Privacy Act of 1974; System of Records, 52132-52134 [2020-18271]

Agencies

• Federal Retirement Thrift Investment Board

[Federal Register Volume 85, Number 164 (Monday, August 24, 2020)]
[Notices]
[Pages 52132-52134]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-18271]


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FEDERAL RETIREMENT THRIFT INVESTMENT BOARD


Privacy Act of 1974; System of Records

AGENCY: Federal Retirement Thrift Investment Board (FRTIB).

ACTION: Notice of a New System of Records.

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SUMMARY: Pursuant to the Privacy Act of 1974, the Federal Retirement 
Thrift Investment Board (FRTIB) proposes to establish a new system of 
records. Records contained in this system will be used to investigate 
and prevent potential intrusions into FRTIB network boundaries, to 
investigate and prevent misuse of information within FRTIB's network 
boundaries, and to investigate and prevent the compromise or misuse of 
FRTIB information.

DATES: This system will become effective upon its publication in 
today's Federal Register, with the exception of the routine uses which 
will be effective on September 23, 2020. FRTIB invites written comments 
on the routine uses and other aspects of this system of records. Submit 
any comments by September 23, 2020.

ADDRESSES: You may submit written comments to FRTIB by any one of the 
following methods:
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the website instructions for submitting comments.
     Fax: (202) 942-1676.
     Mail or Hand Delivery: Office of General Counsel, Federal 
Retirement Thrift Investment Board, 77 K Street NE, Suite 1000, 
Washington, DC 20002.

FOR FURTHER INFORMATION CONTACT: Megan Grumbine, Senior Agency Official 
for Privacy, Federal Retirement Thrift Investment Board, Office of 
General Counsel, 77 K Street NE, Suite 1000, Washington, DC 20002, 
(202) 942-1600. For access to any of the FRTIB's system of records, 
contact Amanda Haas, FOIA Officer, Office of General Counsel, at the 
above address and phone number.

SUPPLEMENTARY INFORMATION: FRTIB proposes to establish a new system of 
records entitled, ``FRTIB-22, Cybersecurity Investigation Records.'' 
The Agency employs a variety of network monitoring tools and security 
tools to protect the Agency's networks, systems, and data. The records 
contained in this system are used to investigate and prevent potential 
intrusions into FRTIB network boundaries, to investigate and prevent 
misuse of information within FRTIB's network boundaries, and to 
investigate and prevent the compromise or misuse of FRTIB information. 
This system of records is required to protect FRTIB information from 
unauthorized access, use, modification, disclosure, or destruction and 
to comply with the requirements of the Federal Information Security 
Modernization Act (FISMA).
    FRTIB proposes to apply thirteen routine uses to FRTIB-22.

Megan Grumbine,
General Counsel and Senior Agency Official for Privacy.

SYSTEM NAME AND NUMBER:
    FRTIB-22, Cybersecurity Investigation Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are located at the Federal Retirement Thrift Investment 
Board, 77 K Street NE, Suite 1000, Washington, DC 20002. Records may 
also be kept at an additional location for Business Continuity 
purposes.

SYSTEM MANAGER:
    Chief Technology Officer, Federal Retirement Thrift Investment 
Board, 77 K Street NE, Suite 1000, Washington, DC 20002, (202) 942-
1600.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8474; and 44 U.S.C. 3101.

PURPOSES OF THE SYSTEM:
    The records in this system of records are used to investigate and 
prevent potential intrusions into FRTIB network boundaries, to 
investigate and prevent misuse of information within FRTIB's network 
boundaries, and to investigate and prevent the compromise or misuse of 
FRTIB information.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system of records contains information on Thrift Savings Plan 
(TSP) participants and beneficiaries, FRTIB employees, FRTIB 
contractors, and any third party individuals with access to FRTIB 
systems, networks, computers, or data, or those have been alleged to 
have accessed or attempted to access FRTIB systems, networks, 
computers, or data without authorization.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include: First and last name, telephone 
number, username, email address, media access control (MAC) address, 
internet protocol (IP) address, and network traffic data, and logs. 
Because network monitoring tools and security tools are used to analyze 
email and network traffic and to monitor user activity on FRTIB's 
network, these tools can capture a variety of data types including but 
not limited to: Name; social security number; TSP account number; date 
of birth; address; email address; and financial information.

RECORD SOURCE CATEGORIES:
    Records are provided by the Agency's network monitoring tools and 
the Agency's security tools. The network monitoring tools inspect 
incoming and outgoing network traffic and include the Agency's data 
loss prevention (DLP) capabilities. The security tools analyze user 
activity within the FRTIB network and include the Agency's security 
information and event management tool.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, as amended, 5 U.S.C. 
552a(b); and:
    1. Routine Use--Audit: A record from this system of records may be 
disclosed to an agency, organization, or individual for the purpose of 
performing an audit or oversight operations as authorized by law, but 
only such information as is necessary and relevant to such audit or 
oversight function when necessary to accomplish an agency function 
related to this system of records. Individuals provided information 
under this routine use are subject to the same Privacy Act requirements 
and limitations on disclosure as are applicable to FRTIB officers and 
employees.
    2. Routine Use--Breach Mitigation and Notification: Response to 
Breach of FRTIB Records: A record from this system of records may be 
disclosed to appropriate agencies, entities, and persons when (1) FRTIB 
suspects or has confirmed that there has been a breach of the system of 
records; (2) FRTIB has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, FRTIB 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in

[[Page 52133]]

connection with FRTIB's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    3. Routine Use--Response to Breach of Other Records: A record from 
this system of records may be disclosed to another Federal agency or 
Federal entity, when FRTIB determines that information from this system 
of records is reasonably necessary to assist the recipient agency or 
entity in (1) responding to a suspected or confirmed breach or (2) 
preventing, minimizing, or remedying the risk of harm to individuals, 
the recipient agency or entity (including its information systems, 
programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    4. Routine Use--Congressional Inquiries: A record from this system 
of records may be disclosed to a Congressional office from the record 
of an individual in response to an inquiry from that Congressional 
office made at the request of the individual to whom the record 
pertains.
    5. Routine Use--Contractors, et al.: A record from this system of 
records may be disclosed to contractors, grantees, experts, 
consultants, the agents thereof, and others performing or working on a 
contract, service, grant, cooperative agreement, or other assignment 
for FRTIB, when necessary to accomplish an agency function related to 
this system of records. Individuals provided information under this 
routine use are subject to the same Privacy Act requirements and 
limitations on disclosure as are applicable to FRTIB officers and 
employees.
    6. Routine Use--Investigations, Third Parties: A record from this 
system of records may be disclosed to third parties during the course 
of a law enforcement investigation to the extent necessary to obtain 
information pertinent to the investigation, provided disclosure is 
appropriate to the proper performance of the official duties of the 
third party officer making the disclosure.
    7. Routine Use--Investigations, Other Agencies: A record from this 
system of records may be disclosed to appropriate Federal, state, 
local, tribal, or foreign government agencies or multilateral 
governmental organizations for the purpose of investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, license, or treaty where FRTIB 
determines that the information would assist in the enforcement of 
civil or criminal laws.
    8. Routine Use--Law Enforcement Intelligence: A record from this 
system of records may be disclosed to a Federal, state, tribal, local, 
or foreign government agency or organization, or international 
organization, lawfully engaged in collecting law enforcement 
intelligence information, whether civil or criminal, or charged with 
investigating, prosecuting, enforcing or implementing civil or criminal 
laws, related rules, regulations or orders, to enable these entities to 
carry out their law enforcement responsibilities, including the 
collection of law enforcement intelligence.
    9. Routine Use--Law Enforcement Referrals: A record from this 
system of records may be disclosed to an appropriate Federal, state, 
tribal, local, international, or foreign agency or other appropriate 
authority charged with investigating or prosecuting a violation or 
enforcing or implementing a law, rule, regulation, or order, where a 
record, either on its face or in conjunction with other information, 
indicates a violation or potential violation of law, which includes 
criminal, civil, or regulatory violations and such disclosure is proper 
and consistent with the official duties of the person making the 
disclosure.
    10. Routine Use--Litigation, DOJ or Outside Counsel: A record from 
this system of records may be disclosed to the Department of Justice, 
FRTIB's outside counsel, other Federal agency conducting litigation or 
in proceedings before any court, adjudicative or administrative body, 
when: (1) FRTIB, or (2) any employee of FRTIB in his or her official 
capacity, or (3) any employee of FRTIB in his or her individual 
capacity where DOJ or FRTIB has agreed to represent the employee, or 
(4) the United States or any agency thereof, is a party to the 
litigation or has an interest in such litigation, and FRTIB determines 
that the records are both relevant and necessary to the litigation and 
the use of such records is compatible with the purpose for which FRTIB 
collected the records.
    11. Routine Use--Litigation, Opposing Counsel: A record from this 
system of records may be disclosed to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations or in connection with 
criminal law proceedings or in response to a subpoena.
    12. Routine Use--NARA/Records Management: A record from this system 
of records may be disclosed to the National Archives and Records 
Administration (NARA) or other Federal Government agencies pursuant to 
the Federal Records Act.
    13. Routine Use--Security Threat: A record from this system of 
records may be disclosed to Federal and foreign government intelligence 
or counterterrorism agencies when FRTIB reasonably believes there to be 
a threat or potential threat to national or international security for 
which the information may be useful in countering the threat or 
potential threat, when FRTIB reasonably believes such use is to assist 
in anti-terrorism efforts, and disclosure is appropriate to the proper 
performance of the official duties of the person making the disclosure.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic form, including on computer 
databases and cloud-based services, all of which are securely stored.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name, email address, log identification 
number, internet protocol (IP) address, media access control (MAC) 
address, or FRTIB username.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    These records are maintained in accordance with General Records 
Schedule 3.1 (General Technology Management Records), items 11 or 20 or 
GRS 3.2 (Information System Security Records) item 10, 30, and 31 
issued by the National Archives and Records Administration (NARA).

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals. Electronic records are stored on 
computer systems and protected by role-based access to users with 
passwords set by authorized users that must be changed periodically.

RECORD ACCESS PROCEDURES:
    Individuals seeking to access records within this system must 
submit a request pursuant to 5 CFR part 1630. Attorneys or other 
persons acting on behalf of an individual must provide written 
authorization from that individual, such as Power of Attorney, in order 
for the representative to act on their behalf.

[[Page 52134]]

CONTESTING RECORDS PROCEDURES:
    See Record Access Procedures above.

NOTIFICATION PROCEDURES:
    See Record Access Procedures above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.
[FR Doc. 2020-18271 Filed 8-21-20; 8:45 am]
BILLING CODE 6760-01-P