Privacy Act of 1974; System of Records, 46098-46099 [2020-16602]

Agencies

• Farm Credit Administration

[Federal Register Volume 85, Number 148 (Friday, July 31, 2020)]
[Notices]
[Pages 46098-46099]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-16602]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, notice is hereby given that the Farm Credit Administration 
(FCA or Agency) is amending an existing system of records, FCA-4--
Biographical Files--FCA.

DATES: You may send written comments on or before August 31, 2020. FCA 
filed an amended System Report with Congress and the Office of 
Management and Budget on June 8, 2020. This notice will become 
effective without further publication on September 9, 2020 unless 
modified by a subsequent notice to incorporate comments received from 
the public.

ADDRESSES: We offer a variety of methods for you to submit your 
comments. For accuracy and efficiency, commenters are encouraged to 
submit comments by email or through the FCA's website. As facsimiles 
(fax) are difficult for us to process and achieve compliance with 
section 508 of the Rehabilitation Act, we are no longer accepting 
comments submitted by fax. Regardless of the method you use, please do 
not submit your comment multiple times via different methods. You may 
submit comments by any of the following methods:
     Email: Send us an email at [email protected].
     FCA website: https://www.fca.gov. Click inside the ``I want 
to. . .'' field, near the top of the page; select ``comment on a 
pending regulation'' from the dropdown menu; and click ``Go.'' This 
takes you to an electronic public comment form.
     Mail: David Grahn, Director, Office of Regulatory Policy, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
    You may review copies of comments we receive at our office in 
McLean, Virginia, or from our website at https://www.fca.gov. Once you 
are in the website, click inside the ``I want to. . .'' field, near the 
top of the page; select ``find comments on a pending regulation'' from 
the dropdown menu; and click ``Go.'' This will take you to the Comment 
Letters page, where you can select the SORN for which you would like to 
read public comments. The comments will be posted as submitted but, for 
technical reasons, items such as logos and special characters may be 
omitted. Identifying information that you provide, such as phone 
numbers and addresses, will be publicly available. However, we will 
attempt to remove email addresses to help reduce internet spam.

FOR FURTHER INFORMATION CONTACT: Autumn R. Agans, Privacy Act Officer, 
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4020, TTY (703) 883-4019.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that agencies publish a system of records 
notice in the Federal Register when there is a revision, change, or 
addition to the system of records.
    The Biographical Files--FCA system is used to inform the public 
about the background of FCA officials and other employees. The Agency 
is updating the notice to reflect changes to the system purpose, the 
categories of individuals and records, to add a new routine use, to 
include more details, and to make administrative updates and non-
substantive changes to conform to the SORN template requirements 
prescribed in the Office of Management and Budget (OMB) Circular No. A-
108. The substantive changes and modifications to the currently 
published version of FCA-4--Biographical Files--FCA include:
    1. Identifying the records in the system as unclassified.
    2. Updating the system location to reflect the system's current 
location.
    3. Expanding and clarifying the categories of individuals and 
categories of records in the system to ensure they are consistent with 
the purpose for which the records are collected.
    4. Updating and clarifying the purpose for which the records are 
collected.
    5. Clarifying the routine uses for which information in the system 
may be disclosed and adding a routine use for the disclosure of certain 
information, provided by employees voluntarily, as part of the Agency's 
public affairs initiatives.
    6. Revising and clarifying how records may be stored and retrieved.
    7. Revising the retention and disposal section to reflect updated 
guidance from the National Archives and Records Administration.
    8. Revising the safeguards section to reflect updated cybersecurity 
guidance and practices.
    Additionally, non-substantive changes have been made to the notice 
to align with the latest guidance from OMB.
    The amended system of records is: FCA-4--Biographical Files--FCA. 
As required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, FCA 
sent notice of this proposed system of records to the Office of 
Management and Budget, the Committee on Oversight and Government Reform 
of the House of Representatives, and the Committee on Homeland Security 
and Governmental Affairs of the Senate. The notice is published in its 
entirety below.

System Name and Number:
    FCA-4--Biographical Files--FCA.

Security Classification:
    Unclassified.

System Location:
    Office of Congressional and Public Affairs, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

System Manager:
    Director, Office of Congressional and Public Affairs, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

Authority for Maintenance of the System:
    12 U.S.C. 2243, 2252.

Purposes of the System:
    FCA uses information in this system of records to develop 
informational materials about Agency employees. Information may also be 
used, with the consent of persons to whom the information pertains, in 
support of Agency public affairs initiatives, such as for recruitment 
and retention.

Categories of Individuals Covered by the System:
    Current and former FCA employees and FCA Board members.

Categories of Records in the System:
    This system contains biographical information and photographs for 
disclosure to the media and the public, which are provided voluntarily 
by employees and Board members. Information includes, but is not 
limited to: (a) Name and biographical information, such as place of 
birth or hometown; (b)employment information, such as official title(s) 
or position(s), previous positions or titles held or

[[Page 46099]]

previous employers, work history and experience; (c) photographs, video 
images, and voice recordings; (d) education, including degrees held, 
areas of study, and schools attended; (e) military experience, if 
applicable; (f) civic duties and previous awards; and (g) hobbies and 
personal interests.

Record Source Categories:
    FCA employee on whom the record is maintained.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and Purposes of Such Uses:
    See the ``General Statement of Routine Uses'' (64 FR 8175).
    The information collected in the system will be used in a manner 
that is compatible with the purposes for which the information has been 
collected and, in addition to the applicable general routine uses, may 
be disclosed for the following purposes:
    1) We may disclose certain information in this system of records to 
the public by (a) posting copies of such records on FCA's website, 
www.fca.gov, authorized FCA social media accounts, or by other 
electronic or non-electronic means; (b) to the news media; or (c) to 
audiences attending a particular event, conference, or meeting when the 
biographies of speakers are used as background in introductions or 
included in other informational material. Such disclosures would be 
limited to those for which there is a legitimate public interest in the 
disclosure of the information, the disclosure would not constitute an 
unwarranted invasion of personal privacy, or when explicit consent is 
granted by the person to whom the disclosed information pertains.
    Disclosure to consumer reporting agencies: None.

Policies and Practices for Storage of Records:
    Records are maintained in file folders and electronically in a 
computerized database.

Policies and Practices for Retrieval of Records:
    Records are retrieved by name.

Policies and Procedures for Retention and Disposal of Records:
    Records are retained in accordance with the National Archives and 
Records Administration's General Records Schedule requirements, and 
with the FCA Comprehensive Records Schedule.

Administrative, Technical, And Physical Safeguards:
    FCA implements multiple layers of security to ensure access to 
records is limited to those with a need-to-know in support of their 
official duties. Physical records are safeguarded in a secured 
environment using locked file rooms, file cabinets, or locked offices 
and other physical safeguards. Computerized records are safeguarded 
through use of user roles, passwords, firewalls, encryption, and other 
information technology security measures.

Record Access Procedures:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

Contesting Record Procedures:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

Notification Procedure:
    Address inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, McLean, VA 22102-5090.

Exemptions Promulgated for the System:
    None.

History:
Federal Register Vol. 64, No. 100/Tuesday, May 25, 1999 page 21875
Vol. 70, No. 183/Thursday, September 22, 2005, page 55621

    Dated: July 28, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.

[FR Doc. 2020-16602 Filed 7-30-20; 8:45 am]
BILLING CODE 6705-01-P