Privacy Acy; Modified System of Records, 33208-33210 [2020-11639]
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33208
Federal Register / Vol. 85, No. 105 / Monday, June 1, 2020 / Notices
jbell on DSKJLSW7X2PROD with NOTICES
I. Introduction
The Commission gives notice that the
Postal Service filed request(s) for the
Commission to consider matters related
to negotiated service agreement(s). The
request(s) may propose the addition or
removal of a negotiated service
agreement from the market dominant or
the competitive product list, or the
modification of an existing product
currently appearing on the market
dominant or the competitive product
list.
Section II identifies the docket
number(s) associated with each Postal
Service request, the title of each Postal
Service request, the request’s acceptance
date, and the authority cited by the
Postal Service for each request. For each
request, the Commission appoints an
officer of the Commission to represent
the interests of the general public in the
proceeding, pursuant to 39 U.S.C. 505
(Public Representative). Section II also
establishes comment deadline(s)
pertaining to each request.
The public portions of the Postal
Service’s request(s) can be accessed via
the Commission’s website (https://
www.prc.gov). Non-public portions of
the Postal Service’s request(s), if any,
can be accessed through compliance
with the requirements of 39 CFR
3011.301.1
The Commission invites comments on
whether the Postal Service’s request(s)
in the captioned docket(s) are consistent
with the policies of title 39. For
request(s) that the Postal Service states
concern market dominant product(s),
applicable statutory and regulatory
requirements include 39 U.S.C. 3622, 39
U.S.C. 3642, 39 CFR part 3030, and 39
CFR part 3040, subpart B. For request(s)
that the Postal Service states concern
competitive product(s), applicable
statutory and regulatory requirements
include 39 U.S.C. 3632, 39 U.S.C. 3633,
39 U.S.C. 3642, 39 CFR part 3035, and
39 CFR part 3040, subpart B. Comment
deadline(s) for each request appear in
section II.
II. Docketed Proceeding(s)
1. Docket No(s).: MC2020–139 and
CP2020–148; Filing Title: USPS Request
to Add Priority Mail Contract 618 to
Competitive Product List and Notice of
Filing Materials Under Seal; Filing
Acceptance Date: May 26, 2020; Filing
Authority: 39 U.S.C. 3642, 39 CFR
3040.130 et seq., and 39 CFR 3035.105;
Public Representative: Christopher C.
Mohr; Comments Due: June 3, 2020.
1 See Docket No. RM2018–3, Order Adopting
Final Rules Relating to Non-Public Information,
June 27, 2018, Attachment A at 19–22 (Order No.
4679).
VerDate Sep<11>2014
19:40 May 29, 2020
Jkt 250001
This Notice will be published in the
Federal Register.
[FR Doc. 2020–11642 Filed 5–29–20; 8:45 am]
1, 2020, unless comments received on or
before that date result in a contrary
determination.
ADDRESSES: Comments may be mailed
or delivered to the Privacy and Records
Management Office, United States
Postal Service, 475 L’Enfant Plaza SW,
Room 1P830, Washington, DC 20260–
1101. Copies of all written comments
will be made available for public
inspection upon request.
FOR FURTHER INFORMATION CONTACT:
Janine Castorina, Chief Privacy and
Records Management Officer, Privacy
and Records Management Office, 202–
268–3069 or privacy@usps.gov.
SUPPLEMENTARY INFORMATION: This
notice is in accordance with the Privacy
Act requirement that agencies publish
their systems of records in the Federal
Register when there is a revision,
change, or addition, or when the agency
establishes a new system of records.
The Postal Service has determined
that Customer Privacy Act Systems of
Records (SORs), USPS 890.000, Sales,
Marketing, Events, and Publications
should be revised to support the
implementation of web-based
conferencing applications with
enhanced functionality. These
applications will further encourage
collaboration, promote meeting
efficiency, and facilitate the sharing of
information.
Pursuant to 5 U.S.C. 552a(e)(11),
interested persons are invited to submit
written data, views, or arguments on
this proposal. A report of the proposed
revisions has been sent to Congress and
to the Office of Management and Budget
for their evaluations. The Postal Service
does not expect these amended systems
of records to have any adverse effect on
individual privacy rights. The notice for
USPS 890.000, Sales, Marketing, Events,
and Publications provided below in its
entirety, is as follows:
BILLING CODE 7710–12–P
SYSTEM NAME AND NUMBER:
Erica A. Barker,
Secretary.
[FR Doc. 2020–11696 Filed 5–29–20; 8:45 am]
BILLING CODE 7710–FW–P
POSTAL SERVICE
International Product Change—Priority
Mail Express International, Priority Mail
International & First-Class Package
International Service Agreement
Postal ServiceTM.
ACTION: Notice.
AGENCY:
The Postal Service gives
notice of filing a request with the Postal
Regulatory Commission to add a Priority
Mail Express International, Priority Mail
International & First-Class Package
International Service contract to the list
of Negotiated Service Agreements in the
Competitive Product List in the Mail
Classification Schedule.
DATES: Date of notice: June 1, 2020.
FOR FURTHER INFORMATION CONTACT:
Christopher C. Meyerson, (202) 268–
7820.
SUMMARY:
The
United States Postal Service® hereby
gives notice that, pursuant to 39 U.S.C.
3642 and 3632(b)(3), on May 22, 2020,
it filed with the Postal Regulatory
Commission a USPS Request to Add
Priority Mail Express International,
Priority Mail International & First-Class
Package International Service Contract
3 to Competitive Product List.
Documents are available at
www.prc.gov, Docket Nos. MC2020–137
and CP2020–146.
SUPPLEMENTARY INFORMATION:
Joshua J. Hofer,
Attorney, Federal Compliance.
USPS 890.000, Sales, Marketing,
Events, and Publications.
POSTAL SERVICE
Privacy Acy; Modified System of
Records
Postal ServiceTM.
ACTION: Notice of a modified system of
records.
AGENCY:
The United States Postal
ServiceTM (USPSTM) is proposing to
revise a Customer Privacy Act Systems
of Records. These updates are being
made to facilitate the implementation of
web-based conferencing applications.
DATES: These revisions will become
effective without further notice on July
SUMMARY:
PO 00000
Frm 00130
Fmt 4703
Sfmt 4703
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
USPS Headquarters Marketing and
Public Policy; Integrated Business
Solutions Services Centers; National
Customer Service Center; Area and
District USPS facilities; Post Offices;
and contractor sites.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Customer and Marketing Officer
and Executive Vice President, United
States Postal Service, 475 L’Enfant Plaza
SW, Washington, DC 20260.
E:\FR\FM\01JNN1.SGM
01JNN1
Federal Register / Vol. 85, No. 105 / Monday, June 1, 2020 / Notices
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 403, 404.
PURPOSE(S) OF THE SYSTEM:
1. To understand the needs of
customers and improve USPS sales and
marketing efforts.
2. To provide appropriate materials
and publications to customers.
3. To conduct registration for USPS
and related events.
4. To enable access to the USPS
meeting and video web conferencing
application.
5. To enhance your online meeting
experience by utilizing enhanced
features and functionality, including
voluntary polling to gather responses
from attendees to generate reports or the
interactive chat feature.
6. To facilitate information sharing
and cross-functional participation.
7. To share your personal image via
your device camera during meetings and
web conferences, if you voluntarily
choose to turn the camera on, enabling
virtual face-to-face conversations.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
1. Customers who interact with USPS
sales personnel, respond to direct
marketing messages, request
publications, respond to contests and
surveys, and attend USPS events.
2. Customers and other individuals
who participate in web-based meetings
and video conferences sponsored by the
USPS.
jbell on DSKJLSW7X2PROD with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Customer information: Customer
and key contacts’ names, mail and email
addresses, phone, fax and pager
numbers; job descriptions, titles, and
roles; other names and emails provided
by customers.
2. Identifying information: Customer
ID(s), D–U–N–S Numbers, USPS
account numbers, meter numbers, and
signatures.
3. Business specific information: Firm
name, size, and years in business;
number of employees; sales and revenue
information; business sites and
locations; URLs; company age;
industrial classification numbers; use of
USPS and competitor’s products and
services; types of customers served;
customer equipment and services;
advertising agency and spending; names
of USPS employees serving the firm;
and calls made.
4. Information specific to companies
that act as suppliers to USPS: Contract
start and end dates, contract award
number, contract value, products and/or
services sold under contract.
5. Information provided by customers
as part of a survey or contest.
VerDate Sep<11>2014
19:40 May 29, 2020
Jkt 250001
33209
6. Payment information: Credit and/or
debit card number, type, expiration
date, and check information; and ACH
information.
7. Event information: Name of event;
role at event; itinerary; and membership
in a PCC.
8. Customer preferences: Preferences
for badge name and accommodations.
9. Session data from web-based
meetings and web conferences:
Participant name, participant’s webcamgenerated image (including presenters),
recorded participant audio, video, and
shared meeting screen content, chat
interaction, polling questions and
associated responses, participant join
time and leave time, meeting duration,
participant location, and participant
media hardware information.
10. Historical device usage data from
web-based meetings and web
conferences: Device type (such as
mobile, desktop, or tablet), Device
Operating System, Operating System
Version, MAC address, and IP address.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
RECORD SOURCE CATEGORIES:
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Customers, USPS personnel, and list
providers.
ROUTINE USES OF RECORDS IN THE SYSTEM,
INCLUDING CATEGORIES OF USERS AND THE
PURPOSES OF SUCH USES:
Standard routine uses 1. through 7.,
10., and 11. apply.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Automated databases, computer
storage media, and paper.
POLICIES OF PRACTICES FOR RETRIEVAL OF
RECORDS:
1. For sales, events, and publications,
information is retrieved by customer
name or customer ID(s), mail or email
address, and phone number.
2. For direct marketing, information is
retrieved by Standard Industry Code
(SIC) or North American Industry
Classification System (NAISC) number,
and company name.
3. Report and tracking data created
during web-based meetings and video
conferences that pertain to individual
participants, content shared, conference
codes and other relevant session data
and historical device usage data, are
retrieved by meeting ID, host name or
host email address.
4. Media recordings created during
web-based meetings and video
conferences are retrieved by meeting ID,
host name or host email address.
5. Web-based meeting and video
session recordings are retrieved by
meeting ID, host name or host email
address.
PO 00000
Frm 00131
Fmt 4703
Sfmt 4703
1. Records relating to organizations
and publication mailing lists are
retained until the customer ceases to
participate.
2. ACH records are retained up to 2
years. Records relating to direct
marketing, advertising, and promotions
are retained 5 years.
3. Other records are retained 3 years
after the relationship ends.
4. Report and tracking data created
during web-based meeting and video
conferences, such as session data and
historical device usage data, are retained
for twenty-four months.
5. Web-based meeting and video
session recordings are retained for
twenty-four months.
6. Records existing on paper are
destroyed by burning, pulping, or
shredding. Records existing on
computer storage media are destroyed
according to the applicable USPS media
sanitization practice.
Paper records, computers, and
computer storage media are located in
controlled-access areas under
supervision of program personnel.
Access to these areas is limited to
authorized personnel, who must be
identified with a badge.
Access to records is limited to
individuals whose official duties require
such access. Contractors and licensees
are subject to contract controls and
unannounced on-site audits and
inspections.
Computers are protected by
mechanical locks, card key systems, or
other physical access control methods.
The use of computer systems is
regulated with installed security
software, computer logon
identifications, and operating system
controls including access controls,
terminal and transaction logging, and
file management software. Online data
transmission is protected by encryption.
RECORD ACCESS PROCEDURES:
Requests for access must be made in
accordance with the Notification
Procedure above and USPS Privacy Act
regulations regarding access to records
and verification of identity under 39
CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and
Record Access Procedures above.
NOTIFICATION PROCEDURE:
For information pertaining to sales,
inquiries should be addressed to: Sales
E:\FR\FM\01JNN1.SGM
01JNN1
33210
Federal Register / Vol. 85, No. 105 / Monday, June 1, 2020 / Notices
and Customer Relations, 475 L’Enfant
Plaza SW, Washington, DC 20260.
Customers wanting to know if other
information about them is maintained in
this system of records must address
inquiries in writing to the Chief
Customer and Marketing Officer and
Executive Vice President, and include
their name and address.
EXEMPTIONS PROMULGATED FROM THIS SYSTEM:
None.
HISTORY:
October 24, 2011, 76 FR 65756; April
29, 2005, 70 FR 22516.
Joshua J. Hofer,
Attorney, Federal Compliance.
[FR Doc. 2020–11639 Filed 5–29–20; 8:45 am]
SYSTEM NAME AND NUMBER:
BILLING CODE P
USPS 500.000, Property Management
Records.
POSTAL SERVICE
SECURITY CLASSIFICATION:
None.
Privacy Acy; Modified System of
Records
SYSTEM LOCATION:
Postal ServiceTM.
ACTION: Notice of a modified system of
records.
AGENCY:
The United States Postal
ServiceTM (USPSTM) is proposing to
revise a General Privacy Act Systems of
Records. These updates are being made
to facilitate the implementation of webbased conferencing applications.
DATES: These revisions will become
effective without further notice on July
1, 2020, unless comments received on or
before that date result in a contrary
determination.
SUMMARY:
Comments may be mailed
or delivered to the Privacy and Records
Management Office, United States
Postal Service, 475 L’Enfant Plaza SW,
Room 1P830, Washington, DC 20260–
1101. Copies of all written comments
will be made available for public
inspection upon request.
FOR FURTHER INFORMATION CONTACT:
Janine Castorina, Chief Privacy and
Records Management Officer, Privacy
and Records Management Office, 202–
268–3069 or privacy@usps.gov.
SUPPLEMENTARY INFORMATION: This
notice is in accordance with the Privacy
Act requirement that agencies publish
their systems of records in the Federal
Register when there is a revision,
change, or addition, or when the agency
establishes a new system of records.
The Postal Service has determined
that General Privacy Act Systems of
Records (SORs), USPS 500.000, Property
Management Records should be revised
to support the implementation of webbased conferencing applications with
ADDRESSES:
jbell on DSKJLSW7X2PROD with NOTICES
enhanced functionality. These
applications will further encourage
collaboration, promote meeting
efficiency, and facilitate the sharing of
information.
Pursuant to 5 U.S.C. 552a(e)(11),
interested persons are invited to submit
written data, views, or arguments on
this proposal. A report of the proposed
revisions has been sent to Congress and
to the Office of Management and Budget
for their evaluations. The Postal Service
does not expect these amended systems
of records to have any adverse effect on
individual privacy rights. The notice for
USPS 500.000, Property Management
Records provided below in its entirety,
is as follows:
VerDate Sep<11>2014
19:40 May 29, 2020
Jkt 250001
All USPS facilities.
SYSTEM MANAGER(S):
For records of accountable property,
carpool membership, and use of USPS
parking facilities: Vice President,
Facilities, United States Postal Service,
475 L’Enfant Plaza SW, Washington, DC
20260.
For records of building access and
Postal Inspector computer access
authorizations: Chief Postal Inspector,
Inspection Service, United States Postal
Service, 475 L’Enfant Plaza SW,
Washington, DC 20260.
For other records of computer access
authorizations: Chief Information
Officer and Executive Vice President,
United States Postal Service, 475
L’Enfant Plaza SW, Washington, DC
20260.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401.
PURPOSE(S) OF THE SYSTEM:
1. To ensure personal and building
safety and security by controlling access
to USPS facilities.
2. To ensure accountability for
property issued to persons.
3. To assign computer logon IDs; to
identify USPS computer users to resolve
their computer access problems by
telephone; and to monitor and audit the
use of USPS information resources as
necessary to ensure compliance with
USPS regulations.
4. To enable access to the USPS
meeting and video web conferencing
application.
5. To enhance your online meeting
experience by utilizing enhanced
PO 00000
Frm 00132
Fmt 4703
Sfmt 4703
features and functionality, including
voluntary polling to gather responses
from attendees to generate reports or the
interactive chat feature.
6. To facilitate information sharing
and cross-functional participation.
7. To share your personal image via
your device camera during meetings and
web conferences, if you voluntarily
choose to turn the camera on, enabling
virtual face-to-face conversations.
8. To authenticate user identity for the
purpose of accessing USPS information
systems.
9. To provide parking and carpooling
services to individuals who use USPS
parking facilities.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
1. Individuals who are granted regular
access to USPS facilities through the
issuance of a building access badge, or
who are assigned accountable property.
2. Individuals with authorized access
to USPS computers and information
resources, including USPS employees,
contractors, and other individuals;
Individuals participating in web-based
meetings and video conferences.
3. Individuals who are members of
carpools with USPS employees or
otherwise regularly use USPS parking
facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Building access information:
Records related to issuance of building
access badges, including name, Social
Security Number, Employee
Identification Number, date of birth,
photograph, postal assignment
information, work contact information,
finance number(s), duty location, and
pay location.
2. Property issuance information:
Records related to issuance of
accountable USPS property, equipment,
and controlled documents, including
name, Social Security Number,
equipment description, equipment
serial numbers, and issuance date.
3. Computer access authorization
information: Records related to
computer users, including logon ID,
Social Security Number, Employee
Identification Number, or other assigned
identifier, employment status
information or contractor status
information, and extent of access
granted.
4. Session data from web-based
meetings and web conferences:
Participant name, participant’s webcamgenerated image (including presenters),
recorded participant audio, video, and
shared meeting screen content, chat
interaction, polling questions and
associated responses, participant join
E:\FR\FM\01JNN1.SGM
01JNN1
]]>Agencies
[Federal Register Volume 85, Number 105 (Monday, June 1, 2020)]
[Notices]
[Pages 33208-33210]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-11639]
-----------------------------------------------------------------------
POSTAL SERVICE
Privacy Acy; Modified System of Records
AGENCY: Postal Service\TM\.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: The United States Postal Service\TM\ (USPS\TM\) is proposing
to revise a Customer Privacy Act Systems of Records. These updates are
being made to facilitate the implementation of web-based conferencing
applications.
DATES: These revisions will become effective without further notice on
July 1, 2020, unless comments received on or before that date result in
a contrary determination.
ADDRESSES: Comments may be mailed or delivered to the Privacy and
Records Management Office, United States Postal Service, 475 L'Enfant
Plaza SW, Room 1P830, Washington, DC 20260-1101. Copies of all written
comments will be made available for public inspection upon request.
FOR FURTHER INFORMATION CONTACT: Janine Castorina, Chief Privacy and
Records Management Officer, Privacy and Records Management Office, 202-
268-3069 or [email protected].
SUPPLEMENTARY INFORMATION: This notice is in accordance with the
Privacy Act requirement that agencies publish their systems of records
in the Federal Register when there is a revision, change, or addition,
or when the agency establishes a new system of records.
The Postal Service has determined that Customer Privacy Act Systems
of Records (SORs), USPS 890.000, Sales, Marketing, Events, and
Publications should be revised to support the implementation of web-
based conferencing applications with enhanced functionality. These
applications will further encourage collaboration, promote meeting
efficiency, and facilitate the sharing of information.
Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to
submit written data, views, or arguments on this proposal. A report of
the proposed revisions has been sent to Congress and to the Office of
Management and Budget for their evaluations. The Postal Service does
not expect these amended systems of records to have any adverse effect
on individual privacy rights. The notice for USPS 890.000, Sales,
Marketing, Events, and Publications provided below in its entirety, is
as follows:
SYSTEM NAME AND NUMBER:
USPS 890.000, Sales, Marketing, Events, and Publications.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
USPS Headquarters Marketing and Public Policy; Integrated Business
Solutions Services Centers; National Customer Service Center; Area and
District USPS facilities; Post Offices; and contractor sites.
SYSTEM MANAGER(S) AND ADDRESS:
Chief Customer and Marketing Officer and Executive Vice President,
United States Postal Service, 475 L'Enfant Plaza SW, Washington, DC
20260.
[[Page 33209]]
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
39 U.S.C. 401, 403, 404.
PURPOSE(S) OF THE SYSTEM:
1. To understand the needs of customers and improve USPS sales and
marketing efforts.
2. To provide appropriate materials and publications to customers.
3. To conduct registration for USPS and related events.
4. To enable access to the USPS meeting and video web conferencing
application.
5. To enhance your online meeting experience by utilizing enhanced
features and functionality, including voluntary polling to gather
responses from attendees to generate reports or the interactive chat
feature.
6. To facilitate information sharing and cross-functional
participation.
7. To share your personal image via your device camera during
meetings and web conferences, if you voluntarily choose to turn the
camera on, enabling virtual face-to-face conversations.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
1. Customers who interact with USPS sales personnel, respond to
direct marketing messages, request publications, respond to contests
and surveys, and attend USPS events.
2. Customers and other individuals who participate in web-based
meetings and video conferences sponsored by the USPS.
CATEGORIES OF RECORDS IN THE SYSTEM:
1. Customer information: Customer and key contacts' names, mail and
email addresses, phone, fax and pager numbers; job descriptions,
titles, and roles; other names and emails provided by customers.
2. Identifying information: Customer ID(s), D-U-N-S Numbers, USPS
account numbers, meter numbers, and signatures.
3. Business specific information: Firm name, size, and years in
business; number of employees; sales and revenue information; business
sites and locations; URLs; company age; industrial classification
numbers; use of USPS and competitor's products and services; types of
customers served; customer equipment and services; advertising agency
and spending; names of USPS employees serving the firm; and calls made.
4. Information specific to companies that act as suppliers to USPS:
Contract start and end dates, contract award number, contract value,
products and/or services sold under contract.
5. Information provided by customers as part of a survey or
contest.
6. Payment information: Credit and/or debit card number, type,
expiration date, and check information; and ACH information.
7. Event information: Name of event; role at event; itinerary; and
membership in a PCC.
8. Customer preferences: Preferences for badge name and
accommodations.
9. Session data from web-based meetings and web conferences:
Participant name, participant's webcam-generated image (including
presenters), recorded participant audio, video, and shared meeting
screen content, chat interaction, polling questions and associated
responses, participant join time and leave time, meeting duration,
participant location, and participant media hardware information.
10. Historical device usage data from web-based meetings and web
conferences: Device type (such as mobile, desktop, or tablet), Device
Operating System, Operating System Version, MAC address, and IP
address.
RECORD SOURCE CATEGORIES:
Customers, USPS personnel, and list providers.
ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS
AND THE PURPOSES OF SUCH USES:
Standard routine uses 1. through 7., 10., and 11. apply.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Automated databases, computer storage media, and paper.
POLICIES OF PRACTICES FOR RETRIEVAL OF RECORDS:
1. For sales, events, and publications, information is retrieved by
customer name or customer ID(s), mail or email address, and phone
number.
2. For direct marketing, information is retrieved by Standard
Industry Code (SIC) or North American Industry Classification System
(NAISC) number, and company name.
3. Report and tracking data created during web-based meetings and
video conferences that pertain to individual participants, content
shared, conference codes and other relevant session data and historical
device usage data, are retrieved by meeting ID, host name or host email
address.
4. Media recordings created during web-based meetings and video
conferences are retrieved by meeting ID, host name or host email
address.
5. Web-based meeting and video session recordings are retrieved by
meeting ID, host name or host email address.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
1. Records relating to organizations and publication mailing lists
are retained until the customer ceases to participate.
2. ACH records are retained up to 2 years. Records relating to
direct marketing, advertising, and promotions are retained 5 years.
3. Other records are retained 3 years after the relationship ends.
4. Report and tracking data created during web-based meeting and
video conferences, such as session data and historical device usage
data, are retained for twenty-four months.
5. Web-based meeting and video session recordings are retained for
twenty-four months.
6. Records existing on paper are destroyed by burning, pulping, or
shredding. Records existing on computer storage media are destroyed
according to the applicable USPS media sanitization practice.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records, computers, and computer storage media are located in
controlled-access areas under supervision of program personnel. Access
to these areas is limited to authorized personnel, who must be
identified with a badge.
Access to records is limited to individuals whose official duties
require such access. Contractors and licensees are subject to contract
controls and unannounced on-site audits and inspections.
Computers are protected by mechanical locks, card key systems, or
other physical access control methods. The use of computer systems is
regulated with installed security software, computer logon
identifications, and operating system controls including access
controls, terminal and transaction logging, and file management
software. Online data transmission is protected by encryption.
RECORD ACCESS PROCEDURES:
Requests for access must be made in accordance with the
Notification Procedure above and USPS Privacy Act regulations regarding
access to records and verification of identity under 39 CFR 266.5.
CONTESTING RECORD PROCEDURES:
See Notification Procedure and Record Access Procedures above.
NOTIFICATION PROCEDURE:
For information pertaining to sales, inquiries should be addressed
to: Sales
[[Page 33210]]
and Customer Relations, 475 L'Enfant Plaza SW, Washington, DC 20260.
Customers wanting to know if other information about them is
maintained in this system of records must address inquiries in writing
to the Chief Customer and Marketing Officer and Executive Vice
President, and include their name and address.
EXEMPTIONS PROMULGATED FROM THIS SYSTEM:
None.
HISTORY:
October 24, 2011, 76 FR 65756; April 29, 2005, 70 FR 22516.
Joshua J. Hofer,
Attorney, Federal Compliance.
[FR Doc. 2020-11639 Filed 5-29-20; 8:45 am]
BILLING CODE P
