Privacy Act of 1974; System of Records, 68567-68569 [2020-23914]
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Federal Register / Vol. 85, No. 210 / Thursday, October 29, 2020 / Notices
‘‘CFTC’’) will hold this meeting to
consider the following matter:
• Final Rule: Amendments to Part 50
Clearing Requirement Exemptions for
Central Banks, Sovereigns, IFIs, Bank
Holding Companies, and CDFIs.
The agenda for this meeting will be
available to the public and posted on
the Commission’s website at https://
www.cftc.gov. Instructions for public
access to the live feed of the meeting
will also be posted on the Commission’s
website. In the event that the time, date,
or place of this meeting changes, an
announcement of the change, along with
the new time, date, or place of the
meeting, will be posted on the
Commission’s website.
CONTACT PERSON FOR MORE INFORMATION:
Christopher Kirkpatrick, Secretary of the
Commission, 202–418–5964.
Authority: 5 U.S.C. 552b.
Dated: October 26, 2020.
Christopher Kirkpatrick,
Secretary of the Commission.
[FR Doc. 2020–24039 Filed 10–27–20; 11:15 am]
BILLING CODE 6351–01–P
DEPARTMENT OF DEFENSE
Department of the Air Force
Notice of Members of the 2020
Performance Review Board
AGENCY:
Department of the Air Force,
DOD.
ACTION:
The following Tier 3 Career SES
members will serve as alternates:
Notice.
Notice is given of the names
of members of the 2020 Performance
Review Board for the Department of the
Air Force effective December 4, 2020.
FOR FURTHER INFORMATION CONTACT:
Please direct any written comments or
requests for information to Ms. Stacia
Thompson, Air Force Civilian Senior
Executive Management Office, AF/
A1LS, 1040 Air Force Pentagon,
Washington, DC 20330–1040, (PH: 703–
693–6447; or via email at
stacia.thompson@us.af.mil).
SUPPLEMENTARY INFORMATION: Pursuant
to 5 U.S.C. 4314(c)(4), the Department of
the Air Force announces the
appointment of the following members
to its 2020 Senior Executive Service
Performance Review Board:
jbell on DSKJLSW7X2PROD with NOTICES
SUMMARY:
1. Mr. John Roth, Assistant Secretary of the
Air Force for Financial Management and
Comptroller
2. Gen Stephen Wilson, Vice Chief of Staff of
the United States Air Force
3. Gen Arnold Bunch, Jr. (Chair),
Commander, Air Force Materiel
Command
4. Hon. Shon Manasco (Co-Chair), (SAF/MR)
VerDate Sep<11>2014
18:03 Oct 28, 2020
Assistant Secretary of the Air Force for
Manpower and Reserve Affairs
5. Gen David Thompson, Vice Commander,
Air Force Space Command
6. Lt Gen Richard Clark, Superintendent,
United States Air Force Academy
7. Lt Gen Thomas Bussiere, Deputy
Commander, United States Strategic
Command
8. Lt Gen Mary O’Brien, Deputy Chief of
Staff, Intelligence, Surveillance,
Reconnaissance, and Cyber Effects
Operations
9. Mr. John Fedrigo, Principal Deputy
Assistant Secretary of the Air Force for
Manpower and Reserve Affairs
10. Mr. Anthony Reardon, Administrative
Assistant to the Secretary of the Air
Force
11. Ms. Gwendolyn R. DeFilippi, Assistant
Deputy Chief of Staff for Manpower,
Personnel and Services
12. Ms. Patricia M. Young, Executive
Director, Air Force Materiel Command
13. Ms. Darlene Costello, Principal Deputy
Assistant Secretary of the Air Force
Acquisition, Technology & Logistics
14. Mr. James Brooks, Assistant Deputy Chief
of Staff for Strategic Deterrence and
Nuclear Integration
15. Mr. Joseph McDade, Assistant Deputy
Chief of Staff for Plans and Programs
16. Mr. Craig Smith, Principal Deputy
General Counsel of the Air Force
17. Mr. Andrew Cox, Director, Space Security
and Defense Program
18. Mr. John Salvatori, Director, Concepts,
Development, and Management Office or
Director, Capabilities Management Office
Jkt 253001
1. Mr. Douglas Bennett, Auditor General of
the Air Force
2. Mr. Richard Lombardi, Deputy Chief
Management Officer
3. Ms. Kelli Seybolt, Deputy Under Secretary
of the Air Force, International Affairs
4. Mr. Randall Walden, Director and Program
Executive Officer for the Air Force Rapid
Capabilities Office,
5. Mr. Daniel Fri, Assistant Deputy Chief of
Staff, Logistics, Engineering and Force
Support
6. Mr. Douglas Sanders, Deputy
Administrative Assistant to the Secretary
of the Air Force
7. Mr. Michael Shoults, Assistant Deputy
Chief of Staff, Strategy Integration and
Requirements
8. Ms. Jennifer Miller, Principal Deputy
Assistant Secretary of the Air Force for
Installations, Environment and Energy
9. Ms. Lauren Knausenberger, Deputy Chief
Information Officer
Adriane Paris,
Acting Air Force Federal Register Liaison
Officer.
[FR Doc. 2020–23963 Filed 10–28–20; 8:45 am]
BILLING CODE 5001–10–P
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68567
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD–2020–OS–0087]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense (OSD), Department of Defense
(DoD).
ACTION: Notice of a modified system of
records.
AGENCY:
The OSD is modifying a
system of records titled, ‘‘Science,
Mathematics, and Research for
Transformation (SMART) Information
Management System,’’ DUSDA 14. This
system of records enables the SMART
program officials to select qualified
scholarship applicants and monitor
their progress in the program.
DATES: This system of records
modification is effective upon
publication; however, comments on the
Routine Uses will be accepted on or
before November 30, 2020. The Routine
Uses are effective at the close of the
comment period.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
• Federal Rulemaking Portal: https://
www.regulations.gov.
Follow the instructions for submitting
comments.
• Mail: The Department of Defense
(DoD) cannot receive written comments
at this time due to the COVID–19
pandemic. Comments should be sent
electronically to the docket listed above.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
SUMMARY:
Ms.
Lyn Kirby, Defense Privacy, Civil
Liberties, and Transparency Division,
Directorate for Oversight and
Compliance, Department of Defense,
4800 Mark Center Drive, Mailbox #24,
Suite 08D09, Alexandria, VA 22350–
1700; OSD.DPCLTD@mail.mil; (703)
571–0070.
SUPPLEMENTARY INFORMATION: This
update reflects considerable
administrative changes warranting a
modification to the system of records
notice. Changes include: Security
FOR FURTHER INFORMATION CONTACT:
E:\FR\FM\29OCN1.SGM
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68568
Federal Register / Vol. 85, No. 210 / Thursday, October 29, 2020 / Notices
classification, system location, system
manager(s), purpose(s) of the system,
categories of records in the system,
record source categories, routine uses of
records maintained in the system,
including categories of users and
purposes of such uses, policies and
practices for the retention and disposal
of records, administrative, technical,
and physical safeguards, record access
procedures, contesting records
procedures, and notification procedures.
The information collected consists of
applications submitted by members of
the general public and current DoD
personnel actively seeking involvement
in the SMART Program and thus
becoming subject to information
collection. The applications include
information on academic records,
community and volunteer activities,
letters of recommendations from faculty
and community leaders, a list of
publications, work experience,
certification of citizenship and personal
contact information. This information is
necessary to evaluate and rank each
candidate’s credentials for awarding
scholarships and determining whether
the candidate meets specific DoD
facility workforce needs. If an applicant
is selected by the SMART Program,
additional information will be collected
from them such as but not limited to:
educational work plans, transcripts,
internship report and degree completion
report.
The DoD notices for systems of
records subject to the Privacy Act of
1974, as amended, have been published
in the Federal Register and are available
from the address in FOR FURTHER
INFORMATION CONTACT or at the Defense
Privacy, Civil Liberties, and
Transparency Division website at
https://dpcld.defense.gov.
In accordance with 5 U.S.C. 552a(r)
and Office of Management and Budget
(OMB) Circular No. A–108, the DoD has
provided a report of this system of
records to the OMB and to Congress.
Dated: October 23, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
jbell on DSKJLSW7X2PROD with NOTICES
Science, Mathematics, and Research
for Transformation (SMART)
Information Management System,
DUSDA 14.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Logistics Management Institute (LMI),
Ashburn Data Center, Ashburn, VA
20147–6011.
VerDate Sep<11>2014
18:03 Oct 28, 2020
Jkt 253001
LMI San Antonio Office, 1777 NE
Interstate 410 Loop #808, San Antonio,
TX 78217–0000.
LMI Tyson’s Office, 7940 Jones
Branch Drive, Tysons, VA 22102–3381.
Scholarship America, One
Scholarship Way, St. Peter, MN 56082–
1693.
Mark Center, 4800 Mark Center Drive,
Alexandria, VA 22350–1700.
SYSTEM MANAGER(S):
Program Manager, SMART
Scholarship for Service Program, 4800
Mark Center Drive, Alexandria, VA
22350–3600. OSD.SMART@mail.mil,
571–372–6535.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3304, Competitive Service,
Examinations; 10 U.S.C. 2192a, Science,
Mathematics, and Research for
Transformation (SMART) Defense
Education Program; 20 U.S.C. 17,
National Defense Education Program;
DoD Instruction 1400.25, Volume 410,
DoD Civilian Personnel Management
System: Training, Education, and
Professional Development; and E.O.
9397 (SSN), as amended.
PURPOSE(S) OF THE SYSTEM:
To enable SMART officials to select
qualified applicants, to award SMART
scholarships, and monitor participant
progress and status through the
program. Also, the system is used as a
management tool for statistical analysis,
tracking, reporting, evaluating program
effectiveness, and conducting research.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Applicants and participants of the
SMART Scholarship for Service
Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information includes full name and
any other names used, Social Security
Number (SSN), home and school
mailing addresses, home and cell phone
numbers, school and alternate email
addresses.
Additional information collected may
include SMART Program identification
number, resumes and/or curricula vitae,
publications, citizenship status,
Selective Service registration status,
birth date, employment status, state and
country of birth, race/ethnicity, gender,
security clearance status, veterans
preference, academic status, assessment
test scores, copies of transcripts, bank
account numbers, Individualized
Education Program (IEP) or special
accommodation testing requirements,
projected and actual graduation dates,
and projected and actual award
amounts.
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RECORD SOURCE CATEGORIES:
The SMART Program manages
individual source records using the
SMART Information Management
System (SIMS). The SIMS collects the
following information and forms to
confirm scholar compliance: Applicant
transcripts, educational work plan and
declaration of Federal Employment
(OF–306). In addition, the SIMS uses a
form (application) to collect eligibility
information. The applicants report
citizenship status, if they are 18 years of
age, their proposed degree completion
date, their proposed STEM discipline,
and whether they are willing to
complete an internship period and an
employment period. The SIMS tracks
individual compliance and noncompliance using a data table and
trackers.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as
amended, the records contained herein
may specifically be disclosed outside
the DoD as a routine use pursuant to
§ 552a(b)(3) as follows:
a. To contractors, grantees, experts,
consultants, students, and others
performing or working on a contract,
service, grant, cooperative agreement, or
other assignment for the federal
government when necessary to
accomplish an agency function related
to this system of records.
b. To academic institutions for the
purpose of providing progress reports
for applicants and participants.
c. To consumer reporting agencies as
defined in the Fair Credit Reporting Act
(15 U.S.C. 1681a(f)) or the Federal
Claims Collection Act of 1966 (31 U.S.C.
3701(a)(3)). The purpose of this
disclosure is to aid in the collection of
outstanding debts owed to the Federal
government, typically to provide an
incentive for debtors to repay
delinquent Federal government debts by
making these debts part of their credit
records.
d. To the appropriate Federal, State,
local, territorial, tribal, foreign, or
international law enforcement authority
or other appropriate entity where a
record, either alone or in conjunction
with other information, indicates a
violation or potential violation of law,
whether criminal, civil, or regulatory in
nature.
e. To any component of the
Department of Justice for the purpose of
representing the DoD, or its
components, officers, employees, or
members in pending or potential
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Federal Register / Vol. 85, No. 210 / Thursday, October 29, 2020 / Notices
litigation to which the record is
pertinent.
f. In an appropriate proceeding before
a court, grand jury, or administrative or
adjudicative body or official, when the
DoD or other Agency representing the
DoD determines the records are relevant
and necessary to the proceeding; or in
an appropriate proceeding before an
administrative or adjudicative body
when the adjudicator determines the
records to be relevant to the proceeding.
g. To the National Archives and
Records Administration for the purpose
of records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
h. To a Member of Congress or staff
acting upon the Member’s behalf when
the Member or staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
i. To appropriate agencies, entities,
and persons when (1) the DoD suspects
or confirms a breach of the system of
records; (2) the DoD determines as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, the DoD (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the DoD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
j. To another Federal agency or
Federal entity, when the DoD
determines information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Paper and electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
jbell on DSKJLSW7X2PROD with NOTICES
Records are retrieved by name and
SMART Program identification number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Participant information. Delete/
Destroy 6 years and 3 months after
completion of service commitment, or
upon repayment of funds. Records of
individuals not chosen for participation
VerDate Sep<11>2014
18:03 Oct 28, 2020
Jkt 253001
in the program. Delete 3 years after final
decision. DoD research and engineering
facility data. Delete/Destroy upon
termination of affiliation.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Access to records is permissiongranted based on the role of the
individual (need-to-know) and further
restricted to individuals who require the
data in the performance of official
duties. Electronic records are
maintained on servers in controlled
areas accessible only to authorized
personnel. Access to storage areas is
restricted to personnel with a valid
requirement and authorization to enter.
Hardcopy records are kept in locked
safes. Physical entry is restricted by the
use of one or more of the following:
security guards, identification badges,
cipher locks, electronic locks,
combination locks, key card access and
closed circuit TV. Technical controls
consist of user identification,
passwords, intrusion detection systems,
encryption, External Certificate
Authority, firewalls, Virtual Private
Network (VPN), DoD Public Key
Infrastructure certificates, and Common
Access Cards (CACs). Administrative
controls consist of periodic security
audits, regular monitoring of users’
security practices, methods to ensure
only authorized personnel have access
to Personally Identifiable Information
(PII), and personnel with access to
SMART PII completing annual
Information Assurance and Privacy Act
training, as required by the DoD.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Office of the Secretary
of Defense/Joint Staff, Freedom of
Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington, DC 20301–1155. Signed,
written requests should contain the
individual’s full name and SMART
Program identification number, and the
name and number of this system of
records notice. In addition, the requester
must provide either a notarized
statement or an unsworn declaration
made in accordance with 28 U.S.C.
1746, in the following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
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Fmt 4703
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68569
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records,
for contesting contents and appealing
initial agency determinations are
published in 32 CFR part 310, or may
be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine
whether this system of records contains
information about themselves may
address their inquiries to the Director,
SMART Scholarship for Service
Program, 4800 Mark Center Drive,
Alexandria, VA 22350–3600. Signed,
written requests should contain the
individual’s full name and SMART
Program identification number. In
addition, the requester must provide
either a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
October 20, 2016, 81 FR 72577.
[FR Doc. 2020–23914 Filed 10–28–20; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF ENERGY
[FE Docket No. 16–144–LNG]
Driftwood LNG LLC; Application To
Amend Export Term for Existing LongTerm Authorization Through December
31, 2050
Office of Fossil Energy,
Department of Energy.
ACTION: Notice of application.
AGENCY:
The Office of Fossil Energy
(FE) of the Department of Energy (DOE)
gives notice (Notice) of receipt of an
application (Application), filed on
October 19, 2020, by Driftwood LNG
LLC (Driftwood). Driftwood seeks to
amend the export term set forth in its
current authorization to export liquefied
SUMMARY:
E:\FR\FM\29OCN1.SGM
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Agencies
[Federal Register Volume 85, Number 210 (Thursday, October 29, 2020)]
[Notices]
[Pages 68567-68569]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-23914]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2020-OS-0087]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense (OSD), Department of Defense
(DoD).
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: The OSD is modifying a system of records titled, ``Science,
Mathematics, and Research for Transformation (SMART) Information
Management System,'' DUSDA 14. This system of records enables the SMART
program officials to select qualified scholarship applicants and
monitor their progress in the program.
DATES: This system of records modification is effective upon
publication; however, comments on the Routine Uses will be accepted on
or before November 30, 2020. The Routine Uses are effective at the
close of the comment period.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: The Department of Defense (DoD) cannot receive
written comments at this time due to the COVID-19 pandemic. Comments
should be sent electronically to the docket listed above.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Lyn Kirby, Defense Privacy, Civil
Liberties, and Transparency Division, Directorate for Oversight and
Compliance, Department of Defense, 4800 Mark Center Drive, Mailbox #24,
Suite 08D09, Alexandria, VA 22350-1700; [email protected]; (703) 571-
0070.
SUPPLEMENTARY INFORMATION: This update reflects considerable
administrative changes warranting a modification to the system of
records notice. Changes include: Security
[[Page 68568]]
classification, system location, system manager(s), purpose(s) of the
system, categories of records in the system, record source categories,
routine uses of records maintained in the system, including categories
of users and purposes of such uses, policies and practices for the
retention and disposal of records, administrative, technical, and
physical safeguards, record access procedures, contesting records
procedures, and notification procedures. The information collected
consists of applications submitted by members of the general public and
current DoD personnel actively seeking involvement in the SMART Program
and thus becoming subject to information collection. The applications
include information on academic records, community and volunteer
activities, letters of recommendations from faculty and community
leaders, a list of publications, work experience, certification of
citizenship and personal contact information. This information is
necessary to evaluate and rank each candidate's credentials for
awarding scholarships and determining whether the candidate meets
specific DoD facility workforce needs. If an applicant is selected by
the SMART Program, additional information will be collected from them
such as but not limited to: educational work plans, transcripts,
internship report and degree completion report.
The DoD notices for systems of records subject to the Privacy Act
of 1974, as amended, have been published in the Federal Register and
are available from the address in FOR FURTHER INFORMATION CONTACT or at
the Defense Privacy, Civil Liberties, and Transparency Division website
at https://dpcld.defense.gov.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, the DoD has provided a report of this
system of records to the OMB and to Congress.
Dated: October 23, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Science, Mathematics, and Research for Transformation (SMART)
Information Management System, DUSDA 14.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Logistics Management Institute (LMI), Ashburn Data Center, Ashburn,
VA 20147-6011.
LMI San Antonio Office, 1777 NE Interstate 410 Loop #808, San
Antonio, TX 78217-0000.
LMI Tyson's Office, 7940 Jones Branch Drive, Tysons, VA 22102-3381.
Scholarship America, One Scholarship Way, St. Peter, MN 56082-1693.
Mark Center, 4800 Mark Center Drive, Alexandria, VA 22350-1700.
SYSTEM MANAGER(S):
Program Manager, SMART Scholarship for Service Program, 4800 Mark
Center Drive, Alexandria, VA 22350-3600. [email protected], 571-372-
6535.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 3304, Competitive Service, Examinations; 10 U.S.C. 2192a,
Science, Mathematics, and Research for Transformation (SMART) Defense
Education Program; 20 U.S.C. 17, National Defense Education Program;
DoD Instruction 1400.25, Volume 410, DoD Civilian Personnel Management
System: Training, Education, and Professional Development; and E.O.
9397 (SSN), as amended.
PURPOSE(S) OF THE SYSTEM:
To enable SMART officials to select qualified applicants, to award
SMART scholarships, and monitor participant progress and status through
the program. Also, the system is used as a management tool for
statistical analysis, tracking, reporting, evaluating program
effectiveness, and conducting research.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Applicants and participants of the SMART Scholarship for Service
Program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information includes full name and any other names used, Social
Security Number (SSN), home and school mailing addresses, home and cell
phone numbers, school and alternate email addresses.
Additional information collected may include SMART Program
identification number, resumes and/or curricula vitae, publications,
citizenship status, Selective Service registration status, birth date,
employment status, state and country of birth, race/ethnicity, gender,
security clearance status, veterans preference, academic status,
assessment test scores, copies of transcripts, bank account numbers,
Individualized Education Program (IEP) or special accommodation testing
requirements, projected and actual graduation dates, and projected and
actual award amounts.
RECORD SOURCE CATEGORIES:
The SMART Program manages individual source records using the SMART
Information Management System (SIMS). The SIMS collects the following
information and forms to confirm scholar compliance: Applicant
transcripts, educational work plan and declaration of Federal
Employment (OF-306). In addition, the SIMS uses a form (application) to
collect eligibility information. The applicants report citizenship
status, if they are 18 years of age, their proposed degree completion
date, their proposed STEM discipline, and whether they are willing to
complete an internship period and an employment period. The SIMS tracks
individual compliance and non-compliance using a data table and
trackers.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to Sec. 552a(b)(3) as follows:
a. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government when
necessary to accomplish an agency function related to this system of
records.
b. To academic institutions for the purpose of providing progress
reports for applicants and participants.
c. To consumer reporting agencies as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to
aid in the collection of outstanding debts owed to the Federal
government, typically to provide an incentive for debtors to repay
delinquent Federal government debts by making these debts part of their
credit records.
d. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
e. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential
[[Page 68569]]
litigation to which the record is pertinent.
f. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines the records are relevant and
necessary to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
g. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
h. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
i. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
j. To another Federal agency or Federal entity, when the DoD
determines information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper and electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by name and SMART Program identification
number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Participant information. Delete/Destroy 6 years and 3 months after
completion of service commitment, or upon repayment of funds. Records
of individuals not chosen for participation in the program. Delete 3
years after final decision. DoD research and engineering facility data.
Delete/Destroy upon termination of affiliation.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to records is permission-granted based on the role of the
individual (need-to-know) and further restricted to individuals who
require the data in the performance of official duties. Electronic
records are maintained on servers in controlled areas accessible only
to authorized personnel. Access to storage areas is restricted to
personnel with a valid requirement and authorization to enter. Hardcopy
records are kept in locked safes. Physical entry is restricted by the
use of one or more of the following: security guards, identification
badges, cipher locks, electronic locks, combination locks, key card
access and closed circuit TV. Technical controls consist of user
identification, passwords, intrusion detection systems, encryption,
External Certificate Authority, firewalls, Virtual Private Network
(VPN), DoD Public Key Infrastructure certificates, and Common Access
Cards (CACs). Administrative controls consist of periodic security
audits, regular monitoring of users' security practices, methods to
ensure only authorized personnel have access to Personally Identifiable
Information (PII), and personnel with access to SMART PII completing
annual Information Assurance and Privacy Act training, as required by
the DoD.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Office
of the Secretary of Defense/Joint Staff, Freedom of Information Act
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155. Signed, written requests should contain the individual's full
name and SMART Program identification number, and the name and number
of this system of records notice. In addition, the requester must
provide either a notarized statement or an unsworn declaration made in
accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in 32 CFR part
310, or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether this system of records
contains information about themselves may address their inquiries to
the Director, SMART Scholarship for Service Program, 4800 Mark Center
Drive, Alexandria, VA 22350-3600. Signed, written requests should
contain the individual's full name and SMART Program identification
number. In addition, the requester must provide either a notarized
statement or an unsworn declaration made in accordance with 28 U.S.C.
1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
October 20, 2016, 81 FR 72577.
[FR Doc. 2020-23914 Filed 10-28-20; 8:45 am]
BILLING CODE 5001-06-P