Privacy Act of 1974; System of Records, 31495-31497 [2020-11199]
Download as PDF
Federal Register / Vol. 85, No. 101 / Tuesday, May 26, 2020 / Notices
A. Why are revisions to State programs
necessary?
States with primary PWSS
enforcement authority must comply
with the requirements of 40 CFR part
142 to maintain primacy. They must
adopt regulations that are at least as
stringent as the NPDWRs at 40 CFR
parts 141 and 142, as well as adopt all
new and revised NPDWRs in order to
retain primacy (40 CFR 142.12(a)).
Dated: May 15, 2020.
Gregory Sopkin,
Regional Administrator, Region 8.
[FR Doc. 2020–11162 Filed 5–22–20; 8:45 am]
BILLING CODE 6560–50–P
FARM CREDIT ADMINISTRATION
B. How does this action affect Indian
country (18 U.S.C. 1151) in Montana?
The EPA’s approval of Montana’s
revised PWSS program does not extend
to Indian country as defined in 18
U.S.C. 1151. Indian country in Montana
generally includes (1) lands within the
exterior boundaries of the following
Indian reservations located within
Montana: The Crow Indian Reservation,
the Blackfeet Indian Reservation, the
Flathead Reservation, the Fort Belknap
Reservation, the Fort Peck Indian
Reservation, the Northern Cheyenne
Indian Reservation, and the Rocky Boy’s
Reservation; (2) any land held in trust
by the United States for an Indian tribe;
and (3) any other areas which are
‘‘Indian country’’ within the meaning of
18 U.S.C. 1151. EPA or eligible Indian
tribes, as appropriate, will retain PWSS
program responsibilities over public
water systems in Indian country.
C. Requesting a Hearing
Any interested party may request a
hearing on this determination within
thirty (30) days of this notice. All
requests shall include the following
information: Name, address, and
telephone number of the individual,
organization, or other entity requesting
a hearing; a brief statement of interest
and information to be submitted at the
hearing; and the signature of the
interested individual or responsible
official, if made on behalf of an
organization or other entity. Frivolous
or insubstantial requests for a hearing
may be denied by the RA.
Notice of any hearing shall be given
not less than fifteen (15) days prior to
the time scheduled for the hearing and
will be made by the RA in the Federal
Register and in a newspaper of general
circulation in the state. A notice will
also be sent to both the person(s)
requesting the hearing and the state. The
hearing notice will include a statement
of purpose of the hearing, information
regarding time and location for the
hearing, and the address and telephone
number where interested persons may
obtain further information. The RA will
issue an order affirming or rescinding
the determination upon review of the
VerDate Sep<11>2014
19:08 May 22, 2020
Jkt 250001
hearing record. Please bring this notice
to the attention of any persons known
by you to have an interest in this
determination.
Privacy Act of 1974; System of
Records
Farm Credit Administration.
Notice of a modified system of
AGENCY:
ACTION:
records.
Pursuant to the provisions of
the Privacy Act of 1974, as amended,
notice is given that the Farm Credit
Administration (FCA or Agency) is
amending the General Statement of
Routine Uses applicable to and
incorporated by reference in each of the
Agency’s Systems of Records.
DATES: You may send written comments
on or before June 25, 2020. The FCA
filed an amended System Report with
Congress and the Office of Management
and Budget on April 20, 2020. The
revised Systems of Records Notices and
Statement of General Routine Uses will
become effective without further
publication on July 6, 2020 unless
modified by a subsequent notice to
incorporate comments received from the
public.
ADDRESSES: We offer a variety of
methods for you to submit your
comments. For accuracy and efficiency
reasons, commenters are encouraged to
submit comments by email or through
FCA’s website. As facsimiles (fax) are
difficult for us to process and achieve
compliance with section 508 of the
Rehabilitation Act, we are no longer
accepting comments submitted by fax.
Regardless of the method of use, please
do not submit your comment multiple
times via different methods. You may
submit comments by any of the
following methods:
• Email: Send us an email at regcomm@fca.gov.
• FCA website: https://www.fca.gov.
Click inside the ‘‘I want to . . .’’ field,
near the top of the page; select
‘‘comment on a pending regulation’’
from the dropdown menu; and click
‘‘Go.’’ This takes you to an electronic
public comment form.
• Mail: David Grahn, Director, Office
of Regulatory Policy, Farm Credit
Administration, 1501 Farm Credit Drive,
McLean, VA 22102–5090.
SUMMARY:
PO 00000
Frm 00065
Fmt 4703
Sfmt 4703
31495
You may review copies of comments
we receive at our office in McLean,
Virginia, or from our website at https://
www.fca.gov. Once you are in the
website, click inside the ‘‘I want to
. . .’’ field, near the top of the page;
select ‘‘find comments on a pending
regulation’’ from the dropdown menu;
and click ‘‘Go.’’ This will take you to the
Comment Letters page, where you can
select the SORN for which you would
like to read public comments. The
comments will be posted as submitted
but, for technical reasons, items such as
logos and special characters may be
omitted. Identifying information that
you provide, such as phone numbers
and addresses, will be publicly
available. However, we will attempt to
remove email addresses to help reduce
internet spam.
FOR FURTHER INFORMATION CONTACT:
Autumn R. Agans, Privacy Act Officer,
Farm Credit Administration, McLean,
Virginia 22102–5090, (703) 883–4019,
TTY (703) 883–4020.
SUPPLEMENTARY INFORMATION: In
accordance with the Privacy Act of
1974, as amended, 5 U.S.C. 552a(r), a
report of these systems of records is
being filed with the Chair of the House
Committee on Oversight and
Government Reform, the Chair of the
Senate Committee on Homeland
Security and Governmental Affairs, and
the Administrator of the Office of
Information and Regulatory Affairs of
the Office of Management and Budget.
The Agency is adding four new
routine uses and making nonsubstantive changes to two existing
routine uses.
The Privacy Act governs the means by
which the United States Government
collects, maintains, and uses personally
identifiable information (PII) in a system
of records. A ‘‘system of records’’ is a
group of any records under the control
of a Federal agency from which
information about individuals is
retrieved by name or other personal
identifier. The Privacy Act requires each
agency to publish in the Federal
Register, for public notice and
comment, a system of records notice
(SORN) identifying and describing each
system of records the agency maintains,
including the purposes for which the
agency uses PII in the system and the
routine uses for which the agency
discloses such information outside the
agency. As provided in ‘‘Privacy Act
Guidelines’’ issued by the Office of
Management and Budget (OMB) on July
1, 1975 (see 40 FR 28966), once an
agency has published a routine use that
will apply to all of its systems of record
(i.e., a general routine use) in the
E:\FR\FM\26MYN1.SGM
26MYN1
31496
Federal Register / Vol. 85, No. 101 / Tuesday, May 26, 2020 / Notices
Federal Register for public notice and
comment, the agency may thereafter
incorporate the publication by reference
in each system’s SORN without inviting
further public comment on that use. To
date, FCA has published eight general
routine uses (see 64 FR 8175 published
February 18, 1999). The amended
general routine uses reflect nonsubstantive changes to two existing FCA
general routine uses (see 64 FR 8175,
published February 18, 1999).
The four new general routine uses
implemented by this Notice allow for (i)
disclosure of records in response to a
breach or suspected breach of an FCA
system of records; (ii) disclosure of
records in response to a breach or
suspected breach of or in response to
another agency’s system of records; (iii)
disclosure of records to contractors or
other authorized agents performing
work on behalf of the Agency; and (iv)
a routine use allowing disclosure to
other federal and state agencies to
facilitate access to, amendment or
correction of records, or to verify the
identity of individuals making such
requests.
The new general routine uses are
compatible with the purposes for which
the information to be disclosed was
originally collected. Individuals whose
personally identifiable information is in
FCA systems expect their information to
be secured. Sharing their information
with appropriate parties in responding
to a confirmed or suspected breach of an
FCA system, or another agency’s system,
will help FCA and all Federal agencies
protect them against potential misuse of
their information by unauthorized
persons. Moreover, these new routine
uses are necessary to comply with OMB
Memorandum M–17–12, ‘‘Preparing for
and Responding to a Breach of
Personally Identifiable Information’’
(January 3, 2017).
Sharing information with contractors
or other authorized agents performing
work on behalf of the Agency facilitates
efficient use of government resources by
leveraging contract support in
developing and deploying capabilities
or enhancing services. Disclosure
requirements are limited to only those
data elements considered relevant to
accomplishing a specific agency
function as it relates to the system of
records from which the records are
disclosed. Sharing information with
other federal and state agencies to
facilitate access to, amendment or
correction of records, or to verify the
identity of individuals making requests
for access to, amendment or correction
of records facilitates transparency efforts
while simultaneously ensuring the
VerDate Sep<11>2014
20:05 May 22, 2020
Jkt 250001
privacy of individuals to whom the
information being requested applies.
In order that the Agency’s Statement
of General Routine Uses, including
those new uses described above, will be
contained in a single notice readily
accessible by the public, the FCA is
republishing the General Statement of
Routine Uses previously published on
February 18, 1999 (64 FR 8175), which
were not revised under this notice.
SYSTEM NAME AND NUMBER:
FCA–1—Employee Attendance,
Leave, and Payroll Records—FCA.
FCA–2—Financial Management
Records—FCA.
FCA–3—Property Accountability
Records—FCA.
FCA–4—Biographical Files—FCA.
FCA–5—Assignments and
Communication Tracking System—FCA.
FCA–6—Freedom of Information and
Privacy Act Requests—FCA.
FCA–7—Inspector General
Investigative Files—FCA.
FCA–8—FCA internet Access
System—FCA.
FCA–9—Personnel Security Files—
FCA.
FCA–10—Farm Credit System
Institution Criminal Referrals—FCA.
FCA–11—Litigation and
Administrative Adjudication Files—
FCA.
FCA–12—Health and Life Insurance
Records—FCA.
FCA–13—Correspondence Files—
FCA.
FCA–14—Employee Travel Records—
FCA.
FCA–15—Employee Training—FCA.
FCA–16—Examiner Training and
Education Records—FCA.
FCA–17—Organization Locator and
Personnel Roster System—FCA.
FCA–18—Inspector General
Investigative Files—FCA.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Farm Credit Administration, 1501
Farm Credit Drive, McLean, VA 22102–
5090.
SYSTEM MANAGER(S):
The system manager for each system
is described in the system’s
corresponding SORN located here:
https://www.fca.gov/required-notices/
privacy-program/.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The authority for each system is
described in the system’s corresponding
SORN located here: https://
www.fca.gov/required-notices/privacyprogram/.
PO 00000
Frm 00066
Fmt 4703
Sfmt 4703
PURPOSE(S) OF THE SYSTEM:
The purpose for each system is
described in the system’s corresponding
SORN located here: https://
www.fca.gov/required-notices/privacyprogram/.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
The categories of individuals covered
by each system are described in the
system’s corresponding SORN located
here: https://www.fca.gov/requirednotices/privacy-program/.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of individuals covered
by each system are described in the
system’s corresponding SORN located
here: https://www.fca.gov/requirednotices/privacy-program/.
RECORD SOURCE CATEGORIES:
The categories of sources of records
for each system is described in the
system’s corresponding SORN located
here: https://www.fca.gov/requirednotices/privacy-program/.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
FCA is amending its General
Statement of Routine Uses by making
non-substantive changes to routine uses
1 and 5, and adding routine uses 9, 10,
11, and 12.
General Statement of Routine Uses
In addition to the disclosures
permitted under 5 U.S.C. 552a(b), we
may disclose these records or
information in the record systems under
5 U.S.C. 552a(b)(3), as provided below.
The following routine uses apply to and
are incorporated by reference into each
system of records set forth below unless
otherwise indicated.
(1) We may disclose a record or
information in the record system when
it indicates a violation or potential
violation of law. Violations may be civil,
criminal, or regulatory, arising by
statute, regulation, rule, or related order.
Disclosure will be made to the
appropriate federal, state, local, or
foreign authority responsible for
investigating or prosecuting relevant
violations or charged with enforcing
compliance with the law.
(2) We may disclose a record or
information in the record system to a
responsible licensing authority if the
records are relevant and necessary in
the particular licensing decision.
(3) We may disclose a record or
information in the record system to an
agency, office, or establishment of the
executive, legislative, or judicial branch
of the federal or state government, in
E:\FR\FM\26MYN1.SGM
26MYN1
Federal Register / Vol. 85, No. 101 / Tuesday, May 26, 2020 / Notices
response to its request, in connection
with hiring or retaining an employee,
issuing a security clearance, reporting
on an investigation of an employee,
letting a contract, or issuing a license,
grant, or other benefit to the subject of
the record.
(4) We may disclose a record or
information in the record system to a
Federal congressional office to respond
to an inquiry from that office made at
the request of the person who is the
subject of the record.
(5) We may disclose a record or
information in the record system to the
U.S. Department of Justice (‘‘DOJ’’) for
its use in providing legal advice to the
FCA or in representing the FCA in a
proceeding before a court, adjudicative
body, or other administrative body,
where the use of such information by
the DOJ is deemed by the FCA to be
relevant and necessary to the advice or
proceeding, and in the case of a
proceeding, such proceeding names as a
party in interest:
(a) The FCA;
(b) Any employee of the FCA in his
or her official capacity;
(c) Any employee of the FCA in his
or her individual capacity where DOJ
has agreed to represent the employee; or
(d) The United States, where the FCA
determines that litigation is likely to
affect the FCA;
(6) We may disclose a record or
information in the record system to a
court, magistrate, or administrative
tribunal in presenting evidence,
including disclosures to counsel or
witnesses during civil discovery,
litigation, administrative proceedings,
settlement negotiations, or in
connection with criminal proceedings,
when FCA is a party to the litigation or
proceeding.
(7) We may disclose a record or
information in the record system to a
court or other adjudicative body before
which FCA is authorized to appear
when,
(i) FCA, or
(ii) Any FCA employee in his or her
individual capacity, is a party or has an
interest in the litigation or proceeding
and FCA deems the use of such records
to be relevant and necessary.
(8) We may disclose a record or
information in the record system to the
National Archives and Records
Administration for records management
inspections conducted under 44 U.S.C.
2904 and 2906.
(9) We may disclose a record or
information in the record system to
another federal agency or entity, when
FCA determines that information from
the record system is reasonably
necessary to assist the recipient agency
VerDate Sep<11>2014
19:08 May 22, 2020
Jkt 250001
or entity in (a) responding to a
suspected or confirmed breach or (b)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs, and
operations), the federal government, or
national security, resulting from a
suspected or confirmed breach.
(10) We may disclose a record or
information in the record system to
appropriate agencies, entities, and
persons when (a) the FCA suspects or
has confirmed that there has been a
breach of the system of records; (b) the
FCA has determined that as a result of
the suspected or confirmed breach there
is a risk of harm to individuals, the FCA
(including its information systems,
programs, and operations), the federal
government, or national security; and (c)
the disclosure made to such agencies,
entities, and persons is reasonably
necessary to assist in connection with
FCA’s efforts to respond to the
suspected or confirmed breach or to
prevent, minimize, or remedy such
harm.
(11) We may disclose a record or
information in the record system to
entities and persons performing work on
a contract, service, cooperative
agreement, or other activity on behalf of
the FCA or federal government and who
have a need to access the record or
information in the performance of their
duties or activities.
(12) We may disclose a record or
information in the record system to
another federal or state agency to (a)
make a decision on the access,
amendment or correction of records to
be made in consultation with or by that
agency, or (b) verify an individual’s
identity or the accuracy of information
submitted by an individual who has
requested access to or amendment or
correction of records.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
The storage practices for each system
are set out in the corresponding SORN
located here: https://www.fca.gov/
required-notices/privacy-program/.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
ADMINSITRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
FCA implements multiple layers of
security to ensure access to records is
limited to those with need-to-know in
support of their official duties. Records
are physically safeguarded in a secured
environment using locked file rooms,
file cabinets, or locked offices and other
physical safeguards. Computerized
records are safeguarded through use of
user roles, passwords, firewalls,
encryption, and other information
technology security measures.
RECORD ACCESS PROCEDURES:
To obtain a record, contact: Privacy
Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive,
McLean, VA 22102–5090, as provided
in 12 CFR part 603.
CONTESTING RECORD PROCEDURES:
Direct requests for amendments to a
record to: Privacy Act Officer, Farm
Credit Administration, 1501 Farm
Credit Drive, McLean, VA 22102–5090,
as provided in 12 CFR part 603.
NOTIFICATION PROCEDURE:
Direct all inquiries about this system
of records to: Privacy Act Officer, Farm
Credit Administration, McLean, VA
22102–5090.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Any exemptions claimed for each
specific system is described in the
system’s corresponding SORN located
here: https://www.fca.gov/requirednotices/privacy-program/.
HISTORY:
The history of the FCA’s various
systems can be located at: https://
www.fca.gov/required-notices/privacyprogram/. In order that the Agency’s
general routine uses will be contained
in a single notice readily accessible by
the public, the FCA is taking the
opportunity to republish the Statement
of General Routine Uses previously
published in Federal Register Vol. 64,
No. 100/Tuesday, May 25, 1999, page
21875.
Dated: May 19, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2020–11199 Filed 5–22–20; 8:45 am]
Depending on the particular system,
paper and electronic records may be
retrieved by name or other identifying
aspects.
BILLING CODE 6705–01–P
POLICIES AND PROCEDURES FOR RETENTION AND
DISPOSAL OF RECORDS:
Privacy Act of 1974; System of
Records
The retention period for each system
is set out in the corresponding SORN
located here: https://www.fca.gov/
required-notices/privacy-program/.
PO 00000
Frm 00067
Fmt 4703
Sfmt 4703
31497
FARM CREDIT ADMINISTRATION
Farm Credit Administration.
Notice of a modified system of
AGENCY:
ACTION:
records.
E:\FR\FM\26MYN1.SGM
26MYN1
Agencies
[Federal Register Volume 85, Number 101 (Tuesday, May 26, 2020)]
[Notices]
[Pages 31495-31497]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-11199]
=======================================================================
-----------------------------------------------------------------------
FARM CREDIT ADMINISTRATION
Privacy Act of 1974; System of Records
AGENCY: Farm Credit Administration.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as
amended, notice is given that the Farm Credit Administration (FCA or
Agency) is amending the General Statement of Routine Uses applicable to
and incorporated by reference in each of the Agency's Systems of
Records.
DATES: You may send written comments on or before June 25, 2020. The
FCA filed an amended System Report with Congress and the Office of
Management and Budget on April 20, 2020. The revised Systems of Records
Notices and Statement of General Routine Uses will become effective
without further publication on July 6, 2020 unless modified by a
subsequent notice to incorporate comments received from the public.
ADDRESSES: We offer a variety of methods for you to submit your
comments. For accuracy and efficiency reasons, commenters are
encouraged to submit comments by email or through FCA's website. As
facsimiles (fax) are difficult for us to process and achieve compliance
with section 508 of the Rehabilitation Act, we are no longer accepting
comments submitted by fax. Regardless of the method of use, please do
not submit your comment multiple times via different methods. You may
submit comments by any of the following methods:
Email: Send us an email at [email protected].
FCA website: https://www.fca.gov. Click inside the ``I want
to . . .'' field, near the top of the page; select ``comment on a
pending regulation'' from the dropdown menu; and click ``Go.'' This
takes you to an electronic public comment form.
Mail: David Grahn, Director, Office of Regulatory Policy,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090.
You may review copies of comments we receive at our office in
McLean, Virginia, or from our website at https://www.fca.gov. Once you
are in the website, click inside the ``I want to . . .'' field, near
the top of the page; select ``find comments on a pending regulation''
from the dropdown menu; and click ``Go.'' This will take you to the
Comment Letters page, where you can select the SORN for which you would
like to read public comments. The comments will be posted as submitted
but, for technical reasons, items such as logos and special characters
may be omitted. Identifying information that you provide, such as phone
numbers and addresses, will be publicly available. However, we will
attempt to remove email addresses to help reduce internet spam.
FOR FURTHER INFORMATION CONTACT: Autumn R. Agans, Privacy Act Officer,
Farm Credit Administration, McLean, Virginia 22102-5090, (703) 883-
4019, TTY (703) 883-4020.
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974,
as amended, 5 U.S.C. 552a(r), a report of these systems of records is
being filed with the Chair of the House Committee on Oversight and
Government Reform, the Chair of the Senate Committee on Homeland
Security and Governmental Affairs, and the Administrator of the Office
of Information and Regulatory Affairs of the Office of Management and
Budget.
The Agency is adding four new routine uses and making non-
substantive changes to two existing routine uses.
The Privacy Act governs the means by which the United States
Government collects, maintains, and uses personally identifiable
information (PII) in a system of records. A ``system of records'' is a
group of any records under the control of a Federal agency from which
information about individuals is retrieved by name or other personal
identifier. The Privacy Act requires each agency to publish in the
Federal Register, for public notice and comment, a system of records
notice (SORN) identifying and describing each system of records the
agency maintains, including the purposes for which the agency uses PII
in the system and the routine uses for which the agency discloses such
information outside the agency. As provided in ``Privacy Act
Guidelines'' issued by the Office of Management and Budget (OMB) on
July 1, 1975 (see 40 FR 28966), once an agency has published a routine
use that will apply to all of its systems of record (i.e., a general
routine use) in the
[[Page 31496]]
Federal Register for public notice and comment, the agency may
thereafter incorporate the publication by reference in each system's
SORN without inviting further public comment on that use. To date, FCA
has published eight general routine uses (see 64 FR 8175 published
February 18, 1999). The amended general routine uses reflect non-
substantive changes to two existing FCA general routine uses (see 64 FR
8175, published February 18, 1999).
The four new general routine uses implemented by this Notice allow
for (i) disclosure of records in response to a breach or suspected
breach of an FCA system of records; (ii) disclosure of records in
response to a breach or suspected breach of or in response to another
agency's system of records; (iii) disclosure of records to contractors
or other authorized agents performing work on behalf of the Agency; and
(iv) a routine use allowing disclosure to other federal and state
agencies to facilitate access to, amendment or correction of records,
or to verify the identity of individuals making such requests.
The new general routine uses are compatible with the purposes for
which the information to be disclosed was originally collected.
Individuals whose personally identifiable information is in FCA systems
expect their information to be secured. Sharing their information with
appropriate parties in responding to a confirmed or suspected breach of
an FCA system, or another agency's system, will help FCA and all
Federal agencies protect them against potential misuse of their
information by unauthorized persons. Moreover, these new routine uses
are necessary to comply with OMB Memorandum M-17-12, ``Preparing for
and Responding to a Breach of Personally Identifiable Information''
(January 3, 2017).
Sharing information with contractors or other authorized agents
performing work on behalf of the Agency facilitates efficient use of
government resources by leveraging contract support in developing and
deploying capabilities or enhancing services. Disclosure requirements
are limited to only those data elements considered relevant to
accomplishing a specific agency function as it relates to the system of
records from which the records are disclosed. Sharing information with
other federal and state agencies to facilitate access to, amendment or
correction of records, or to verify the identity of individuals making
requests for access to, amendment or correction of records facilitates
transparency efforts while simultaneously ensuring the privacy of
individuals to whom the information being requested applies.
In order that the Agency's Statement of General Routine Uses,
including those new uses described above, will be contained in a single
notice readily accessible by the public, the FCA is republishing the
General Statement of Routine Uses previously published on February 18,
1999 (64 FR 8175), which were not revised under this notice.
SYSTEM NAME AND NUMBER:
FCA-1--Employee Attendance, Leave, and Payroll Records--FCA.
FCA-2--Financial Management Records--FCA.
FCA-3--Property Accountability Records--FCA.
FCA-4--Biographical Files--FCA.
FCA-5--Assignments and Communication Tracking System--FCA.
FCA-6--Freedom of Information and Privacy Act Requests--FCA.
FCA-7--Inspector General Investigative Files--FCA.
FCA-8--FCA internet Access System--FCA.
FCA-9--Personnel Security Files--FCA.
FCA-10--Farm Credit System Institution Criminal Referrals--FCA.
FCA-11--Litigation and Administrative Adjudication Files--FCA.
FCA-12--Health and Life Insurance Records--FCA.
FCA-13--Correspondence Files--FCA.
FCA-14--Employee Travel Records--FCA.
FCA-15--Employee Training--FCA.
FCA-16--Examiner Training and Education Records--FCA.
FCA-17--Organization Locator and Personnel Roster System--FCA.
FCA-18--Inspector General Investigative Files--FCA.
Security Classification:
Unclassified.
SYSTEM LOCATION:
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA
22102-5090.
SYSTEM MANAGER(S):
The system manager for each system is described in the system's
corresponding SORN located here: https://www.fca.gov/required-notices/privacy-program/.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The authority for each system is described in the system's
corresponding SORN located here: https://www.fca.gov/required-notices/privacy-program/.
PURPOSE(S) OF THE SYSTEM:
The purpose for each system is described in the system's
corresponding SORN located here: https://www.fca.gov/required-notices/privacy-program/.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The categories of individuals covered by each system are described
in the system's corresponding SORN located here: https://www.fca.gov/required-notices/privacy-program/.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of individuals covered by each system are described
in the system's corresponding SORN located here: https://www.fca.gov/required-notices/privacy-program/.
Record Source Categories:
The categories of sources of records for each system is described
in the system's corresponding SORN located here: https://www.fca.gov/required-notices/privacy-program/.
Routine Uses of Records Maintained in the System, Including Categories
of Users and Purposes of Such Uses:
FCA is amending its General Statement of Routine Uses by making
non-substantive changes to routine uses 1 and 5, and adding routine
uses 9, 10, 11, and 12.
General Statement of Routine Uses
In addition to the disclosures permitted under 5 U.S.C. 552a(b), we
may disclose these records or information in the record systems under 5
U.S.C. 552a(b)(3), as provided below. The following routine uses apply
to and are incorporated by reference into each system of records set
forth below unless otherwise indicated.
(1) We may disclose a record or information in the record system
when it indicates a violation or potential violation of law. Violations
may be civil, criminal, or regulatory, arising by statute, regulation,
rule, or related order. Disclosure will be made to the appropriate
federal, state, local, or foreign authority responsible for
investigating or prosecuting relevant violations or charged with
enforcing compliance with the law.
(2) We may disclose a record or information in the record system to
a responsible licensing authority if the records are relevant and
necessary in the particular licensing decision.
(3) We may disclose a record or information in the record system to
an agency, office, or establishment of the executive, legislative, or
judicial branch of the federal or state government, in
[[Page 31497]]
response to its request, in connection with hiring or retaining an
employee, issuing a security clearance, reporting on an investigation
of an employee, letting a contract, or issuing a license, grant, or
other benefit to the subject of the record.
(4) We may disclose a record or information in the record system to
a Federal congressional office to respond to an inquiry from that
office made at the request of the person who is the subject of the
record.
(5) We may disclose a record or information in the record system to
the U.S. Department of Justice (``DOJ'') for its use in providing legal
advice to the FCA or in representing the FCA in a proceeding before a
court, adjudicative body, or other administrative body, where the use
of such information by the DOJ is deemed by the FCA to be relevant and
necessary to the advice or proceeding, and in the case of a proceeding,
such proceeding names as a party in interest:
(a) The FCA;
(b) Any employee of the FCA in his or her official capacity;
(c) Any employee of the FCA in his or her individual capacity where
DOJ has agreed to represent the employee; or
(d) The United States, where the FCA determines that litigation is
likely to affect the FCA;
(6) We may disclose a record or information in the record system to
a court, magistrate, or administrative tribunal in presenting evidence,
including disclosures to counsel or witnesses during civil discovery,
litigation, administrative proceedings, settlement negotiations, or in
connection with criminal proceedings, when FCA is a party to the
litigation or proceeding.
(7) We may disclose a record or information in the record system to
a court or other adjudicative body before which FCA is authorized to
appear when,
(i) FCA, or
(ii) Any FCA employee in his or her individual capacity, is a party
or has an interest in the litigation or proceeding and FCA deems the
use of such records to be relevant and necessary.
(8) We may disclose a record or information in the record system to
the National Archives and Records Administration for records management
inspections conducted under 44 U.S.C. 2904 and 2906.
(9) We may disclose a record or information in the record system to
another federal agency or entity, when FCA determines that information
from the record system is reasonably necessary to assist the recipient
agency or entity in (a) responding to a suspected or confirmed breach
or (b) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the federal government, or national
security, resulting from a suspected or confirmed breach.
(10) We may disclose a record or information in the record system
to appropriate agencies, entities, and persons when (a) the FCA
suspects or has confirmed that there has been a breach of the system of
records; (b) the FCA has determined that as a result of the suspected
or confirmed breach there is a risk of harm to individuals, the FCA
(including its information systems, programs, and operations), the
federal government, or national security; and (c) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with FCA's efforts to respond to the suspected or
confirmed breach or to prevent, minimize, or remedy such harm.
(11) We may disclose a record or information in the record system
to entities and persons performing work on a contract, service,
cooperative agreement, or other activity on behalf of the FCA or
federal government and who have a need to access the record or
information in the performance of their duties or activities.
(12) We may disclose a record or information in the record system
to another federal or state agency to (a) make a decision on the
access, amendment or correction of records to be made in consultation
with or by that agency, or (b) verify an individual's identity or the
accuracy of information submitted by an individual who has requested
access to or amendment or correction of records.
Policies and Practices for Storage of Records:
The storage practices for each system are set out in the
corresponding SORN located here: https://www.fca.gov/required-notices/privacy-program/.
Policies and Practices for Retrieval of Records:
Depending on the particular system, paper and electronic records
may be retrieved by name or other identifying aspects.
Policies and Procedures for Retention and Disposal of Records:
The retention period for each system is set out in the
corresponding SORN located here: https://www.fca.gov/required-notices/privacy-program/.
Adminsitrative, Technical, and Physical Safeguards:
FCA implements multiple layers of security to ensure access to
records is limited to those with need-to-know in support of their
official duties. Records are physically safeguarded in a secured
environment using locked file rooms, file cabinets, or locked offices
and other physical safeguards. Computerized records are safeguarded
through use of user roles, passwords, firewalls, encryption, and other
information technology security measures.
Record Access Procedures:
To obtain a record, contact: Privacy Act Officer, Farm Credit
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as
provided in 12 CFR part 603.
Contesting Record Procedures:
Direct requests for amendments to a record to: Privacy Act Officer,
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.
Notification Procedure:
Direct all inquiries about this system of records to: Privacy Act
Officer, Farm Credit Administration, McLean, VA 22102-5090.
Exemptions Claimed for the System:
Any exemptions claimed for each specific system is described in the
system's corresponding SORN located here: https://www.fca.gov/required-notices/privacy-program/.
History:
The history of the FCA's various systems can be located at: https://www.fca.gov/required-notices/privacy-program/. In order that the
Agency's general routine uses will be contained in a single notice
readily accessible by the public, the FCA is taking the opportunity to
republish the Statement of General Routine Uses previously published in
Federal Register Vol. 64, No. 100/Tuesday, May 25, 1999, page 21875.
Dated: May 19, 2020.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2020-11199 Filed 5-22-20; 8:45 am]
BILLING CODE 6705-01-P