Privacy Act of 1974; System of Records, 17545-17547 [2020-06526]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force

[Federal Register Volume 85, Number 61 (Monday, March 30, 2020)]
[Notices]
[Pages 17545-17547]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-06526]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID USAF-2020-HQ-0002]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force (AF), Department of Defense (DoD).

ACTION: Notice of a modified System of Records.

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SUMMARY: The AF is modifying the System of Records titled, 
``Telecommunications Notification System,'' F010 AFSPC A. This System 
of Records will become the DoD ``Enterprise Mass Warning and 
Notification System (EMWNS),'' DCIO 02 DoD. The DoD seeks to implement 
a system to quickly send alert notifications to Active Duty, Reserve, 
and National Guard personnel, dependents, DoD civilians, and 
contractors in an emergency event. The system efficiently notifies and 
communicates critical safety information to personnel located both on 
and off military locations. The system enables respondents to 
communicate with their respective

[[Page 17546]]

chains of command to account for themselves during emergency events.

DATES: This System of Records modification is effective upon 
publication; however, comments on the Routine Uses will be accepted on 
or before April 29, 2020. The Routine Uses are effective at the close 
of the comment period.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Department of Defense, Office of the Chief Management 
Officer, Directorate for Oversight and Compliance, 4800 Mark Center 
Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cynthia B. Stanley, Department of 
Defense, Office of the Chief Management Officer, Directorate for 
Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Suite 
08D09, Alexandria, VA 22350-1700, or by phone at (703) 571-0070.

SUPPLEMENTARY INFORMATION: Responding to the need for an enterprise-
wide communication solution after the 2015 shooting in Chattanooga, TN, 
the DoD merged over 100 contracts together to facilitate the creation 
of a single system to provide a more cost-efficient, effective and 
rapid emergency communication capability. Critical parts of the EMWNS 
are designated as a National Security System. The entire system is 
designed to maintain high dependability and availability for the 
purpose of operational readiness during times of crisis.
    The system notifies personnel of critical, time-sensitive 
communications through installation loud speakers (Giant Voice), 
government computers and phones, and mobile devices (government issued 
and personal). Implementing the EMWNS across the DoD provides a 
consistent, reliable communication system to ensure critical messaging 
during emergencies.
    The EMWNS has two key capabilities. The first capability is to 
deliver reliable and secure emergency notifications to all personnel at 
all DoD locations 24 hours per day. The second capability is to account 
for personnel during a crisis by providing a platform for respondents 
to reply to the notifications and account for themselves in an 
emergency situation. The EMWNS also provides a duress capability 
through the mobile application as a measure of protection for 
recruiters and those personnel located at satellite locations away from 
military installations.
    The DoD notices for Systems of Records subject to the Privacy Act 
of 1974, as amended, have been published in the Federal Register and 
are available from the address in FOR FURTHER INFORMATION CONTACT or at 
the Defense Privacy, Civil Liberties, and Transparency Division website 
at https://dpcld.defense.gov.
    The proposed systems reports, as required by the Privacy Act, as 
amended, were submitted on March 24, 2020, to the House Committee on 
Oversight and Reform, the Senate Committee on Homeland Security and 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to Section 6 of OMB Circular No. A-108, ``Federal Agency 
Responsibilities for Review, Reporting, and Publication under the 
Privacy Act,'' revised December 23, 2016 (December 23, 2016, 81 FR 
94424).

    Dated: March 25, 2020.
Morgan E. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER
    Enterprise Mass Warning and Notification System (EMWNS), DCIO 02 
DoD

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Defense Information System Agency (DISA), 8705 Industrial 
Boulevard, Tinker Air Force Base, OK 73145-336; Space and Naval Warfare 
Systems Center, 53560 Hull Street, San Diego, CA 92152-5001; and DoD 
Azure Cloud environment, 9 Eglin St, Hanscom Air Force Base, MA 01731-
2100.

SYSTEM MANAGER(S):
    Emergency Management Action Officer, Headquarters, Department of 
the Army, 400 Army Pentagon, Washington, DC 20310-0400.
    Program Manager, C3I Infrastructure Division, Hanscom Air Force 
Base, MA 01731-2100, (781) 225-4319, [email protected].
    Commander, Navy Installations Command, 716 Sicard Street SE 
Building 111, Washington Navy Yard, DC 20388-0001.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 113, Secretary of Defense, 5 U.S.C. 7902, Safety 
Programs; 10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; DoDD 5124.02, Under Secretary of Defense for Personnel and 
Readiness (USD (P&R); DoDI 3020.42, Defense Continuity Plan 
Development; DoDI 3020.52, DoD Installation Chemical, Biological, 
Radiological, Nuclear, and High-Yield Explosive (CBRNE) Preparedness 
Standards; DoD Instruction 6055.17, DoD Emergency Management (EM) 
Program.

PURPOSE(S) OF THE SYSTEM:
    An overarching part of the DoD mission is to ensure the protection 
and safety of DoD personnel and DoD affiliated personnel. The EMWNS is 
a robust communication system that provides text and voice 
notifications to both hard-wired and electronic devices. The system 
integrates with DoD installation Giant Voice loudspeakers to broadcast 
sound alerts. The EMWNS is an enterprise solution for the DoD to notify 
and receive accountability information from personnel during 
emergencies. Additionally, the system supports a ``duress'' function 
through the mobile application. This function provides specific users, 
such as DoD recruiters, a means to alert local command and control 
units of safety threats.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Active Duty, Reserve, and National Guard personnel, dependents, DoD 
civilians, and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, DoD ID Number, Grade/Rank, Office/unit name, physical office 
location (building number), phone numbers (work, home, and mobile), and 
email addresses (work and personal). If the mobile application is 
downloaded and location data is turned on, Global Positioning System 
(GPS) data will be temporarily collected and stored when a user 
initiates the duress function.

RECORD SOURCE CATEGORIES:
    Individuals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C

[[Page 17547]]

552a(b) of the Privacy Act of 1974, as amended, the records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the Federal Government when 
necessary to accomplish an agency function related to this System of 
Records.
    b. To the appropriate Federal, State, local, territorial, tribal, 
foreign, or international law enforcement authority or other 
appropriate entity where a record, either alone or in conjunction with 
other information, indicates a violation or potential violation of law, 
whether criminal, civil, or regulatory in nature.
    c. To any component of the Department of Justice for the purpose of 
representing the DoD, or its components, officers, employees, or 
members in pending or potential litigation to which the record is 
pertinent.
    d. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body or official, when the DoD or other 
Agency representing the DoD determines the records are relevant and 
necessary to the proceeding; or in an appropriate proceeding before an 
administrative or adjudicative body when the adjudicator determines the 
records to be relevant to the proceeding.
    e. To the National Archives and Records Administration for the 
purpose of records management inspections conducted under the authority 
of 44 U.S.C. 2904 and 2906.
    f. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    g. To appropriate agencies, entities, and persons when (1) the DoD 
suspects or confirms a breach of the System of Records; (2) the DoD 
determines as a result of the suspected or confirmed breach there is a 
risk of harm to individuals, the DoD (including its information 
systems, programs, and operations), the Federal Government, or national 
security; and (3) the disclosure made to such agencies, entities, and 
persons is reasonably necessary to assist in connection with the DoD's 
efforts to respond to the suspected or confirmed breach or to prevent, 
minimize, or remedy such harm.
    h. To another Federal agency or Federal entity, when the DoD 
determines information from this System of Records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper and electronic.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    The system will retrieve data to send alerts to specific devices. 
GPS locator data may be collected when a user institutes a duress alert 
and only during that specific emergency event.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    EMWNS GPS Data: Destroy immediately after the notification.
    EMWNS locator or personnel data (cards, machine listings, rosters 
and comparable data): Destroy when no longer needed.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Appointed and trained operators may access the system data. Access 
to the records is limited to person(s) responsible for servicing the 
records in performance of their official duties. These responsible 
individuals are properly screened and have a need-to-know of the system 
information. Records are stored in encrypted databases and are only 
accessible on DoD networks. The system uses Secured Sockets Layer (SSL) 
with Public Key Infrastructure (PKI) certificates in the data transfer 
protocols for encryption. Access to computerized data is restricted by 
Common Access Card (CAC). In addition, data is encrypted at rest and in 
transit. Authorized system operators with CACs may access the 
underlying system application. CAC authentication is required for users 
(recipients of notifications) to update their contact information and 
other personal data via a desk top computer. Users may only access 
their own data and may not access or see other individuals' data.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this System of Records should address written inquiries to 
the Office of the Secretary of Defense/Joint Staff Freedom of 
Information Act Request Service Center, 1150 Defense Pentagon, 
Washington, DC 20301-1150. For verification purposes, individuals 
should provide their full name, DoD ID Number, System of Records Notice 
identification number, and any details which may assist in locating 
records and their signature. In addition, the requester must provide a 
notarized statement or an unsworn declaration made in accordance with 
28 U.S.C. 1746, in the following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
    The DoD rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in 32 CFR part 
310, or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether information about 
themselves is contained in this System of Records at any AF 
installation should address written inquiries to the Office of the 
Secretary of Defense/Joint Staff Freedom of Information Act Requester 
Service Center, 1150 Defense Pentagon, Washington, DC 20301-1150. In 
addition, the requester must provide either a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    May 1, 2014, 79 FR 24688.
[FR Doc. 2020-06526 Filed 3-27-20; 8:45 am]
 BILLING CODE 5001-06-P