Privacy Act of 1974; System of Records, 59766-59768 [2020-21010]
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59766
Federal Register / Vol. 85, No. 185 / Wednesday, September 23, 2020 / Notices
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Information is retrieved by the
participant’s or service members name,
date of birth, participant ID, case ID,
DoD ID number, phone number, email
address, or a LMS account username.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Master database files: Cut off after 3
years of continuous inactivity or
notification of discharge, retirement or
separation of the service member.
Destroy 10 years after cut off.
Non-medical counseling records: Cut
off after 3 years of continuous inactivity
or notification of discharge, retirement
or separation of the service member.
Destroy 15 years after cut off.
Training records: Cut off annually
upon completion of training. Destroy 5
years after cut off.
Call center recordings: Cut off after
referral to non-medical counseling,
employee assistance program support,
information and referral. Destroy 90
days after cut off.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Military OneSource CMS is hosted on
a certified and accredited infrastructure.
Records are maintained in a secure
building in a controlled area accessible
only to authorized personnel. Physical
entry is restricted by the use of locks,
passwords, and administrative
procedures, which are changed
periodically. The system is designed
with access controls, comprehensive
intrusion detection, and virus
protection. Access to personally
identifiable information in this system
is role-based and restricted to those
requiring the data in the performance of
their official duties and completing
annual information assurance and
privacy training. Records are encrypted
during transmission to protect session
information, and while not in use (data
at rest).
khammond on DSKJM1Z7X2PROD with NOTICES
RECORDS ACCESS PROCEDURES:
Individuals seeking access to
information about themselves or their
minor legal dependent(s) in this record
system should address inquiries in
writing to the Office of the Secretary of
Defense/Joint Staff Freedom of
Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington, DC 20301–1155. Signed,
written requests should include the
individual’s full name (First, Middle,
Last), all other names used, current
VerDate Sep<11>2014
18:02 Sep 22, 2020
Jkt 250001
address, telephone number, email
address, date of birth (YYYYMMDD),
and the name and number of this system
of records notice (SORN). In addition,
the requester must provide either a
notarized statement or an unsworn
declaration made in accordance with 28
U.S.C. 1746, in the following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
If for legal minor dependent:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. I have the
legal responsibility to care for the minor
child/children of a service member.’’
Print Full Name of Child (First,
Middle, Last) and Date of Birth
(YYYYMMDD), (if multiple children,
please submit separate request(s) for
each:
‘‘Executed on (date). (Signature of
Requester (Parent/Legal Guardian 1)).’’
‘‘Executed on (date). (Signature of
Requester (Parent/Legal Guardian 2)).’’
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
If for legal minor dependent(s):
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. I have the
legal responsibility to care for the minor
child/children of a service member.’’
Print Full Name of Child (First,
Middle, Last) and Date of Birth
(YYYYMMDD), (if multiple children,
please submit separate request(s)) for
each:
‘‘Executed on (date). (Signature of
Requester (Parent/Legal Guardian 1)).’’
‘‘Executed on (date). (Signature of
Requester (Parent/Legal Guardian 2)).’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
January 24, 2017, 82 FR 8182,
February 11, 2015, 80 FR 7579, October
15, 2014, 79 FR 61854.
[FR Doc. 2020–21017 Filed 9–22–20; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD–2020–OS–0079]
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records,
contesting contents, and appealing
initial agency determinations are
contained in 32 CFR part 310, or may
be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine if
information about themselves is
contained in this record system should
address inquiries in writing to the
appropriate system manager. Signed,
written requests should include the
individual’s full name (First, Middle,
Last), all other names ever used, current
address, telephone number, email
address, date of birth (YYYYMMDD),
and the name and number of this SORN.
In addition, the requester must provide
either a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
PO 00000
Frm 00032
Fmt 4703
Sfmt 4703
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense (OSD), Department of Defense
(DoD).
ACTION: Notice of a modified system of
records.
AGENCY:
The OSD is modifying a
system of records entitled, ‘‘Defense
Sexual Assault Advocate Certification
Program (D–SAACP),’’ DHRA 10 DoD.
The system records track Sexual Assault
Response Coordinators (SARC) and
Sexual Assault Prevention and
Response Victim Advocates (SAPR VAs)
certifications. System information is
used to review, process, and report on
the status of SARC and SAPR VA
certifications to Congress.
DATES: This system of records
modification is effective upon
publication; however, comments on the
Routine Uses will be accepted on or
before October 23, 2020. The Routine
Uses are effective at the close of the
comment period.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
SUMMARY:
E:\FR\FM\23SEN1.SGM
23SEN1
khammond on DSKJM1Z7X2PROD with NOTICES
Federal Register / Vol. 85, No. 185 / Wednesday, September 23, 2020 / Notices
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: DoD cannot receive written
comments at this time due to the
COVID–19 pandemic. Comments should
be sent electronically to the docket
listed above.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Lyn Kirby, Defense Privacy, Civil
Liberties, and Transparency Division,
Directorate for Oversight and
Compliance, Department of Defense,
4800 Mark Center Drive, Mailbox #24,
Suite 08D09, Alexandria, VA 22350–
1700; OSD.DPCLTD@mail.mil; (703)
571–0070.
SUPPLEMENTARY INFORMATION: The
purpose of these modifications is for
formatting changes and to comply with
updates to the DoD Instruction 6495.03.
The OSD is modifying a system of
records subject to the Privacy Act of
1974, 5 U.S.C. 552a. D–SAACP
applicants must complete and submit
the DD Form 2950, ‘‘Department of
Defense Sexual Assault Advocate
Certification Program Application
Packet,’’ and a certificate of completion
of 40 hours of D–SAACP-approved
training, or the DD Form 2950–1, ‘‘D–
SAACP Renewal Application Packet,’’
for all renewals. D–SAACP requires
applicants to provide proof of 32 hours
of continuing education training for
certification renewal every two years.
SARCs and SAPR VAs must be
appointed by commanders or other
appropriate appointing authorities and
D–SAACP certified. Also, SARCs and
SAPR VAs must undergo or have
undergone the required Assignment
Eligibility Screening with favorable
results (pre-screening requirements, or
Tier 3 background investigation with
State Criminal History Repository
check, when necessary to augment Tier
3, or enrollment in Continuous
Evaluation).
The DoD notices for systems of
records subject to the Privacy Act of
1974, as amended, have been published
in the Federal Register and are available
from the address in FOR FURTHER
INFORMATION CONTACT or at the Defense
Privacy, Civil Liberties, and
VerDate Sep<11>2014
18:02 Sep 22, 2020
Jkt 250001
Transparency Division website at
https://dpcld.defense.gov.
In accordance with 5 U.S.C. 552a(r)
and Office of Management and Budget
(OMB) Circular No. A–108, the DoD has
provided a report of this system of
records to the OMB and to Congress.
Dated: September 16, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Defense Sexual Assault Advocate
Certification Program (D–SAACP),
DHRA 10 DoD.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
National Organization for Victim
Assistance, 510 King Street, Suite 424,
Alexandria, VA 22314–3132.
SYSTEM MANAGER(S):
Program Manager, Senior Victim
Assistance Advisor, Sexual Assault
Prevention and Response Office
(SAPRO), 4800 Mark Center Drive,
Alexandria, VA 22350–1500, email:
whs.mc-alex.wso.mbx.SAPRO@mail.mil
or telephone: (571) 372–2657.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 136, Under Secretary of
Defense for Personnel and Readiness;
and DoD Instruction 6495.03, Defense
Sexual Assault Advocate Certification
Program (D–SAACP).
PURPOSE(S) OF THE SYSTEM:
To track Sexual Assault Response
Coordinator (SARC) and Sexual Assault
Prevention and Response Victim
Advocate (SAPR VAs) certifications.
System information will be used to
review, process, and report on the status
of SARC and SAPR VA certifications to
Congress.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DoD civilian employees and military
personnel requesting national
certification as an SARC or SAPR VA
through the. D–SAACP and certified
SARCs and SAPR VAs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Applicant’s first name, middle initial,
and last name; position type (DoD
personnel); Service/DoD affiliation and
status; grade/rank; installation/
command; work email address and
telephone number; official military
address of applicant and applicant’s
SARC (commanding officer, street, city,
state, ZIP code, country); position level
(Level I, II, III, or IV); certificates of
PO 00000
Frm 00033
Fmt 4703
Sfmt 4703
59767
training; date of application; verification
of sexual assault victim advocacy
experience (position, dates, hours,
supervisor; name, title, and work
telephone number of verifier);
evaluation of sexual assault victim
advocacy experience (description of
applicant skills, abilities, and
experience; name, title, and office of
evaluator), letters of recommendation by
the first person in the chain of
command, SARC, and the Senior
Commander or the Commander;
verification of assignment eligibility
screening by the Commander or
appointing authority; supervisor and
commander statement of understanding,
documentation of continuing education
training courses; D–SAACP
identification (ID) number.
RECORD SOURCE CATEGORIES:
The individual, first person in chain
of command or SARC and the Senior
Commander or Commander, and the
National Advocate Credentialing
Program.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted in accordance with
5 U.S.C. 552a(b), the records contained
herein may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
a. To contractors responsible for
performing or working on contracts for
the DoD when necessary to accomplish
an agency function related to this
system of records. Individuals provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure that apply to DoD officers
and employees.
b. To the Department of Justice,
Justice Programs, Office for Victims of
Crime for the purpose of verifying
certified SARCs and SAPR VAs for
participation in Advance Military
Sexual Assault Advocate Online
Training.
c. To the appropriate Federal, State,
local, territorial, tribal, foreign, or
international law enforcement authority
or other appropriate entity where a
record, either alone or in conjunction
with other information, indicates a
violation or potential violation of law,
whether criminal, civil, or regulatory in
nature.
d. To any component of the
Department of Justice for the purpose of
representing the DoD, or its
components, officers, employees, or
members in pending or potential
E:\FR\FM\23SEN1.SGM
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59768
Federal Register / Vol. 85, No. 185 / Wednesday, September 23, 2020 / Notices
litigation to which the record is
pertinent.
e. In an appropriate proceeding before
a court, grand jury, or administrative or
adjudicative body or official, when the
DoD or other Agency representing the
DoD determines the records are relevant
and necessary to the proceeding; or in
an appropriate proceeding before an
administrative or adjudicative body
when the adjudicator determines the
records to be relevant to the proceeding.
f. To the National Archives and
Records Administration for the purpose
of records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
g. To a Member of Congress or staff
acting upon the Member’s behalf when
the Member or staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
h. To appropriate agencies, entities,
and persons when (1) the DoD suspects
or confirms a breach of the system of
records; (2) the DoD determines as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, the DoD (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the DoD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
i. To another Federal agency or
Federal entity, when the DoD
determines information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
khammond on DSKJM1Z7X2PROD with NOTICES
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
First and last name, and/or D–SAACP
ID number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Temporary. Cut off annually. Destroy
3 years after cutoff or 1 year upon
employee separation or when
Jkt 250001
Records are maintained in a
controlled facility that employs physical
restrictions such as double locks and is
accessible only to authorized persons
with key fobs. Access to electronic data
files in the system is role-based,
restricted to essential personnel only,
and requires two factor authentication.
The data server is locked in a
windowless room with restricted access.
Data is encrypted, and backup data is
also encrypted and removed to an offsite secure location for storage. Paper
files are stored in a locked filing cabinet
in a locked room in the controlled
facility. System access to case files will
be limited to computers within a closed
network and not connected to the
internet or other servers.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
system of records should address
written requests to the OSD/Joint Staff
Freedom of Information Act Requester
Service Center, Office of Freedom of
Information, 1155 Defense Pentagon,
Washington, DC 20301–1155. Signed,
written requests should include the
individual’s full name, and the name
and number of this system of records
notice. In addition, the requester must
provide either a notarized statement or
an unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct.
Executed on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
The DoD rules for accessing records,
for contesting contents, and for
appealing initial agency determinations
are contained in 32 CFR part 310; or
may be obtained from the system
manager.
Paper file folders and electronic
storage media.
18:02 Sep 22, 2020
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
CONTESTING RECORD PROCEDURES:
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
VerDate Sep<11>2014
superseded or obsolete, whichever
comes first.
NOTIFICATION PROCEDURES:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Sexual Assault Prevention and
Response Office, ATTN: D–SAACP
PO 00000
Frm 00034
Fmt 4703
Sfmt 4703
Manager, 4800 Mark Center Drive,
Alexandria, VA 22350–1500. Signed,
written requests should contain first and
last name, and/or D–SAACP ID number.
In addition, the requester must provide
either a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct.
Executed on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
November 16, 2015, 80 FR 70765.
[FR Doc. 2020–21010 Filed 9–22–20; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF ENERGY
Secretary of Energy Advisory Board
Department of Energy.
Notice of open meeting.
AGENCY:
ACTION:
This notice announces an
open meeting of the Secretary of Energy
Advisory Board (SEAB). The SEAB was
reestablished pursuant to the Federal
Advisory Committee Act. This notice is
provided in accordance with the Act.
DATES: Tuesday, October 20, 2020; 1:00
p.m.–5:00 p.m.
ADDRESSES: The Westin Sarasota, Coral
Bay Room, 100 Marina View Dr.,
Sarasota, Florida 34236.
FOR FURTHER INFORMATION CONTACT: Kurt
Heckman, Designated Federal Officer,
U.S. Department of Energy, 1000
Independence Avenue SW, Washington,
DC 20585; email: seab@hq.doe.gov.
SUPPLEMENTARY INFORMATION:
Background: The Board was
established to provide advice and
recommendations to the Secretary on
the Administration’s energy policies;
the Department’s basic and applied
research and development activities;
economic and national security policy;
and other activities as directed by the
Secretary.
Purpose of the Meeting: This meeting
is the sixth meeting of existing and new
members under Secretary Perry and
now Secretary Brouillette.
SUMMARY:
E:\FR\FM\23SEN1.SGM
23SEN1
]]>Agencies
[Federal Register Volume 85, Number 185 (Wednesday, September 23, 2020)]
[Notices]
[Pages 59766-59768]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-21010]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2020-OS-0079]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense (OSD), Department of Defense
(DoD).
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: The OSD is modifying a system of records entitled, ``Defense
Sexual Assault Advocate Certification Program (D-SAACP),'' DHRA 10 DoD.
The system records track Sexual Assault Response Coordinators (SARC)
and Sexual Assault Prevention and Response Victim Advocates (SAPR VAs)
certifications. System information is used to review, process, and
report on the status of SARC and SAPR VA certifications to Congress.
DATES: This system of records modification is effective upon
publication; however, comments on the Routine Uses will be accepted on
or before October 23, 2020. The Routine Uses are effective at the close
of the comment period.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
[[Page 59767]]
* Federal Rulemaking Portal: https://www.regulations.gov. Follow
the instructions for submitting comments.
* Mail: DoD cannot receive written comments at this time due to the
COVID-19 pandemic. Comments should be sent electronically to the docket
listed above.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Lyn Kirby, Defense Privacy, Civil
Liberties, and Transparency Division, Directorate for Oversight and
Compliance, Department of Defense, 4800 Mark Center Drive, Mailbox #24,
Suite 08D09, Alexandria, VA 22350-1700; [email protected]; (703) 571-
0070.
SUPPLEMENTARY INFORMATION: The purpose of these modifications is for
formatting changes and to comply with updates to the DoD Instruction
6495.03. The OSD is modifying a system of records subject to the
Privacy Act of 1974, 5 U.S.C. 552a. D-SAACP applicants must complete
and submit the DD Form 2950, ``Department of Defense Sexual Assault
Advocate Certification Program Application Packet,'' and a certificate
of completion of 40 hours of D-SAACP-approved training, or the DD Form
2950-1, ``D-SAACP Renewal Application Packet,'' for all renewals. D-
SAACP requires applicants to provide proof of 32 hours of continuing
education training for certification renewal every two years.
SARCs and SAPR VAs must be appointed by commanders or other
appropriate appointing authorities and D-SAACP certified. Also, SARCs
and SAPR VAs must undergo or have undergone the required Assignment
Eligibility Screening with favorable results (pre-screening
requirements, or Tier 3 background investigation with State Criminal
History Repository check, when necessary to augment Tier 3, or
enrollment in Continuous Evaluation).
The DoD notices for systems of records subject to the Privacy Act
of 1974, as amended, have been published in the Federal Register and
are available from the address in FOR FURTHER INFORMATION CONTACT or at
the Defense Privacy, Civil Liberties, and Transparency Division website
at https://dpcld.defense.gov.
In accordance with 5 U.S.C. 552a(r) and Office of Management and
Budget (OMB) Circular No. A-108, the DoD has provided a report of this
system of records to the OMB and to Congress.
Dated: September 16, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Defense Sexual Assault Advocate Certification Program (D-SAACP),
DHRA 10 DoD.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
National Organization for Victim Assistance, 510 King Street, Suite
424, Alexandria, VA 22314-3132.
SYSTEM MANAGER(S):
Program Manager, Senior Victim Assistance Advisor, Sexual Assault
Prevention and Response Office (SAPRO), 4800 Mark Center Drive,
Alexandria, VA 22350-1500, email: [email protected] or
telephone: (571) 372-2657.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 136, Under Secretary of Defense for Personnel and
Readiness; and DoD Instruction 6495.03, Defense Sexual Assault Advocate
Certification Program (D-SAACP).
PURPOSE(S) OF THE SYSTEM:
To track Sexual Assault Response Coordinator (SARC) and Sexual
Assault Prevention and Response Victim Advocate (SAPR VAs)
certifications. System information will be used to review, process, and
report on the status of SARC and SAPR VA certifications to Congress.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DoD civilian employees and military personnel requesting national
certification as an SARC or SAPR VA through the. D-SAACP and certified
SARCs and SAPR VAs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Applicant's first name, middle initial, and last name; position
type (DoD personnel); Service/DoD affiliation and status; grade/rank;
installation/command; work email address and telephone number; official
military address of applicant and applicant's SARC (commanding officer,
street, city, state, ZIP code, country); position level (Level I, II,
III, or IV); certificates of training; date of application;
verification of sexual assault victim advocacy experience (position,
dates, hours, supervisor; name, title, and work telephone number of
verifier); evaluation of sexual assault victim advocacy experience
(description of applicant skills, abilities, and experience; name,
title, and office of evaluator), letters of recommendation by the first
person in the chain of command, SARC, and the Senior Commander or the
Commander; verification of assignment eligibility screening by the
Commander or appointing authority; supervisor and commander statement
of understanding, documentation of continuing education training
courses; D-SAACP identification (ID) number.
RECORD SOURCE CATEGORIES:
The individual, first person in chain of command or SARC and the
Senior Commander or Commander, and the National Advocate Credentialing
Program.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted in accordance
with 5 U.S.C. 552a(b), the records contained herein may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
a. To contractors responsible for performing or working on
contracts for the DoD when necessary to accomplish an agency function
related to this system of records. Individuals provided information
under this routine use are subject to the same Privacy Act requirements
and limitations on disclosure that apply to DoD officers and employees.
b. To the Department of Justice, Justice Programs, Office for
Victims of Crime for the purpose of verifying certified SARCs and SAPR
VAs for participation in Advance Military Sexual Assault Advocate
Online Training.
c. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
d. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential
[[Page 59768]]
litigation to which the record is pertinent.
e. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines the records are relevant and
necessary to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
f. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
g. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
h. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its information
systems, programs, and operations), the Federal Government, or national
security; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with the DoD's
efforts to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
i. To another Federal agency or Federal entity, when the DoD
determines information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper file folders and electronic storage media.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
First and last name, and/or D-SAACP ID number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Temporary. Cut off annually. Destroy 3 years after cutoff or 1 year
upon employee separation or when superseded or obsolete, whichever
comes first.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in a controlled facility that employs
physical restrictions such as double locks and is accessible only to
authorized persons with key fobs. Access to electronic data files in
the system is role-based, restricted to essential personnel only, and
requires two factor authentication. The data server is locked in a
windowless room with restricted access. Data is encrypted, and backup
data is also encrypted and removed to an off-site secure location for
storage. Paper files are stored in a locked filing cabinet in a locked
room in the controlled facility. System access to case files will be
limited to computers within a closed network and not connected to the
internet or other servers.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system of records should address written requests to the OSD/Joint
Staff Freedom of Information Act Requester Service Center, Office of
Freedom of Information, 1155 Defense Pentagon, Washington, DC 20301-
1155. Signed, written requests should include the individual's full
name, and the name and number of this system of records notice. In
addition, the requester must provide either a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct.
Executed on (date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct.
Executed on (date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rules for accessing records, for contesting contents, and
for appealing initial agency determinations are contained in 32 CFR
part 310; or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Sexual Assault Prevention and Response Office,
ATTN: D-SAACP Manager, 4800 Mark Center Drive, Alexandria, VA 22350-
1500. Signed, written requests should contain first and last name, and/
or D-SAACP ID number. In addition, the requester must provide either a
notarized statement or an unsworn declaration made in accordance with
28 U.S.C. 1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct.
Executed on (date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct.
Executed on (date). (Signature).''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
November 16, 2015, 80 FR 70765.
[FR Doc. 2020-21010 Filed 9-22-20; 8:45 am]
BILLING CODE 5001-06-P
