Privacy Act of 1974; System of Records, 51498-51500 [2020-18258]
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51498
Federal Register / Vol. 85, No. 162 / Thursday, August 20, 2020 / Notices
Foundation’s Senior Executive Service
Performance Review Board is as follows:
F. Fleming Crim, Chief Operating
Officer, Chairperson
Wonzie Gardner, Chief Human Capital
Officer and Office Head, Office of
Information and Resource
Management
Karen Marrongelle, Assistant Director,
Directorate for Education and Human
Resources
Suzanne C. Iacono, Office Head, Office
of Integrative Activities
Janis Coughlin-Piester, Deputy Office
Head, Office of Budget, Finance and
Award Management
Joanne Tornow, Assistant Director,
Directorate for Biological Sciences
Erwin Gianchandani, Deputy Assistant
Director, Directorate for Computer
and Information Science and
Engineering
William Malyszka, Division Director,
Division of Human Resource
Management and PRB Executive
Secretary
This announcement of the
membership of the National Science
Foundation’s Senior Executive Service
Performance Review Board is made in
compliance with 5 U.S.C. 4314(c)(4).
Dated: August 17, 2020.
Suzanne H. Plimpton,
Reports Clearance Officer, National Science
Foundation.
[FR Doc. 2020–18247 Filed 8–19–20; 8:45 am]
BILLING CODE 7555–01–P
OFFICE OF PERSONNEL
MANAGEMENT
Privacy Act of 1974; System of
Records
Employee Services, Strategic
Workforce Planning, Office of Personnel
Management.
ACTION: Notice of a new system of
records.
AGENCY:
In accordance with the
Privacy Act of 1974, the Office of
Personnel Management (OPM) proposes
to establish a new OPM system of
records titled ‘‘Federal Competency
Assessment Records.’’ This system of
records contains information that OPM
collects, maintains, and uses in the
operation of competency assessment
tools, including the OPM Competency
Exploration for Development and
Readiness (CEDAR) tool. These records
are collected and used for training and
development purposes but are not to be
used for employee performance ratings
or for hiring and promotion decisions.
This system of records will be included
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SUMMARY:
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18:01 Aug 19, 2020
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in the OPM’s inventory of record
systems.
Please submit comments on or
before September 21, 2020. This new
system is effective upon publication in
the Federal Register, with the exception
of the routine uses, which are effective
September 24, 2020.
ADDRESSES: You may submit written
comments by one of the following
methods:
• Federal Rulemaking Portal: https://
www.regulations.gov.
All submissions received must
include the agency name and docket
number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
DATES:
For
general questions, please contact: Kelly
Cowdery, Forecasting and Methods,
Strategic Workforce Planning, Employee
Services, Office of Personnel
Management at cedar@opm.gov or 202–
606–1000. For privacy questions, please
contact Kellie Cosgrove Riley, Chief
Privacy Officer, Office of Personnel
Management at privacy@opm.gov.
SUPPLEMENTARY INFORMATION: In
accordance with the Privacy Act of
1974, 5 U.S.C. 552a, the Office of
Personnel Management (OPM) proposes
to establish a new system of records
titled ‘‘OPM/Central-22 Federal
Competency Assessment Records.’’ This
system of records is being established in
order to develop and make available to
Federal agencies various competency
assessment tools, in part, to meet the
mandates of the Program Management
Improvement Accountability Act
(PMIAA). The PMIAA requires that
OPM conduct a competency assessment
of program managers and project
managers throughout the Federal
government to identify competency
gaps.
Competency assessment-related tools
assist agencies in addressing functions
of the Human Capital Framework (HCF)
(5 CFR part 250(b)), and in addition to
fulfilling legislative requirements of the
PMIAA. The competency exploration
and assessment tools were built with the
intent of being used government-wide
for many different occupations, in
addition to meeting the program
manager and project manager
assessment requirements of the PMIAA.
These tools are generally created and
FOR FURTHER INFORMATION CONTACT:
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Fmt 4703
Sfmt 4703
disseminated in an online format with
proper security applications in place for
the safety of Federal workforce data.
The use of the records in this system
of records supports agencies in
assessing current Federal staffing, skills,
and competencies in order to focus on
priority training and development areas.
Such records, will help agencies to
professionalize the critical workforce on
an increasing basis, encouraging the
application of education, training, and
experience to inform critical thinking
and expert analysis that will support
decision-making and overcome
challenges to program implementation
and execution. The analysis from
competency assessment tools will help
to develop Federal employees via a
career path that provides experience
and mentorship opportunities designed
to teach these skillsets.
In addition, the HCF (5 CFR part
250(b)) requires agencies to execute
several functions related to workforce
analysis and planning; talent
management; and skill gap closure,
including using the OPM-designated
method to identify gaps. Furthermore,
Chief Human Capital Officers are
responsible for workforce assessment,
strategy, and development and are
entitled to data and information
supporting such efforts. Tools and
applications that assess competency
strengths and gaps will enable the
human capital management processes
used to cultivate and administer the
workforce. It will also help agencies
remain current with research and best
practices, allow for proactive responses
to change, and maximize the efficiency
and effectiveness of Human Resource
service delivery.
OPM also has a statutory
responsibility under 5 U.S.C. 1103(c) to
guide, enable, and assess agency
strategic human capital management
processes to find best practices for
assessing the management of human
capital by federal agencies. The records
in this system of records are necessary
to administer competency assessment
and exploration tools to enable
individual and organizational strategies
to address skill gaps and support
employee development.
SYSTEM NAME AND NUMBER:
Federal Competency Assessment
Records, OPM/Central-22.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained by Strategic
Workforce Planning, Employee Services,
Office of Personnel Management, 1900 E
Street NW, Washington, DC 20415.
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20AUN1
Federal Register / Vol. 85, No. 162 / Thursday, August 20, 2020 / Notices
SYSTEM MANAGER(S):
Manager, Forecasting and Methods,
Strategic Workforce Planning, Employee
Services, U.S. Office of Personnel
Management, 1900 E Street NW,
Washington, DC 20415, cedar@opm.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 CFR part 250, subpart B, establishes
the Human Capital Framework (HCF), in
fulfillment of OPM’s responsibilities
under 5 U.S.C. 1103(c) and 5 U.S.C.
1402.
PURPOSE(S) OF THE SYSTEM:
The purpose of the system is to
determine competency levels to better
understand employee proficiency
strengths and gaps; to identify targeted
training and development opportunities
in order to upskill and reskill
employees; to determine employees’
competency strengths and areas for
improvement, so that necessary training
and development opportunities can be
identified, and skills gaps can
ultimately be closed. In addition, the
system is intended to provide agencies
with aggregated results of their
assessments to support their
competency gap analyses, which
contribute important information for
personnel training, and development
efforts. However, the records in this
system of records are not intended to be
used, and may not be used, for
employee performance ratings or hiring
and promotion decisions.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Federal employees.
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CATEGORIES OF RECORDS IN THE SYSTEM:
a. First and last name
b. Email address
c. Agency
d. Agency subcomponent
e. Organizational/Work component
names (up to four levels of work
unit information may be obtained)
f. Country
g. Duty location
h. Occupational classification or series
i. Locality pay area
j. Pay plan
k. Grade level
l. Supervisory status
m. Supervisor name
n. Professional field
o. Selected competencies
p. Supervisor proficiency level
responses
q. Employee proficiency level responses
r. Calculated differences in proficiency
level responses
RECORD SOURCE CATEGORIES:
Records are obtained from the
supervisors and employees who
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18:01 Aug 19, 2020
Jkt 250001
complete competency assessments and
surveys.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside OPM as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
a. To the Department of Justice,
including Offices of the U.S. Attorneys;
another Federal agency conducting
litigation or in proceedings before any
court, adjudicative, or administrative
body; another party in litigation before
a court, adjudicative, or administrative
body; or to a court, adjudicative, or
administrative body. Such disclosure is
permitted only when it is relevant or
necessary to the litigation or proceeding
and one of the following is a party to the
litigation or has an interest in such
litigation:
(1) OPM, or any component thereof;
(2) Any employee or former employee
of OPM in his or her official capacity;
(3) Any employee or former employee
of OPM in his or her individual capacity
where the Department of Justice or OPM
has agreed to represent the employee;
(4) The United States, a Federal
agency, or another party in litigation
before a court, adjudicative, or
administrative body, upon the OPM
General Counsel’s approval, pursuant to
5 CFR part 295 or otherwise.
b. To the appropriate Federal, State,
or local agency responsible for
investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation,
or order, when a record, either on its
face or in conjunction with other
information, indicates or is relevant to
a violation or potential violation of civil
or criminal law or regulation.
c. To a member of Congress from the
record of an individual in response to
an inquiry made at the request of the
individual to whom the record pertains.
d. To the National Archives and
Records Administration (NARA) for
records management inspections being
conducted under the authority of 44
U.S.C. 2904 and 2906.
e. To appropriate agencies, entities,
and persons when (1) OPM suspects or
has confirmed that there has been a
breach of the system of records; (2) OPM
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, OPM
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
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Fmt 4703
Sfmt 4703
51499
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with OPM’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
f. To another Federal agency or
Federal entity, when OPM determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
g. To contractors, grantees, experts,
consultants, or volunteers performing or
working on a contract, service, grant,
cooperative agreement, or other
assignment for OPM when OPM
determines that it is necessary to
accomplish an agency function related
to this system of records. Individuals
provided information under this routine
use are subject to the same Privacy Act
requirements and limitations on
disclosure as are applicable to OPM
employees.
h. To Federal supervisors of
employees who have provided selfentered data on individual competency
proficiency levels; however, only
information about the employees they
supervise can be accessed and only in
order to analyze their employees’
information in comparison to the
individual targeted and current
proficiency levels as entered by the
supervisor.
i. To Federal agencies whose
personnel have provided information
related to competency assessments so
that agencies may conduct analyses and
identify competency strengths and gaps,
appropriately de-identified individual
and aggregate level data about their
agency’s employees.
PRACTICES FOR STORAGE OF RECORDS:
The records in this system of records
are stored electronically on OPM’s
production database servers, hosted at
an OPM data center in Macon, GA.
Access to these servers are restricted to
authorized government personnel.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records may be retrieved by the
Federal employee’s name along with
their agency name and government
email address, the employee’s direct
supervisor’s name, email address, or
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51500
Federal Register / Vol. 85, No. 162 / Thursday, August 20, 2020 / Notices
other personal identifier contained in
this system of records. The records can
be retrieved by a small number of
personnel in the Strategic Workforce
Planning office by means of secure login
to the application; individual Federal
employees and supervisors can also
retrieve the stored records by means of
a secure login in order to view their own
or their employees’ records.
Records can be retrieved in aggregate
form by other authorized OPM
personnel or specially assigned
administrators in participating Federal
agencies by means of a secure login.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
The records in this system of records
are subject to General Records Schedule
2.6, Item 010, and will be retained for
three years unless a business use is
identified that requires a longer
retention.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
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RECORD ACCESS PROCEDURES:
Supervisors and employees who
complete an assessment using the
competency tool will have access to the
information they submitted via their
own secure login to the application.
In addition, individuals seeking
notification of and access to their
records in this system of records may
submit a request in writing to the Office
of Personnel Management, Freedom of
Information Act Office, 1900 E Street
NW, Washington, DC 20415. Individuals
must furnish the following information
for their records to be located:
1. Full name.
2. Employing agency.
3. Government email address used.
4. Supervisor’s name.
5. Signature.
6. The reason why the individual
believes this system contains
information about him/her.
7. The address to which the
information should be sent.
Individuals requesting access must
also comply with OPM’s Privacy Act
regulations regarding verification of
identity and access to records (5 CFR
297).
18:01 Aug 19, 2020
Jkt 250001
NOTIFICATION PROCEDURES:
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Office of Personnel Management.
Alexys Stanley,
Regulatory Affairs Analyst.
[FR Doc. 2020–18258 Filed 8–19–20; 8:45 am]
BILLING CODE 6325–46–P
OFFICE OF PERSONNEL
MANAGEMENT
Request for Reinstatement With
Change of a Previously Approved
Collection: Certificate of Medical
Examination, OF 178, 3206–0250
Office of Personnel
Management.
ACTION: 60-day notice and request for
comments.
AGENCY:
The Office of Personnel
Management (OPM) offers the general
public and other Federal agencies the
opportunity to comment on the
reinstatement with change of a
previously approved collection
information collection request (ICR)
3206–0250, Certificate of Medical
Examination. As required by the
Paperwork Reduction Act of 1995, as
amended by the Clinger-Cohen Act,
OPM is soliciting comments for this
collection.
SUMMARY:
Comments are encouraged and
will be accepted until October 19, 2020.
This process is conducted in accordance
with 5 CFR 1320.1.
DATES:
PO 00000
Frm 00098
Fmt 4703
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You may submit comments,
identified by docket number and/or
Regulatory Information Number (RIN)
and title, by any of the following
methods:
• Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments;
All submissions received must
include the agency name and docket
number or RIN for this document. The
general policy for comments and other
submissions from members of the public
is to make these submissions available
for public viewing at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT:
Monica Butler at (202) 606–0960; by fax
at (202) 606–4430, TDD at (202) 418–
3134, or by email at employ@opm.gov.
SUPPLEMENTARY INFORMATION: The
Optional Form (OF) 178, Certificate of
Medical Examination, is used to collect
medical information about individuals
who are incumbents of positions which
require physical fitness/agility testing
and/or medical examinations, or who
have been selected for such a position
contingent upon meeting physical
fitness/agility testing and medical
examinations as a condition of
employment. This information is
needed to ensure fair and consistent
treatment of employees and job
applicants, to adjudicate the medically
based pass-over of a preference eligible,
and to adjudicate claims of
discrimination under the Americans
with Disabilities Act (ADA).
The current approval of the OF 178
Certificate of Medical Examination
expired in April 2015. This Federal
Register notice opens a 60-day comment
period giving the general public and
other Federal agencies the opportunity
to comment on the reinstatement of this
previously approved information
collection form. There were four minor
changes to the form. The date of the
form was updated to December 2014.
The reference to Recruitment and Hiring
in line 4 of the Public Burden Statement
on page 1 was updated to Talent
Acquisition and Workforce Shaping. A
fillable text box was inserted under
‘‘Specific hearing requirements
(specify)’’ on page 3. The data fields for
‘‘Name’’, ‘‘Last 4 digits of Social
Security Number’’ and ‘‘Date’’ located at
the bottom of pages 2–7 were updated
to ‘‘Applicant/Employee’’ and added to
pages 2–7.
The Office of Management and Budget
is particularly interested in comments
that:
ADDRESSES:
Users can contact the System Manager
(listed above) to make changes.
Individuals may also request that
records about them be amended by
writing to the Office of Personnel
Management, Freedom of Information
Act Office, 1900 E Street NW,
Washington, DC 20415 and furnish the
following information for their records
to be located:
1. Full name.
2. Employing agency.
3. Government email address used.
3. Supervisor’s name.
4. Signature.
5. Precise identification of the
information requested to be amended.
Individuals requesting amendment
must also follow OPM’s Privacy Act
regulations regarding verification of
identity and amendment to records (5
CFR 297).
See ‘‘Record Access Procedure.’’
Records in this system are protected
from unauthorized access and misuse
through various administrative,
technical and physical security
measures. OPM security measures are in
compliance with the Federal
Information Security Modernization Act
(Pub. L. 113–283), associated OMB
policies, and applicable standards and
guidance from the National Institute of
Standards and Technology (NIST).
VerDate Sep<11>2014
CONTESTING RECORD PROCEDURES:
E:\FR\FM\20AUN1.SGM
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Agencies
[Federal Register Volume 85, Number 162 (Thursday, August 20, 2020)]
[Notices]
[Pages 51498-51500]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-18258]
=======================================================================
-----------------------------------------------------------------------
OFFICE OF PERSONNEL MANAGEMENT
Privacy Act of 1974; System of Records
AGENCY: Employee Services, Strategic Workforce Planning, Office of
Personnel Management.
ACTION: Notice of a new system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Office of
Personnel Management (OPM) proposes to establish a new OPM system of
records titled ``Federal Competency Assessment Records.'' This system
of records contains information that OPM collects, maintains, and uses
in the operation of competency assessment tools, including the OPM
Competency Exploration for Development and Readiness (CEDAR) tool.
These records are collected and used for training and development
purposes but are not to be used for employee performance ratings or for
hiring and promotion decisions. This system of records will be included
in the OPM's inventory of record systems.
DATES: Please submit comments on or before September 21, 2020. This new
system is effective upon publication in the Federal Register, with the
exception of the routine uses, which are effective September 24, 2020.
ADDRESSES: You may submit written comments by one of the following
methods:
Federal Rulemaking Portal: https://www.regulations.gov.
All submissions received must include the agency name and docket
number for this Federal Register document. The general policy for
comments and other submissions from members of the public is to make
these submissions available for public viewing on the internet at
https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: For general questions, please contact:
Kelly Cowdery, Forecasting and Methods, Strategic Workforce Planning,
Employee Services, Office of Personnel Management at [email protected] or
202-606-1000. For privacy questions, please contact Kellie Cosgrove
Riley, Chief Privacy Officer, Office of Personnel Management at
[email protected].
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
5 U.S.C. 552a, the Office of Personnel Management (OPM) proposes to
establish a new system of records titled ``OPM/Central-22 Federal
Competency Assessment Records.'' This system of records is being
established in order to develop and make available to Federal agencies
various competency assessment tools, in part, to meet the mandates of
the Program Management Improvement Accountability Act (PMIAA). The
PMIAA requires that OPM conduct a competency assessment of program
managers and project managers throughout the Federal government to
identify competency gaps.
Competency assessment-related tools assist agencies in addressing
functions of the Human Capital Framework (HCF) (5 CFR part 250(b)), and
in addition to fulfilling legislative requirements of the PMIAA. The
competency exploration and assessment tools were built with the intent
of being used government-wide for many different occupations, in
addition to meeting the program manager and project manager assessment
requirements of the PMIAA. These tools are generally created and
disseminated in an online format with proper security applications in
place for the safety of Federal workforce data.
The use of the records in this system of records supports agencies
in assessing current Federal staffing, skills, and competencies in
order to focus on priority training and development areas. Such
records, will help agencies to professionalize the critical workforce
on an increasing basis, encouraging the application of education,
training, and experience to inform critical thinking and expert
analysis that will support decision-making and overcome challenges to
program implementation and execution. The analysis from competency
assessment tools will help to develop Federal employees via a career
path that provides experience and mentorship opportunities designed to
teach these skillsets.
In addition, the HCF (5 CFR part 250(b)) requires agencies to
execute several functions related to workforce analysis and planning;
talent management; and skill gap closure, including using the OPM-
designated method to identify gaps. Furthermore, Chief Human Capital
Officers are responsible for workforce assessment, strategy, and
development and are entitled to data and information supporting such
efforts. Tools and applications that assess competency strengths and
gaps will enable the human capital management processes used to
cultivate and administer the workforce. It will also help agencies
remain current with research and best practices, allow for proactive
responses to change, and maximize the efficiency and effectiveness of
Human Resource service delivery.
OPM also has a statutory responsibility under 5 U.S.C. 1103(c) to
guide, enable, and assess agency strategic human capital management
processes to find best practices for assessing the management of human
capital by federal agencies. The records in this system of records are
necessary to administer competency assessment and exploration tools to
enable individual and organizational strategies to address skill gaps
and support employee development.
SYSTEM NAME AND NUMBER:
Federal Competency Assessment Records, OPM/Central-22.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained by Strategic Workforce Planning, Employee
Services, Office of Personnel Management, 1900 E Street NW, Washington,
DC 20415.
[[Page 51499]]
SYSTEM MANAGER(S):
Manager, Forecasting and Methods, Strategic Workforce Planning,
Employee Services, U.S. Office of Personnel Management, 1900 E Street
NW, Washington, DC 20415, [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 CFR part 250, subpart B, establishes the Human Capital Framework
(HCF), in fulfillment of OPM's responsibilities under 5 U.S.C. 1103(c)
and 5 U.S.C. 1402.
PURPOSE(S) OF THE SYSTEM:
The purpose of the system is to determine competency levels to
better understand employee proficiency strengths and gaps; to identify
targeted training and development opportunities in order to upskill and
reskill employees; to determine employees' competency strengths and
areas for improvement, so that necessary training and development
opportunities can be identified, and skills gaps can ultimately be
closed. In addition, the system is intended to provide agencies with
aggregated results of their assessments to support their competency gap
analyses, which contribute important information for personnel
training, and development efforts. However, the records in this system
of records are not intended to be used, and may not be used, for
employee performance ratings or hiring and promotion decisions.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Federal employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
a. First and last name
b. Email address
c. Agency
d. Agency subcomponent
e. Organizational/Work component names (up to four levels of work unit
information may be obtained)
f. Country
g. Duty location
h. Occupational classification or series
i. Locality pay area
j. Pay plan
k. Grade level
l. Supervisory status
m. Supervisor name
n. Professional field
o. Selected competencies
p. Supervisor proficiency level responses
q. Employee proficiency level responses
r. Calculated differences in proficiency level responses
RECORD SOURCE CATEGORIES:
Records are obtained from the supervisors and employees who
complete competency assessments and surveys.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside OPM as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
a. To the Department of Justice, including Offices of the U.S.
Attorneys; another Federal agency conducting litigation or in
proceedings before any court, adjudicative, or administrative body;
another party in litigation before a court, adjudicative, or
administrative body; or to a court, adjudicative, or administrative
body. Such disclosure is permitted only when it is relevant or
necessary to the litigation or proceeding and one of the following is a
party to the litigation or has an interest in such litigation:
(1) OPM, or any component thereof;
(2) Any employee or former employee of OPM in his or her official
capacity;
(3) Any employee or former employee of OPM in his or her individual
capacity where the Department of Justice or OPM has agreed to represent
the employee;
(4) The United States, a Federal agency, or another party in
litigation before a court, adjudicative, or administrative body, upon
the OPM General Counsel's approval, pursuant to 5 CFR part 295 or
otherwise.
b. To the appropriate Federal, State, or local agency responsible
for investigating, prosecuting, enforcing, or implementing a statute,
rule, regulation, or order, when a record, either on its face or in
conjunction with other information, indicates or is relevant to a
violation or potential violation of civil or criminal law or
regulation.
c. To a member of Congress from the record of an individual in
response to an inquiry made at the request of the individual to whom
the record pertains.
d. To the National Archives and Records Administration (NARA) for
records management inspections being conducted under the authority of
44 U.S.C. 2904 and 2906.
e. To appropriate agencies, entities, and persons when (1) OPM
suspects or has confirmed that there has been a breach of the system of
records; (2) OPM has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, OPM (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with OPM's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
f. To another Federal agency or Federal entity, when OPM determines
that information from this system of records is reasonably necessary to
assist the recipient agency or entity in (1) responding to a suspected
or confirmed breach or (2) preventing, minimizing, or remedying the
risk of harm to individuals, the recipient agency or entity (including
its information systems, programs, and operations), the Federal
Government, or national security, resulting from a suspected or
confirmed breach.
g. To contractors, grantees, experts, consultants, or volunteers
performing or working on a contract, service, grant, cooperative
agreement, or other assignment for OPM when OPM determines that it is
necessary to accomplish an agency function related to this system of
records. Individuals provided information under this routine use are
subject to the same Privacy Act requirements and limitations on
disclosure as are applicable to OPM employees.
h. To Federal supervisors of employees who have provided self-
entered data on individual competency proficiency levels; however, only
information about the employees they supervise can be accessed and only
in order to analyze their employees' information in comparison to the
individual targeted and current proficiency levels as entered by the
supervisor.
i. To Federal agencies whose personnel have provided information
related to competency assessments so that agencies may conduct analyses
and identify competency strengths and gaps, appropriately de-identified
individual and aggregate level data about their agency's employees.
PRACTICES FOR STORAGE OF RECORDS:
The records in this system of records are stored electronically on
OPM's production database servers, hosted at an OPM data center in
Macon, GA. Access to these servers are restricted to authorized
government personnel.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records may be retrieved by the Federal employee's name along with
their agency name and government email address, the employee's direct
supervisor's name, email address, or
[[Page 51500]]
other personal identifier contained in this system of records. The
records can be retrieved by a small number of personnel in the
Strategic Workforce Planning office by means of secure login to the
application; individual Federal employees and supervisors can also
retrieve the stored records by means of a secure login in order to view
their own or their employees' records.
Records can be retrieved in aggregate form by other authorized OPM
personnel or specially assigned administrators in participating Federal
agencies by means of a secure login.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The records in this system of records are subject to General
Records Schedule 2.6, Item 010, and will be retained for three years
unless a business use is identified that requires a longer retention.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records in this system are protected from unauthorized access and
misuse through various administrative, technical and physical security
measures. OPM security measures are in compliance with the Federal
Information Security Modernization Act (Pub. L. 113-283), associated
OMB policies, and applicable standards and guidance from the National
Institute of Standards and Technology (NIST).
RECORD ACCESS PROCEDURES:
Supervisors and employees who complete an assessment using the
competency tool will have access to the information they submitted via
their own secure login to the application.
In addition, individuals seeking notification of and access to
their records in this system of records may submit a request in writing
to the Office of Personnel Management, Freedom of Information Act
Office, 1900 E Street NW, Washington, DC 20415. Individuals must
furnish the following information for their records to be located:
1. Full name.
2. Employing agency.
3. Government email address used.
4. Supervisor's name.
5. Signature.
6. The reason why the individual believes this system contains
information about him/her.
7. The address to which the information should be sent.
Individuals requesting access must also comply with OPM's Privacy
Act regulations regarding verification of identity and access to
records (5 CFR 297).
CONTESTING RECORD PROCEDURES:
Users can contact the System Manager (listed above) to make
changes.
Individuals may also request that records about them be amended by
writing to the Office of Personnel Management, Freedom of Information
Act Office, 1900 E Street NW, Washington, DC 20415 and furnish the
following information for their records to be located:
1. Full name.
2. Employing agency.
3. Government email address used.
3. Supervisor's name.
4. Signature.
5. Precise identification of the information requested to be
amended.
Individuals requesting amendment must also follow OPM's Privacy Act
regulations regarding verification of identity and amendment to records
(5 CFR 297).
NOTIFICATION PROCEDURES:
See ``Record Access Procedure.''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Office of Personnel Management.
Alexys Stanley,
Regulatory Affairs Analyst.
[FR Doc. 2020-18258 Filed 8-19-20; 8:45 am]
BILLING CODE 6325-46-P