Federal Acquisition Regulation: Increased Micro-Purchase and Simplified Acquisition Thresholds, 40064-40068 [2020-12763]

Agencies

• DEPARTMENT OF DEFENSE
• General Services Administration
• National Aeronautics and Space Administration

[Federal Register Volume 85, Number 128 (Thursday, July 2, 2020)]
[Rules and Regulations]
[Pages 40064-40068]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-12763]


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DEPARTMENT OF DEFENSE

GENERAL SERVICES ADMINISTRATION

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

48 CFR Parts 2, 3, 9, 13, 16, 22, 25, and 52

[FAC 2020-07; FAR Case 2018-004; Item II; Docket No. FAR-2018-0011; 
Sequence No. 1]
RIN 9000-AN65


Federal Acquisition Regulation: Increased Micro-Purchase and 
Simplified Acquisition Thresholds

AGENCY: Department of Defense (DoD), General Services Administration 
(GSA), and National Aeronautics and Space Administration (NASA).

ACTION: Final rule.

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SUMMARY: DoD, GSA, and NASA are issuing a final rule amending the 
Federal Acquisition Regulation (FAR) to implement a section of the 
National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2017 and 
several sections of the NDAA for FY 2018 that increase the micro-
purchase threshold (MPT), increase the simplified acquisition threshold 
(SAT), and clarify certain procurement terms, as well as align some 
non-statutory thresholds with the MPT and SAT.

DATES: Effective: August 31, 2020.

FOR FURTHER INFORMATION CONTACT: Mr. Michael O. Jackson, Procurement 
Analyst, at 202-208-4949 or [email protected] for clarification 
of content. For information pertaining to status or publication 
schedules, contact the Regulatory Secretariat Division at 202-501-4755. 
Please cite FAC 2020-07, FAR Case 2018-004.

SUPPLEMENTARY INFORMATION:

I. Background

    DoD, GSA, and NASA published a proposed rule on October 2, 2019, at 
84 FR 52420, to implement section 217(b) of the NDAA for FY 2017 (Pub. 
L. 114-328) and sections 805, 806, and 1702(a) of the NDAA for FY 2018 
(Pub. L. 115-91).
    Section 217(b) amends 41 U.S.C. 1902 to increase the MPT for 
acquisitions from institutions of higher education or related or 
affiliated nonprofit entities, or from nonprofit research organizations 
or independent research institutes, from $3,500 to $10,000, or a higher 
amount as determined appropriate by the head of the agency and 
consistent with clean

[[Page 40065]]

audit findings under 31 U.S.C. Chapter 75, an internal institutional 
risk assessment, or State law.
    Section 806 increases the MPT in 41 U.S.C. 1902(a) to $10,000.
    Section 805 increases the SAT to $250,000.
    Section 1702(a) amends section 15(j)(1) of the Small Business Act 
(15 U.S.C. 644(j)(1)) to replace specific dollar thresholds with the 
terms ``micro-purchase threshold'' and ``simplified acquisition 
threshold.''
    These FAR changes also replace non-statutory, stated numerical 
dollar thresholds that are intended to correspond with the MPT and SAT, 
with the text ``micro-purchase threshold'' and ``simplified acquisition 
threshold.'' Referencing some stated thresholds by name instead of by a 
specific dollar value will ease maintenance of regulations, given the 
likelihood of future changes to the threshold amounts. Text clarifying 
the use of the approval thresholds, based on the increase of the SAT, 
for sole source justifications executed under the simplified procedures 
for certain commercial items has been added to FAR subpart 13.5.
    Six respondents submitted comments on the proposed rule.

II. Discussion and Analysis

    The Civilian Agency Acquisition Council and the Defense Acquisition 
Regulations Council (the Councils) reviewed the public comments in the 
development of the final rule. A discussion of the comments is provided 
as follows:

A. Summary of Changes

    There are no changes as a result of comments on the proposed rule.

B. Analysis of Public Comments

    Comment: Several respondents expressed support for the rule.
    Response: The Councils acknowledge the public support for the rule.
    Comment: One respondent questioned whether the FAR text change at 
FAR 22.1803 was made in error. This respondent also questioned whether 
the change should have been at FAR 22.1303 in lieu of FAR 22.1803. The 
respondent noted that there are two more sections in FAR part 22 that 
reflect the amount of $150,000, and if they should have been updated to 
the ``simplified acquisition threshold.''
    Response: The change at FAR 22.1803 was not in error; the change 
from simplified acquisition threshold to $150,000 was intentional. The 
sections cited by the respondent are not based on the SAT statute but 
on other statutes: 38 U.S.C. 4212 and 40 U.S.C. 3701(b)(3)(iii). The 
Councils have no other changes for FAR part 22.
    Comment: One respondent commented that the rule proposes a change 
to the prime contract coverage threshold for E-Verify (FAR 22.1803) 
from the simplified acquisition threshold to $150,000, thereby not 
exempting contracts between $150,000 and $250,000, from E-Verify. The 
respondent stated that by setting the prime contract threshold below 
the SAT, particularly when the threshold was previously set at the SAT, 
goes against the spirit of 41 U.S.C. 1905(b)(2).
    Response: The Administration has stated its broad desire to 
``require the use of the electronic status-verification system (``E-
Verify'') to ensure the maintenance of a legal workforce in the United 
States.'' See: https://www.whitehouse.gov/briefings-statements/president-donald-j-trumps-letter-house-senate-leaders-immigration-principles-policies/. Exempting contracts between $150,000 and $250,000 
would run counter to the stated policy objective.

C. Other Changes

    Some changes included in the proposed rule are not required in the 
final rule as a result of publication of the final rule under FAR Case 
2018-007 in FAC 2020-06 on May 6, 2020, effective June 5, 2020.

III. Expected Impact of the Final Rule and Proposed Cost Savings

    DoD, GSA, and NASA have performed a regulatory cost analysis on 
this rule. The following is a summary of the estimated public and 
Government cost savings. This rule impacts any business, large or 
small, that prepares quotes exceeding $3,500 ($5,000 for DoD) and not 
exceeding $10,000 (or higher for select educational institutions); 
proposals exceeding $150,000 and not exceeding $250,000; and proposals 
exceeding $300,000 and not exceeding $500,000, in support of 
humanitarian or peacekeeping operations. This rule does not add any new 
solicitation provisions or contract clauses. Rather, it reduces burden 
on contractors by increasing the thresholds at which various regulatory 
burdens apply.
    Increasing the MPT and SAT means additional awards could be made 
under the MPT and additional awards could be made under the SAT. The 
additional awards at or below the MPT would not require provisions or 
clauses, except as provided in FAR 13.202 and FAR 32.1110, and the 
additional awards at or below the SAT would be awarded without 
provisions and clauses which are prescribed only above the SAT. In 
addition to including fewer regulations in applicable awards, the rule 
allows more awards based on quotes in lieu of a formal proposal, 
thereby reducing the contractor's bid and proposal costs. Costs 
associated with contractor financing could also be reduced by 
increasing the number of micro-purchases, for which the Governmentwide 
purchase card is the preferred method of purchase and payment (see FAR 
13.201(b)).
    To determine the dollar amounts and entities affected, data was 
pulled from the Federal Procurement Data System (FPDS) from fiscal 
years 2015-2018. For the micro-purchase value change, there was an 
annual average in total impacted contract awards of $2,442,317 for 
small businesses and $1,359,916 for other than small businesses for 
contracts with values exceeding $3,500 ($5,000 for DOD), but less than 
or equal to $10,000 (or higher, for educational institutions). For the 
simplified acquisition threshold change, there was an annual average in 
total impacted contract awards of $300,073,039 for small businesses and 
$161,715,144 for other than small businesses for contracts with values 
exceeding $150,000, but less than or equal to $250,000 (from $300,000 
to $500,000 for contingency, humanitarian, or peacekeeping awards).
    Commercial item awards, as well as orders placed through 
indefinite-quantity contract orders and other large contracting 
schedule orders, were removed from this calculation to determine the 
cost reduction on offerors and contractors. Commercial items were 
removed from this calculation because the simplified threshold for 
commercial item awards is set at $7 million, so the increased SAT 
threshold would not impact compliance or business procedures for 
contractors with awards conducted through commercial item procedures. 
To calculate the burden reduction on Government by raising these 
thresholds, indefinite-quantity contracts were included, as the 
threshold changes would impact Government acquisition procedures.
    The Federal Acquisition Streamlining Act (FASA) made a number of 
laws inapplicable to items procured under the SAT. This was meant to 
save both the Government and service providers money while also 
expediting the entire contract process. This rule decreases the number 
of regulatory requirements agencies need to include in awards.
    Because this rule reduces bid and proposal costs and other 
administrative burdens and since it does not implement any new 
requirements on

[[Page 40066]]

offerors, this rule is considered to be deregulatory.
    The following is a summary of the estimated public and Government 
cost savings calculated in perpetuity in 2016 dollars at a 7 percent 
discount rate:

----------------------------------------------------------------------------------------------------------------
                         Summary                                Public          Government           Total
----------------------------------------------------------------------------------------------------------------
Present Value Cost Savings...............................    -$662,413,271    -$2,216,678,757    -$2,879,092,029
Annualized Cost Savings..................................      -46,368,929       -155,167,513       -201,536,442
Annualized Value Cost Savings as of 2016 if Year 1 is          -37,850,858       -126,662,911       -164,513,770
 2020....................................................
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    To access the full Regulatory Cost Analysis for this rule, go to 
the Federal eRulemaking Portal at www.regulations.gov, search for ``FAR 
Case 2018-004,'' click ``Open Docket,'' and view ``Supporting 
Documents.''

IV. Applicability to Contracts at or Below the Simplified Acquisition 
Threshold and for Commercial Items, Including Commercially Available 
Off-the-Shelf (COTS) Items

    The rule applies to contracts at or below the simplified 
acquisition threshold, and to contracts for commercial items, including 
COTS items. However, it does not add any new solicitation provisions or 
contract clauses, and it reduces burden on contractors by increasing 
the thresholds at which various regulatory burdens apply.

V. Executive Orders 12866 and 13563

    Executive Orders (E.O.s) 12866 and 13563 direct agencies to assess 
all costs and benefits of available regulatory alternatives and, if 
regulation is necessary, to select regulatory approaches that maximize 
net benefits (including potential economic, environmental, public 
health and safety effects, distributive impacts, and equity). E.O. 
13563 emphasizes the importance of quantifying both costs and benefits, 
of reducing costs, of harmonizing rules, and of promoting flexibility. 
This is an economically significant regulatory action and, therefore, 
was subject to review under section 6(b) of E.O. 12866, Regulatory 
Planning and Review, dated September 30, 1993. This rule is a major 
rule under 5 U.S.C. 804.

VI. Congressional Review Act

    This rule is subject to the Congressional Review Act provisions of 
the Small Business Regulatory Enforcement Fairness Act of 1996 (5 
U.S.C. 801 et seq.) and was transmitted to the Congress and to the 
Comptroller General for review in accordance with such provisions.

VII. Executive Order 13771

    This final rule is considered to be an E.O. 13771 deregulatory 
action. The total annualized value of the cost savings, discounted at a 
7 percent rate relative to year 2016 over a perpetual time horizon, is 
-$164,513,770. Details on the estimated cost savings can be found in 
Section III of this preamble.

VIII. Regulatory Flexibility Act

    DoD, GSA, and NASA have prepared a Final Regulatory Flexibility 
Analysis (FRFA) consistent with the Regulatory Flexibility Act, 5 
U.S.C. 601, et seq. The FRFA is summarized as follows:

    This rule is required to implement section 217(b) of the NDAA 
for FY 2017 (Pub. L. 114-328) and sections 805, 806, and 1702(a) of 
the NDAA for FY 2018 (Pub. L. 115-91). This final rule increases the 
MPT, increases the SAT, clarifies certain procurement terms, as well 
as aligns non-statutory, stated dollar thresholds that are intended 
to correspond with the MPT and SAT, with word-based thresholds to 
ensure continued alignment with the current increase to these 
thresholds and any future change to the threshold amounts.
    There were no significant issues raised by the public in 
response to the initial regulatory flexibility analysis.
    This rule applies to all entities who do business with the 
Federal Government. This rule will likely have a positive 
significant economic impact on a substantial number of small 
entities. According to data from the Federal Procurement Data System 
(FPDS), there were 505 contracts awarded in FY 2018 with a value 
exceeding $3,500 ($5,000 for DOD), but less than or equal to $10,000 
wherein contractors would have a change in compliance requirements. 
Of the 505 new awards, 358 (71 percent) of these actions were 
awarded to 198 unique small business entities.
    Data from FPDS also indicates that in FY 2018, there were no (0) 
small business entities that had additional contract actions for 
educational or related institutions for contracts with a value 
exceeding $10,000, but less than or equal to $15,000 (equivalent to 
the upper bound of the expected micro-purchase value for these types 
of institutions) wherein contractors would have a change in 
compliance requirements.
    Data from FPDS also indicates there were 3,653 new contracts 
awarded in FY 2018 with a value exceeding 150,000, but less than or 
equal to $250,000 wherein contractors would have a change in 
compliance requirements. Of these, 2,621 (72 percent) of these 
actions were awarded to 1,680 unique small business entities.
    As mentioned previously, commercial items were removed from this 
calculation because the simplified threshold for commercial item 
awards is set at $7 million, so the increased SAT threshold would 
not impact compliance or business procedures for contractors with 
awards conducted through commercial item procedures.
    Data from the FPDS further indicates that for contingency, 
humanitarian, or peacekeeping contract actions, there were 11 new 
total contracts awarded in FY 2018 with a value exceeding $300,000 
but less than or equal to $500,000 wherein contractors would have a 
change in compliance requirements. Of these, 4 (36 percent) of these 
actions were awarded to 4 unique small business entities.
    This rule changes the small business set aside threshold under 
FAR 19.502; instead of being from greater than $3,500 to less than 
or equal to $150,000, the threshold will be from greater than 
$10,000 to less than or equal to $250,000. This is expected to 
increase the number of small business entities able to do business 
with the Government; for contracts affected by this threshold 
change, (please see full regulatory cost analysis for explanation of 
excepted contract types), in FY 2018, there were 3,653 records 
exceeding $150,000 and less than or equal to $250,000, while there 
were 505 records exceeding $3,500 ($5,000 for DOD) and less than or 
equal to $10,000.
    As of September 30, 2017, there were 637,791 active entity 
registrations in SAM. Of those active entity registrations, 452,310 
(71 percent) completed all four modules of the registration, in 
accordance with the definition ``Registered in the System for Award 
Management (SAM)'' at FAR 52.204-7(a), including Assertions (where 
they enter their size metrics and select their NAICS Codes) and Reps 
& Certs (where they certify to the information they provided and the 
size indicator by NAICS). Of the possible 452,310 active SAM entity 
registrations, 338,207 (75 percent) certified to meeting the size 
standard of small for their primary NAICS Code. Therefore, this rule 
may be beneficial to 338,207 small business entities that submit 
solicitation responses that may now fall under the MPT or SAT and 
have streamlined procedures as a result of this rule.
    The rule does not include additional reporting or record keeping 
requirements.
    There are no available alternatives to the rule to accomplish 
the desired objective of the statute.

    Interested parties may obtain a copy of the FRFA from the 
Regulatory Secretariat Division. The Regulatory Secretariat Division 
has submitted a copy of the FRFA to the Chief Counsel for Advocacy of 
the Small Business Administration.

[[Page 40067]]

IX. Paperwork Reduction Act

    The rule does not contain any information collection requirements 
that require the approval of the Office of Management and Budget under 
the Paperwork Reduction Act (44 U.S.C. chapter 35).

List of Subjects in 48 CFR Parts 2, 3, 9, 13, 16, 22, 25, and 52

    Government procurement.

William F. Clark,
Director, Office of Government-wide Acquisition Policy, Office of 
Acquisition Policy, Office of Government-wide Policy.

    Therefore, DoD, GSA, and NASA amend 48 CFR parts 2, 3, 9, 13, 16, 
22, 25, and 52 as set forth below:

0
1. The authority citation for 48 CFR parts 2, 3, 9, 13, 16, 22, 25, and 
52 continues to read as follows:

    Authority:  40 U.S.C. 121(c); 10 U.S.C. chapter 137; and 51 
U.S.C. 20113.

PART 2--DEFINITIONS OF WORDS AND TERMS

0
2. Amend section 2.101, in paragraph (b) by--
0
a. In the definition ``Micro-purchase threshold'' removing from the 
introductory text ``$3,500'' and adding ``$10,000'' in its place, 
removing from paragraph (2) the word ``and'' at the end of the 
sentence, removing from paragraph (3)(ii) ``States.'' and adding 
``States; and'' in its place, and adding paragraph (4); and
0
b. In the definition ``Simplified acquisition threshold'' removing from 
the introductory text ``$150,000'' and adding ``$250,000'' in its 
place, and removing from paragraph (2) ``$300,000'' and adding 
``$500,000'' in its place.
    The addition reads as follows:


2.101   Definitions.

* * * * *
    (b) * * *
    Micro-purchase threshold * * *
    (4) For acquisitions of supplies or services from institutions of 
higher education (20 U.S.C. 1001(a)) or related or affiliated nonprofit 
entities, or from nonprofit research organizations or independent 
research institutes--
    (i) $10,000; or
    (ii) A higher threshold, as determined appropriate by the head of 
the agency and consistent with clean audit findings under 31 U.S.C. 
chapter 75, Requirements for Single Audits; an internal institutional 
risk assessment; or State law.
* * * * *

PART 3--IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF 
INTEREST


3.502-3   [Amended]

0
3. Amend section 3.502-3 by removing ``the simplified acquisition 
threshold'' and adding ``$150,000'' in its place.

PART 9--CONTRACTOR QUALIFICATIONS


9.104-5   [Amended]

0
4. Amend section 9.104-5 by removing from paragraph (a)(2) ``$3,500'' 
and adding ``$10,000'' in its place.


9.406-2   [Amended]

0
5. Amend section 9.406-2 by removing from paragraph (b)(1)(v) 
``$3,500'' and adding ``the threshold at 9.104-5(a)(2)'' in its place.


9.407-2   [Amended]

0
6. Amend section 9.407-2 by removing from paragraph (a)(7) ``$3,500'' 
and adding ``the threshold at 9.104-5(a)(2)'' in its place.

PART 13--SIMPLIFIED ACQUISITION PROCEDURES

0
7. Amend section 13.005 by revising paragraph (a) to read as follows:


13.005   List of laws inapplicable to contracts and subcontracts at or 
below the simplified acquisition threshold.

    (a) The following laws are inapplicable to all contracts and 
subcontracts (if otherwise applicable to subcontracts) at or below the 
simplified acquisition threshold pursuant to 41 U.S.C. 1905:
    (1) 41 U.S.C. 8102(a)(1) (Drug-Free Workplace), except for 
individuals.
    (2) 10 U.S.C. 2306(b) and 41 U.S.C. 3901(b) (Contract Clause 
Regarding Contingent Fees).
    (3) 10 U.S.C. 2313 and 41 U.S.C. 4706 (Authority to Examine Books 
and Records of Contractors).
    (4) 10 U.S.C. 2402 and 41 U.S.C. 4704 (Prohibition on Limiting 
Subcontractors Direct Sales to the United States).
    (5) 15 U.S.C. 631 note (HUBZone Act of 1997), except for 15 U.S.C. 
657a(b)(2)(B), which is optional for the agencies subject to the 
requirements of the Act.
    (6) 31 U.S.C. 1354(a) (Limitation on use of appropriated funds for 
contracts with entities not meeting veterans employment reporting 
requirements).
    (7) 22 U.S.C. 2593e (Measures Against Persons Involved in 
Activities that Violate Arms Control Treaties or Agreements with the 
United States). (The requirement at 22 U.S.C. 2593e(c)(3)(B) to provide 
a certification does not apply).
* * * * *


13.501   [Amended]

0
8. Amend section 13.501 by removing from paragraph (a)(2)(ii) 
``$700,000'' and adding ``$700,000 or the thresholds in paragraph (1) 
of the definition of simplified acquisition threshold in 2.101,'' in 
its place.

PART 16--TYPES OF CONTRACTS


16.206-2   [Amended]

0
9. Amend section 16.206-2 by removing from the introductory text 
``$150,000'' and adding ``the simplified acquisition threshold'' in its 
place.


16.206-3   [Amended]

0
10. Amend section 16.206-3 by removing from paragraph (a) ``$150,000'' 
and adding ``the simplified acquisition threshold'' in its place.


16.207-3   [Amended]

0
11. Amend section 16.207-3 by removing from paragraph (d) ``$150,000'' 
and adding ``the simplified acquisition threshold'' in its place.

PART 22--APPLICATION OF LABOR LAWS TO GOVERNMENT ACQUISITIONS


22.1803   [Amended]

0
12. Amend section 22.1803 by removing from the introductory text ``the 
simplified acquisition threshold'' and adding ``$150,000'' in its 
place.

PART 25--FOREIGN ACQUISITION


25.703-2   [Amended]

0
13. Amend section 25.703-2 by removing from paragraph (a)(2) ``$3,500'' 
and adding ``$10,000'' in its place.

PART 52--SOLICITATION PROVISIONS AND CONTRACT CLAUSES

0
14. Amend section 52.209-5 by revising the date of the provision and 
removing from paragraph (a)(1)(i)(D) introductory text ``$3,500'' and 
adding ``the threshold at 9.104-5(a)(2)'' in its place.
    The revision reads as follows:


52.209-5   Certification Regarding Responsibility Matters.

* * * * *

Certification Regarding Responsibility Matters (Aug 2020)

* * * * *

0
15. Amend section 52.212-3 by--

[[Page 40068]]

0
(a) Revising the date of the provision; and
0
(b) Removing from paragraph (h)(4) introductory text ``$3,500'' and 
adding ``the threshold at 9.104-5(a)(2)'' in its place.
    The revision reads as follows:


52.212-3   Offeror Representations and Certifications--Commercial 
Items.

* * * * *

Offeror Representations and Certifications--Commercial Items (Aug 2020)

* * * * *
[FR Doc. 2020-12763 Filed 7-1-20; 8:45 am]
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