Privacy Act of 1974; System of Records, 41007-41009 [2020-14655]

Download as PDF jbell on DSKJLSW7X2PROD with NOTICES Federal Register / Vol. 85, No. 131 / Wednesday, July 8, 2020 / Notices www.westpoint.edu/about/ superintendent/board-of-visitors. DATES: The United States Military Academy Board of Visitors will conduct a Microsoft Office 365 Teams virtual meeting from 10:00 a.m. to 12:00 p.m., July 29, 2020. ADDRESSES: Microsoft Office 365 Teams virtual meeting. The U.S. Military Academy Board of Visitors meeting will be a Microsoft Office 365Teams virtual meeting. To participate in the meeting, see the Meeting Accessibility section for instructions. FOR FURTHER INFORMATION CONTACT: Mrs. Deadra K. Ghostlaw, the Designated Federal Officer (DFO) for the committee, in writing in writing at: Secretary of the General Staff, ATTN: Deadra K. Ghostlaw, 646 Swift Road, West Point, NY 10996; by email at: deadra.ghostlaw@westpoint.edu or BoV@westpoint.edu; or by telephone at (845) 938–4200. SUPPLEMENTARY INFORMATION: The USMA BoV provides independent advice and recommendations to the President of the United States on matters related to morale, discipline, curriculum, instruction, physical equipment, fiscal affairs, academic methods, and any other matters relating to the Academy that the Board decides to consider. Purpose of the Meeting: This is the 2020 Summer Meeting of the USMA BoV. Members of the Board will be provided updates on Academy issues. Agenda: Board Business; Lessons learned from COVID–19; Update on USMA Campaign Plan: Develop Leaders of Character; Cultivate a Culture of Character Growth; Build Diverse, Effective, and Winning Teams; Modernize, Secure, and Reform; Strategic Partnerships. Availability of Materials for the Meeting. A copy of the agenda or any updates to the agenda for the July 29, 2020 Microsoft Office 365 Teams virtual meeting will be available. The final version will be available at the Microsoft Office 365 Teams virtual meeting. All materials will be posted to the website after the meeting. Meeting Accessibility: Pursuant to 5 U.S.C. 552b, as amended and 41 CFR 102–3.140 through 102–3.165, and subject to the availability of space, the meeting is open through Microsoft Office 365 Teams to the public from time in 9:45 a.m.–12:00 p.m. Persons desiring to participate in the meeting through Microsoft Office 365 Teams are required to submit their name, organization, email and telephone contact information to Mrs. Deadra K. Ghostlaw at deadra.ghostlaw@ VerDate Sep<11>2014 17:17 Jul 07, 2020 Jkt 250001 westpoint.edu not later than Monday, July 20, 2020. Specific instructions, for Microsoft Office 365Teams participation in the meeting, will be provided by reply email. The meeting agenda will be available prior to the meeting on the Board’s website at: https:// www.westpoint.edu/about/ superintendent/board-of-visitors. Special Accommodations: Individuals requiring any special accommodations related to the virtual public meeting or seeking additional information about the procedures, should contact Mrs. Ghostlaw, the committee DFO, at the email address or telephone number listed in the FOR FURTHER INFORMATION CONTACT section, at least seven (7) business days prior to the meeting so that appropriate arrangements can be made. Written Comments or Statements: Pursuant to 41 CFR 102–3.105(j) and 102–3.140 and section 10(a)(3) of the Federal Advisory Committee Act, the public or interested organizations may submit written comments or statements to the Board about its mission and/or the topics to be addressed in this Microsoft Office 365Teams virtual public meeting. Written comments or statements should be submitted to Mrs. Ghostlaw, the committee DFO, via electronic mail, the preferred mode of submission, at the address listed in the FOR FURTHER INFORMATION CONTACT section in the following formats: Adobe Acrobat or Microsoft Word. The comment or statement must include the author’s name, title, affiliation, address, and daytime telephone number. Written comments or statements being submitted in response to the agenda set forth in this notice must be received by the committee DFO at least seven (7) business days prior to the meeting so that they may be made available to the Board for its consideration prior to the meeting. Written comments or statements received after this date may not be provided to the Board until its next meeting. Please note that because the Board operates under the provisions of the Federal Advisory Committee Act, as amended, all written comments will be treated as public documents and will be made available for public inspection. Pursuant to 41 CFR 102–3.140d, the committee is not obligated to allow a member of the public to speak or otherwise address the committee during the meeting. However, the committee Designated Federal Official and Chairperson may choose to invite certain submitters to present their comments verbally during the open portion of this meeting or at a future meeting. The Designated Federal Officer, in consultation with the PO 00000 Frm 00046 Fmt 4703 Sfmt 4703 41007 committee Chairperson, may allot a specific amount of time for submitters to present their comments verbally. Brenda S. Bowen, Army Federal Register Liaison Officer. [FR Doc. 2020–14712 Filed 7–7–20; 8:45 am] BILLING CODE 5061–AP–P DEPARTMENT OF DEFENSE Department of the Army [Docket ID: USA–2020–HQ–0013] Privacy Act of 1974; System of Records Department of the Army (USA), Department of Defense (DoD). ACTION: Notice of a modified System of Records. AGENCY: The USA is modifying an existing System of Records titled, Mobilization Common Operating Picture (MOBCOP), A0500–5 DAMO. This System of Records will become the DoD Mobilization Deployment Management Information System (MDMIS). The MDMIS supports operational exercises, deployments and mission movements of military forces. The modification will expand the System of Records for use by all the military services, remove duplication of effort, improve efficiency within the department, and enhance public transparency. DATES: This System of Records modification is effective upon publication; however, comments on the Routine Uses will be accepted on or before August 7, 2020. The Routine Uses are effective at the close of the comment period. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: https:// www.regulations.gov. Follow the instructions for submitting comments. * Mail: DoD cannot receive written comments at this time due to the COVID–19 pandemic. Comments should be sent electronically to the docket listed above. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the internet at https:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. SUMMARY: E:\FR\FM\08JYN1.SGM 08JYN1 41008 Federal Register / Vol. 85, No. 131 / Wednesday, July 8, 2020 / Notices Ms. Cindy Allard, Chief, Defense Privacy, Civil Liberties, and Transparency Division, 4800 Mark Center Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350–1700, or by phone at (703) 571–0070. SUPPLEMENTARY INFORMATION: The MDMIS supports the national defense across the full spectrum of military operations, including sustained operational missions, emergent contingency operations, and service during national emergencies or in time of war. The system tracks all staffing decisions for the mobilization and deployment of every unit, military member, and civilian personnel in an automated and auditable information technology platform. In addition, the system provides business process analytics for programming and budget estimates; enables centralized management of travel and associated funding; and assists with order reconciliation. The DoD notices for Systems of Records subject to the Privacy Act of 1974, as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or on the Defense Privacy, Civil Liberties, and Transparency Division website at https://dpcld.defense.gov. The proposed system reports, as required by of the Privacy Act, as amended, were submitted on May 29, 2020, to the House Committee on Oversight and Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to Section 6 of OMB Circular No. A–108, ‘‘Federal Agency Responsibilities for Review, Reporting, and Publication under the Privacy Act,’’ revised December 23, 2016 (December 23, 2016, 81 FR 94424). FOR FURTHER INFORMATION CONTACT: Dated: June 25, 2020. Aaron T. Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. Mobilization Deployment Management Information System (MDMIS), DoD 0003 SECURITY CLASSIFICATION: Unclassified and Classified jbell on DSKJLSW7X2PROD with NOTICES SYSTEM LOCATION: U.S. Army Information Technology Agency (USAITA) Pentagon Data Center, Pentagon, Washington, DC 20310–0400. Air Force: Amazon Web Services, Inc., P.O. Box 81226, Seattle, WA 98108–1226. Navy Personnel Command, 17:17 Jul 07, 2020 Jkt 250001 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SYSTEM MANAGER(S): Name; Social Security Numbers; DoD Identification (DoD ID) number; passport information, telephone number(s); emails; address(es); marital status; birth date; place of birth; gender; race and ethnic origin; sponsoring and beneficiary information. Employment: grade, wage, pay status; position; unit of assignment; individual personnel and military service records; education information; language/foreign language qualifications, security clearance information; augmentation type. Medical readiness information: Physical profile qualification and limitations; disability determinations. Chief, Mobilization Deployment Information System (MDIS) Branch, Current Operations Division, Headquarters, Department of the Army, G3/5/7, Army Operations Center, Washington, DC 20310–0400. Chief, War Planning and Policy Division, Headquarters, Department of the Air Force, Pentagon, Washington, DC 20330–1670. Policy Official, Commander, Navy Personnel Command (PERS–4G), 5720 Integrity Drive, Millington, TN 38055– 4000. The Privacy Act responsibilities concerning access, amendment, and disclosure of the records within this system notice have been delegated to the employing DoD components. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 12301, Reserve components generally; 10 U.S.C. 12302, Ready Reserve, 10 U.S.C. 12304, Selected Reserve and certain Individual Ready Reserve members; order to active duty other than during war or national emergency; DoDD 1200.17, Managing the Reserve Components as an Operational Force; DoDI 1235.12, Accessing the Reserve Components (RC); Directive-type Memorandum (DTM) 17–004, Department of Defense Expeditionary Civilian Workforce; Joint Publication 1–0, Joint Personnel Support; Joint Publication 3–0, Joint Operations; Joint Publication 4–05, Joint Mobilization Planning; and E.O. 9397 (SSN), as amended. PURPOSE(S) OF THE SYSTEM: SYSTEM NAME AND NUMBER: VerDate Sep<11>2014 Augmentation Management Division (PERS–46), 5720 Integrity Drive, Millington, TN 38055–4000. Civilian personnel: Decentralized locations include the DoD Components staff and field operating agencies, major commands, installations, and activities. The MDMIS supports military forces in operational exercises, deployments and mission movements. The system tracks staffing decisions for the mobilization and deployment of every unit and military member in an automated and auditable information technology platform. The system provides end-to-end command visibility and control of integrated augmentation processes and automated work-flow for requesting manpower requirements, approving requirements, sourcing requirements, and writing orders for requirements, tracking, accounting, and performing data collection, and coordinating during activation/ deactivation. PO 00000 Frm 00047 Fmt 4703 Sfmt 4703 All armed services personnel, including National Guard and Reserve components and DoD civilian personnel. CATEGORIES OF RECORDS IN THE SYSTEM: RECORD SOURCE CATEGORIES: Individuals; Integrated Total Army Personnel Database system (iTAPDB); Air Expeditionary Forces (AEF) Online; Air Force Mobilization Management System (AFMMS); Air Reserve Component Operational Requirements Tracker (ARCORT), Air Reserve Orders Writing System (AROWS), Air Reserve Orders Writing System—Reserves (AROWS–R), Deliberate and Crisis Action Planning and Execution Segments (DCAPES), Defense Enrollment Eligibility Reporting System (DEERS), Defense Manpower Data Center (DMDC); Defense Travel System (DTS), Global Force Management Allocation Plan (GFMAP), GFM Toolset, Joint Capabilities Requirements Manager (JCRM), Joint Operation Planning and Execution System (JOPES), Logistics Modernization (LOGMOD), Manpower MPA Man-Day Management System (M4S), Military Personnel Data System (MilPDS); casualty incident reports; physical health assessment data; physical fitness testing results; substance abuse referrals; behavioral health profiles and official military records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: a. To contractors, grantees, experts, consultants, students, and others E:\FR\FM\08JYN1.SGM 08JYN1 jbell on DSKJLSW7X2PROD with NOTICES Federal Register / Vol. 85, No. 131 / Wednesday, July 8, 2020 / Notices performing or working on a contract, service, grant, cooperative agreement, or other assignment for the Federal Government when necessary to accomplish an agency function related to this System of Records. b. To the appropriate Federal, State, local, territorial, tribal, foreign, or international law enforcement authority or other appropriate entity where a record, either alone or in conjunction with other information, indicates a violation or potential violation of law, whether criminal, civil, or regulatory in nature. c. To any component of the Department of Justice for the purpose of representing the DoD, or its components, officers, employees, or members in pending or potential litigation to which the record is pertinent. d. In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body or official, when the DoD or other Agency representing the DoD determines the records are relevant and necessary to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding. e. To the National Archives and Records Administration (NARA) for the purpose of records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. f. To a Member of Congress or staff acting upon the Member’s behalf when the Member or staff requests the information on behalf of, and at the request of, the individual who is the subject of the record. g. To appropriate agencies, entities, and persons when (1) the DoD suspects or confirms a breach of the System of Records; (2) the DoD determines as a result of the suspected or confirmed breach there is a risk of harm to individuals, the DoD (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the DoD’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. h. To another Federal agency or Federal entity, when the DoD determines information from this System of Records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its VerDate Sep<11>2014 17:17 Jul 07, 2020 Jkt 250001 information systems, programs and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Paper and Electronic storage media. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Name, DoD ID number, and SSN. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: Permanent. Keep until no longer needed for conducting business, then transfer to the NARA when 25 years old. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Electronic records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by the use of Common Access Cards (CAC) and data encryption. Individuals seeking access to information about themselves contained in this System of Records should address written inquiries to the Freedom of Information Act Request Service Center of their employing DoD component. The addresses can be found here: https://www.foia.gov/#agencysearch. For verification purposes, individuals should provide their full name, DoD ID Number, SORN ID number, and any details which may assist in locating records and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’’ If executed within the United States, its territories, possessions, or commonwealths: ‘‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’’ CONTESTING RECORD PROCEDURES: The DoD rules for accessing records, contesting contents, and appealing initial agency determinations are Frm 00048 Fmt 4703 Sfmt 4703 contained in 32 CFR part 310, or may be obtained from the system manager. NOTIFICATION PROCEDURE: Individuals seeking to determine if information about themselves is contained in this System of Records should address written inquiries to their original employing DoD component. For verification purposes, individuals should provide their full name, DoD ID Number, System of Records Notice (SORN) ID number, and any details which may assist in locating records and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’’ If executed within the United States, its territories, possessions, or commonwealths: ‘‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’’ EXEMPTIONS PROMULGATED FOR THE SYSTEM: RECORD ACCESS PROCEDURES: PO 00000 41009 The DoD is exempting the records in the MDMIS, DoD 0003 from subsections 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (d)(3), and (d)(4). Information specifically authorized to be classified pursuant to Executive Order 13526, as implemented by DoD Instruction 5200.01 and DoD Manual 5200.01, Volumes 1 and 3, that if disclosed could damage national security. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 310. For additional information contact the system manager(s). HISTORY: December 6, 2013, 78 FR 73509, September 22, 2009, 74 FR 48238. [FR Doc. 2020–14655 Filed 7–7–20; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary Department of Defense MedicareEligible Retiree Health Care Board of Actuaries; Notice of Federal Advisory Committee Meeting Under Secretary of Defense for Personnel and Readiness, Department of Defense (DoD). AGENCY: E:\FR\FM\08JYN1.SGM 08JYN1

Agencies

[Federal Register Volume 85, Number 131 (Wednesday, July 8, 2020)]
[Notices]
[Pages 41007-41009]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-14655]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2020-HQ-0013]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army (USA), Department of Defense (DoD).

ACTION: Notice of a modified System of Records.

-----------------------------------------------------------------------

SUMMARY: The USA is modifying an existing System of Records titled, 
Mobilization Common Operating Picture (MOBCOP), A0500-5 DAMO. This 
System of Records will become the DoD Mobilization Deployment 
Management Information System (MDMIS). The MDMIS supports operational 
exercises, deployments and mission movements of military forces. The 
modification will expand the System of Records for use by all the 
military services, remove duplication of effort, improve efficiency 
within the department, and enhance public transparency.

DATES: This System of Records modification is effective upon 
publication; however, comments on the Routine Uses will be accepted on 
or before August 7, 2020. The Routine Uses are effective at the close 
of the comment period.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow 
the instructions for submitting comments.
    * Mail: DoD cannot receive written comments at this time due to the 
COVID-19 pandemic. Comments should be sent electronically to the docket 
listed above.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

[[Page 41008]]


FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, Defense 
Privacy, Civil Liberties, and Transparency Division, 4800 Mark Center 
Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350-1700, or by phone 
at (703) 571-0070.

SUPPLEMENTARY INFORMATION: The MDMIS supports the national defense 
across the full spectrum of military operations, including sustained 
operational missions, emergent contingency operations, and service 
during national emergencies or in time of war. The system tracks all 
staffing decisions for the mobilization and deployment of every unit, 
military member, and civilian personnel in an automated and auditable 
information technology platform. In addition, the system provides 
business process analytics for programming and budget estimates; 
enables centralized management of travel and associated funding; and 
assists with order reconciliation.
    The DoD notices for Systems of Records subject to the Privacy Act 
of 1974, as amended, have been published in the Federal Register and 
are available from the address in FOR FURTHER INFORMATION CONTACT or on 
the Defense Privacy, Civil Liberties, and Transparency Division website 
at https://dpcld.defense.gov.
    The proposed system reports, as required by of the Privacy Act, as 
amended, were submitted on May 29, 2020, to the House Committee on 
Oversight and Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to Section 6 of OMB 
Circular No. A-108, ``Federal Agency Responsibilities for Review, 
Reporting, and Publication under the Privacy Act,'' revised December 
23, 2016 (December 23, 2016, 81 FR 94424).

    Dated: June 25, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

SYSTEM NAME AND NUMBER:
    Mobilization Deployment Management Information System (MDMIS), DoD 
0003

SECURITY CLASSIFICATION:
    Unclassified and Classified

SYSTEM LOCATION:
    U.S. Army Information Technology Agency (USAITA) Pentagon Data 
Center, Pentagon, Washington, DC 20310-0400.
    Air Force: Amazon Web Services, Inc., P.O. Box 81226, Seattle, WA 
98108-1226. Navy Personnel Command, Augmentation Management Division 
(PERS-46), 5720 Integrity Drive, Millington, TN 38055-4000.
    Civilian personnel: Decentralized locations include the DoD 
Components staff and field operating agencies, major commands, 
installations, and activities.

SYSTEM MANAGER(S):
    Chief, Mobilization Deployment Information System (MDIS) Branch, 
Current Operations Division, Headquarters, Department of the Army, G3/
5/7, Army Operations Center, Washington, DC 20310-0400.
    Chief, War Planning and Policy Division, Headquarters, Department 
of the Air Force, Pentagon, Washington, DC 20330-1670.
    Policy Official, Commander, Navy Personnel Command (PERS-4G), 5720 
Integrity Drive, Millington, TN 38055-4000.
    The Privacy Act responsibilities concerning access, amendment, and 
disclosure of the records within this system notice have been delegated 
to the employing DoD components.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10 U.S.C. 12301, Reserve components generally; 10 U.S.C. 
12302, Ready Reserve, 10 U.S.C. 12304, Selected Reserve and certain 
Individual Ready Reserve members; order to active duty other than 
during war or national emergency; DoDD 1200.17, Managing the Reserve 
Components as an Operational Force; DoDI 1235.12, Accessing the Reserve 
Components (RC); Directive-type Memorandum (DTM) 17-004, Department of 
Defense Expeditionary Civilian Workforce; Joint Publication 1-0, Joint 
Personnel Support; Joint Publication 3-0, Joint Operations; Joint 
Publication 4-05, Joint Mobilization Planning; and E.O. 9397 (SSN), as 
amended.

PURPOSE(S) OF THE SYSTEM:
    The MDMIS supports military forces in operational exercises, 
deployments and mission movements. The system tracks staffing decisions 
for the mobilization and deployment of every unit and military member 
in an automated and auditable information technology platform. The 
system provides end-to-end command visibility and control of integrated 
augmentation processes and automated work-flow for requesting manpower 
requirements, approving requirements, sourcing requirements, and 
writing orders for requirements, tracking, accounting, and performing 
data collection, and coordinating during activation/deactivation.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All armed services personnel, including National Guard and Reserve 
components and DoD civilian personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name; Social Security Numbers; DoD Identification (DoD ID) number; 
passport information, telephone number(s); emails; address(es); marital 
status; birth date; place of birth; gender; race and ethnic origin; 
sponsoring and beneficiary information. Employment: grade, wage, pay 
status; position; unit of assignment; individual personnel and military 
service records; education information; language/foreign language 
qualifications, security clearance information; augmentation type. 
Medical readiness information: Physical profile qualification and 
limitations; disability determinations.

RECORD SOURCE CATEGORIES:
    Individuals; Integrated Total Army Personnel Database system 
(iTAPDB); Air Expeditionary Forces (AEF) Online; Air Force Mobilization 
Management System (AFMMS); Air Reserve Component Operational 
Requirements Tracker (ARCORT), Air Reserve Orders Writing System 
(AROWS), Air Reserve Orders Writing System--Reserves (AROWS-R), 
Deliberate and Crisis Action Planning and Execution Segments (DCAPES), 
Defense Enrollment Eligibility Reporting System (DEERS), Defense 
Manpower Data Center (DMDC); Defense Travel System (DTS), Global Force 
Management Allocation Plan (GFMAP), GFM Toolset, Joint Capabilities 
Requirements Manager (JCRM), Joint Operation Planning and Execution 
System (JOPES), Logistics Modernization (LOGMOD), Manpower MPA Man-Day 
Management System (M4S), Military Personnel Data System (MilPDS); 
casualty incident reports; physical health assessment data; physical 
fitness testing results; substance abuse referrals; behavioral health 
profiles and official military records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. To contractors, grantees, experts, consultants, students, and 
others

[[Page 41009]]

performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government when 
necessary to accomplish an agency function related to this System of 
Records.
    b. To the appropriate Federal, State, local, territorial, tribal, 
foreign, or international law enforcement authority or other 
appropriate entity where a record, either alone or in conjunction with 
other information, indicates a violation or potential violation of law, 
whether criminal, civil, or regulatory in nature.
    c. To any component of the Department of Justice for the purpose of 
representing the DoD, or its components, officers, employees, or 
members in pending or potential litigation to which the record is 
pertinent.
    d. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body or official, when the DoD or other 
Agency representing the DoD determines the records are relevant and 
necessary to the proceeding; or in an appropriate proceeding before an 
administrative or adjudicative body when the adjudicator determines the 
records to be relevant to the proceeding.
    e. To the National Archives and Records Administration (NARA) for 
the purpose of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    f. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    g. To appropriate agencies, entities, and persons when (1) the DoD 
suspects or confirms a breach of the System of Records; (2) the DoD 
determines as a result of the suspected or confirmed breach there is a 
risk of harm to individuals, the DoD (including its information 
systems, programs, and operations), the Federal Government, or national 
security; and (3) the disclosure made to such agencies, entities, and 
persons is reasonably necessary to assist in connection with the DoD's 
efforts to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    h. To another Federal agency or Federal entity, when the DoD 
determines information from this System of Records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper and Electronic storage media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Name, DoD ID number, and SSN.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Permanent. Keep until no longer needed for conducting business, 
then transfer to the NARA when 25 years old.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Electronic records are maintained in a controlled facility. 
Physical entry is restricted by the use of locks, guards, and is 
accessible only to authorized personnel. Access to records is limited 
to person(s) servicing the record in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is restricted by the use of Common Access 
Cards (CAC) and data encryption.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this System of Records should address written inquiries to 
the Freedom of Information Act Request Service Center of their 
employing DoD component. The addresses can be found here: https://www.foia.gov/#agency-search. For verification purposes, individuals 
should provide their full name, DoD ID Number, SORN ID number, and any 
details which may assist in locating records and their signature. In 
addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
    The DoD rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
310, or may be obtained from the system manager.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if information about themselves is 
contained in this System of Records should address written inquiries to 
their original employing DoD component. For verification purposes, 
individuals should provide their full name, DoD ID Number, System of 
Records Notice (SORN) ID number, and any details which may assist in 
locating records and their signature. In addition, the requester must 
provide a notarized statement or an unsworn declaration made in 
accordance with 28 U.S.C. 1746, in the following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    The DoD is exempting the records in the MDMIS, DoD 0003 from 
subsections 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (d)(3), and (d)(4). 
Information specifically authorized to be classified pursuant to 
Executive Order 13526, as implemented by DoD Instruction 5200.01 and 
DoD Manual 5200.01, Volumes 1 and 3, that if disclosed could damage 
national security. An exemption rule for this system has been 
promulgated in accordance with requirements of 5 U.S.C. 553(b) (1), 
(2), and (3), (c) and (e) and published in 32 CFR part 310. For 
additional information contact the system manager(s).

HISTORY:
    December 6, 2013, 78 FR 73509, September 22, 2009, 74 FR 48238.

[FR Doc. 2020-14655 Filed 7-7-20; 8:45 am]
BILLING CODE 5001-06-P
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