks, card key systems, or other physical access control methods. The use of computer systems is regulated with installed security software, computer logon identifications, and operating system controls including access controls, terminal and transaction logging, and file management software. Online data transmission and storage is protected by encryption, dedicated lines, and authorized access codes. RECORD ACCESS PROCEDURES: Requests for access must be made in accordance with the Notification Procedure above and the USPS Privacy Act regulations regarding access to records and verification of identity under 39 CFR 266.5. CONTESTING RECORD PROCEDURES: See Notification Procedure and Record Access Procedures above. NOTIFICATION PROCEDURES: Customers wanting to know if information about them is maintained in this system of records must address inquiries in writing to the system manager. Inquiries must contain name, address, email, and other identifying information. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: PURPOSE(S): VerDate Sep<11>2014 Automated databases. 81225 * December 4, 2018, 83 FR 62631. * * * * Joshua J. Hofer, Attorney, Federal Compliance. [FR Doc. 2020–27514 Filed 12–14–20; 8:45 am] BILLING CODE 7710–12–P SECURITIES AND EXCHANGE COMMISSION [Release No. 34–90622; File No. SR– NASDAQ–2020–083] Self-Regulatory Organizations; The Nasdaq Stock Market LLC; Notice of Filing and Immediate Effectiveness of Proposed Rule Change To Amend Options 1, Section 1; Options 2, Section 5; Options 3, Sections 5, 7, 10, 15 and 23 December 9, 2020. Pursuant to Section 19(b)(1) of the Securities Exchange Act of 1934 E:\FR\FM\15DEN1.SGM 15DEN1

Agencies

[Federal Register Volume 85, Number 241 (Tuesday, December 15, 2020)]
[Notices]
[Pages 81224-81225]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-27514]


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POSTAL SERVICE


Modified System of Records

AGENCY: Postal Service.

ACTION: Notice of a modified system of records.

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SUMMARY: The United States Postal Service[supreg] (Postal Service) is 
proposing to modify a Customer Privacy Act System of Records (SOR) to 
enhance an ongoing initiative to identify, prevent and mitigate 
potentially fraudulent activity within the Change-of-Address and Hold 
Mail processes.

DATES: These revisions will become effective without further notice on 
January 14, 2021, unless, in response to comments received on or before 
that date result in a contrary determination.

ADDRESSES: Comments may be submitted via email to the Privacy and 
Records Management Office, United States Postal Service Headquarters 
([email protected]). To facilitate public inspection, arrangements to 
view copies of any written comments received will be made upon request.

FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and 
Records Management Officer, Privacy and Records Management Office, 202-
268-3069 or [email protected].

SUPPLEMENTARY INFORMATION: This notice is in accordance with the 
Privacy Act requirement that agencies publish their systems of records 
in the Federal Register when there is a revision, change, or addition, 
or when the agency establishes a new system of records. The Postal 
Service is proposing revisions to an existing system of records (SOR) 
to support and enhance the Address Mapping Directory initiative, 
previously referred to as the Address Matching Database initiative. 
USPS SOR 800.050, was implemented on January 4, 2019, to facilitate the 
detection and prevention of fraudulent Change-of-Address and Hold Mail 
service requests.

I. Background

    In a continuing effort to enhance the security of mailing and 
shipping services, the Postal Service utilizes an Address Mapping 
Directory to identify, prevent and mitigate potentially fraudulent 
activity within the Change-of-Address and Hold Mail processes. With the 
exception of Change-of-Address requests subject to protective court 
orders, the Address Mapping Directory initiative sends an email 
notification to customers who submit a Change-of-Address request or a 
Hold Mail request. The Address Mapping Directory initiative enhances 
the confidentiality and privacy of mail and package delivery services 
by improving the security of both the Change-of-Address and Hold Mail 
processes. The Address Mapping Directory also protects Postal Service 
customers from becoming potential victims of mail fraud and identity 
theft. Other policies that ensure the security and confidentiality of 
personal information are described below in the Safeguards section of 
this SOR.

II. Rationale for Changes to USPS Privacy Act Systems of Records

    The Postal Service currently maintains the Address Mapping 
Directory (AMD), previously referred to as the Address Matching 
Database, to detect and prevent potential fraud for Change-of-Address 
(COA) and Hold Mail service requests, through address mapping 
comparisons and cross-checks between multiple Postal Service customer 
systems. In order to enhance the accuracy and functionality of address 
mapping comparisons and cross-checks, the Postal Service is proposing 
to modify SOR 800.050 Address Matching for Mail Fraud Detection and 
Prevention, to revise the System Name, include customer names, options 
selected for type of move by customers, and online user information in 
the Categories of Records, to reduce retention time for records, and to 
provide a more descriptive version of

[[Page 81225]]

existing purpose 5, to promote transparency.

III. Description of the Modified System of Records

    Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to 
submit written data, views, or arguments on this proposal. A report of 
the proposed revisions to this SOR has been sent to Congress and to the 
Office of Management and Budget for their evaluations. The Postal 
Service does not expect this modified system of records to have any 
adverse effect on individual privacy rights. Accordingly, for the 
reasons stated above, the Postal Service proposes revisions to this 
system of records as follows:

SYSTEM NAME AND NUMBER:
    USPS 800.050, Address Mapping Directory for Mail Fraud Detection 
and Prevention.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    USPS National Customer Support Center (NCSC) and USPS IT Eagan Host 
Computing Services Center.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Product Innovation, United States Postal Service, 
475 L'Enfant Plaza SW, Washington, DC 20260.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    18 U.S.C. 1341, 1343 and 3061; 39 U.S.C. 401, 403, 404, 3003 and 
3005.

PURPOSE(S):
    1. To enhance the customer experience by improving the security of 
Change-of-Address (COA) and Hold Mail processes.
    2. To protect USPS customers from becoming potential victims of 
mail fraud and identity theft.
    3. To identify and mitigate potential fraud in the COA and Hold 
Mail processes.
    4. To verify a customer's identity when applying for COA and Hold 
Mail services.
    5. To facilitate mail fraud detection and prevention for COA and 
Hold Mail service requests through address mapping comparisons and 
cross-checks between multiple USPS customer systems.
    6. To facilitate the provision of accurate and reliable mail and 
package delivery services.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers requesting Change-of-Address mail forwarding services or 
Hold Mail services.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: For Change-of-Address requests, customer 
name(s), including first name, middle name or initial, last name and 
suffix, old and new address, email address(es), options selected for 
type of move (individual, family, or business) and (permanent), 
telephone numbers and device identification; for Hold Mail requests, 
customer name(s), including first name, middle name or initial, last 
name and suffix, address, email address(es), and telephone numbers.
    2. Online user information: Device identification, internet 
Protocol (IP) address.

RECORD SOURCE CATEGORIES:
    Individual customers requesting Change-of-Address, mail forwarding, 
or Hold Mail services and other USPS Products, Services and features 
from USPS customer systems.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1. through 7, 10 and 11. apply.

STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN 
THE SYSTEM:
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Automated databases.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Retrieval is accomplished by a computer-based system, using one or 
more of the following elements: By customer name(s), ZIP Code(s), 
address, telephone number, email address, device identification and/or 
IP address.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    COA and Hold Mail records are retained in an electronic database 
for 5 years from the effective date.
    Electronic records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records, computers, and computer storage media are 
located in controlled-access areas under supervision of program 
personnel. Access to records is limited to individuals whose official 
duties require such access. Contractors and licensees are subject to 
contract controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.
    Online data transmission and storage is protected by encryption, 
dedicated lines, and authorized access codes.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and the USPS Privacy Act regulations 
regarding access to records and verification of identity under 39 CFR 
266.5.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

NOTIFICATION PROCEDURES:
    Customers wanting to know if information about them is maintained 
in this system of records must address inquiries in writing to the 
system manager. Inquiries must contain name, address, email, and other 
identifying information.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    December 4, 2018, 83 FR 62631.
* * * * *

Joshua J. Hofer,
Attorney, Federal Compliance.
[FR Doc. 2020-27514 Filed 12-14-20; 8:45 am]
BILLING CODE 7710-12-P